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Mechanical Engineering Technology - Robotics and Automation (Co-op)

2018/19 | Conestoga College

Program Code: 0092C
School of Engineering & Information Technology

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Program Staff Contact Information

Welcome to the School of Engineering and Information Technology

Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate (both foundational and post-diploma), two and three year diploma, and four year bachelor's degree programs. Pathways exist within these allowing for students to reach their full potential.

All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of Engineering & Information Technology has a history of excellent graduate and co-op placement rates.

Sincerely,

Julia Biedermann, PhD, PEng
Executive Dean

Program Administration and Faculty

Executive Dean – Engineering–Technology–Trades
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
519-748-5220 ext.3212
jbiedermann@conestogac.on.ca

Administrative Assistant to Executive Dean:
Rebecca Dougherty
A2205 – Cambridge Campus
519-748-5220 ext. 4573
rdougherty@conestogac.on.ca 

Program Chair
Calin Stoicoiu, P.Eng
A2205-5 – Cambridge Campus
519-748-5220 x3297
cstoicoiu@conestogac.on.ca

Administrative Assistant to Program Chair:
Fatima Armas
A2205 – Cambridge Campus
519-748-5220 ext. 3342
farmas@conestogac.on.ca 

Program Assistant
Ryan Huckle
A2205 – Cambridge Campus
519-748-5220 ext. 3363
rhuckle@conestogac.on.ca

Program Coordinators

Automated Manufacturing/Design and Analysis
David Springford
Cambridge, A3231  
519-748-5220 ext. 3802
dspringford@conestogac.on.ca

Robotics and Automation
John Tielemans
Cambridge, A3231
519-748-5220 ext. 3732
jtielemans@conestogac.on.ca

Program Faculty

Christine Burns
Cambridge, A3231
519-748-5220 ext. 3469
cburns@conestogac.on.ca

Chris Dobson
Cambridge, A3231
519-748-5220 ext. 3834
cdobson@conestogac.on.ca

Roger Enns
Cambridge, A3231
519-748-5220 ext. 3263
renns@conestogac.on.ca

Fred Fulkerson
Cambridge, A3231
519-748-5220 ext. 3372
ffulkerson@conestogac.on.ca

Stelian George-Cosh
Cambridge, A3231
519-748-5220 ext. 3304
stelian@conestogac.on.ca

John Hufnagel
Cambridge, A3231
519-748-5220 ext. 3274
jhufnagel@conestogac.on.ca

Henry Kastner
Cambridge, A3231
519-748-5220 ext. 4521
hkastner@conestogac.on.ca

Robert Schaaf
Cambridge, A3231
519-748-5220 ext. 3837
rschaar@conestogac.on.ca

Dave Springford
Cambridge, A3231
519-748-5220 ext. 3380
dspringford@conestogac.on.ca

John Tielemans
Cambridge, A3231
519-748-5220 ext. 3732
jtielemans@conestogac.on.ca

Mike Verwey
Cambridge, A3231
519-748-5220 ext. 3827
mverwey@conestogac.on.ca

James Wang
Cambridge, A3231
519-748-5220 ext. 2253
jwang@conestogac.on.ca

Other Faculty
In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program.  These include faculty from other Schools for breadth and or/general education courses, as well as faculty with particular expertise in specific areas of program focus.

Contact information for this faculty will typically be provided on the first day of related courses.

Program Overview

Program Description

See Conestoga website for program descriptions:

Mechanical Engineering Technician - Automated Manufacturing (Co-op)

Mechanical Engineering Technology - Automated Manufacturing (Co-op)

Mechanical Engineering Technology - Design and Analysis (Co-op)

Mechanical Engineering Technology - Robotics and Automation (Co-op)

Program Design

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Program Outcomes

Program outcomes are developed with the expectations and requirements of external regulatory/accrediting bodies and consultation with Program Advisory Committees (PACs) and related industry experts.  These outcomes are coordinated and articulated in a manner designed to result in the achievement by of sets of specified learning attributes.

Program Outcomes are located on the left side navigation bar on the program webpage.

