Journalism

2016/17 Program Handbook

Program Code: 1171
School of Media & Design

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition. 

Welcome

Thank you for choosing Conestoga's School of Media+Design for the next step of your academic experience. Our programs offer high levels of integration, with each course contributing to a comprehensive graduate toolkit that will prepare you for the world of work or further academic studies.

We're passionate about helping you explore your academic and creative potential. Our skilled faculty, technologists and support staff bring specialized academic credentials as well as the street smarts and professional network to help you launch your career.

Recognizing the demand for practical experience, we have embedded work experience opportunities into our programs. Work experiences allow you to demonstrate your personal toolkit of skills and knowledge to potential employers. In fact, some of the programs in SOM+D see in excess of 70% of our students gaining full-time employment as a result of the work experience.

Our programs demand tremendous commitment, energy and hard work. Our school asks   you to actively seek learning and take personal responsibility for deadlines, work quality and professionalism. We are here to help you learn, but it starts with you.

Once again, welcome to SOM+D. I hope you'll agree that what you do here truly does count out there.

 

Gary Hallam

Executive Dean

School of Media+Design

Program Staff Contact Information

Chair
Michelle Gnutzman 
mgnutzman@conestogac.on.ca 
Phone: ext. 2320

Program Coordinator 
Larry Cornies 
lcornies@conestogac.on.ca 
Phone: ext. 2377

Program Faculty

Kyle Christie 
kchristie@conestogac.on.ca 
Phone: ext. 2554

Christina Jonas 
cjonas@conestogac.on.ca 
Phone: ext. 3637

In addition to the core complement of full-time program faculty, other faculty will work with students for the duration of this program. (i.e faculty from other schools for breadth  and/or general education courses, as well as faculty with particular expertise in specific areas of program focus) contact information for faculty will typically be provided on the first day of related courses.

Program Support Team

Quinn Battersby
New Media Technologist
qbattersby@conestogac.on.ca 
Phone: ext. 2476

Brian Clemens
Manager, Educational and Broadcast Technology
bclemens@conestogac.on.ca
Phone: ext. 3311

Anne Fraser
Administrative Assistant
afraser@conestogac.on.ca
Phone: ext. 2307

Laura Harding
Placement and Community Liaison Officer
lharding@conestogac.on.ca
Phone: ext. 2527

Chris Martin
New Media Technologist
cmartin@conestogac.on.ca
Phone: ext. 3313

Cambria Olding
Broadcast Technician
colding@conestogac.on.ca
Phone: ext. 3123

Jeff Schmidt
Academic Administrative Assistant
jschmidt@conestogac.on.ca
Phone: ext. 2226

Thom Smith
Broadcast Technologist
tsmith@conestogac.on.ca
Phone: ext. 2413

Michael Toll
Broadcast Technologist
mptoll@conestogac.on.ca
Phone: ext. 2540

Faculty Availability

Faculty offices are located in the main building (1B28, 1B32 and 1C33) and students are welcome to see individual faculty to discuss course work, assignments, or any other issues. During the first several days during the start of the semester faculty will explain how you can contact them outside of class time. Individual faculty timetables may be posted. As faculty have diverse teaching schedules, it is best to make an appointment to ensure he/she is available. Faculty members will endeavour to reply to email messages within 48 business hours.

Communication and Emailing Requirements

Conestoga College student email accounts are used to communicate with students. Students are expected to regularly check their student email accounts. Faculty will not respond to emails from non-Conestoga email addresses.

Social Media Policy

  • Social media has many advantages for a professional. It can be used to network, to resource information and keep current
  • As a student and future professional, it is essential to maintain professional boundaries in all communications, including Social Media.

BE AWARE:

"Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet. Social media sites create and archive copies of every piece of content posted, even when deleted from on-line profiles. Once information is digitalized, the author relinquishes all control."

"Online identities and actions are visible to the public and can result in serious repercussions or embarrassment. As the Office of the Privacy Commissioner of Ontario notes, users may intend to share their online existence solely within their own network, but in theory anyone can access the user's musings, photos and information. Further, the words can be altered, forwarded and misquoted.[1]

[1] Professional Advisory. 2011. Use of Electronic Communication and Social Media. The Council of the Ontario College of Teachers.  

Ensure that your posts reflect you as the professional you are and wish to become – if a potential employer were to see your posts!

