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Women in Skilled Trades (WIST) General Carpenter Pre-Apprenticeship

2018/19 | Conestoga College

Program Code: 1123
School of Trades and Apprenticeships

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Introduction

Welcome to the School of Trades & Apprenticeship and thank you for choosing Conestoga for your post-secondary education in skilled trades.

Conestoga offers a comprehensive array of programs in the Construction, Motive Power, Industrial and Service sectors to suit your interests and career aspirations.  Our established partnerships with many successful local, national and international companies, result in program enhancements and significant career opportunities for our students.

Operating from campuses in Kitchener, Waterloo, Cambridge, Guelph and Brantford, as well as a training facility in Ingersoll, we deliver current and relevant skills-based education and training allowing our students and graduates access to successful careers in the skilled trades.

I encourage you to take full advantage of the learning opportunities and resources available.

Sincerely,

Julia Biedermann, PhD, PEng
Executive Dean

Program Academic Team

Program Administration

Program Chair

Suzanne Moyer
Room 1C10 - Waterloo Campus
519-885-0300 ext. 5234
smoyer@conestogac.on.ca

Program Manager

Julia McFarlane
Room A3-4 - Guelph Campus
519-824-9390 ext. 6122
jmcfarlane@conestogac.on.ca

Liaison Officer - WIST

Room 1C12 - Waterloo Campus
519-885-0300 ext. 5272

Office Services Assistant

Nancy Roszell
Room 1C10 - Waterloo Campus
519-885-0300 ext. 5552
nroszell@conestogac.on.ca

Program Faculty

Program Coordinator

Rob Gilchrist
Room 1D05 - Waterloo Campus
519-885-0300 ext. 5563
rgilchrist@conestogac.on.ca

Nate Smith
Room 1D01 - Waterloo Campus
519-885-0300 ext. 5304
nsmith@conestogac.on.ca

Marco Gallina
Room 1C07 - Waterloo Campus
519-885-0300 ext. 5556
mgallina@conestogac.on.ca

Other Faculty

In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program. These include faculty from other Schools for breadth and or / general education courses, as well as faculty with particular expertise in specific areas of program focus.

Contact information for these faculty members will typically be provided on the first day of related courses.

College Support Services

Records Officer

Katrina Jacome
Room A1213 - Cambridge Campus
519-748-5220 ext. 3244
kjacome@conestogac.on.ca

Admissions Officer

Darlene Lavigne
Welcome Centre - Doon Campus
519-748-5220 ext. 2331
dlavigne@conestogac.on.ca

Financial Aid / OSAP / Student Awards

Financial Aid Office
Welcome Centre - Doon Campus
519-748-5220 ext. 3378
financialaid@conestogac.on.ca

Technical Support

IT Service Desk
Main Desk - Room 1E12 - Doon Campus / Various Campuses
519-748-5220 ext. 3444
itsdesk@conestogac.on.ca

Program Overview

Program Description

The WIST Pre-Apprenticeship Carpenter General certificate program will equip students who wish to make a career in the construction industry as a general carpenter with the basic skills required to secure a position as an apprentice, and to work safely and successfully in the industry. The curriculum provides the student with basic-level apprentice training and also provides additional skills designed to increase the student's general level of knowledge about the construction and renovation industry, thus increasing their value to prospective employers. In addition, the program incorporates components not found in the basic-level training, such as job search and communication skills and training in computer literacy and various computer applications.

Program Learning Outcomes

Program learning outcomes can be found on the Women in Skilled Trades program page of the college's website.

Program Curriculum Sequence

Current Program Design

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to the Student Portal
  2. Click on 'My Courses tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Program Information and Standards

Academic Assistance

Academic assistance is available to students through a variety of avenues.  The program coordinator and faculty can advise students on specific program and course information such as adding / dropping courses, academic standing, etc. Students can also access the Student Success website for detailed information on the academic services they provide, including learning skills (study strategies, note taking, time management and exam preparation), tutoring, math and writing support.

Conestoga College is committed to providing a safe and accessible environment for students with disabilities. Accommodating disabilities at the College is a shared responsibility between students, faculty and administration. Students are responsible for providing relevant and up to date documentation of their disability to Accessibility@Conestoga, when they first register. This documentation will allow the student to be considered for accommodations and access to available services.

Student Services

Refer to the Student Guide for information on student services including Counselling, Student Financial Services and Student Engagement.

Students can also access professional and confidential counselling support through the Good2Talk Post-Secondary Student Helpline at 1-866-925-5454.

Academic Dates

Follow the link for a listing of important academic dates for the current school year, including a list of holidays when classes are cancelled. Students should be aware that programs within the School of Trades and Apprenticeship do not necessarily follow all of the listed dates. Speak with the program coordinator regarding program-specific dates, including Student Success Week, if applicable.

