Grading System - From September 2005
||Below passing grade for the course
||Attended an ungraded course
||Withdrawal from course (before the drop deadline)
||Discontinued by the College
||Registered but did not attend
||Course remains in process at end of term
The minimum passing grade for a course is 55% unless otherwise stated on the course outline or College calendar. Conestoga College Academic policies are available here.
Some courses and programs may also record achievement as:
Pass(P) The course outcomes are satisfactorily met in a course which uses the pass/fail grading system.
Fail(F) Failure to meet course outcomes in an acceptable manner
Some courses are ungraded and these will record that a student/ participant either:
AT attended an ungraded course
DNA registered but did not attend
Grade Point Average (GPA)
At the end of each course, the final grade earned or other notation is recorded on the student record and made available through the Student Portal at the end of each session/semester or upon completion of a program of study. The session Grade Point Average and/or the Program Grade Point Average will be automatically calculated and recorded on the transcript.
Grade Point (GP)
- Assigned to each course, the Grade Point is a numeric representation aligned to an alpha grade and/or a percentage range.
Session Grade Point Average (GPA)
- Represents the courses taken within a program session. The session GPA is printed on transcripts and achievement records for cohort based programs. It is calculated by averaging the grades achieved and credit weighting by the credits assigned to each course.
Program Grade Point Average (GPA)
- Represents all courses taken for the specified program code/version. These courses may have been taken either via the cohort or through part time studies (non-cohort). The program GPA is not related to a given session. It is based on the program code/version and all the courses the student took that are part of the program, including electives
Grade Point Average - Calculation
The Session Grade Point Average and/or the Program Grade Point Average will be displayed on the transcript/achievement record and calculated as follows:
- The enrolled course must have a credit value.
- The grade scale associated to the course must be included in the GPA calculation.
(Pass/Fail courses are not included.)
- Alpha grades not assigned a grade point value (AU and DNA) do not have a grade point value)
- Transfer Credits are not included in the calculation of GPA.
- The grades of I/P (In Process) and I (Incomplete) are not included in the GPA calculations.
- If a course is repeated (including equivalencies) the most recent grade will always be used to compute the program GPA. If the first course taken is a failure and the same course is repeated (including equivalencies) and it is a failure, only one failure will be used in the calculation of the GPA.
- Course failures associated to an enrolment status of PLA will not be included in any GPA calculation.
Use of Grade Point Average
The Program/Cohort GPA may be used to determine the academic standing and academic awards.
Academic Standing Decisions
Academic decisions are based on a student’s academic achievement with respect to the promotion standards of the program of study. Academic decisions are entered on the student’s permanent academic record and will appear on the transcript. Progress from one level to the next is dependent upon successful completion of courses and/or meeting program promotion standards.
Students are informed in advance of the standards which will determine successful progression through the Program of Study to program completion. Students who require longer than the designed program duration to complete their studies are accountable for completing any new and/or additional courses or program requirements that may result due to changes in the Program of Study. In such cases, the Chair of the program may grant exemptions where it is deemed appropriate.
Based on a student’s academic achievement and following the promotion guidelines of the program, an academic standing decision is assigned to the student record indicating progress/promotion/graduation.
Allowed to graduate.
Met requirements of program.
Eligible to Continue
Promoted to the next academic level of the program.
Special Timetable - Same Level
Not promoted, or allowed to graduate due to missing/failed course(s). However, student is allowed to return to the program to repeat/complete missing/failed course(s).
Promoted to next level with a special timetable and academic conditions.
A temporary decision, pending receipt of final marks.
Discontinued (formerly College Withdrawal)
Initiated by the College due to the student’s failure to meet program objectives.
Required to Withdraw
College initiated termination of studies due to non-academic performance.
Student Achievement Report
The Student Achievement Report includes an Academic Standing Decision and all courses with or without a formal assessment component. These reports are available at the end of each session via the Student Portal or those with decisions other than "Eligible to Continue" will be issued/mailed by the Registrar's Office. Marks are considered confidential information and, therefore, are not given out over the telephone under any circumstances. When inquiring about achievement, the Student Identification Number must be provided.
Official transcripts contain the academic achievements of a student and bear
the official stamp of the educational institution and are usually sent to a third
party. Applicable fee will apply for transcript requests.
Note: Allow at least two weeks for processing. Due to volume, the College will
not fax or make special arrangements for delivery. Official transcripts will not
be issued to students with outstanding tuition, residence or incidental fees.
Transcript Legend (pdf)
How to Request a Transcript
To have your Ontario college or university transcript transferred to your college or university application choices:
If you are applying online (for college: www.ontariocolleges.ca OR for university: www.ouac.on.ca) and are currently attending or previously attended an Ontario college or an Ontario university, you must request transcripts by completing the online ontariocolleges.ca or OUAC Transcript Request Form.
If you require an official Conestoga College transcript for other purposes, please complete the Request for Transcript Form (pdf) and send it to the Registrar's Office.
Academic Credentials/Documents of Recognition
Depending on the program, the official documents awarded by the Board of Governors in recognition of successful completion of a program are:
Ontario College Certificate
Ontario College Advanced Diploma
Ontario College Diploma
Ontario College Graduate Certificate
Additional information on academic policies and procedures may be found at our policies website.
An Affirmation for courses with a formal assessment component may be obtained by completing the General Request Form (pdf) and submitting to the Registrar’s Office with the applicable fee. This document is suitable for framing.
Statement of Participation
A Statement of Participation indicates the student's attendance and participation in a course in which there is no formal assessment (provided the course is eligible) and may be obtained by completing the General Request Form (pdf) and submitting to the Registrar's Office with the applicable fee. This document is suitable for framing.
Certificate of Achievement
Awarded by the Office of the Registrar to students who have successfully completed outcomes of a prescribed program; typically less than 180 hours in duration. This certificate will include the logo and seal of the Conestoga and will be signed by the Registrar.
Recognition of Learning
This document is awarded by the program team in order to recognize learning that does not qualify for a credential/document as outlined in the definitions above.
If a duplicate copy of a Document is required, the request must be made in writing to the Registrar's Office. A General Request Form (pdf) is available for this purpose. Documents that can be requested are Certificates, Ontario College Certificates, Ontario College Diplomas, Ontario College Advanced Diplomas, Ontario College Graduate Certificate, Applied Degrees, Affirmations and Statements of Participation. Applicable fees apply.
Official graduation ceremonies take place in June and November at the Recreation Centre and feature presentation of Diplomas, Certificates, Degrees and presentation of special College-wide awards.
To be eligible to participate, the student must have successfully completed all program requirements by a specific date (which permits the Registrar’s Office to process your records) and the program must qualify for participation in the ceremonies. If program requirements are not completed until after the date set, the student would be eligible to participate in the next scheduled Convocation.
Information on Convocation is mailed to all potential graduates. To attend the ceremony, students must register their attendance through the student portal.
Note: In programs where an Academic Standing Decision of "Met Requirements" is assigned upon completion of the program, the students are not eligible to participate in the convocation ceremony.
Application to Graduate
Application to Graduate: If a student is not registered in a full-time program, and is completing the final course(s) of the program on a part-time basis, the Application to Graduate Form (pdf) must be completed and submitted to the Registrar's Office. Applicable fee will apply.