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Bachelor of Engineering - Mechanical Systems Engineering

2018/19 | Conestoga College

Program Code: 1066C
School of Engineering & Information Technology

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Program Staff Contact Information

Welcome to the School of Engineering and Information Technology

Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate (both foundational and post-diploma), two and three year diploma, and four year bachelor's degree programs. Pathways exist within these allowing for students to reach their full potential.

All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of Engineering & Information Technology has a history of excellent graduate and co-op placement rates.

Sincerely,

Julia Biedermann, PhD, PEng
Executive Dean

Program Administration and Faculty

Executive Dean – Engineering–Technology–Trades
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
519-748-5220 ext. 3212
jbiedermann@conestogac.on.ca

Administrative Assistant to Executive Dean:
Rebecca Dougherty
A2205 – Cambridge Campus
519-748-5220 ext. 4573
rdougherty@conestogac.on.ca

Program Chair
Calin Stoicoiu, P. Eng.
A2205-5 Cambridge Campus
519-748-5220 ext. 2272
cstoicoiu@conestogac.on.ca

Administrative Assistant to Program Chair:
Fatima Armas
A2205 - Cambridge Campus
519-748-5220 ext. 3342
farmas@conestogac.on.ca

Program Assistant
Ryan Huckle
A2205 - Cambridge Campus
519-748-5220 ext. 3363
rhuckle@conestogac.on.ca

Program Coordinators
Andrew Campbell P. Eng. (fall/winter terms)
A3206 - Cambridge Campus
519-748-5220 ext. 2233
acampbell@conestogac.on.ca 

Florin David, P. Eng.  (spring term)
A3206 - Cambridge Campus
519-748-5220 ext. 2288
fdavid@conestogac.on.ca

Program Faculty

Min Chen, P.Eng
A3206 - Cambridge Campus
519-748-5220 ext. 2298
mchen@conestogac.on.ca

Paula Meyer, P.Eng.
A3206 - Cambridge Campus
519-748-5220 ext. 2272
pmeyer@conestogac.on.ca

Tam Nguyen, P.Eng.
A3206 - Cambridge Campus
519-748-5220 ext. 2273
tnguyen@conestogac.on.ca

Christian Pop, P.Eng
A3206 - Cambridge Campus
519-748-5220 ext. 4596
cpop@conestogac.on.ca

Liviu Radulescu, P.Eng.
A3206 - Cambridge Campus
519-748-5220 ext. 2281
lradulescu@conestogac.on.ca

Mohammad Toorani
A3206 - Cambridge Campus
519-748-5220 ext. 4587
mtoorani@conestogac.on.ca

Other Faculty

In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program.  These include faculty from other Schools for breadth and or/general education courses, as well as faculty with particular expertise in specific areas of program focus.

Contact information for this faculty will typically be provided on the first day of related courses.

Program Overview

Program Description

The Bachelor of Engineering - Mechanical Systems Engineering program (MSE) is accredited by the Canadian Engineering Accreditation Board (CEAB) allowing students to start on the path to becoming a professional engineer. It is geared to motivated individuals looking for challenging careers in the dynamic and growing areas of mechanical design, robotics, and advanced manufacturing. The MSE program is an innovative and challenging one, delivered using project-based curriculum. As students undertake four years of increasingly complex real-world projects, they will progress from engineering fundamentals to advanced, leading-edge technologies in design, manufacturing and automation.

Students also develop proficiency in business, project management, environmental and sustainable design as well as interpersonal and team dynamics. In addition, liberal studies breadth courses and generic skills complement the engineering curriculum.

Every accredited engineering program in Canada is regularly assessed by CEAB to ensure that its graduates are academically qualified to begin the process to be licensed as a professional engineer. There are four major criteria for a program review:

  1. graduate attributes
  2. continual improvement
  3. student related policies and support systems
  4. quality curriculum

Graduate attributes ensure that a graduating engineering student is technically prepared with the knowledge and skills required to work as a professional engineer. They also ensure that graduates are prepared for the professional responsibilities required of an engineer, and that they are employable. Students in the MSE program are regularly required to demonstrate these attributes in the series of projects they complete each semester.