Program start and end dates, holidays and deadlines for course add / drop and withdrawal are located on the college website. Course changes (add / dropping) may also be made through the Student Portal under the 'My Courses' tab. Note that it is the student's responsibility to notify OSAP or other sponsors if choosing to drop courses.

Credit Transfers

Advanced standing is the admission of a student into a program in a semester beyond semester one of their program based on previous post-secondary learning and / or life and work experience.

Credits may be transferred for students who have proven that they have comparable or equivalent learning in a formal educational environment. Grades obtained and course learning outcomes will be the criteria for determining exemptions, which includes an assessment as to the currency of the content taken previously, as determined by the academic team. The notation of "G" is used for the grade.

Prior Learning Assessment and Recognition (PLAR) is the method to establish eligibility for a credit in a given course for students who have proven that they have comparable or equivalent learning through significant life and work experience.

The maximum credits allowed through credit transfers and credits obtain through PLAR is 75 per cent of the program credits. Therefore, at least 25 per cent of the program credits must be taken under the direct supervision of Conestoga College faculty. Please note that PLAR and credit transfers can result in a status change to 'part-time', which could impact OSAP and other services offered through the Financial Aid office. In addition, students will not receive any tuition refunds or reduced tuition costs. Visit the Credit Transfer Office and PLAR webpages for more information.

Note: When a student moves from one Conestoga College program to another and where course numbers are identical, automatic credit is given if program passing grades are met. The course grade from the original course will stand.

Academic Standing and Promotion Requirements – Program Standard

It is the student's responsibility to ensure that they have fulfilled the program design requirements necessary to graduate. If for any reason a student is concerned about their academic progress, they should arrange to meet with a full-time faculty member or the program coordinator.

Students must achieve a minimum passing grade of 70% in all courses (60% in CDEV1480). Failure or withdrawal from any course(s) may result in the student not being promoted to the next academic level, if applicable.

Due to the nature of the WIST program, if a student withdraws from the program for any reason, they are not permitted to return in a subsequent year. If a student successfully completes all of the in-school training but not the placement, the student has five years after the end of the program in order to complete the placement requirements and earn the certificate.

Common Academic Decisions

At the end of each level / semester, the program team reviews students' grades through a promotion meeting which includes the program chair, program coordinator and relevant faculty. Below are the most common academic decisions issued by the program team determined during this meeting:

Eligible to Continue

Students who pass all courses, and complete their electives, are eligible to continue in the program. Students who fail any course(s) and are unable to make up the course(s) until the following year, will also be eligible to continue as long as they meet all prerequisites.

Decisions (Pending)

Students who have not successfully completed all of the required courses for the semester or the program may be eligible to complete work or write a supplemental assessment in order to complete the requirements of the level or program. Only one supplemental assessment will be permitted per semester.

Supplemental Assessment: Students who have failed any courses may request a supplemental assessment (a "make-up"). It is the student's responsibility to check the grade postings. It is not the responsibility of the professor to contact the student and offer a supplemental. Supplemental assessments may be approved by the program team, if the course is supplemental-eligible and if the following academic criteria is met by the student.

  1. Failing grade must be no less than 50%. If the minimum passing grade for the course is 60% or higher, the minimum failing grade must be no less than 10% below that grade.
  2. Attended 80% or more of the specific course.
  3. Passed at least one formal evaluation in the course.
  4. Has no registered academic offence during the semester in which the supplemental is being requested. (Warnings do not constitute an academic offence.)

The test must be completed within three weeks from the end of the semester. To register for a supplemental, the student must meet with the applicable faculty and complete an Authorization for Supplemental form and submit the appropriate non-refundable fee ($40.00) to the Registrar's Office. The student must provide proof of fee payment at the time of the supplemental exam.

Failure of the supplemental will result in no change to the original course grade. Successful completion of the supplemental evaluation will result in the minimum passing grade being awarded. The final grade as a result of the supplemental will be automatic and is ineligible for appeal. 

Discontinuance and Withdrawals

If a student fails an elective course they must make up the credits prior to the completion of the program. If the failed course(s) occurs in the final semester of the program, the student has five years from their original start date in the program to earn the missing credits.

If a student fails a core course, i.e. non-elective, they may be placed on a special timetable, may be discontinued in the program or may not be eligible to continue until the failed courses are completed. Students may also be discontinued from a program based on misconduct, or in some sponsored programs, for lack of attendance.

Students who wish to terminate their studies must officially withdraw from their program in writing by completing the Withdrawal Form. Students who do not officially withdraw are still liable for outstanding fees and may not be eligible for a refund. Non-attendance does not constitute official withdrawal and academic records may reflect failures.