  1. Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comment may be easily misunderstood 
  2. Assume that information you post or send can be accessed or altered by anyone. 
  3. Consider whether any posting may reflect poorly on you, your school, or your profession. 
  4. Avoid online criticism about other students, colleagues, professors or field placements. 
  5. Avoid impulsive, inappropriate or heated comments. 
  6. Pictures should not be taken, posted to social media sites, or shared without the express permission of all individuals involved. 
  7. Remember that online sites you visit are not anonymous. 
  8. Make sure your on-line name and e-mail reflect professionalism. 
  9. Ensure that your postings will not be considered harassment or defamation of a peer, colleague, faculty or others.  

Maintain privacy of all care and service activities when in practical work experiences: 

 

  1. Do not take or post any pictures while on placement or involved in lab activities 
  2. Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable. 

 

Please respect the fact that your faculty and staff will not invite you to their personal web pages when you are a current student (Keep faculty and staff as resources to connect with after you have graduated or after you have left the college)

Program Overview

Program Description

The first year of the Journalism-Broadcast program allows students to develop skills that stretch across all news media. The main emphasis is on the fundamentals of reporting: research and interviewing, journalism law and ethics, and the basics of news writing. Students also take a course in photo-journalism, teaching the basics of photography, as well as a course in other broadcast technologies.

In second year, students of the Journalism-Broadcast program bring together all their first-year skills in broadcast performance, technical operations and news writing to produce a variety of radio and TV news reports. Students serve as reporters for the College's fully-functioning radio station, CJIQ 88.3 FM (the largest college radio station in Canada), and their pre-recorded stories are broadcast daily. The station also provides the perfect platform for live reporting, news anchoring and show hosting. Students also prepare a weekly online television news   program.

The Journalism-Broadcast program opens the doors to many careers in television, radio, online broadcasting, voice-over writing and recording, and documentaries or as a writer and presenter on any of the specialized television channels.

Program Design

Students can find their program design on the Student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Program Learning Outcomes

• Apply analytical, writing, editing and other creative production skills to a variety of journalistic activities.

• Report, in a way appropriate to the medium, a wide range of stories in an accurate, detailed, balanced, fair and timely manner.

• Prepare and deliver broadcasting content.

• Apply production skills and make use of broadcast equipment in the preparation of broadcast content.

• Apply computer skills to a variety of functions in journalism.

• Function as part of a journalism team.

• Apply a broad knowledge of current events and affairs and history to provide a context for journalism.

• Develop a realistic view of the journalism field and develop strategies for personal and professional development to manage job stress, enhance work performance and maximize professional opportunities including self-employment

• Complete all work in compliance with relevant law, standards and the appropriate principles and practices of journalism.

Degree Completion Opportunities and Program Specific Pathways

There are a number of different academic pathways and credit transfer agreements in place for successful students in Conestoga's journalism programs. Whether you wish to transfer to another Conestoga program or apply to a new program at another institution after graduation, Conestoga has established pathways to help you meet your goals.

Academic Progress

Academic Assistance

Academic assistance is available to students through a variety of avenues. The program coordinator/academic advisor and faculty can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc. Access the Conestoga website for assistance provided through Accessibility Services. Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.

Accessibility Services for Accommodations and Support

If you have an existing IEP from high school or if you suspect a disability exists that will affect your learning please connect with Accessibility Services as early in the school year as   possible.

The team of Counselors there can assess your needs and issue an accommodation form if appropriate. You will need an Accommodation Form in order to receive accommodation. It is your responsibility to photocopy this form and give it directly to the faculty member of each course for which you and your Counselor feel you need accommodation.

Learning Commons for Learning Skills, Peer Services and Writing Assistance

The Learning Commons is a collaborative space where students can develop and apply academic, work, and life skills. They offer free academic services and resources as well as leadership and professional development opportunities to support student success at Conestoga.

Foundations students find peer tutoring and writing assistance particularly helpful. Be sure to access these free services by connecting with the Learning Commons.

Academic Standing and Promotion

Core courses are essential to your understanding of journalism theory and practice. All program courses require a 55% passing grade.

Students should pay careful attention to their program map. Some courses require prerequisites from prior semesters. If you fail a prerequisite, you cannot advance to the follow-up course.   As a result, you may end up off track and unable to proceed to graduation with your classmates. Make-up courses are not offered, so you could quickly end up a full year behind. Monitor your progress carefully.

All courses in the program design, including electives, must be successfully passed in order to graduate from the program.

