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Bachelor of Applied Technology (Honours) - Architecture - Project and Facility Management

2018/19 | Conestoga College

Program Code: 1099C
School of Engineering & Information Technology

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Program Staff Contact Information

Welcome to the School of Engineering and Information Technology

Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate (both foundational and post-diploma), two and three year diploma, and four year bachelor's degree programs. Pathways exist within these allowing for students to reach their full potential.

All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of Engineering & Information Technology has a history of excellent graduate and co-op placement rates.

Sincerely,

Julia Biedermann, PhD, PEng
Executive Dean

Program Administration and Faculty

Executive Dean – Engineering–Technology–Trades
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
519-748-5220 ext. 3212
jbiedermann@conestogac.on.ca

Administrative Assistant to Executive Dean:
Rebecca Dougherty
A2205 – Cambridge Campus
519-748-5220 ext. 4573
rdougherty@conestogac.on.ca

Program Chair
Karen Cain, PhD, P.Eng.
School of Engineering & Information Technology
A2205-6 - Cambridge Campus
519-748-5220 ext. 2244
kcain@conestogac.on.ca

Administrative Assistant to Program Chair:

Fatima Armas
A2205 – Cambridge Campus
519-748-5220 ext. 3342
farmas@conestogac.on.ca    

Program Assistant
Ryan Huckle
A2205 - Cambridge Campus
519-748-5220 ext. 3363
rhuckle@conestogac.on.ca

Program Coordinator

Jim Bechard
A3219 - Cambridge Campus
591-748-5220 ext. 2278
jbechard@conestogac.on.ca

Program Faculty

Ron Bean
A3219 - Cambridge Campus
591-748-5220 ext. 2276
Rbean@conestogac.on.ca
Education:     B. Tech. (Architectural Science), Ryerson University, Toronto
B. Arch. Dalhousie University, Halifax (formerly Technical University of Nova Scotia)
M.A. (Planning), University of Waterloo
Industry Related Experience:  30 years working in architectural firms; member of the Ontario Association of Architects;  member of the Canadian Association of Professional Heritage Consultants

Jim Bechard
A3219 - Cambridge Campus
519-748-5220 ext. 2278
jbechard@conestogac.on.ca
Education:     Diploma, Construction Technician, Niagara College
M.Sc. in Facility Management (Distinction), University of Strathclyde, Glasgow, Scotland
Post Graduate Certificate in Research Methodology in Business Management, University of Strathclyde, Glasgow, Scotland
Industry Related Experience: 30 years in the operations, management and construction of educational facilities; member: British Institute of Facilities Management (BIFM); International Facilities Management Association (IFMA); and American Society for Testing and Materials (ASTM); retired from membership: OACETT and as a licensed 4th class stationary engineer.

Andrew Chatham
A3219 - Cambridge Campus
519-748-5220 ext. 2263
achatham@conestogac.on.ca
Education:     B.E.S. (Environmental Studies), University of Waterloo
M.Arch., University of Waterloo
Industry Related Experience:  Shim Sutcliffe Architects, 3rd Uncle Design and Brook McIlroy Inc., Set Design and Architectural Practices

Raymond Chung
A3219 – Cambridge Campus
519-748-5220 ext. 4572
rchung@conestogac.on.ca
Education:     B.Sc. (1st class), Lakehead University
B.Arch., University of Toronto
M.Arch., University of Toronto
PMP, Project Management Institute
FMP, Facility Management Professional
SFP, Sustainability Facility Profeesional
Industry Related Experience:  30 years in Architecture, Facility and Project Management experience in architectural, engineering, municipal, real estate, construction and large commercial institutions. Member of Ontario Association of Architects (OAA), member of Royal Architectural Institute of Canada (MRAIC), member of Project Management Institute (PMI),member of International Facility Management Association (IFMA).

Jeff Elliott
A3219 - Cambridge Campus
519-748-5220 ext. 2277
Jelliott@conestogac.on.ca
Education:     B.E.D.S., (Environmental Design Studies) Dalhousie University*, Halifax
M.Arch., Dalhousie University*, Halifax *formerly Technical University of Nova Scotia
Industry Related Experience:  Over 20 years of working experience in architectural firms-including overseas experience in Hong Kong and Germany and currently in private practice.  Member of the Ontario Association of Architects (OAA) and a LEED Accredited Professional.