As part of the continual improvement process, feedback is regularly gathered from MSE program stakeholders, including students. This feedback is reviewed at the end of each semester and academic year to ensure both student success and academic and operational quality.

As documented in the rest of this Program Handbook, both Conestoga and the MSE program have numerous policies, procedures and support services in place. Students are made aware of these during Orientation activities.

Engineering curriculum is required to ensure a foundation in mathematics and natural science, a broad preparation in engineering science and design, and an exposure to non-technical complementary studies. The quality and balance of a program is assessed using a tally of Accreditation Units (AUs) as defined by CEAB. The MSE program is designed to ensure students receive more than the minimum curriculum components required for accreditation.

There are three ways for applicants to enter MSE:

  1. Students can apply to enter level 1 on the basis of their high-school marks. 
  2. Students with a suitable three-year technology diploma, for which a pathway to MSE has been established, may apply to bridge into MSE; acceptance into the bridging process is based on a case-by-case analysis of each applicant's background and final interview with the MSE bridging panel.  After successful completion of a set of bridging courses, students can enter MSE at an advanced level, either at the second or third year level.  To find out more about the bridge entry to MSE, see the MSE program webpage under "About The Program."
  3. Students who have partially completed a CEAB accredited engineering program at another institution may apply to enter MSE with advanced standing.  Acceptance into an advanced level is based on a case-by-case analysis of each applicant's background by the program coordinator in consultation with other MSE faculty.

Program Design

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Program Learning Outcomes

Program outcomes are developed with the expectations and requirements of external regulatory/accrediting bodies and consultation with Program Advisory Committees (PACs) and related industry experts.  These outcomes are coordinated and articulated in a manner designed to result in the achievement by of sets of specified learning attributes.

Program Outcomes are located on the Mechanical Systems Engineering program page on the left side navigation bar.

Program Academic Achievement and Requirements

Academic Promotion Decisions

Academic promotion decisions are made by the program Promotion Committee.  The Promotion Committee is composed of the program coordinator and all of the faculty team members for that particular semester.  It meets at the conclusion of every semester, and at the call of the program coordinator.

Students who fail to meet course/module standards will be reviewed by the Promotion Committee, with the primary goals of determining which students are eligible for supplemental evaluations and student promotional decisions.  The possible promotional decisions provided to the registrar are: 

  • Eligible to continue
  • Special timetable same level 
  • Decision pending  
  • Academic probation  
  • Discontinue

The MSE program is a cohort-delivered program.  A cohort is the group of students who begin level 1 of the program together.  The cohort is identified by the year in which students enter level 1.  Each cohort has a program design assigned to it.  Since changes are made to program designs, different cohorts can be following a different MSE program design.  An example would be that if MSE is started in 2015, the cohort is identified as 1501 and follows the 1501 program design.  If MSE is started in 2017, the cohort is 1701 and follows the 1701 program design.  Although the 1501 and 1701 designs will be largely the same there may be different courses, course hours etc. in each design.

It normally takes a cohort four years to complete the MSE program but if it takes a student longer than four years, the student will change cohorts and therefore change program designs. Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study.

Promotion from one semester to the next requires a program grade point average (GPA) of 2.5 and two (2) or fewer un-cleared failures from that semester and all previous semesters.

Students who are promoted but have un-cleared failures may not be able to take courses for which the failed course is a prerequisite. 

A grade of 60% (2.0 grade points) is considered the minimum level of achievement for passing a course, however, students must maintain a minimum program GPA of 2.5 (65%) to avoid probation, repeating the same level or discontinuance.  This means that achieving 60% in a few courses will be okay however many courses with final marks of 60% will result in an overall GPA less than 2.5.