Program Progression

Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Academic Dates

Program start and end dates, holidays and deadlines for course add/drop and withdrawal are located in the Student Guide. Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.

eConestoga

eConestoga, built by Desire2Learn, is the online learning management system used by Conestoga College. eConestoga is used in all courses within the journalism programs, in a  variety of ways, and is an essential component to a course. Your professor will let you know what role, eConestoga will play within his/her course. It is the student's responsibility to ensure ongoing access to the system through their off-campus devices and to contact IT services to work out any technical issues.

Accessing class materials via eConestoga is not a substitute for attending class. Materials offered on e-Conestoga may not be comprehensive and may not make sense to students who have not attended class. Assignments and tests are based on all class material covered, not just what is posted to eConestoga.

Credit Transfer/Exemptions

Please review the Conestoga Student Guide for information regarding credit transfers/ exemptions.

Course Add/Drop

You can add, change and drop courses from your portal depending on the dates and which program you are in:

  1. Log in to the Student Portal
  2. Click on the "My Courses" tab
  3. Scroll over the icons to the right of individual course  listings

It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course.

Special Timetables/Adding Dropped or Failed Courses

Please note that when students are not taking the program in the prescribed sequence, he/she will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to the Student Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) he/she must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the college. Dates, times and locations of Special Timetable Registration periods are posted in the student portal in advance of the beginning of each semester. Students must attend this meeting where he/she will receive further guidance regarding this academic status from their Program Coordinator.

Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Grade Appeal

A student who wishes to appeal grades or discontinuance should refer to the Conestoga College Student Guide.

Supplemental Evaluations (Clearance of Academic Deficiency)

As per college policy, the School of Media and Design recognizes the requirement for supplemental assessments. The following establishes the standards associated with clearance of the academic deficiencies.

A student may be eligible for a supplemental opportunity if the student's final grade in a course is no more than five percentage points below the minimum passing grade stipulated for the course AND it is the student's only course failure that semester. It is up to the student to monitor his/her own academic standing and submit a supplemental request.

Supplemental opportunities occur at the end of an academic semester once a final grade has been posted for a course. The student completes the Application for a Supplemental (RO 479) within five working days after the final grade is posted for the course and submits the form to the faculty member teaching the course in which the student received the failing   grade.

The faculty member determines the terms of the supplemental evaluation, whether it is a supplemental assignment or a requirement that the student undertake supplemental work (submission of a paper or project). All conditions and decisions are documented on the Application for a Supplemental (RO 479). The student, faculty member and program coordinator sign the form.

All the terms and conditions published by the college (Registrar's Office) apply, with the following stipulations as determined by the School of Media and Design:

  1. There will be an opportunity for student/s to undertake one Supplemental per year of   their program design (i.e. a two-year journalism program would allow for two supplemental opportunities).
  2. Students will only be allowed a supplemental in those semesters where one failing grade was awarded. If the student fails two or more courses within a semester, they will not be allowed any supplemental opportunities.
  3. Supplemental opportunities, and the type of Supplemental evaluation/s, will be determined by the faculty member in consultation with the program team.
  4. Students that fail the same course three times will be discontinued from the program (see Discontinuance).
  5. Copies of the completed Supplemental form (RO 479) will be filed by the program administrative assistant in the office of the School of Media and Design.

Supplementals will not be granted in instances where an academic offence has occured.

 

Academic Probation

Academic Probation consists of a set of terms and conditions that must be met by a student    in order to remain in the program. Any student whose grade point average (GPA) in any single semester drops below 2.0 may be placed on academic probation by the program. In such cases, the Program Coordinator will clearly outline, in writing, the conditions under which the student will be permitted to remain in the program. Once those conditions are met, the student will be permitted to complete the program under normal academic conditions. Students who do not fulfill the terms of their academic probation may be discontinued.

Discontinuance

Students will be discontinued if they have two semesters in a row with a GPA below 2.0, if they have a GPA below 1.0 in any individual semester, or if they receive a failing grade in more than one core course in a single semester. (Core courses, for this purpose and for the purpose of determining whether a student may embark on a program-sanctioned field placement, are News Writing I, News Writing II, Research and Interviewing, and Journalism Law and Ethics.)