Mechanical Engineering Technician - Automated Manufacturing (Co-op)

Mechanical Engineering Technology - Automated Manufacturing (Co-op)

Mechanical Engineering Technology - Design and Analysis (Co-op)

Mechanical Engineering Technology - Robotics and Automation (Co-op)

Program Academic Achievement and Requirements

Academic Promotion Decisions

Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Promotion to the Next Academic Level

Students will be promoted to the next academic level upon completion of their previous year's courses.  If a student has failed multiple courses that may inhibit completion of the next academic year, that student will be denied promotion and encouraged to complete the missing credits before advancing.  A single failure will not usually result in promotion being denied, but will place the student under special timetabling considerations in which the outstanding courses are to be taken before taking the next level courses.

Clearance of Academic Deficiency

Incompletes

If circumstances warrant, and at the discretion of the faculty, a student who has failed a course may be granted the privilege of completing any missed work or tests. The incomplete work must be completed within 8 weeks from the end of the semester.

Pre-requisites

Pre-requisites for a course are listed on the course outline.  Failed pre-requisite courses must be passed prior to enrolment in the course in question unless you can gain permission to attend from the faculty responsible for teaching the course and the program coordinator and the department chair.

Supplemental

In order to qualify for a supplemental test or assignment (a "make-up") at the end of a semester, for one course only, the student must meet all of the following conditions:

  1. Final mark between 50 – 54% in the course
  2. Not failed any other courses
  3. Attended 80% or more of the classes in the course in question 
  4. No Academic Offense(s) registered for the course

The test or assignment must be completed within 4 weeks from the end of the semester. If the student is successful, the failure can be upgraded to the minimal passing grade.  If the student is unsuccessful, the failing grade will remain.

Discontinuance

A student will be discontinued from the program if they have failed three or more courses in a single academic semester and/or if they are missing 4 or more courses from previous levels. Discontinued students are required to complete the missed or failed courses prior to re-admission into the Full Time program. While discontinued, missed courses can be applied to under Part Time Studies. Availability of courses to Part Time students is subject to the normal conditions and space existing at the time.

Re-admission

Readmission after Discontinuance

A student who has been discontinued will not be readmitted into the Full Time program until all failed courses from previous levels have been successfully completed. Upon Readmission, students will be entered into a new Cohort and any changes to courses in the Program Design that apply to their new cohort must also be met prior to graduation. The student must re-apply to the program by submitting a completed program application form to the registrar's office.

Course Repetition

In the event that a course has been failed or withdrawn three times, students must repeat the course prerequisite(s) before they will be allowed to attempt the failed course a fourth time.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms if applicable. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students who take longer than the advertised program length are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.

Withdrawal

Students considering withdrawing from a program should meet with their program coordinator/academic advisor prior to withdrawing.  In order to formally withdraw from a program, the student must complete the Program Withdrawal form and submit it to the Registrar's Office. Deadlines for withdrawing from a program with/without an academic penalty or with/without a refund are posted on the website under Academic Dates.

Program Information

Academic Assistance

Academic assistance is available to students through a variety of avenues.  The program coordinator/academic advisor and faculty can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc.  Access the Conestoga website for assistance provided through Accessibility Services.  Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.

Academic Dates

Program start and end dates, holidays and deadlines for course add/drop, withdrawal and refunds are located on the college website.  Course changes (add/dropping may also be made through the Student Portal under the "My Courses" tab.

Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders.  To be considered for an award, complete the General Application available through your Student Portal.  Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February).  Visit the Financial Aid and Student Awards Office on Conestoga's website.

Awards are generally based on academic performance on an aggregate basis (ex., highest overall average), single course basis (ex., best third year project), or particular grouping of courses.  The monetary value, number, and type of awards will vary from year to year, depending on funding and student performance.  The criteria and monetary value for each award will be determined either by program faculty and/or the donor(s) providing the funding.

Communication - School Standard

Conestoga College and eConestoga student email accounts are used to communicate with students.  Students are expected to regularly check their student email accounts.  Faculty will not respond to emails from non-Conestoga email addresses.  

Course Changes (Adding/Dropping)

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal.
  2. Click on 'My Courses' tab.
  3. Scroll over the icons to the right of individual course listings.

It is strongly recommended that students consult the Program Assistant/Program Coordinator prior to dropping a course.

