Academic Information
Documents of Recognition
Depending on the program, the official documents awarded by the Board of Governors in recognition of successful completion of a program are:
- Certificate
- Ontario College Certificate
- Ontario College Diploma
- Ontario College Advanced Diploma
- Ontario College Graduate Certificate
- Applied Degree
Other documents include:
Student Achievement Report
The Student Achievement Report includes all courses with or without a formal assessment component. Marks are considered confidential information, and therefore, are not given out over the telephone under any circumstances. When inquiring about your mark, you must provide your Student Identification Number.
The Student Achievement Report is now available via the Student Portal. Students may view their grades by session, or view/print a complete report of their achievement, as reports will not be mailed from the Registrar's Office. Please check the Student Portal.
Affirmation
You may obtain an Affirmation for courses with a formal assessment component by requesting one in writing or in person, from the Registrar’s Office, along with $15 to cover the cost of processing. You must provide information regarding the course title and the semester in which you attended the course. This document is suitable for framing.
Statement of Participation
You may obtain a Statement of Participation for courses in which there is no formal assessment which will indicate the student’s attendance and participation, provided the course is eligible. The request may be made in writing or in person from the Registrar’s Office, along with $15 to cover the cost of processing. This document is suitable for framing. You must provide information regarding the course title and the semester in which you attended the course.
Transcript
A Transcript is the only official academic record issued by the College. Upon receipt of a written request from the student, the Registrar will mail a Transcript directly to the institution or agency specified on the request form. There is a $8 fee for issuing a Transcript. Please allow two to three weeks for processing.
Withholding of a Document of Recognition
Documents of course/program recognition will be withheld for reasons of failure to complete course/ program requirements or other requirements, which include outstanding college fees or outstanding charges.
Grades
Attendance/Grade Evaluation
An attendance record of 80% minimum is recommended for all Continuing Education courses and may be mandatory for some courses and programs.
| Attendance/Grade Evaluation | |
| 90 - 100% | A+ |
| 80 - 89% | A |
| 75 - 79% | B+ |
| 70 - 74% | B |
| 65 - 69% | C+ |
| 60 - 64% | C |
| 55 - 59% | D |
| Below 55% | F |
| Advanced Standing/Exemption | EX |
| Incomplete | I |
| Passed | P |
| *Audit | AU |
| Attended an ungraded course | AT |
| Withdrawal from the course after the official course drop and before 75% of course completion | W |
| Discontinued (initiated by the College) | Y |
| Registered but did not attend | DNA |
| Course outcome in progress | I/P |
Note: When courses are designed, they are linked to the most appropriate grade scale and so may be recorded in either numeric and/or letter form. For some courses, the minimum passing grade is set at a grade higher than 55% and in these cases, all grades of less than the minimum passing grade will also assigned the letter 'F'. For example, if the minimum passing grade for a course is 65%, if a student earns 60%, the recorded grade will be: 60%, F. If you have questions regarding specific evaluation procedures and passing grades for a course or program, refer to the course outline and/or program information. The course instructor will also be able to provide this information directly.
* Note: Students must identify themselves as auditing a course at the time of registration. Students auditing a course are restricted to the role of observers in class. They must not write tests/examinations, have course evaluations performed for them or make comments during class.
Application to Graduate
If you have met all of the requirements for completion, contact the Continuing Education office at the nearest campus for an “Application to Graduate?form. An Alumni and Graduation Fee will apply.
Convocation Ceremonies
Continuing Education students graduating from programs with the following document of recognition may participate in convocation ceremonies:
- Ontario College Certificate
- Ontario College Diploma
- Ontario College Advanced Diploma
- Ontario College Graduate Certificate
Academic Policies
Academic Policies and information on Student Rights and Responsibilities may be found on the College website at www.conestogac.on.ca under the Registrar's page.
International Visa Students
Conestoga is unable to accept international students to programs which are offered on a part-time basis (during the day, evening or on weekends) unless they are registered as fulltime visa students at a Canadian post secondary institution. International students may be required to pay higher tuition fees than those described in this publication. For information, please call 519-748-5220, ext. 3465.
Definitions
Useful definitions of College terminology.
Program
A Program is a series of courses. Successful completion of all courses is required in order to obtain a Conestoga College Degree/Diploma or Certificate.
Course
Courses are learning experiences of varying lengths. Recognition may or may not be awarded at the end of the course. Students are responsible to ensure that they have met any prerequisite that may be required.
Course Prerequisite
Students are responsible to ensure that they have met the prerequisite(s) for all courses in which they register.
Program Prerequisite
Some programs have subject requirements. English and Mathematics testing may be required.
Restricted Program
Continuing Education: Many CE programs leading to a Certificate or Diploma require that students complete a Conestoga College Application Form and be accepted to the program before registering in any course (for example; Educational Assistant, Personal Support Worker).
Mixed Program
Continuing Education - Mixed Program denotes CE programs in which students are not restricted from taking certain courses within the program even if they have not been accepted to the program. Following the completion of these courses, however, students must have applied and been accepted into the program before taking the courses that are restricted to accepted students.