A student can be placed on probation for reasons stated in section 4.3.

A student can be discontinued from the program for reasons stated in section 4.4. 

Normally there will be no academic decision made at the end of semester one, except as mentioned in section 4.4.

The official promotion policy can be found on the college website (see Baccalaureate Degree Promotion and Graduation Policy).

Graduation from the program requires a cumulative GPA of 2.5 and completion of all courses and modules including the three (3) required Co-op semesters. 

Students who have entered MSE either via bridging or advanced standing must also complete three (3) Co-op semesters.  Depending on the advanced entry level, it may be necessary for students to complete Co-op term(s) after completion of year 4, unless an exemption is granted based on previous suitable work experience acquired through previous Co-op work terms from the graduated program or regular employment. The evaluation is based on relevancy with the program requirements.  To obtain exemptions from Co-op terms, students must apply for credit transfer with the college Credit Transfer Office.

A flow chart showing how MSE promotional decisions are made is shown below.

The promotion diagram

Promotional Decisions for Students Bridging into MSE

Bridging students' acceptance into the MSE program is conditional on successful completion of the assigned bridging course module with an overall bridging GPA of 2.5 over a period of no more than 1.33 years.  For students on a four-month bridge, courses failed during the bridging module need to be re-taken during the next academic year and this will extend the bridging period to 1.33 years.

In the event that not all bridging courses are passed during the extended 1.33 year bridge, students with an overall bridging GPA of at least 2.0 may reapply for one more four month bridging term during the fall term of the next academic year.  These students will receive credit for any past bridging courses for which a final mark of 65% was achieved and will need to repeat all other courses.  At the end of the additional four month term, students will be assessed for eligibility to enter MSE based on successfully completing all bridging courses and achieving an overall bridging GPA of at least 2.5.  If at the end of the additional four month term the candidate has still not met the requirements, no further opportunities will be available to bridge into MSE.  In all cases, bridging course credits older than 2.33 years will not be considered.

Clearance of Academic Deficiency

A student who has not met the STANDARDS for one year may not be promoted to the next year of the Program.  The Promotion committee will make a determination from the list which follows:

  1. Complete supplemental work (Learning Contract or Supplemental Exam) for course/module failures (see criteria for writing of supplement examinations).
  2. Repeat the course/module at the earliest opportunity (student may be placed on probation).
  3. Repeat the entire level (students will be on probation and will not be allowed to take any courses from advanced levels).  
  4. Repeat the entire year (students will be on probation and will not be allowed to take any courses from advanced levels)/
  5. Discontinuance from the program with a possibility of re-entry.
  6. Discontinuance from the program with no possibility of re-entry.

Pre-requisites

Students may be allowed entry into a course for which they are missing a prerequisite only with the permission of the program coordinator and with the approval in writing of the course Professor.  In addition to prerequisites and corequisites, it may not be possible to take courses out of sequence to preserve the links between courses and curriculum projects in any level.

Incomplete Work

A student will only be granted an incomplete in a given subject area if the following conditions are met:

  1. The student has accumulated a grade of at least 50%
  2. The student is not in a position to be discontinued (as specified in the official promotion policy for degree programs)
  3. The student has passed the theory portion of the course.

Supplemental Evaluation

In MSE, to be eligible for a supplemental evaluation, the following conditions must be met:

  1. The final overall course mark be at least 50% 
  2. At least one of the examinations in the course must have been passed.  For courses without examinations the course professor will select the evaluation that students must have passed
  3. The student is not in a position to be discontinued
  4. The student must not have any academic offences in the semester
  5. The student is allowed no more than two supplementals per term and no more than eight over the course of the program
  6. The student has not previously had a supplemental in the course.

The form of the supplemental will be determined by the course professor and will either be an examination, an assignment or a combination of the two.  If the supplemental is not an examination, a learning contract must be established.