It is the student’s responsibility to ensure that all program course requirements for credential completion are fulfilled. Faculty and staff are happy to assist by answering student questions and concerns about progress through the program. Students in the Journalism Print and Journalism Broadcast diploma programs are required to attain a grade of at least 55 per cent in each course to pass it — and they must pass every course to receive their diploma. Discontinuance can also result from violations of the Student Code of Conduct Policy. That policy and related procedures are searchable on Conestoga’s website.

Program Withdrawals

Voluntary withdrawals from the Program are supported from an academic perspective. Students assess their own capabilities in meeting the academic requirements of a program and decide to withdraw.

Extended personal leave of absence could result in a student's withdrawal from the program due to the loss of study time. Financial constraints may be a necessary reason for program withdrawal. For these and other reasons, voluntary withdrawals are approved and supported with the option of re-applying for admission. 

Considerations

Students need to carefully consider the impacts of withdrawing from the program. Program designs and graduating requirements are established on a per-year basis. As the program is integrated and continually evolving to meet industry needs, withdrawing from the program and returning at a future date may mean that students require additional credits, or need to retake courses that have updated curriculum.

Regulation

Requests for voluntary withdrawals from the program will be approved by the Program Chair. The student will initiate the withdrawal process by contacting the registrar's office.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.

Re-admission Requirements

A student who has withdrawn or been discontinued from the program may apply to be readmitted after an absence of at least one semester. Students who voluntarily withdraw should not assume automatic re-admission to the program. Such students may be re-admitted on the recommendation of the Academic Team.

Re-admission to the program by students who withdrew or were discontinued will be dependent upon:

  • Competition with other candidates re-applying
  • Availability of seats in the class
  • Previous program performance
  • Completion of recommendations for re-admission, if any see Re-admission Procedure - Post Secondary on the college website for further information.

A student who has withdrawn or been discontinued from one School of Media + Design program may wish to apply to another School of Media + Design program. Such students must follow the standard application procedure by completing the application paperwork at Conestoga's Registrar's Office. 

Students who voluntarily withdrew or who were discontinued from a School of Media + Design program should not assume automatic admission to the newly chosen program. Such students will be admitted based on the recommendation of the Academic Team.

To clarify, admission to the newly chosen program by students who withdrew or were discontinued will be dependent upon:

  • Meeting all program admission standards
  • Recommendation by the Academic Team
  • Previous program performance
  • Competition with other candidates
  • Availability of seats in the class
  • Completion of recommendations for re-admission, if any see Re-admission Procedure - Post Secondary on the college website for further information.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including field placement, co-op or work placement, if applicable. Students are expected to respond to their invitation to graduate through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.

Standards of Conduct

Academic Integrity Policy & Violation of Academic Integrity Procedure

Academic offences include, but are not limited to, the following:

  •  Copying from another student in any evaluation situation.
  • Copying and submitting, in whole or in part, the work of another person in an assignment, report, project, etc as one's own.
  • Copying and submitting, in whole or in part, electronic files or data created by another person without permission.
  • Using unauthorized material or aids in the preparation of an assignment or other method of evaluation.
  • Possessing unauthorized material or aids in a test or examination situation.
  • Claiming to have completed assigned tasks that were, in fact, completed by another person.
  • Plagiarizing materials or works, in whole or in part.
  • Allowing another person to take a test or examination in one's place.
  • Altering or falsifying academic records in any way.
  • Submitting false medical, academic or other documentation.
  • Improperly obtaining through theft, bribery, collusion or otherwise, any test or examination paper prior to the date and time for writing such test or examination.
  • Aiding or abetting anyone in an act of academic dishonesty.
  • Submitting the same work in one course which has also been submitted or presented in another course without the prior written agreement of all involved faculty members.
  • Fabricating information or other types of material to meet course or program requirements.
  • Misrepresenting the reasons for deferring an exam or assignment.
  • Unauthorized collaboration, for example, working together without permission.
  • Submitting work prepared collaboratively with (an)other person(s) without explicit permission from the faculty member.

 For additional information see Academic Integrity Policy & Violation of Academic Integrity Procedure

Attendance

The course texts and lecture slides that may be shared with students constitute only a fraction of the learning that is made available in this program. The lectures themselves and the interaction that happens in the classroom are the most important source of the knowledge that will allow you to succeed in the program and, eventually, in your career. Your attendance in class will also allow the professor to observe and evaluate your maturity, thoughtfulness and assess professionalism as you interact with others in the room. Lack of attendance will make it much more difficult for you to succeed in the program and will limit the return on the significant investment you are making in your education.