Catherine Kilcoyne
A3219 - Cambridge Campus
519-748-5220 ext. 2243
ckilcoyne@conestogac.on.ca
Education:     B.A. (Honours), Mount Allison University
B.E.S. (Environmental Studies), University of Waterloo
B. Arch., University of Waterloo
M. Arch., University of Waterloo
Industry Related Experience:  10 years in Architectural Practice including Carruthers Shaw & Partners and The Ventin Group, intern member Ontario Association of Architects (OAA), 10 years adjunct faculty at University of Waterloo School of Architecture and School of Urban Planning, Master's thesis committee member and external reader at University of Waterloo School of Architecture

Colin McGugan, P.Eng
A3219 - Cambridge Campus
519-748-5220 ext. 2242
cmcgugan@conestogac.on.ca
Education:     B.A. Sc. (Mechanical Engineering), University of Waterloo;
M. Eng. (Energy and Environmental Engineering), University of Western Ontario
Industry Related Experience:  27 years in Project Engineering, Building and Energy Systems R & D, Energy Utilization and Renewable Energy Generation with Union Carbide, Ontario Research Foundation (ORTECH) and Ontario Hydro Research Division (Kinectrics).
Professional Memberships: Professional Engineers of Ontario (PEO), American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), Canadian Standards Association (CSA), LEED Accredited Professional.

Abdulrezak Mohamed, PhD
A3219 - Cambridge Campus
519-748-5220 ext. 2428
amohamed@conestogac.on.ca
Education:     B.Eng. (Honours), Civil Engineering, Eastern Mediterranean University
M.Sc., Construction Engineering & Management, Middle East Technical University
Ph.D., Construction Engineering & Management, Eastern Mediterranean University
Post Graduate Certificate: Investment Appraisal & Risk Analysis, Queen's University
Industry Related Experience:  10 years as Director of Construction Management Research and Practice Center providing Consultant Services to construction companies in Cost Estimating Bid Preparation and Schedule Preparation for range of project types and Management Services; served as vice-chair at Eastern Mediterranean University; Associate Professor of Construction Engineering and Management; applied research on topics related to construction management; supervision/co-supervision of master and PhD theses; training and seminars on construction management and computer applications to public and private sectors of construction industry; lectures on project management and investment appraisal risk analysis in various countries with Cambridge Resources International USA and John Deutsch International Executive Program Queen's University; Senior Fellow at John Deutsch Internal Institute Queen's University since 2008; member of PMI (Project Management Institute).

Other Faculty

In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program.  These include faculty from other Schools for breadth and or/general education courses, as well as faculty with particular expertise in specific areas of program focus.

Contact information for this faculty will typically be provided on the first day of related courses.

Program Overview

Program Description

This dynamic four-year co-op degree focuses on the entire architectural process from planning and design phases through to occupancy and redesign/re-use with a focus on Project and Facility Management. This program is the only one of its kind in Canada, highlighting both project management and facility management. Through a unique project-based learning environment, students learn and apply their knowledge to real-world projects using creativity and critical problem solving. Students will gain strong foundations in architecture, construction, basic engineering and business; comprehensive insight into project and facility management; and have additional exposure to liberal arts disciplines and practical applications for the business enterprise. Graduates entering the workforce, will have unsurpassed skills in leadership, teamwork and individual initiative in addition to their discipline-specific knowledge and practical skills.

Architecture-Project and Facility Management is accredited by the International Facility Management Association (IFMA) Foundation and graduates are eligible to become Certified Facility Managers after three years work experience. The program is also recognized by the Project Management Institute (PMI). Students are able to write the Certified Associate in Project Management (CAPM) exam after completion of year 3 and graduates are eligible to apply for Project Management Professional (PMP) certification after related work experience and writing the PMP exam.

Program Design

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Program Outcomes

Program outcomes are developed with the expectations and requirements of external regulatory/accrediting bodies and consultation with Program Advisory Committees (PACs) and related industry experts.  These outcomes are coordinated and articulated in a manner designed to result in the achievement by of sets of specified learning attributes.

Program Outcomes are located on the Architecture - Project and Facility Management webpage on the left side navigation bar.

Program Academic Achievement and Requirements

Academic Promotion Decisions

Refer to the College website 'Baccalaureate Degree Promotion and Graduation Policy' for specific information regarding this policy.

These policies are defined to meet the requirements of the Post-secondary Education Quality Assessment Board (PEQAB).  Should the Board revise its requirements these College policies will be reviewed. In addition, changes may result due to decisions made by Conestoga's Degree Management Committee.  Any changes will be reflected in this web document.