Discontinuance: Registered but Did Not Attend (DNA)

A missed course, DNA, will be considered a course failure (mark of "F") for purposes of discontinuance. Refer to the Student Guide for the refund deadline.

Attendance - Program Standard

In the case of unforeseen circumstances that result in late arrival or early departure, whenever possible, students are expected to communicate this in advance with their faculty. Otherwise, students who arrive late for a scheduled class may be counted as absent after 20 minutes from the start of the class. Students who leave early, 20 minutes before the end of class, may also be counted as absent.

The School of Trades and Apprenticeship uses a 'flag' system to track unauthorized absences. As a result, attendance issues may be flagged during the program.   Students run the risk of being ineligible for supplemental assessment opportunities due to poor attendance as well as possible discontinuance in the program.

Course Add/Drop

Information on the course add / drop process can be found on the website; however, the program coordinator should be consulted by the student prior to the completion of a Course Add/Drop or Audit Form

Program Transfer

Students who wish to transfer to another program with advanced standing, (e.g. into a related construction program), will need to complete paperwork in advance. Students are to speak with the program coordinator to determine if space exists and to obtain the relevant paperwork. When a student moves from one Conestoga program to another and where course numbers / codes are identical or equivalent, automatic credit is given if passing grades are met.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms if applicable. Students are expected to respond to their invitation to graduate through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate. Rules surrounding graduating with merit are outlined on the academic recognition section of Conestoga's website.

Program Advisory Committee (PAC)

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet twice a year to discuss industry trends and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry. At the beginning of each year, the coordinator of the program will ask for student volunteers to represent their class at committee meetings. One student from each year of the program will be selected, if applicable. Students must prepare and submit a report based on guidelines provided by the program chair / coordinator which will be presented at the meeting. Students are expected to be professional, dress appropriately and engage in discussions.

Communication – Program Standard

Conestoga College and eConestoga student email accounts will be used to communicate to students. Students are expected to regularly check their email accounts. Faculty are not expected to respond to emails from non-Conestoga email addresses. Faculty will respond to student emails by the end of the next business day after receipt of an enquiry.

The email utility in eConestoga is permitted for course content-related items only.

Awards – College Application Procedure

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for all awards, complete the General Application available through the Student Portal. Notifications and instructions to complete the application will be sent to all full-time Conestoga students' email accounts in the Fall semester (Deadline: First Friday in October) and Winter semester (Deadline: First Friday in February). Visit the Financial Aid and Student Awards Office on Conestoga's website for more information.

Awards – Program Specific

Every year, the School of Trades and Apprenticeship hosts an awards ceremony in May where approximately $220,000 worth of monetary and product prizes are awarded to deserving students. Students are to speak with faculty for more information on possible awards.

Weston Family Scholarship in the Skilled Trades

Conestoga College is proud to receive support from The W. Garfield Weston Foundation for a new multi-year Weston Family Scholarship in the Skilled Trades program to support first year post-secondary students and apprentices within the School of Trades and Apprenticeship. Students enrolled in their first year of an Ontario College Diploma OR Ontario College Certificate skilled trades program within many of the construction, industrial, and motive power sector programs are eligible to apply. Selected students will receive up to $4,000 from The W. Garfield Weston Foundation ($1,000 per semester for up to four semesters, plus an additional incentive grant of $1,000 for graduates who register as an apprentice within two years of graduation) as well as tuition awards from Conestoga College per academic year to assist with tuition fees. Refer to the Weston Family Scholarship in Skilled Trades webpage for further details, a list of eligible programs, and to apply for the scholarship.

Co-Curricular Portal

Activities within Conestoga's Co-Curricular Portal (CCP) enhances students' growth and development outside the classroom. The Co-Curricular Record is an official document, complementary to an academic transcript, which recognizes and records learning that has been achieved through approved co-curricular experiences at Conestoga College.

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching (SAT)

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form at the conclusion of each Continuing Education course.

Student Representation

Conestoga Students Inc. (CSI) is the official student association representing all full-time, fee-paying students. CSI and Conestoga agree that a student has the right to invite a member of CSI to a student / faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.

Required Equipment, Supplies and Texts

Faculty members are responsible for distributing a suggested minimum tool list, where applicable. Texts required for each course are included on the pertinent course outline.

Facility Information

After-hours Access Policy

Conestoga College's hours of operation are 7:00 a.m. to 11:00 p.m. The Waterloo campus does not allow entry into the building after-hours. However, if a student is working in the building, and wishes to remain past closure, they will be permitted to do so. Students must then sign-in at the Security Office and sign-out upon their departure. Students are expected to leave a classroom / computer lab, at any point, if requested to do so by Security, Maintenance and / or Cleaning staff.

