Frequently Asked Questions

Do I have to register for convocation?

Yes, indicate your attendance through the Student Portal by going to the 'Services' tab, 'Convocation' subtab.

How early should I arrive?

Graduates should arrive 90 minutes before their designated ceremony time. It is very important to allow travel time to arrive within the registration period. If you do not register on time you will not be able to sit with your classmates.

What should I bring to convocation?

Bring your ONE Card or photo ID.

When do I receive my document?

Documents are no longer distributed at Convocation. Documents are mailed within four weeks of your semester completion date. Make sure your address is always kept up-to-date on the Student Portal.

I am a graduate with a disability or special needs and will attend my ceremony. Who should I contact to make special arrangements?

When you indicate your attendance through the Student Portal, you will have an opportunity to specify that you require special accommodation.

Our venues are wheelchair accessible.

I have a guest attending with a disability or special needs.  Who should I contact to make special arrangements?

When you indicate your attendance through the Student Portal, you will have an opportunity to specify if your guest requires special accommodation.

Our venues are wheelchair accessible.

How many guests can I bring?

Seating is limited and on a first-come, first-served basis. We encourage you to limit your guests to two to avoid overcrowding.

Do I require tickets for my guests?

No, tickets are not required for guests. Seating is on a first-come, first-served basis and each graduate is entitled to bring two guests.

I am graduating from two programs. Which convocation should I attend?

If your programs are scheduled within the same ceremony, you will have to choose which program you would like to cross the stage with. If your programs are scheduled in two different ceremonies, you have the choice of attending both.

What if I cannot attend the ceremony?

Graduates are only permitted to attend their designated ceremony. Due to the planning, scheduling and software that is used during the ceremony, you cannot attend a different ceremony.

Is there a livestream available for family who cannot attend the ceremony?

Yes, the livestream video is available online.

Can I attend my ceremony if I have outstanding fees?

Graduates who have outstanding fees can still participate in the ceremony but will not receive their document until the fees are paid. You can check your financial record through the 'Financial' tab in the Student Portal.

How long is the ceremony?

The ceremony will last approximately 90 minutes and graduates are expected to remain for the duration of the ceremony. 

Guests are invited to the reception immediately following the ceremony; graduates will join guests at the reception as soon as their gown and liripipe have been returned to the registration area.

Are there any costs associated with the ceremony?

If you are in a full-time program, there are no additional costs. The convocation fee is part of the tuition fees you have already paid.

If you are in a part-time Ontario College certificate or diploma program, you are required to pay the Application to Graduate fee.

Do I need to apply to graduate?

You do not need to apply to graduate if you are a full-time student finishing your final academic level.

If you are in a part-time program, finishing your final course and wish to graduate, you must complete the Application to Graduate form and submit it to the Registrar's Office prior to the graduate status deadline.

If your status is Special Timetable, you must advise your Records Officer when you are nearing completion of your final course.

Note: If you are currently taking an OntarioLearn course, please email StudentRecords@conestogac.on.ca. Final grades for these courses must be received by the graduate status deadline in order for you to be eligible to graduate in the upcoming ceremony.

If you have additional questions, please email StudentRecords@conestogac.on.ca.

How will my award be recognized?

Graduates who have achieved High Distinction and President's Honour List are denoted in the program. Graduates who have achieved Conestoga Honour List, Distinction, High Distinction and President's Honour List will have their award displayed on screen during the ceremony as they cross the stage.

Further information about our Honours Procedure and how your award is recognized can be found online.

Who should I contact if I have other questions?

For more information, contact the Student Records Office at 519-748-5220, ext. 3656, or by email at StudentRecords@conestogac.on.ca.