Attendance at scheduled tests and exams is mandatory. Failure to attend will result in an automatic F grade on the test or exam, unless the professor is notified of the absence in advance and proper documentation is presented at the start of the next meeting of the class (i.e., proof of illness and inability to perform the test or exam from a medical clinic or proof of bereavement).

Lack of attendance due to work obligations does not constitute an acceptable explanation for your absence. The program is demanding and requires a considerable commitment of time and energy. Students need to schedule their work around the program and not vice versa. In general, successful students limit their work obligations to fewer than 15 hours per week.

Professionalism

When reporters for reputable news organizations make phone calls or head out into the community to report on stories, they are more than just individuals. They are seen by others as representatives of their assigning news agencies. They are ambassadors, not only for themselves and their newsrooms, but for journalism itself. How journalists conduct themselves will either build credibility or erode it. Conestoga's journalism programs expect that its students will conduct themselves in a professional manner, both on campus and off, when they call or meet interview subjects or when they are engaged in other program-related activities. Credibility and reputation are two of the most valuable assets any journalist has. They must be protected. For these reasons, professionalism is part of the evaluation rubric in some courses. In Conestoga's journalism programs, where "professionalism" is part of a course grade, it will consist of the following components:

• adherence to common standards of professional journalistic integrity, conduct and deportment as a member and the "public face" of a news-gathering organization, such as Spoke, Spoke-TV, CJIQ-FM and Conestoga's journalism programs, outside the classroom.

• effective and appropriate communication with students and faculty within the classroom setting. 

Student Code of Conduct

For details on the Student Code of Conduct and access to the Incident Reporting Form visit the Student Affairs Policies and Procedures page on the Conestoga website.

Plagiarism

While plagiarism is covered in detail in the college's student guide, it bears special mention here, because you are entering a field in which protection of intellectual property is of paramount concern. Plagiarism involves knowingly presenting someone else's work as your own. It is easily avoidable by giving credit to the source of the material. Paraphrasing, (putting someone else's ideas into your own words) does not exempt you from giving credit to the source of the expressed idea. Giving this credit shows that you did research. It is a good thing! You can provide this credit through a recognized citation format, like APA or MLA as directed by your professor.

Penalties for plagiarism can be very severe and include receiving an F for the entire course. Do not plagiarize. There are many resources that can be used to help you with proper citation. If you have any doubts, see your professor during office hours for assistance.

 

Late Submissions of Assignments/Projects

The School of Media+Design has programs directly associated with industries that require commitment to deadline. As part of our role as an educational institute, we emulate the 'real world of work to provide students with the opportunity to recognize the essential skills required to be successful in their future career/s.

As such, the School of Media+Design has a zero tolerance rule for unsubstantiated late submissions of assignment/projects.

In cases whereby there is an unsubstantiated late submission of an assignment/project the student will be awarded a zero grade for the assignment. Students are advised to meet with the respective faculty member to discuss how the zero grade will impact their overall academic standing.

Cases whereby the submission was not to deadline, due to medical illness (doctor's note required), an accident (police report and/or medical forms), or a death in the immediate family (copy of death certificate) require supporting formal documentation to be included with the   late submission and personally delivered to the appropriate faculty member and/or program coordinator.

This process ensures that all students within the School of Media+Design are following academic/industry protocol and are all treated fairly and equally in their  evaluations.

If you require further information and/or clarification on the process for late submission/s please contact your program coordinator.

Health & Safety Policy

Student Health & Safety Responsibility

As members of the School of Media+Design, students have a responsibility to keep the workplaces safe and healthy. The Ontario Health and Safety (OHS) Act applies to all persons, including those who are on co-op work terms, internships, unpaid work placements, and work study.

If you walk by someone who is NOT following the posted requirements, or is acting in a way that may cause injury to her/himself or others, or if you notice equipment that is not working properly, and you do nothing about it, you are NOT doing what the law requires. Please be a good role model and have others follow your example.

You have the right to refuse to do unsafe work and you have a duty to report unsafe conditions.

Health and Safety Regulations and Procedures

SOM+D implements the RACE process, whereby the Technologists Review the type of work done in all SOM+D facilities, Assess the likelihood of injury, Control the hazards, and Evaluate the outcomes.

Note: In order to implement the RACE process, the Technologists reserve the right to question the student on work being done in a facility (Review), appraise the situation (Assess), and stop the activity e.g. remove the ladder (Control the hazard) at their discretion.

