Information for Faculty

Learning Package Guideline & Access Copyright Information

The Faculty Guide (pdf) gives direction for Conestoga instructors regarding the preparation of learning packages for student use.

For courses offered the College instructors research the available market for textbooks that generally match the course outcomes. On occasion, a suitable match is not found and so the instructor prepares a Learning Package that students can use as a resource for that course. A Learning Package might also be prepared to act as a supplement to the chosen textbook.

In order to ensure that costs to both the College and students are minimized in the preparation and distribution of course materials and to provide the materials to the students on a timely basis, it is recommended that:

Where course materials prepared by instructors are of significant size (minimum 50 pages double sided) or of a given type (as determined within a School), they will be assembled as a Learning Package, identified as a resource on the relevant course outline, identified on the Textbook Order Form, submitted to the Bookstore for copying by the specified date and sold to students in the Bookstore.

Following this recommendation ensures:

• College printers are not used by students to print large instructor prepared packages made available to them on the intranet and program cost centres do not incur high printing costs which could be recovered through the bookstore.
• The College does not create any anthologies for classroom handouts as required by the Access Copyright agreement.
• Access Copyright limitations on anthologies prepared for sale in the bookstore will be adhered to, specifically no copying can exceed 20% of a published work or the following, whichever is greater:
  • An entire newspaper article or a page
  • An entire single short story, play, poem, essay or article from a book or periodical issue (including a set of conference proceedings) containing other works
  • An entire entry from an encyclopedia, dictionary, annotated biography or similar reference work
  • An entire reproduction of an artistic work (including drawing, sculpture, painting, prints, architectural works of art or works of artistic craftsmanship) from a book or periodical issue containing other works.

Works not covered by the Access Copyright Interim Tariff

• Works on the Exclusions List (pdf)
• Unpublished works
• Consumable items such as published workbooks, assignment sheets, and tests
• Crown or provincial publications (excluding Quebec)
• Instruction manuals, including teachers’ guides
• Sheet music and original artistic works including photographs or prints
• Works published in countries with which Access Copyright does not have a reciprocal agreement
• Works with notices excluding them from copying under a collective licence

If the content in any Learning Package is taken from another published work, the Access Copyright Terms of Copying must be adhered to. Please visit http://www.accesscopyright.ca/ for more information relating to what you can and cannot copy under the terms of our agreement.

Our Access Copyright Interim Post-Secondary Educational Institution Tariff, 2011-2013 is available to review on the Access Copyright website.

There is also an Exclusions List (pdf) available to view.

To find out more about copying under the Interim Tariff, please contact Access Copyright at 416-868-1620 (toll-free 1-800-893-5777).

Learning Package Process

• Faculty and Academic Staff are responsible for developing and updating the learning package originals. If the Bookstore runs out of a learning package you will be requested to forward your originals to us for reprinting purposes.
• As outlined in the Textbook Order Memo, which is sent each semester, Learning Packages are due on the same date as the Full-time and Continuing Education textbook orders.
• If a Learning Package is required in place of a book, please note the package name and part number on the order form, complete a print requisition, (include number of copies required for the current semester, package title, binding options, etc.) and attach the learning package original.
• The top section of the print requisition will be completed by the Bookstore (signature, account code, date required etc.)
• Be sure to include a separate print requisition (all sections completed) with your program account code if you wish to have resource copies returned directly to the faculty.
• Printed notes or Learning Packages to be sold by the Bookstore should be forwarded along with a completed Print Requisition(s) to the Bookstore by the textbook order deadline date.
• Once the learning package orders are received in the Bookstore, staff will check the order against existing stock where applicable; authorize the order (sign and include Bookstore account code), and forward the order to the Print Shop.
• If the originals have been revised since last semester, please indicate *NEW* on the print requisition.
• Under “Special Instructions” on the Print Requisition please be sure to include the location and to whose attention the learning package originals should be returned to once the print job is completed. The Bookstore and/or the Print Shop do not keep hard copies of originals on file.
• If your Learning Package includes copyrighted information, a spreadsheet outlining the required pertinent information must be included as outlined below. The Bookstore is responsible for logging, reporting and paying royalties on the identified copyright information to Access Copyright.

How do I get a desk copy of a textbook?

The Publishers require that you contact them directly either through your program’s departmental clerk or by e-mail. Please include the following information when requesting a desk copy:

Title, Author, Publisher, Edition, ISBN*
Your Name, College extension and Email address
The Course Name and estimated enrollment
The title of the text currently being used, if different from the one being requested.

*Note: The ISBN is extremely important! It identifies the various formats available including both hard and soft cover. It also identifies Canadian, American and International versions of the same text. There may also be a difference in the way the data in the text is presented, (metric vs. imperial). The ISBN will also be different for just the text alone, or for a package, which may include study guides, CDs, etc.

Who are the publisher's representatives for Conestoga Institute of Technology & Advanced Learning?