Academic Decisions

The Academic Team meets at the conclusion of every semester, and at the call of the Program Coordinator, to make academic decisions.  Academic decisions are made with respect to promotion, probation, learning contracts, supplemental work and discontinuance.

The academic record of students who fail to meet program/course standards will be reviewed by the Academic Team.  This would include the following reasons:

  • Failure of theory course and/or studio course
  • Patterns of absences from class or co=op which may affect achieving program standard

A student who has not met the program/course standards will be subject to one, or a combination of, the following as determined by the Academic Team:

  1. Complete supplemental work relating to specific course failures.
  2. Repeat the course at the earliest opportunity.
  3. Repeat entire semester/year.
  4. Be placed on probationary status.
  5. Enter into a Learning Contract relating to achievement across more than one program course.
  6. Be declared ineligible to participate in co-op terms. 
  7. Be discontinued from the program.

Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Clearance of Academic Deficiency

The following information is in addition to the College 'Clearance of Academic Deficiency Policy' available on the College website.

During a student's college career, there may be occasions when the student's performance results in a failing grade for the course.  The College grants students the opportunity to raise this grade to the minimum passing grade under specific circumstances. Supplemental work is an academic privilege not an academic right. The privilege may be extended to students who meet the criteria for the granting of supplemental work.  The criteria provide academic objectivity in making decisions about which students will be granted the privilege.

Opportunities for the clearance of an academic deficiency will arise after the submission of a final failing grade for a student in a course. The student must indicate an intention to clear an academic deficiency within five working days after the final grade is posted for the course.

Students with one (1) failed or dropped course are expected to successfully complete the failed or dropped course within 1 academic year.

Students with two (2) failed or dropped courses are expected to schedule a meeting with the Program Co-ordinator and determine a plan of action to complete the failed or dropped courses.

Students with three (3) failed or dropped courses are "required" to meet with the Program Co-ordinator and establish a "learning contract" to complete the failed or dropped courses.

Students who have four (4) total failures and dropped courses, or 3 failures and dropped courses plus an uncleared academic violation will be discontinued from the program.  See requirements under "Discontinuance".

If the Academic Team determines that the failed courses will not prevent the student from continuing in the project-based lerning environment, then the student is eligible to continue into the next level but is required to pick up and clear failed or dropped courses as soon as possible.  In some cases, this may result in the student having to drop a course in order to pick up a failed course.

If the Academic Team determines that the failed courses will prevent the student from continuing in the project-based learning environment, then the student is eligible to continue in the program but must repeat a specified semester.  This may result in the student being out of school for a semester.

Criteria for the opportunity to clear an academic deficiency:

  1. To be eligible for a supplemental opportunity, the student's final grade can be no less than 10 marks below the minimum passing grade for the course.  The minimum passing grade for courses in this program is 60%; therefore, the threshold for a supplemental opportunity would be a mark of 50% or greater. 
  2. There must be evidence of passing at least one (1) evaluation in the course.
  3. There shall be only (1) supplemental opportunity granted for a course.
  4. There must be no registered academic misconduct in the semester where a supplemental assignment is granted. 
  5. No more than two (2) supplemental opportunities will be allowed in a given semester.
  6. If granted, the supplemental will take the form appropriate to the failed course.  It may be comprehensive in nature or require the student to repeat particular aspects of the course.  Students will be required to pay the supplemental fee as established by the Registrar's Office. 
  7. If the supplemental receives a passing grade, the final grade for the course will be the minimum passing grade for the course. 
  8. If the supplemental receives a failing grade, it will result in no change to the original course grade. 
  9. Unless there are extenuating circumstances, the student has one semester in the academic year to clear the probation by supplemental work.

Probation

The following information is in addition to the College 'Baccalaureate Degree Promotion and Graduation Policy' available on the College website.

The conditions of Academic Probation will be determined by the Academic Team and will be one of the following:

  1. A student with a program, or sessional, GPA less than 2.50, or has committed an academic violation, may be placed on probation.
  2. The Academic Team may determine that a student be placed on probation or is to be discontinued from the program.  This decision will depend upon overall academic achievement to date and/or the nature of the academic violation.
  3. If placed on probation, the student may be eligible to continue into the next level or may rmain the current level of the program.
  4. If placed on probation the student may be declared ineligible to participate in co-op placement terms until the probation is cleared.
  5. The student shall enter into a "learning agreement" authorized by the Program Co-ordinator indicating a time frame for clearance of the probationary period.