Signage is posted that identifies the health and safety requirements in each facility, such as protective clothing e.g. closed-toe shoes and safe practices such as No Food and Drink. The process for alerting Security and Emergency Contacts and Crisis Intervention Charts are also posted.

Contacts:

  • For assistance call: Security ext. 3357 (state location and/or room number)
  • For all injuries requiring First Aid call: Security ext. 3357 (or press button on VOIP phones)

Incident Reporting

In the case of injury or accident, contact Security IMMEDIATELY at ext. 3357 and request medical attention, indicating that a 911 call is required.

For all minor first aid treatment, please go directly to the Security Services (Room 2B10-6 on the Doon Campus). They are trained to assist in minor first aid.

Report all security concerns and threats IMMEDIATELY to the Security Office by calling ext.  3357.

All incidents must be reported using an Incident Report Form. Your coordinator, faculty or supervisor must complete the form and send it to safety@conestogac.on.ca. The form can be found on the Conestoga Occupational Safety Forms webpage.

After hours and on weekends, the Security officer will complete and submit the report. Your coordinator, faculty or supervisor will be notified on the next business day.

Lockdown

In the case of lockdown, students and faculty must follow the lockdown procedure available on the Conestoga Security Services webpage.

Safe Practices

Personal Protective Equipment

The Broadcast Studio requires that all faculty, staff and students wear closed-toe shoes and pants in the facility. Non-compliance will result in loss of after-hour and weekend access. On- camera talent is exempt from this requirement as long as they are not involved in set-up or tear- down of staging and equipment.

No Food and Drink

SOM+D requires that all faculty, staff and students comply with the No Food and Drink regulation i.e. in the Broadcast Studio, CJIQ, and the Photo Studio. No food or liquids of any type are permitted in these studios. Non-compliance will result in loss of after-hour and weekend access. On-camera props are exempt from this requirement but they must be disposed of outside of the studio space immediately after the shoot/scene.

In all other SOM+D classrooms and facilities, faculty and students may bring with them non-leaking resealable drink containers. Other containers, such as the paper with plastic lids Starbuck's/ Tim Horton's/ McDonald's/etc. coffee cups, are not permitted. Food is also not permitted. Non-compliance will result in loss of after-hour and weekend access. On-camera props are exempt from this requirement but they must be disposed of outside of the facility space immediately after the shoot/scene.

Special events

On occasion, faculty and students may wish to hold a special event that includes food and drink in a classroom or facility e.g. a class on food/drink photography, for a guest speaker or for an end-of-semester celebration. As food and drink are not allowed in SOM+D spaces, a Special Event activity requires that the Program Coordinator sign a SOM+D Special Event Form signifying approval and the form must be submitted to the Lead Technologist a minimum of two (2) days in advance of the date of the activity. The Lead Technologist will arrange for a SOM+D Special Event sign to be placed on the door of the classroom or facility for the duration of the event.

SOM+D Special Event Forms are available in the main office Room 2E02. Non-compliance will result in loss of after-hour and weekend access.

Modelling Sessions

On occasion, a class will be required to draw live figures for in-class work. The drawing may entail nude models for some of the modelling sessions. It is the instructor's responsibility to inform all of the class members a minimum of one week in advance that this activity will be taking place. The instructor will post Modelling Session signage on the door of the facility during the scheduled modelling session and ensure that windows are appropriately blocked for that period of time. Modelling Session signage can be picked up at the main office Room 2E02.

It is a student's right to choose not to participate in the drawing of nude models. Instructors will provide these students with other make-up drawing assignments to be completed during the class time but outside of the modeling session facility.

Ladder Safety

As all of the SOM+D programs require students to shoot photos or video at some point, Coordinators will arrange a class time during the first few weeks of the semester for all students to receive ladder training. Ladder training takes a very short period of time and the result is that all SOM+D attending students will be secure in the knowledge that any student in SOM+D is eligible to use, or supervise the use of, a ladder in SOM+D facilities. Students should not be using tables or chairs in lieu of a ladder as this contravenes health and safety procedures at the college.

With their class, instructors will read through the procedure and review the pre-use inspection items. On completion, students will sign off on the Ladder Safety Sign-Off Form acknowledging that they have read and understand the procedure. Signed forms are submitted to the Lead Technologist who will keep these on file.