Decisions regarding supplemental eligibility will be made at the marks and promotion meeting by the promotion committee, after which time students will be informed of their eligibility by the professor using college email. Students must fill out a Supplemental Authorization form available from the Program Coordinator and register for the supplemental at the Registrar's office (there is a fee associated with this) prior to the start of any supplemental work.

If a student successfully passes a previously failed course through either a supplemental examination or a learning contract, the previously awarded grade for the course will be changed to 60%. If a student repeats a course or module, the grade earned on the repeated course will be recorded and used to calculate the program cumulative average and Grade Point.

Students Repeating Courses

A student who has contacted the faculty member and determined that he/she is ineligible for a supplemental or a student who has failed a supplemental must repeat the course at the earliest possible time. The student must contact the Program Coordinator with the details of the course in order to obtain a Special Timetable. Timetabling conflicts due to students taking courses in multiple years is often unavoidable. Students should note that a single failure often results in an additional year to complete the degree.

Students repeating courses must repeat all evaluations in the course.

Students Repeating a Semester/Year

A decision of 'special timetable same level' will result from conditions shown in the MSE promotion diagram.  Students will need to clear any failures or dropped or missing courses before being promoted to the next level. This will add one more year for the program completion. 

Probation

A student with a program GPA between 2.0 and 2.5 and two (2) or fewer failures will be placed on academic probation. Failures must be cleared and the student's GPA must be raised in order to return to normal academic status. Students on academic probation are eligible to continue in the program with academic conditions as defined by the prerequisite and corequisites of the program and to apply for co-op placements as long as they meet the academic requirements specified in section 5.7.

A student on probation will be discontinued if their session GPA in any subsequent academic term is below 2.0 and if they have not made reasonable progress in passing courses and clearing failures within one calendar year.

Students will be taken off probation once their program GPA is at least 2.5 and they have cleared all failed courses.

Discontinuance

Students will be discontinued if:

  1. There is no progress in clearing failed courses and maintaining a 2.5 GPA while on probation. 
  2. They have failed the same course three (3) times
  3. They are carrying more than four (4) core subject failures. 
  4. They have a GPA that is below 1.0 (Average below 50%).
  5. They have had 3 academic offences and/or a student code of conduct violation necessitating discontinuance.

Normally there will be no academic decision made at the end of level one.  However, a student may ne discontinued at the end of level one based on a unanimous recommendation of the program's Academic Promotion Committee.

Re-admission

All applications for readmission must be approved by the Program Chair. Students that have been discontinued form the program may be readmitted subject to the following requirements:

1.    Readmission will not be granted sooner than one year after the discontinuance decision.

2.    Student must complete one of the following academic upgrading activities during the one year absence from the program:

  • Successful completion of two full-time semesters (minimum of five courses per semester) in one of Conestoga College's engineering technology diploma programs (Design and Analysis or Robotics and Automation) with a minimum average of 80% in EACH semester and with no final grade less than 65% in individual courses.  It is the applicant's responsibility to identify appropriate engineering technology programs if not attending one of the above mentioned Conestoga College programs.
  • Re-take all courses within the level preceding the discontinuance decision.  If the discontinuance was solely the result of failing the same course three (3) times than all failed courses must be cleared within a year. 

3.    All readmitted students will be on academic probation for one year after their readmission.  Performance will be assessed under the probation requirements.
4.    Students are permitted only one readmission into the program.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including three co-op work terms. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.

Period Required to Graduate

For students beginning MSE in level 1, the program must be completed within seven (7) years of its start.

Students who enter the program by bridging or advanced standing must complete the program in the normal time required to complete the remaining levels plus one year.

Leaves of absence or exceptions must be approved by the Program Coordinator and Program Chair.

Withdrawal

Students considering withdrawing from a program should meet with their Program Coordinator/Academic Advisor prior to withdrawing.  In order to formally withdraw from a program, the student must complete the Program Withdrawal form and submit it to the Registrar's Office. Deadlines for withdrawing from a program with/without an academic penalty or with/without a refund are posted on the website under Academic Dates.