Discontinuance

The following information is in addition to the College Policies and Procedures on Discontinuance, Academic Dispute Resolution and Appeal, and Student Code of Conduct.

Program Standards define the expected academic performance requirements of students progressing through this program.  These standards provide the Academic Team with a basis for decisions regarding the promotion of students.  Students who fail to meet the documented standards of performance may be discontinued from the program.

Students who have four (4) total dropped and course failures or three (3) dropped and course failures, plus an academic violation, will be discontinued from the program.

Students who are assessed as failing to meet program standards (academically, practically or ethically) will be discontinued from the program on the recommendation of the Academic Team.

Students may also be discontinued for failure to meet the standard of conduct set by Conestoga.

Appeal

A student who wishes to appeal an academic decision, probation or discontinuance from the program should refer to the Conestoga College Student Procedures Guide.

Re-admission

A student who leaves the program, either by choosing to Withdraw or having been discontinued, and subsequently seeks re-admission to the program, should note the following:

  1. The student may apply to be re-admitted to the program by contacting the Program Co-ordinator.
  2. Re-admission will be subject to availability of space in the related semester.
  3. Re-admission will only be permitted for the start of a semester. 
  4. The student shall be required to clear "all failed courses and/or dropped courses" as a condition of re-admission to the beginning of a semester.
  5. The student may receive credit for successfully-completed previous coursework.  These credits will be evaluated on an individual basis, in relation to the semester of re-admission and any program design changes made since the student left the program.
  6. A student who leaves the program during the first year may be required to repeat the Foundation Module so as to integrate with their new classmates.

In addition to the above, a student who has been discontinued from the program will be required to:

  1. Meet with the Program Co-ordinator to discuss reasons for previous Discontinuance and outline their strategy for academic success if granted re-admission.
  2. If granted re-admission, enter into a Learning Contract and/or be placed on Probationary status for one academic year.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms if applicable. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.

Withdrawal

Students considering withdrawing from a program should meet with their program coordinator/academic advisor prior to withdrawing.  In order to formally withdraw from a program, the student must complete the Program Withdrawal form and submit it to the Registrar's Office. Deadlines for withdrawing from a program with/without an academic penalty or with/without a refund are posted on the website under Academic Dates.

Program Information

Academic Assistance

Academic assistance is available to students through a variety of avenues.  The program coordinator/academic advisor and faculty can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc.  Access the Conestoga website for assistance provided through Accessibility Services.  Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.

Academic Dates

Program start and end dates, holidays and deadlines for course add/drop, withdrawal and refunds are located on the college website.  Course changes (add/dropping may also be made through the Student Portal under the "My Courses" tab).

Attendance

Standard 1

A student must successfully complete all courses including required co-op work terms as listed on the program design.

Standard 2

A student is expected to apply theory and skills in a safe competent manner in accordance with the level identified in the course learning outcomes. The program curriculum is designed with course learning outcomes that are leveled in performance expectations as students advance through the program.

Standard 3

I. A student must regularly attend all classes and lab sessions

II. A student must maintain regular attendance during co-op experiences.

Absenteeism places the student in academic jeopardy because faculty are unable to assess and evaluate performance when students are not in attendance for classroom, lab and co-op work terms.  Evaluation of these experiences is based on the student's demonstration of knowledge and skills throughout the program.

Lack of attendance means:

  • The student missed important information/skill demonstrations provided in class
  • The student has reduced time to learn and demonstrate knowledge and skills
  • Faculty may have to repeat material thus reducing the time for delivery of the remaining parts of the course
  • Fellow students are often disadvantaged by absent students/team members
  • Lack of participation is a major safety concern 

A student cannot demonstrate competence if absent and this could result in a failed grade.

Standard 4

A significant amount of group work is required in this program.  Individual students are expected to be full participants in, and contributors to, each group-based project/assignment within the program coursework. Individual students who fail to meet this expectation, without documented extenuating circumstances (refer to Evaluation of Students section), may receive a failed grade for a given project/assignment.

Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders.  To be considered for an award, complete the General Application available through your Student Portal.  Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February).  Visit the Financial Aid and Student Awards Office on Conestoga's website.

Communication - School Standard

Conestoga College and eConestoga student email accounts are used to communicate with students.  Students are expected to regularly check their student email accounts.  Faculty will not respond to emails from non-Conestoga email addresses.  

Course Changes (Adding/Dropping)

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal.
  2. Click on 'My Courses' tab.
  3. Scroll over the icons to the right of individual course listings.