The after-hours access is a privilege, not a right. This privilege requires that students follow established guidelines, rules and regulations to ensure safety and security of person and property. Additional details on the after-hours access policy can be found in the Student Guide.

Parking

A system of paid parking is in place at Doon, Cambridge, Guelph and Waterloo. Students must display a valid parking permit on their car windshield if parking on campus lots between 7:00 a.m. and 4:00 p.m. Information on parking regulations and permits can be found in the Parking Services section of the college's website.

Classrooms, Computer Labs and Shop Access

Generally, no food is permitted in any classroom, computer lab or shop. In some areas, and at the discretion of faculty, beverages may be permitted in unbreakable, re-sealable containers; however, they must be kept away from any computers or other sensitive equipment.

Access to shops and use of equipment outside of regularly scheduled class times is not permitted without written permission from the faculty and the presence of either the faculty or technologist. For safety reasons access will only be granted for a minimum of three people. 

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Safety Information

Basic Safety

Students are required to sign a Conestoga College Institute of Technology and Advanced Learning (CCITAL) Acknowledgment of Safety Training and Responsibilities Form (if applicable to program), which will be provided by the faculty at the start of the program.

Any student who is under the influence, or is deemed to be under the influence, of alcohol or drugs will not be allowed entry into the shop. The student will have to meet with the program coordinator and chair to discuss readmission to the shop. As per the Student Guide, students shall not "possess, use, manufacture, produce, distribute or aid in the use, manufacture, production or distribution of any controlled substance involving alcohol or drugs, except as expressly permitted by law." Violation of this could impact a student's continuance in the program.

Emergency Procedures

For life threatening emergencies, from any landline:

DIAL 9 (for outside line), then dial 911.

Notify the Security Office at ext. 5555 whenever emergency response personnel are contacted. The Security Office should also be contacted whenever there is an individual requiring medical attention but is not life threatening or whenever there is a minor injury and no medical attention is required. Conestoga College (Doon) has a nurse on duty Monday to Friday, 8:30 a.m. – 4:30 p.m. who can be reached at ext. 3254.

There is an Emergency Guide located on Conestoga College's webpage for information on how to respond to emergency situations.

Faculty will discuss the following at the beginning of each level:

  1. Fire Exits - the closest fire exit and any alternates
  2. Fire Alarms - the location of the nearest pull station
  3. First Aid Locations – usually the closest Security Desk/Office
  4. Telephones - the nearest telephone to report accidents, illnesses or emergencies
  5. First Aiders - identify lab faculty and staff who are trained in first aid

All accidents and injuries must be reported by the student within 24 hours to the program chair or program manager and an Incident Report Form will be completed and submitted to the Occupational Health and Safety Office (safety@conestogac.on.ca).

Students are encouraged to download Conestoga's free mobile safety app, which features emergency contacts, safety tips, a personal safety toolbox and maps.

Machine Operation and Safety

Machine operation and safety requirements will be provided by the faculty responsible for the delivery of each course, as necessary. Students will sign-off after they have received safety training relevant to the machinery in use. Students must not use any equipment for which they have not received training or which they do not feel comfortable using.

A student who does not follow appropriate safety measures and puts him/herself and/or others at risk, may be asked to leave the shop by the faculty, technologist or staff. It will be the student's responsibility to make up for the content missed while away from the shop.

Physical Protection / Personal Protective Equipment (PPE)

For classes with a shop component, the following are the minimum PPE requirements:

  1. CSA-approved (Omega Symbol recommended) steel toe work boots or shoes
  2. CSA-approved safety glasses

Other physical protection requirements in the shop include:

  1. Long pants must be worn (shorts or capris are not permitted)
  2. No loose coats or clothing items
  3. Long hair must be tied back
  4. No rings, bracelets or loose jewelry

Any additional personal protective equipment requirements will be provided by the faculty responsible for the delivery of each course.

Use of Electronic Devices in Classrooms and Labs

Electronic devices may be used for learning or instructional purposes. Professors or technologists may request devices be put away when a safety issue or distraction occurs. Devices used for accommodations are always welcome. Unauthorized devices used in a testing situation constitutes an academic offence and the Academic Offences Procedure will be applied in this situation.

Conestoga Policies and Procedures

Student Protection Acknowledgment

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 

Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Credential Procedure 
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.

 

Additional Resources

For additional information on campus and classroom policies, procedures and guidelines, including the Academic Offences and Copyright policies, please refer to the following links to Conestoga College’s website:

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Last Updated: June 2018

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.