Program Information

Academic Assistance

Academic assistance is available to students through a variety of avenues.  The Program Coordinator can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc.  Access the Conestoga website for assistance provided through Accessibility Services.  Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.

Academic Dates

Program start and end dates, holidays and deadlines for course add/drop, withdrawal and refunds are located on the website.  Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.

Use of Electronic Devices in Classrooms and Labs

Electronic devices may be used for learning or instructional purposes. Professors or technologists may request devices be put away when a safety issue or distraction occurs. Devices used for accommodations are always welcome. Unauthorized devices in a testing situation will result in an academic offence and at minimum, a mark of zero.

Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders.  To be considered for an award, complete the General Application available through your Student Portal.  Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February).  Visit the Financial Aid and Student Awards Office on Conestoga's website.

Communication - School Standard

Conestoga College and eConestoga student email accounts are used to communicate with students.  Students are expected to regularly check their student email accounts.  Faculty will not respond to emails from non-Conestoga email addresses.  

Course Changes (Adding/Dropping)

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal.
  2. Click on 'My Courses' tab.
  3. Scroll over the icons to the right of individual course listings.

It is strongly recommended that students consult the Program Assistant/Program Coordinator prior to dropping a course.

  • If a course withdrawal is processed prior to the deadline date, a dropped course will be recorded as a "W" (withdrawal) on the transcript.
  • If a course withdrawal is processed after the deadline, an "F" (fail) will be recorded on the transcript.

Continuing Education and OntarioLearn courses are not included in student full-time fees. Students wishing to take these part-time courses are required to pay the full fee for the individual course(s). Students may add these or other courses under the 'Browse Continuing Education' tab in their Student Portal.

Co-operative Education

The academic requirements to be eligible for a co-op work term in a degree program are as follows (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Minimum 2.5 SWA (65% session weighted average) in the eligibility term two academic semesters prior to any co-op work term.
  • Maximum two failures or withdrawals during the academic semester that occurs in the eligibility term two academic semesters prior to any co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.

To participate in a co-op work term, students must (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Successfully complete the Co-op and Career Preparation modules (CEPR/CDEV71050).  Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term.  Students who fail Co-op and Career Preparation more than twice will not be permitted to continue in their co-op program (exceptions may be granted for degrees).
  • Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.)  Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
  • Meet program specific co-op work term eligibility requirements.

For additional information please refer to the Co-operative Education Regulations & Guidelines: Student Regulations, Procedures and Supports found by:

  • Login to MyCareer
  • Select Co-op
  • Select Co-op Resources
  • Select Co-op Policies
  • Select Co-operative Education Regulations, Procedures and Supports for Students

Please Note:

  • The College cannot guarantee co-op employment.  All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
  • Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.

Credit Transfer

Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions.

To ensure your credits are eligible for transfer, please contact our Credit Transfer Office. The Credit Transfer Policy and Procedure are available on the college website. For more information, visit the Credit Transfer & PLAR page.

Students may request an exemption for a course by filling out an application for credit transfer and submitting the application to the Credit Transfer Office.In addition to the completed form it will be necessary to provide the following information:

  1. An official transcript
  2. Course outline

Course outcomes need to encompass at least 80% of the MSE course for which the exemption is sought and be taught at a degree level. Care will also be taken to ensure that the institution/program in which the course was taught has engineering accreditation.  As the MSE program is accredited by the CEAB, we must also follow the requirements for credit transfer found in the CEAB document Accreditation Criteria and Procedures Report 2016.

A student should be referred to the Program Coordinator if they have:

  1. Transcripts from an unrecognized institution
  2. Transcripts from a foreign institution
  3. Considerable work experience which may be eligible for a Recognition of Prior Learning assessment (see below)

Note that in MSE the project-based nature of the program may require students to continue a course regardless of courses taken from previous institutions.