It is strongly recommended that students consult the Program Assistant/Program Coordinator prior to dropping a course.

  • If a course withdrawal is processed prior to the deadline date, a dropped course will be recorded as a "W" (withdrawal) on the transcript.
  • If a course withdrawal is processed after the deadline, an "F" (fail) will be recorded on the transcript.

Continuing Education and OntarioLearn courses are not included in student full-time fees. Students wishing to take these part-time courses are required to pay the full fee for the individual course(s). Students may add these or other courses under the 'Browse Continuing Education' tab in their Student Portal.

Co-operative Education

The academic requirements to be eligible for a co-op work term in a degree program are as follows (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Minimum 2.5 SWA (65% session weighted average) in the eligibility term two academic semesters prior to any co-op work term.
  • Maximum two failures or withdrawals during the academic semester that occurs in the eligibility term two academic semesters prior to any co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.

To participate in a co-op work term, students must (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Successfully complete the Co-op and Career Preparation modules (CEPR/CDEV71050).  Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term.  Students who fail Co-op and Career Preparation more than twice will not be permitted to continue in their co-op program (exceptions may be granted for degrees).
  • Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.)  Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
  • Meet program specific co-op work term eligibility requirements.

For additional information please refer to the Co-operative Education Regulations & Guidelines: Student Regulations, Procedures and Supports found by:

  • Login to MyCareer
  • Select Co-op
  • Select Co-op Resources
  • Select Co-op Policies
  • Select Co-operative Education Regulations, Procedures and Supports for Students

Please Note:

  • The College cannot guarantee co-op employment.  All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
  • Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.

 

Credit Transfer

Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions.

To ensure your credits are eligible for transfer, please contact our Credit Transfer Office. The Credit Transfer Policy and Procedure are available on the college website. For more information, visit the Credit Transfer & PLAR page.

Equipment, Supplies and Texts

Studio Library

Particular reference material is provided for class use within the APFM Year 1 Studio Library and through your course faculty.  This dedicated library is a 'work in progress,' intended to provide students with important reference material for use during project development without the necessity for costly individual purchase.

These texts are an initial collection for access by the entire first year class.  They are provided for class use only within the Studio setting to assist in project development.

We count on the student body to maintain the current library, and provide recommendations to build upon this current dedicated collection.

Evaluations (deadlines, tests and examinations)

General Information

The program and course/module learning outcomes provide the frame of reference for evaluation.  Learning experiences are planned in order that the student can demonstrate the ability to correlate theory with practice.

Evaluation is a continuous process that assesses the student performance.

Regular appointments may be arranged between the student and faculty at which time the student's progress is reviewed, and advisement is given for improved student learning.

Evaluation Methods

In-School Semesters:

A variety of tools are used for evaluation including:

  • quizzes, written tests and examinations
  • oral presentations and demonstrations
  • written assignments, such as books reports, case studies, business plans, journals, logs, portfolios
  • design and/or construction of projects
  • lab assignments

Co-op Semesters:

Co-op assignments must be completed competently and within the allocated time unless other arrangements have been made with the faculty/CO-OP advisor.

Sources of Evaluation and Feedback

Students will benefit from the input of many people who will evaluate their work and provide feedback.  The final grade is a compilation from many sources including:

  • evaluation by course faculty of the student's performance (team and individual)
  • external review panels
  • self-evaluations
  • peer evaluations
  • business associates (CO-OP experience, thesis external advisors, etc.)

Results of Evaluation

Faculty maintains their own student tracking records.  You and your academic team should review these records on a regular basis.

Late Submission of Student Work

Student work submitted after the due date/time, and without accepted extenuating circumstances, may be graded by faculty but the mark will be progressively reduced as follows:

Within 24 hours of the due date/time – mark reduced by 10%

Within 48 hours of the due date/time – mark reduced by 20%

The above timeframes for late submission will be applied in relation to business days, excluding weekends and statutory holidays. Without a request for extension of submission approved by relevant course faculty (refer to Extension of Submission of Student Work below), student work submitted after that window may be marked as "missed" and valued at zero toward the final grade. 

This is a faculty decision made in consultation with the student.