  • If a course withdrawal is processed prior to the deadline date, a dropped course will be recorded as a "W" (withdrawal) on the transcript.
  • If a course withdrawal is processed after the deadline, an "F" (fail) will be recorded on the transcript.

Continuing Education and OntarioLearn courses are not included in student full-time fees. Students wishing to take these part-time courses are required to pay the full fee for the individual course(s). Students may add these or other courses under the 'Browse Continuing Education' tab in their Student Portal.

Co-operative Education

Applying to the Co-op Stream (starting with the 1801 cohort and subsequent cohorts unless otherwise noted):

  • All applicants apply to the non co-op program. Students will be informed of the application deadline and process to apply for the Co-op Stream. Labour market conditions determine co-op seats in optional co-op programs. Every student who meets academic eligibility requirements may not be admitted to the co-op stream.
  • To be considered for admission to the co-op stream, students are required to achieve a minimum 60% in  Level 1 with no dropped or failed courses. 

To participate in a co-op work term, students must (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Successfully complete the Co-op and Career Preparation modules (CEPR/CDEV1020).  Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term.  Students who fail Co-op and Career Preparation more than twice will not be permitted to continue in their co-op program.
  • Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.)  Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
  • Meet program specific co-op work term eligibility requirements.
  • Academic eligibility for a co-op work term is based on the term that occurs two terms prior to any work term.  If this term is also a co-op work term, eligibility will be based on the student's achievement during the preceding academic term.
  • Students who are discontinued are not eligible for co-op work terms.
  • Students may only fail/defer one work term regardless of the reason(s).
  • Students who do not successfully complete their deferred work term will be removed from the co-op stream.
  • Since only one work term may be failed/deferred regardless of the reason(s), should a subsequent work term be missed/failed/unsecured (not successfully completed for any reason) the student will be immediately removed from the co-op stream.
  • To be eligible for a co-op work term, students are required to achieve a minimum 2.5 SWA (65% session weighted average) and a maximum of two failures or dropped courses during the term that occurs two terms prior to the co-op work term.  Outstanding core courses must be completed prior to commencing subsequent co-op work terms.

For additional information please refer to the Co-operative Education Regulations & Guidelines: Student Regulations, Procedures & Supports found by:

  1. Login to MyCareer
  2. Select Co-op
  3. Select Co-op Resources
  4. Select Co-op Policies
  5. Select Co-operative Education Regulations, Procedures & Supports Policies for Students

Please Note:

  • The College cannot guarantee co-op employment.  All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
  • Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.

Credit Transfer

Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions.

To ensure your credits are eligible for transfer, please contact our Credit Transfer Office. The Credit Transfer Policy and Procedure are available on the college website. For more information, visit the Credit Transfer & PLAR page.

Exemptions

Individual courses within a program may be challenged for exemption providing the following conditions are met:

  1. The student has taken and passed a similar course at a POST-SECONDARY INSTITUTION and has official documented proof of such.
  2. The student has taken a course in another program at the college whose course objectives match those of the course in question.
  3. The time limit is seven years; however the academic credit being used for exemption must be at the current level of technology being taught.  For instance, applying for an exemption in a course using AutoCAD version 2012 may not be granted if the course being used for exemption status was taken using Version 2008. 
  4. The student has not failed the course in the program after completion of the equivalent course. This rule may be waived if extenuating circumstances apply.

Evaluations (deadlines, tests and examinations)

Assignment Program Standard

Ensure that you know individual faculty requirements for each course.  

Missed Course Work/Tests

Refer to Attendance at Evaluations section in this handbook.

General Education Electives

In your program, you are required to complete General Education (Gen Ed) courses.  Gen Ed courses can either be included as a specified course in your program and must take when scheduled by the program or they can be elective courses chosen by the student in the academic term indicated by the program design. These elective Gen Ed course requirements are listed at the bottom of each student's progress report, which is found on the Student Portal.  The progress report indicates the level/semester and the minimum hours that are required for the program.  Students are responsible for adding the elective Gen Ed course into their schedule, during the designated semester. Eligible courses are approved and posted each semester on the college website. Visit Current Students | Conestoga College and click on 'Announcements'. For additional information regarding Gen Ed courses, please contact the School of Liberal Studies.