No student will be allowed to use a Conestoga ladder unless they have reviewed the manual and completed the Ladder Safety Sign-Off Form. Non-compliance will result in loss of after-hour and weekend access.

Safety in the Workplace Course

All students who participate in unpaid work placements during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on placement. This does not apply to co-op programs. 

The course will provide students with an introduction to   workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to placement sites and will consent to their workplace insurance coverage.

Use of WHMIS Controlled Products

Spray paint, rubber cement glue, liquid latex, solder, and other similar products may only be used under a suitable, certified Fume Hood with the user wearing a portable dust mist mask. Non- compliance will result in loss of after-hour and weekend access.

In instances where a large quantity of material is being used simultaneously by a class e.g. a number of spray paint cans, it is the instructor's responsibility to ensure that the material is being used in a well-ventilated space with an appropriate fume-venting system and that all students are wearing portable dust mist masks.

All faculty, staff and students intending to use WHMIS (Workplace Hazardous Materials Information System) controlled products/chemicals must first complete WHMIS training as required by the Ontario Health & Safety Act.

Any faculty, staff or student intending to use WHMIS (Workplace Hazardous Materials Information System) controlled products/chemicals in any SOM+D classroom or facility must get approval in writing from the Chair and the Lead Technologist before bringing the material onto campus. The material must be accompanied by an MSDS (Material Safety Data Sheet) and both the Occupational Safety and Security Offices must be informed before bringing the material onto campus. Non-compliance will result in loss of after-hour and weekend access and may result in   a visit by the Ministry of Labour.

Once approved, any such material brought onto campus should be removed from campus immediately after use. Any material bearing a hazard label that is kept on campus must be stored in a locked fire cabinet. Both the Occupational Safety and Security Offices must be informed in writing of the material, the amount, and the storage location using a Hazard Identification and Assessment Form.                                                                                                                                              

Maintaining Student Files

As a condition of program review and accreditation, School of Media+Design is required to retain examples of student coursework in each of the courses of the curriculum. Each student is required to complete the "Permission to Retain Material" form. In doing so, students grant Conestoga permission to retain coursework over the duration of the student's enrolment in the Program. The course work we retain will be used for the purpose of program accreditation, review, student recruitment and/or marketing purposes

Student Engagement

Student Concerns/Issues

We appreciate that concerns/issues may arise during the learning experience. Our goal is to collaborate –students with faculty and staff—to resolve situations of concerns quickly and to learn and improve from these situations.

To achieve this goal, we need an effective problem-solving environment. This means:

  1. When a situation of concern arises, it needs to be raised immediately and discussed by the individuals involved. This is the most important area for effective problem solving. 
    **Problem-solving closest to the individual associated with the learning, is the place to start. 

  2. Please see the "Student Concerns/Issues" section in the Student Rights and Responsibilities chapter of the College Student Guide for further details to be followed for the informal and formal procedures for the resolution of concerns and issues. 

Student Representation

CSI and Conestoga agree that a student has the right to invite a member of CSI to a student/ faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.

Program Advisory Committee (PAC)

Each program or cluster of programs at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the coordinator of the program will ask for student volunteers to represent each year of the program. The Coordinator will determine the final representatives. The student representatives are expected to attend the PAC meetings, prepare and submit a report based on guidelines provided by the Program Chair/Coordinator, and present the report at the meeting. Students are expected to be professional, dress in business attire and engage in discussions.

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development. This survey is conducted each academic year. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information, to use for improving teaching at Conestoga.

The SAT process occurs at semester-end. One-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. Students complete either an electronic or paper copy of the SAT. A summary of results is prepared by Institutional Research. The report is sent to the Academic Manager who shares the report with the faculty member AFTER all marks for the semester have been collected.

Continuing Education students may have an opportunity to complete a SAT form at the conclusion of each Continuing Education course.

Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: first Friday in October) and winter semester (Deadline: first Friday in February). Visit the Financial Aid and Student Awards Office on Conestoga's website.

Equipment and Facility Information

Equipment, Supplies and Texts

The School of Media and Design provides a wide range of high-grade equipment and industry- standard facilities for student use in the completion of program assignments. However, the use of such equipment and facilities are subject to policies that ensure safety, fairness and professional diligence on behalf of the student. Course instructors will provide specific details on their use.

