Learning Package Guideline & Access Copyright Information
The Faculty Guide (pdf) gives direction for Conestoga instructors regarding the preparation of learning packages for student use.
For courses offered the College instructors research the available market for textbooks that generally match the course outcomes. On occasion, a suitable match is not found and so the instructor prepares a Learning Package that students can use as a resource for that course. A Learning Package might also be prepared to act as a supplement to the chosen textbook.
In order to ensure that costs to both the College and students are minimized in the preparation and distribution of course materials and to provide the materials to the students on a timely basis, it is recommended that:
Where course materials prepared by instructors are of significant size (minimum 50 pages double sided) or of a given type (as determined within a School), they will be assembled as a Learning Package, identified as a resource on the relevant course outline, identified on the Textbook Order Form, submitted to the Bookstore for copying by the specified date and sold to students in the Bookstore.
Following this recommendation ensures:
- College printers are not used by students to print large instructor prepared packages made available to them on the intranet and program cost centres do not incur high printing costs which could be recovered through the bookstore.
- The College does not create any undocumented anthologies for classroom handouts as per the Fair Dealing Policy.
The fair dealing provision in the Copyright Act permits use of a copyright-protected work without permission from the copyright owner or the payment of copyright royalties. Conestoga’s Fair Dealing Policy allows short excerpts of copyright-protected works to be copied, printed and scanned for educational purposes, including for distribution to each student enrolled in a class as part of a learning package.
Copying is limited to short excerpts, defined as any of the following:
- Up to 10% of a copyright-protected work (including a literary work, musical
- score, sound recording, and an audiovisual work)
- One chapter from a book
- One article from a periodical (magazine or journal)
- One artistic work from a compilation
- One newspaper article or page
- One short story, play, poem, essay or musical score from an anthology
- One entry from a reference work (e.g. encyclopedia)
When copying or communicating short excerpts from a copyright-protected work under this Fair Dealing Policy, the source should be cited and, if given in the source, the name of the author or creator of the work should be provided.
For more information relating to what you can and cannot copy, please:
Learning Package Process
- Faculty and Academic Staff are responsible for developing and updating the learning package originals. If the Bookstore runs out of a learning package you will be requested to forward your originals to us for reprinting purposes.
- As outlined in the Textbook Order Memo, which is sent each semester, Learning Packages are due on the same date as the Full-time and Continuing Education textbook orders.
- If a Learning Package is required in place of a book, please note the package name and part number on the order form, complete a print requisition, (include number of copies required for the current semester, package title, binding options, etc.) and attach the learning package original.
- The top section of the print requisition will be completed by the Bookstore (signature, account code, date required etc.)
- Be sure to include a separate print requisition (all sections completed) with your program account code if you wish to have resource copies returned directly to the faculty.
- Printed notes or Learning Packages to be sold by the Bookstore should be forwarded along with a completed Print Requisition(s) to the Bookstore by the textbook order deadline date.
- Once the learning package orders are received in the Bookstore, staff will check the order against existing stock where applicable; authorize the order (sign and include Bookstore account code), and forward the order to the Print Shop.
- If the originals have been revised since last semester, please indicate *NEW* on the print requisition.
- Under "Special Instructions" on the Print Requisition please be sure to include the location and to whose attention the learning package originals should be returned to once the print job is completed. The Bookstore and/or the Print Shop do not keep hard copies of originals on file.
- Faculty are responsible for obtaining copyright permission from copyright holders for all content included in a learning package that is not covered under Conestoga’s Fair Dealing Policy. For help in obtaining copyright permission, please contact the Copyright Coordinator
- Once the learning package orders are received in the Bookstore, staff will check the order against existing stock where applicable, authorize the order, sign and include account code and forward to the print shop