For Faculty & Staff
Top Seven Tips to Make Classrooms Accessible
Create Accessible Word Documents and PowerPoints
New educational materials must be created in an accessible format. Learn how to do this.
- Here is how: Accessible Communication
- Attend workshops on: Word, PDF’s and PowerPoints through Organizational Development.
- Contact: Anne Templeman, Accessibility Consultant: firstname.lastname@example.org
Ensure that all videos being shown in the classroom or on eConestoga are captioned. Always turn the captioning on. Provide visual description upon request. Talk to the captioning contact before you begin to make videos.
- Here is why: Why Caption Media?
- Here is how: Captioning at Conestoga
- To get media captioned call: Jennevie Orio-Bebel 519-748-5220 ext. 2808 in the Library or email email@example.com
- To get help on how to make your own videos contact the Online Learning Centre
Book and Deliver Tests on time
When you receive an email alert containing a link to the Accessibility Services Hub, please check the Accommodation Tab to view the list of students with accommodations by class:
- Log into the Employee Portal to provide test dates and times on the Test Booking system ASAP.
- Announce to the class that anyone registered with Accessibility Services can go ahead and book tests.
- Upload an accessible word format of the test 7 or more business days ahead or email 4 business days before the test date. Please submit tests 14 or more days in advance for low vision/no vision/higher needs students as more preparation is required.
- For more information contact Accessibility Services Testing 519-748-5220 ext. 3161 firstname.lastname@example.org or go to Faculty Test Booking Instructions
Text Books, Course Packs, and Course Ware are available in an accessible text format
The Adaptive Technology Lab spends a lot of time converting course materials and tests into alternate formats like, Braille, audio, and enlarged print, which makes last minute changes very difficult to manage. To do this work they require text based, electronic versions of documents.
When ordering books or course ware:
- Order books on time, according to bookstore deadlines,
- Let publishers know that in order to place a book order or request for course ware, we will need to know that an accessible (text-based version) would be available upon request.
- Do not change course materials at the last minute.
- Make sure course packs are available in a text-based, electronic version.
- Learn more about Alternative Education Resources for Ontario, AERO (link opens in a new tab)
Discuss concerns about accommodations ahead of time
Some accommodations may conflict with course objectives or may cause safety issues. Contact the student’s counsellor in Accessibility Services if you have questions or concerns about a student’s accommodations.
- Ask to speak to a counsellor in Accessibility Services 519-748-5220 ext. 3232
- Manager, Student Access 519-748-5220 ext. 2333
Learn more about disabilities and respect confidentiality.
Please do not ask a student what their disability is, as that is confidential information. Take the time to learn more about all disability types so that you can better support all students.
- Check out Accessibility Services Faculty Resources on the right hand side.
- Participate in workshops and training provided through Organizational Development.
Field Trips, Placements, and Co-op need to be planned with accessibility in mind
The AODA legislation applies to education and employment, so students have the right to accommodation in school and at work.
Find out more about how to support a student who may need accommodation in the work place:
- Call Charlie Matjanec, Employment Advisor 519-748-5220 ext. 3642 in Accessibility Services.
Accessibility Services has developed procedural manuals to guide the practices of Classroom Assistants (pdf), Interpreters (pdf) and Computerized Note Takers (pdf) as they work with students with disabilities within the college. The supports and services provided by Accessibility Services are intended to allow students to pursue their college education in a way that respects their dignity, encourages independence in their academic pursuits and promotes full participation in the college community.
Please refer to these manuals for common procedures and practices. Should you have any questions about interpreting the manual for the specific student you are working with, please contact the student's Accessibility Counsellor at 519-748-5220 ext. 3232