Extension of Submission of Student Work

It is acknowledged that events can happen to either faculty or students that disrupt the planned schedule.  Each incident will be addressed on an individual, case-by-case basis by course faculty, with the following general guidelines:

  • Students are required to submit all assignments on or before the date specified and should anticipate problems that might necessitate an extension of time. If an extension of time is required, students will make this request to the appropriate faculty.
  • An extension of time will be given only if arrangements have been made with the faculty prior to the due date. Requests for an extension must be made by email to the relevant course faculty, from the student's Conestoga e-mail address. Extensions will not typically be given if the request is made the day the assignment(s) is due.
  • In general, extensions for submission of student work will be considered only in the case of extenuating circumstances (illness, accidents, bereavement, etc.). Course faculty may require documentation of the proposed extenuating circumstances – such as a doctor's note in the case of illness; the decision to accept this documentation is determined by the faculty responsible for the related work.
  • Where a student has requested an extension, and provided relevant faculty with accepted documentation of extenuating circumstances in advance of due dates or with medical certificate upon return to classes, efforts will be made to accommodate the student without penalty and within the timeframe set by the College for completion of term work.

Guidelines for Writing Tests and Exams

  • Students are required to bring their college ID cards to tests and exams
  • The faculty/invigilator may request that books, bags, coats, caps, etc. be left in a designated area
  • The faculty/invigilator has the authority to assign seats
  • Students must wait until so directed before turning over and starting their test or exam
  • Students are not permitted to talk after the test or exam has started, except to the faculty/invigilator
  • Students may not enter the exam/test room after 30 minutes past the start nor leave the room before 30 minutes has passed after the start of the test or exam
  • The deferment of a test, assignment or exam may be granted at the discretion of individual course faculty where the student has:
    • made the request to the relevant faculty prior to the date of the original scheduled evaluation, and
    • has provided faculty with acceptable documentation of the circumstances generating the request.

Provided the above conditions have been met, efforts will be made to accommodate the student requests for deferment without penalty and within the timeframe set by the College for completion of term work.

General Education Electives

In the APFM program, you are required to complete General Education (Gen Ed) courses. Gen Ed courses can either be included as a specified course in your program and must take when scheduled by the program or they can be elective courses chosen by the student in the academic term indicated by the program design.  These elective Gen Ed course requirements are listed at the bottom of each student's progress report, which is found on the Student Portal.  The progress report indicates the level/semester and the minimum hours that are required for the program.  Students are responsible for adding the elective Gen Ed course into their schedule, during the designated semester. Eligible courses are approved and posted each semester on the college website. Visit Current Students | Conestoga College and click on 'Announcements'.   For additional information regarding Gen Ed courses, please contact the School of Liberal Studies.

Maintaining Student Files

It is in the interest of both faculty and students to see that all work is complete, done to a high standard, and is submitted on time.  To support this learning objective, the following describes the overall respective responsibilities of faculty and students:

The faculty is responsible to:

Provide to students, at the start of each course, the due dates for all deliverables (e.g., assignments, tests, reports, projects, and class participation) and the respective weighting of each toward the student's final mark.  This does not preclude faculty from adding "pop tests" or other evaluation methods as s/he sees fit.

  • Return tests and quizzes within one to two weeks of their administering.
  • Return exams within two to three weeks of their administering.
  • Return assignments and Studio projects within two to three weeks of their scheduled submission.
  • Respond to student requests for consultations to discuss their performance in respect to coursework.

Students are responsible to:

  • Submit coursework, complete projects and write exams as set out on the schedule provided at the start of each course.
  • Submit coursework in accordance with format and requirements described by course faculty and project outlines.
  • Attend and participate in lectures, studio sessions, scheduled reviews and presentations of their own and their colleagues' work.
  • Fully disclose and completely reference all sources used in their work (e.g., web-based, printed, personal contacts).
  • Advise faculty of circumstances that would prevent the completion of student work as outlined in course schedules, and provide documentation of same (refer to Extension of Submission of Student Work and Guidelines for Writing Tests and Exams)

Prior Learning Assessment and Recognition (PLAR)

Conestoga recognizes prior learning of skills, knowledge or competencies that have been acquired through employment, education (informal/ formal), non-formal learning or other life experiences. Prior learning must be measured to meet the required course outcomes and grading standards. This policy applies to candidates who wish to earn academic credit for a course in acknowledgement of significant life and work experience. PLAR is not to be used by registered Conestoga students for the clearance of academic deficiencies and/or to improve grades.

Students must be at least 19 years of age or have an Ontario Secondary School Diploma (or equivalent) to be eligible to apply for PLAR. 

For more information, refer to the PLAR policy and procedure. Questions regarding PLAR may be sent to CreditTransfer@conestogac.on.ca.