Exemptions are not granted for courses completed more than seven years previously.

The maximum credit allowed through Transfer of Credits is 50% of the program credits.  Therefore, at least 50% of the program credits must be taken under the direct supervision of Conestoga College faculty.

Equipment, Supplies and Texts

Laptops   MSE is a laptop program. The students are required to purchase their laptop with specified minimum hardware configuration. The laptop must be equipped with anti-virus software. The College will provide access to engineering software as required by each course. Students are required to purchase an electric kit in Year 1 that will be used in labs/projects in several courses during their studies. Students are expected to purchase the textbooks required by each course.  It is the student's responsibility to have a laptop available when it is required in class, during evaluations etc.

Electronic Kit   Students are required to purchase an electric kit in Year 1 that will be used in labs/projects in several courses during their studies.  The cost of the electronic kit is paid at the bookstore and the kit is then obtained from the program technologist.  The course professor will provide more information on how to obtain the kit.

Sign-Outs    There will be times when students sign out equipment, parts or resources. Each student is responsible for anything signed out and is expected to return the item in a timely manner in its original condition. Deposits may be required.  Students will be required to pay replacement value for parts that they have signed out but not returned.

Books    Each year students are required to purchase a number of text books.  Students are expected to purchase the textbooks required by each course.  The faculty team has made every effort to selects texts that will help students learn the concepts required to success in the program.  

Assigned reading lists are provided for many classes.  Most of these readings will be from the specified text books.  Each student is responsible for completing this reading before class.

Evaluations (deadlines, tests and examinations)

Assignment Program Protocol

Students are required to submit all assignments on or before the time and date specified.  Students should anticipate problems that might necessitate an extension of time.  If an extension of time is required, students will make this request to the appropriate professor well in advance of the due date (24 hour minimum).  Approval of the request is at the discretion of the professor.

Missed Evaluations

Refer to the Attendance at Evaluations section in this handbook.

Projects

Each project has a clearly defined set of dates for its deliverables. If, for a legitimate reason, any student believes that that their project cannot be completed on time, they must formally request an extension to the due date from the project coordinating professor at least one (1) week prior to the scheduled end of the project.  Approval of the request for extension will be considered by the faculty team, but is not automatic.

Academic Dishonesty

Work submitted by a student must be the product of his/her effort. Claiming the work of others as one's own constitutes plagiarism. Plagiarism, cheating and other forms of academic dishonesty will not be tolerated. Please refer to the Academic Offences Policy and Procedure listed here on the website.  

Assignments and Labs

Work is normally due one week from the date assigned. Any exceptions will be clearly stated. Students are responsible for keeping a copy of all submitted and marked assignments.

Marking

All project work is evaluated using a set of predefined rubrics. Depending on the specific outcomes for the week, student performance will be evaluated and recorded. Each student will receive a copy of this marked rubric identifying specific areas of strength and/or weakness. These rubrics should be kept as of a record of performance.

Extra Credit

There is no extra credit assignments allowed in the MSE program.

Test and Examination Program Protocol

Quiz/exam rules are set by the course professor prior to the exam.

Interim Marks Appeals

In the case where a student wishes to dispute an interim mark (assignment, lab, midterm exam, etc.) the student must first see the professor to discuss the issue. In cases where a satisfactory outcome cannot be achieved the program Chair should be consulted. If a grade is re-evaluated students will receive the most recent grade for the work.  The re-evaluated grade could be the same, higher or lower than the initial grade. 

Interdisciplinary Electives

In the MSE program, you are required to complete two (2) Interdisciplinary Electives.  These courses are chosen by the student in the academic term indicated by the program design.  These elective course requirements are listed at the bottom of each student's progress report, which is found on the Student Portal.  The progress report indicates the level/semester and the minimum hours that are required for the program.  Students are responsible for adding the Interdisciplinary Elective course into their schedule during the designated semester. Eligible courses are approved and posted each semester on the college website. Visit Current Students | Conestoga College and click on 'Announcements'.   For additional information regarding Interdisciplinary Elective courses, please contact the School of Liberal Studies.

