Attendance expectations should be clarified with each teacher who should be
informed of the reasons for any absences that may occur.
Full-Time, Part-Time Status in a Program
A full-time student is one enrolled for at least 70 per cent of the hours, or
66 2/3 per cent of the courses in the current session/level of the Program
Design. Students not meeting these criteria are considered part-time. Course
changes may affect the student's status, which is determined each session by
the Registrar’s Office and may impact OSAP eligibility.
Exemption/Credit Transfer is granted to students who have previously achieved the learning outcomes at Conestoga College or another post-secondary institution and have proven that they have comparable or equivalent learning.
The notation of "EX" is used for the grade. Exemptions are not granted to Information Technology (IT) courses completed more than two years previously. For all other courses the time limit is seven years, unless otherwise noted in the Program Admission Requirements.
The maximum credit allowed through Credit Transfer and credits obtained through Recognition of Prior Learning (RPL) is 75% of the program credits. Therefore, at least 25% of the program credits must be taken under the direct supervision of Conestoga College faculty.
To Apply: The registered student submits an Application for Exemption/Transfer form (PDF) and the required documents (official transcript and course outlines) to the Credit Transfer Officer in the Registrar’s Office. Once a decision is made students will be notified through their Conestoga email account.
- Exemptions/Credit Transfers may take several weeks to review; therefore, students are encouraged to submit their Application or Exemption/Transfer form and all supporting documents prior to the start of the semester.
- Approval of an exemption will affect scheduling and may affect fees and OSAP eligibility.
- When a student moves from one Conestoga College program to another and where course numbers/codes are identical or equivalent, automatic credit is given if course passing grades are met. The course grade from the original course will stand.
- All exemptions can be viewed on the Student Portal (on the “My Grades” tab click on ‘View Achievement Report’).
Students in a full-time program may add or drop course(s) with approval
from the Program Coordinator. If a full-time student enrolls in a course that
is over and above what is normally studied during the session, extra course
fees will apply (based on an hourly rate).
By adding/dropping courses the student's status (full-time/part-time) may
be affected. For students receiving financial aid, a status change may affect
the student's entitlement and the Financial Aid Office should be consulted for
- The Course Add/Drop Form (available on the College website or from the
Program Coordinator) must be completed with all the required signatures.
- The student is required to meet with the Program Coordinator or Chair
to discuss the course load and for approval to add or drop courses.
Normally, this is done at registration or by the deadline dates for the
session. See ‘Academic Dates?
- The signed form must be presented or sent to the Records Officer for
processing. Requests for adding a course will be processed only if space is
available, applicable pre-requisites are met and no timetable conflicts exist.
Note: A course may be repeated in the case of a failure or to improve
competency or upgrade a mark. However, the original mark remains on the
Audit status must be clearly specified at the time of registration in the course.
Students auditing a course are restricted solely to the role of observers in the
class. They must not write examinations, have course evaluations performed
for them, or make comments during class. A credit standing will not be
granted for an audited course.
Permission to audit a course will not be granted until the number of students
taking the course for credit is known. Priority will always go to students
taking a course for credit. The student in a full-time program is required to
follow the same process as adding a course.
Completion of Form/Verification Letter
Students may require a form to be completed or a letter produced verifying acceptance, or current/previous enrollment at Conestoga to be used for purposes other than income taxes. This letter/form is usually used for items such as insurance, day care, credit card application, job application, or scholarship purposes. The student is required to complete the Request for Letter Form (available from the Registrar’s Office or online) and submit it to the Registrar’s Office for completion. Please allow 24-48 hours for processing. Applicable fee will apply.
Student ID Cards
Students are required to have their photographs taken by the Registrar’s Office, as the College needs the photographs to administer academic programs, courses, and activities that require student identity. For example, the College uses the photographs for student ID cards that students use to pick up OSAP loan documents, write tests/exams, receive course marks, borrow materials from the Library Resource Centre, use the Recreation Centre, and/or access to open computer labs. This card is issued in the student's first semester and is valid for their entire college enrolment. Validation stickers are issued for subsequent semesters. Applicable fee will apply for a replacement card.
Student Withdrawal from a Full-time Program
Registered students wishing to terminate studies must initiate withdrawal from
the program in writing or by completing the Withdrawal Form. Students who
do not officially withdraw are still liable for outstanding fees and may not be
eligible for a refund (see Refunds). Non-attendance does not constitute official
withdrawal and academic records may reflect failures. Reported departure will
be considered if readmission is requested at a later date.