Program Advisory Committee

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the coordinator of the program will ask for student volunteers. The student representatives are expected to attend the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in casual business attire and engage in discussions.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor.  Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where course numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.  Additional information for career or academic advising is available from faculty, program coordinators or career advisors in the Welcome Centre or on the Conestoga website. 

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching (SAT)

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.

Facility Information

After Hours Access

Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in some programs of study, students may require after-hours access to classrooms and labs. After-hours access is maintained in accordance with the academic needs of individual programs. The after-hours access is a privilege, not a right.

If after-hours access is required, faculty must contact security in advance, with the student(s) name, ID number, and program information, along with signed paperwork approving access. The student must follow these guidelines: 

  • Be in the designated room with another approved person
  • Inform security immediately of any out-of-the normal situations
  • Have student identification card available
  • Notify security upon departure
  • Not move furniture

Refer to the Student Guide for more information.

APFM Students

Prior to afterhours access: visit the Cambridge Campus Security desk in the Atrium BY 4:30 PM- present their student photo I.D. and sign the appropriate paperwork.

During afterhours access: ensure that there are a minimum of three students in the area at all times (if less than three students remain, then all must leave):

  • respect posted conditions for use of the area and comply with security and custodial staff as required
  • clean up after their work is complete, so area is ready for class use the following day
  • last group of students to leave the area must ensure all doors to the studio facilities are locked

Security of Property

The program studio facilities are equipped with keyless entry. The punch code access is provided to each student registered in the program at the outset of each semester.

All individuals permitted access to the studio facilities will be provided with the code by program faculty/administration.  In order to maintain security of property and persons, it is critical that this access code is not shared with students outside of the program.

Within the studios, each student is provided with a storage cabinet for securing their personal equipment and supplies.  Students are advised to purchase a lock for their individual storage cabinet to ensure the security of their property when they are absent from their work area.

Program Physical Space

The dedicated physical space of the program includes:

  • a multi-purpose room (A3116)(Shared with Bachelor of Interior Design Program)
  • a plotter/printer room (A3122)(Shared with BID)
  • a model room (A3132) (Shared with BID)
  • a product library room (A3126)(Shared with BID)
  • faculty offices (A3219)
  • and studios: (A3130), (A3120), (A3102)

During each semester of the program, each class is assigned one of these studios to act as their 'home room' or base of operations for the execution of their studio and course work.  Within their studio, each student is provided with a designated work station and a storage cabinet.

The Studio and Classroom Learning Environment

Your Studio is your 'base of operations'.

This is a space that we share as faculty and student body. This is where we will come together to explore the material of your Studio work, and other curriculum, in each semester of the program.  This exploration will range from lectures, to seminar discussions, to development of group and individual project work, to formal reviews and informal discussions.

You should think of the Studio environment as somewhat of a 'crucible' – a place where there is on-going iteration, synthesis and recombination of the various aspects of your studies.

For the first-year of the program your studio space will be A3102.

The Role of the Studio

Your work in Studio represents your ability to digest and synthesize various aspects of all course work in each semester of study.  While various courses in the Semester outline particular discrete aspects of the program curriculum, it is in Studio where you have the opportunity and responsibility to evaluate and integrate these concerns into a comprehensive project. Remember that Studio is only one of the courses in each semester.  Allot your time so that you give appropriate attention to the other courses.

The Role of Feedback and Reviews

Formal reviews of student's work are a long established and highly valued part of an education in architecture.  Formal reviews will take place in various components of the curriculum.

While approaches may vary, in its essence it is a public discussion of the work, rather than the person.  It thus sets out to be an objective and focused discussion of the work itself.  Although certain of the merits and shortcomings of the work will be addressed, there is no attempt to be comprehensive and exhaustive, and many aspects may not be even mentioned.  Certain points often will have already been discussed at an earlier critique or desk review.  It is common for the review panelists to consider certain questions to be more significant or fertile.

It is therefore not an evaluation as such.  It is an investigation and a debate.  The tone of a particular review may thus not be a reliable indication of the project's final grade.  Evaluation of Studio work will take place in confidential session by the studio faculty, in which the critical aspects of each project will be considered.

Feedback and the Desk Review

Informal discussion sessions in Studio and other courses are quite different from formal reviews.

Desk reviews are best understood as private consultations.  Advice is offered based on the work presented.  Suggestions are made to promote the development of the project.  They are not objective debates or evaluations, but opportunities to receive advice specific to each student/group and each project.  The comments will tend to reflect more personal and candid views, and should be understood as such.  It is quite common to receive differing, if not conflicting, opinions from different teaching staff.  The project and the decisions are your responsibility.  What you do with the advice and how skillfully you apply it is up to you.  To cite misunderstood advice as the reason for poor work is typically an evasion of this responsibility.