Maintaining Student Files

Retention of Student Coursework

It is recommended that students keep coursework until the end of the semester in the case of any discrepancy in the grades.

As part of the College's quality initiative, the MSE program is required to maintain academic evidence showing the achievement and progression of students through the program. Within the first few weeks of the program all students are required to sign an Authorization to Retain and Use Student Material form. 

Prior Learning Assessment and Recognition (PLAR)

Conestoga recognizes prior learning of skills, knowledge or competencies that have been acquired through employment, education (informal/ formal), non-formal learning or other life experiences. Prior learning must be measured to meet the required course outcomes and grading standards. This policy applies to candidates who wish to earn academic credit for a course in acknowledgement of significant life and work experience. PLAR is not to be used by registered Conestoga students for the clearance of academic deficiencies and/or to improve grades.

Students must be at least 19 years of age or have an Ontario Secondary School Diploma (or equivalent) to be eligible to apply for PLAR. 

For more information, refer to the PLAR policy and procedure. Questions regarding PLAR may be sent to CreditTransfer@conestogac.on.ca.

Program Advisory Committee

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the coordinator of the program will ask for student volunteers. The student representatives are expected to attend the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in casual business attire and engage in discussions.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor.  Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where course numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.  Additional information for career or academic advising is available from faculty, program coordinators or career advisors in the Welcome Centre or on the Conestoga website. 

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching (SAT)

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.

Facility Information

After Hours Access

Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in some programs of study, students may require after-hours access to classrooms and labs. After-hours access is maintained in accordance with the academic needs of individual programs. The after-hours access is a privilege, not a right.

If after-hours access is required, faculty must contact security in advance, with the student(s) name, ID number, and program information, along with signed paperwork approving access. The student must follow these guidelines: 

  • Be in the designated room with another approved person
  • Inform security immediately of any out-of-the normal situations
  • Have student identification card available
  • Notify security upon departure
  • Not move furniture

Refer to the Student Guide for more information.

Project/Class Room Rules

The exclusive project rooms that we have at the Cambridge campus are a privilege that very few students at Conestoga have. In order to keep these rooms as a safe place the following rules must be followed:

  1. Project rooms must be kept locked at all times unless a faculty member requires the doors to be open for a brief period.  Otherwise the room doors are not to be blocked open so that there is a controlled entry.
  2. After-hours rules must be followed.
  3. Project rooms must be kept tidy and free of clutter. Students must use the lockers in the hall and cubbies provided to store personal and academic items.
  4. It is the student's responsibility to lock up any valuable items.
  5. Desk-top computers within the room are not intended for students' daily use; they are there because they have specialized software required for some labs/projects.  Please do not use these computers unless you are directed to do so by a faculty member.
  6. Students may be required by faculty to turn off computers, including personal laptops, during lectures and other exercises. Students must comply with the faculty request.
  7. Students should avoid causing disruption during lectures. Cell phones should be muted. Students should use washroom facilities during breaks between classes.
  8. The project rooms are to be considered a place of business. There is to be no game playing, movie watching, loud music, inappropriate surfing of the internet, horseplay or other unprofessional behaviour in the project rooms.
  9. No unauthorized furniture or appliances are permitted in the project rooms.
  10. Theft, tampering, loss and/or destruction of college equipment are not permitted and will result in a student code of conduct violation and possible criminal charges.
  11. Please respect others and the property of others.
  12. The project rooms may have video surveillance.