The program withdrawal without academic penalty deadline and course drop
deadline are 75% of the program/course duration. Grade assigned will be W
(Withdrawal) if withdrawn before deadline date or F (failure) if withdrawn
after deadline date.
Prior to the start of classes, withdrawal from a program must be submitted in
writing to the Registrar’s Office. After the start of classes:
- The student is required to complete a Withdrawal Form (available on the
College website or in the Chair’s or Registrar’s Office). It is recommended
that the student see the Program Coordinator/Chair to discuss the
situation, if possible.
- The signed Withdrawal Form must be forwarded to the Registrar's Office
Note: The effective date of withdrawal is the date the form is received in
the Registrar's Office. The College may initiate a student’s withdrawal from a
program for outstanding fees.
Discontinuance (College Withdrawal) from a Fulltime Program
The College may discontinue a registered student from a program based
on course failures, misconduct, irregularities, medical criteria not met/
maintained, failure to pay fees or, in some sponsored programs, for lack of
attendance. The action is initiated by the College.
Readmission to a Program
Students are required to apply for readmission when they have been absent from their program for one semester or longer unless an Intention Form has been completed (returning students only), or when the student has withdrawn or been discontinued. Upon readmission, students are placed into the current program of study which determines graduation requirements. Students are subject to the college and program policies and procedures in place at the time of readmission.
Students applying for readmission to Level/Semester 1 must do so through ontariocolleges.ca. Students applying for readmission to a level beyond Level/Semester 1 must do so using a Conestoga College Program Application Form. Applicable fees will be charged.
The application for readmission will be reviewed based on the student's academic eligibility, program readmission requirements, and space availability. The student will be informed in writing of the decision
For additional information, refer to the Readmission Procedure - Post Secondary found at www.conestogac.on.ca/about/policies/academics.jsp.
Part Time Studies (Day Courses) Registration Information
Part-time Studies (Day Courses) is not a program. However, it allows a student to register in courses that are normally part of a full-time program without begin admitted or registered into that program. Not all courses are available through Part-time Studies and space may be limited in those that are. Registration is based on space availability in the course(s) and prerequisites (if applicable) being met.
Registration does not guarantee eventual acceptance or readmission into a full-time program and a student cannot graduate from Part-time Studies. Individuals may consider becoming a Part-time Studies (Day Courses) student for one of the following reasons:
- To obtain credit for missed courses
- To obtain credit for specific courses to apply to future post-secondary
- To explore program-related courses prior to applying to a college program
- To study courses for personal interest or to improve workplace skills
Registration for Part-time Studies (Day Courses) begins on the first day of classes through the Student Portal at https://portal.conestogac.on.ca/StudentPortal/Default.aspx
In order to register for courses, you may log in as a student or browse Continuing Education courses to confirm course availability. Part-time Studies students will be expected to pay for courses selected through the portal at time of registration.
If your registration cannot be completed through the Student Portal, you must:
- Print a copy of the Part-time Studies (Day Courses) Registration Form
- Complete the form Part-time Studies (Day Courses) Registration Form and approvals from the Program Coordinator. Coordinator listing is available at http://www.conestogac.on.ca/facultystaff/index.jsp
- Doon Campus Courses:
- Present completed form to the Records Officer for processing. Approval does not guarantee space or registration in the course(s) and registrations are processed on a first come first served basis. Payment is required at the time of registration. Approved payment methods include: debit or credit card. Personal cheques will no longer be accepted.
Guelph/Waterloo Campus Courses:
- Meet with the Program Coordinator who will review the course add(s) to ensure that the course(s) are available to Part-time Studies, a timetable conflict does not exist and pre-requisites (if applicable) are met prior to signing the Part Time Studies Registration Form
- The signed form including payment should be presented to/forwarded to the Registrar’s Office for processing. (Student need not arrive in person)
Example of course fees:
45 hour Course = $301.95
60 hour Course = $389.16
Recognition of Prior Learning (RPL)
Prior Learning Assessment and Recognition is a process that involves the recognition and assessment of formal, informal and non-formal or experiential learning acquired through employment, non-credit courses, independent study, conferences and seminars or volunteer activities. It is used when the life and work experience of the applicant has resulted in the student already knowing the information/skills that a course would teach, and it allows for the evaluation of this past learning against established academic standards for conversion into college credits. Prior learning must be measurable at the college level and meet Conestoga's standards of achievement for current courses. Evaluation is done through a challenge exam or portfolio development. Successful completion results in a credit on a Conestoga College transcript.
The maximum credit allowed through Transfer of Credits and credits obtained through PLAR is 75% of the program credits.
For more information about the PLAR process please visit the testing services website.