Prior Learning Assessment and Recognition (PLAR)

Conestoga recognizes prior learning of skills, knowledge or competencies that have been acquired through employment, education (informal/ formal), non-formal learning or other life experiences. Prior learning must be measured to meet the required course outcomes and grading standards. This policy applies to candidates who wish to earn academic credit for a course in acknowledgement of significant life and work experience. PLAR is not to be used by registered Conestoga students for the clearance of academic deficiencies and/or to improve grades.

Students must be at least 19 years of age or have an Ontario Secondary School Diploma (or equivalent) to be eligible to apply for PLAR. 

For more information, refer to the PLAR policy and procedure. Questions regarding PLAR may be sent to CreditTransfer@conestogac.on.ca.

Program Advisory Committee

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the coordinator of the program will ask for student volunteers. The student representatives are expected to attend the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in casual business attire and engage in discussions.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor.  Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where course numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.  Additional information for career or academic advising is available from faculty, program coordinators or career advisors in the Welcome Centre or on the Conestoga website. 


Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching (SAT)

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.

Facility Information

After Hours Access

Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in some programs of study, students may require after-hours access to classrooms and labs. After-hours access is maintained in accordance with the academic needs of individual programs. The after-hours access is a privilege, not a right.

If after-hours access is required, faculty must contact security in advance, with the student(s) name, ID number, and program information, along with signed paperwork approving access. The student must follow these guidelines: 

  • Be in the designated room with another approved person
  • Inform security immediately of any out-of-the normal situations
  • Have student identification card available
  • Notify security upon departure
  • Not move furniture

Refer to the Student Guide for more information.

Lab Access

Certain labs within the mechanical engineering programs are unavailable for student access outside of the normal contact hours due to safety concerns. Other labs are available outside of the normal class time providing that a minimum of two persons are in attendance in the lab. Conditions for entry must be arranged with the professor of the course.

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Safety Information

Services Offered

For general inquiries, contact Security Services at:

Cambridge (Fountain Street): Main Foyer, 519-748-5220, ext. 4557
Doon (Kitchener): Main Building, Room 2B10-6, 519-748-5220, ext. 3357
Guelph: Room A5, 519-824-9390, ext. 6357
Waterloo: Room 1B02, 519-885-0300, ext. 5357

Safety and Security Services provides 24-hour security at the Doon (Kitchener), Waterloo and Cambridge (Fountain Street) campuses, and daytime/evening/weekend security at the Guelph campus. Concerns or offences may be reported to Safety and Security Services.

Emergency Number While on Campus: ext. 5555 - for all medical, fire situations, and police assistance from all campuses (Cambridge [Fountain Street], Doon [Kitchener], Guelph, Waterloo, and Stratford).

Safety and Security Services provides the following services: first aid, personal safety education/plans, general information, emergency response, investigations, self defense training, mobile and bike patrol, crime prevention education, parking - sales, assistance and enforcement, security at residence and campus events.

Emergency phones and alarm systems emergency phones are available throughout the Cambridge (Fountain Street) and Doon (Kitchener) campuses.

Check out our new Mobile Safety App available free for download on any phone system.

For more information on emergency  response and what to do, go to the Security Services webpage.

Basic Safety

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Note: Students may be required to sign a Conestoga College ITAL (CCITAL) Acknowledgment of Safety Training and Responsibilities Form depending on program requirements.

Emergency Telephone Messages

It may be necessary for family members to contact a student in an emergency situation. Family members need to know the student number, program name, school, and campus the student is registered in, to aid Security in locating the student. This information will be required when the family member calls. Please have family members contact Security directly at 519-748-5220, ext. 3357 - only if it is an emergency.

Machine Operation and Safety

Machine operation and safety will be addressed as required in each course.

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Personal Protective Equipment (PPE)

Personal protective equipment requirements must be met for each lab.  Follow posted signage on shops and labs.

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Student Services

Student Services information can be found in the Student Guide and or on Conestoga's website.

College-wide Policies and Procedures

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 
  
Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Credential Procedure       
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.

 

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Date:  July 2018

Type of Revision:  Annual Revisions, change to Attendance 

Date:  June 26, 2017

 Type of Revision:  Minor Revisions

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.