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Safety Information

Services Offered

For general inquiries, contact Security Services at:

Cambridge (Fountain Street): Main Foyer, 519-748-5220, ext. 4557
Doon (Kitchener): Main Building, Room 2B10-6, 519-748-5220, ext. 3357
Guelph: Room A5, 519-824-9390, ext. 6357
Waterloo: Room 1B02, 519-885-0300, ext. 5357

Safety and Security Services provides 24-hour security at the Doon (Kitchener), Waterloo and Cambridge (Fountain Street) campuses, and daytime/evening/weekend security at the Guelph campus. Concerns or offences may be reported to Safety and Security Services.

Emergency Number While on Campus: ext. 5555 - for all medical, fire situations, and police assistance from all campuses (Cambridge [Fountain Street], Doon [Kitchener], Guelph, Waterloo, and Stratford).

Safety and Security Services provides the following services: first aid, personal safety education/plans, general information, emergency response, investigations, self defense training, mobile and bike patrol, crime prevention education, parking - sales, assistance and enforcement, security at residence and campus events.

Emergency phones and alarm systems emergency phones are available throughout the Cambridge (Fountain Street) and Doon (Kitchener) campuses.

Check out our new Mobile Safety App available free for download on any phone system.

For more information on emergency  response and what to do, go to the Security Services webpage.

Basic Safety

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Note: Students may be required to sign a Conestoga College ITAL (CCITAL) Acknowledgment of Safety Training and Responsibilities Form depending on program requirements.

Emergency Telephone Messages

It may be necessary for family members to contact a student in an emergency situation. Family members need to know the student number, program name, school, and campus the student is registered in, to aid Security in locating the student. This information will be required when the family member calls. Please have family members contact Security directly at 519-748-5220, ext. 3357 - only if it is an emergency.

Machine Operation and Safety

Students are expected to practice safe working habits at all times while in the machine shop.  Failure to follow the rules that result in injury to yourself or others will result in disciplinary measures. Faculty/technologist supervision is required at all times.

  1. Machines may only be used under college supervision.
  2. Long neck or wrist chains must be removed while operating machinery.
  3. Through ways are marked with wide yellow lines; nothing is to be placed within the marked areas.
  4. The machine power knife switch located just beside each machine must be turned off before making any adjustments to a machine.
  5. Never reach into a machine for a part.
  6. Never leave a machine until it has come to a full and complete stop.
  7. Machines with computers or electronic control assistance are particularly dangerous in that they may appear to have or be stopped but in fact may start up again unexpectedly.
  8. Know where the red emergency palm buttons are located on every machine; activate the emergency button if an accident warrants its use.
  9. Do not lift objects that weigh in excess of 30 lbs/13 kilos; a lifting apparatus is available for heavier objects.
  10. Electrical/electronic equipment/devices must be properly shut off when not being used, such as solder machine, power supply, etc.
  11. Protective safety devices shall not be removed from any of the equipment.
  12. Machine set-ups are to be checked by faculty to verify safety.

Note: If you have any special needs that may affect you safely working machinery, you must notify your instructor prior to entering your first class.

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.  Other rules may be set by supervisory faculty/staff in shops and labs.

Personal Protective Equipment (PPE)

  1. Hearing protection is mandatory in designated areas.
  2. Safety glasses/eye protection must be worn when operating mechanical/electrical tools, such as jigsaw, handsaw, file, drill, etc.
  3. Foot protection must be worn in designated areas-- No sandals or open-toed shoes are permitted in the work area.
  4. Steel-toed safety shoes must be worn when heavy objects are to be lifted.
  5. Long hair must be restrained so as not to become entangled in the machines
  6. Loose clothing is not allowed.  Tuck in shirts and pull up pants.
  7. Long pants must be worn when working in the lab.

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Student Services

Student Services information can be found in the Student Guide and or on Conestoga's website.

College-wide Policies and Procedures

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 
  
Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Credential Procedure       
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.

 

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Date:  July 5, 2018
Type of Revision: Annual revisions, updates to Attendance

Date:  July 3, 2017

Type of Revision: Minor annual updates/revisions

Date: June 16, 2016
Type of Revision: Co-op Update

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.