Approach to Studio and Classroom work in the Program

The project-based environment is a learning atmosphere which will be new to most first-year students of the program.  Following are some tips of 'do's' and 'don'ts' which will be helpful:

Do this:

  • Attend all scheduled classes.  Desk reviews and lectures are essential components of the education process.
  • Take notes during lectures and presentations.  What will be discussed contains useful material for your project work as well as for your general education. If you miss a class be sure to get notes from a classmate.
  • Take notes during, or immediately after an informal/desk review.
  • Enlist a classmate to take notes for you during a formal review.
  • Obtain a 3-ring binder to hold all course printed material and to collect your individual and group research.
  • Maintain a sketchbook to record your ideas as they develop.  Take this with you everywhere.
  • Start your design ideas to scale early.
  • Exchange ideas with your classmates.  Attend your classmates' formal reviews.
  • Know when to keep your head down and avoid useless distractions.  Ensure that others respect this.
  • Spend time familiarizing yourself with the wider world of the built environment in the Learning Resource Centre and beyond.  If faculty suggests you study a specific building or the work of a particular architect, look it up and keep a record of your research.
  • Do the project.  The objective is to explore the limits of any particular project, to discover those forms and strategies which give the project its meaning and its interests.  An urge to step outside the limits of a particular assignment may well jeopardize the success of your projects as a design, and as a learning experience. 

Do not do this:

  • Don't skip classes.
  • Don't be late for classes.  Most lectures and project introductions take place at the start of class time.  Missing these will obviously constrain your ability to successfully develop projects. It also shows a lack of respect for faculty and classmates.
  • Don't ever be late for a scheduled review, test or presentation.
  • Don't make all-nighters a habit.
  • Don't sleep in the studio.
  • Don't use your classmates' desks or equipment in their absence.
  • Don't make excessive noise in class or Studio at any time.  Respect your classroom or Studio as a shared atmosphere of collective and collaborative work.  Faculty will shut down any disturbance deemed to be a nuisance. The use of the studio outside of class time is a privilege not a right.

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Safety Information

Services Offered

For general inquiries, contact Security Services at:

Cambridge (Fountain Street): Main Foyer, 519-748-5220, ext. 4557
Doon (Kitchener): Main Building, Room 2B10-6, 519-748-5220, ext. 3357
Guelph: Room A5, 519-824-9390, ext. 6357
Waterloo: Room 1B02, 519-885-0300, ext. 5357

Safety and Security Services provides 24-hour security at the Doon (Kitchener), Waterloo and Cambridge (Fountain Street) campuses, and daytime/evening/weekend security at the Guelph campus. Concerns or offences may be reported to Safety and Security Services.

Emergency Number While on Campus: ext. 5555 - for all medical, fire situations, and police assistance from all campuses (Cambridge [Fountain Street], Doon [Kitchener], Guelph, Waterloo, and Stratford).

Safety and Security Services provides the following services: first aid, personal safety education/plans, general information, emergency response, investigations, self defense training, mobile and bike patrol, crime prevention education, parking - sales, assistance and enforcement, security at residence and campus events.

Emergency phones and alarm systems emergency phones are available throughout the Cambridge (Fountain Street) and Doon (Kitchener) campuses.

Check out our new Mobile Safety App available free for download on any phone system.

For more information on emergency  response and what to do, go to the Security Services webpage.

Basic Safety

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Note: Students may be required to sign a Conestoga College ITAL (CCITAL) Acknowledgment of Safety Training and Responsibilities Form depending on program requirements.

Emergency Telephone Messages

It may be necessary for family members to contact a student in an emergency situation. Family members need to know the student number, program name, school, and campus the student is registered in, to aid Security in locating the student. This information will be required when the family member calls. Please have family members contact Security directly at 519-748-5220, ext. 3357 - only if it is an emergency.

 

Personal Protective Equipment (PPE)

Refer to your Student Guide for Conestoga's Safety and Security services and procedures.

Student Services

Student Services information can be found in the Student Guide and or on Conestoga's website.

College-wide Policies and Procedures

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 
  
Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Credential Procedure       
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.

 

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Date: July 2018
Type of Revision: Annual update / Attendance at Evaluations addition

Date: June 2017
Type of Revision: Annual update

Date: June 2016
Type of Revision: Annual update

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.