Apart from equipment the college provides, journalism students are also required to supply or purchase certain items to facilitate their training. The following is a summary of those items:

•  Textbooks are carefully chosen for their durability and usefulness. Faculty make every effort  to keep textbook lists short — they don't believe in asking students to buy books they won't use or will use only occasionally. If a textbook appears on a course list, students can count on the fact it'll be put to good use. And most textbooks are retained for future use, either in additional courses or in the student's career beyond Conestoga.

•  An external hard drive with storage capacity of at least 500 GB. As multimedia journalists-in- training, students should expect to be shooting video and recording audio. External drives give them a portable place to store raw files for editing and finished files for submission to your instructors and potential employers. One caution here: Look for a drive that is USB-powered, rather than one that requires you to plug it into a separate outlet.

A pair of quality headphones for use in courses that deal with video and audio technologies. They must be on-ear or over-the-ear headphones that permit students to accurately assess the sound with which they are working. Ear buds are not acceptable.

• Two USB flash drives (also called jump drives or thumb drives) will allow students to easily transfer and store smaller files, such as class notes, from classroom desktop computers to personal devices. Every classroom to which you'll be assigned has a complete set of PC or Mac desktop computers — buying or bringing a laptop to college each day isn't necessary, though some students prefer using their own equipment. Many students find it easier to take notes on school equipment during classes, then transfer files to a flash drive for easy transfer and storage.

•  A digital audio recorder is a must-have piece of equipment. The exact make and model aren't that important (though the Zoom H-1 is a popular choice) — just be sure that you're able to transfer your digital audio recordings to a computer, either via a cable or a memory card. Be sure your machine has both "line in" and "line out" jacks. Your professors will provide more precise instructions and requirements.

•  A digital SLR camera (DSLR) will be a requirement by the winter semester of first year for   all journalism students. The brand or model number isn't important, but the camera must be a DSLR. It's also important for students to have the camera's instruction booklet or manual handy. If you can afford it, choose a DSLR that also shoots video; your journalistic options, down the road, will be much greater. Since the News Photography course is taught after Christmas in the first year, many students avail themselves of Boxing Day sales and specials.

•  At least two Class 10 or Class 12 SDHC memory cards, with a storage capacity of at least 16 GB each, are required for the purpose of storing digital sound, photos and  video.

•  An SD card reader for the transfer of the contents of your memory cards to the computer on which you'll do your editing and other post-production work.

Equipment Sign-out Policy

Priority

The priority for access to equipment is as follows:

  1. In-class instruction
  2. Other program delivery requirements
  3. All SOM+D attending students may borrow equipment, for which they have received training, on a first come, first serve basis, for curriculum-based projects. The equipment and technology available are dependent on the program.

Note: SOM+D reserves the right to adjust the order of equipment sign-out requests and to amend the contents of equipment sign-outs to ensure in-class instructional equipment is available and other program delivery requirements are first met.

Access to Equipment

Equipment is available free-of-charge to all SOM+D attending students for curriculum-based projects ONLY.

Prior to sign-out, students must have received adequate training on the equipment by an instructor or technologist.

Note: The Equipment Room Technician, SOM+D Technologists, faculty and staff reserve the right to query the student on correct and safe use of equipment and the location where the equipment will be used. The Equipment Room Technician, SOM+D Technologists, faculty and staff reserve the right to deny student access to equipment at their discretion.

Reserving Equipment for Sign-out

For in-class instruction and other program delivery requirements, instructors must reserve the equipment at least two weeks (10 business days) in advance of the class or project for which the equipment is required. Last minute requests may result in equipment not being available.

Student Access to Equipment and Facilities

When a project is assigned, a Project Equipment/Facilities Request form will be completed by the instructor and posted on eConestoga. In addition, instructors will forward the completed form to the Equipment Room so that the Technician is advised of the upcoming booking requests.

The Project Equipment/Facilities Request will allow the student (or student group) to book out specified equipment or facilities, for a specified number of times, during a specified window of time. Students will print out a copy of the form and take it to the Equipment Room within the project time frame in order to request and to collect equipment.

If for any reason, a student, or group of students needs additional bookings, or other variance from the project form, they must contact the project instructor to receive an amendment. If the project instructor feels an amendment is warranted, they will email the specifics of the amendment and the affected student(s) to SOMADequipmentroom@conestogac.on.ca through an official Conestoga College email account. The Technologist/Technician is empowered to amend the form as indicated in the received email.

Note that the Project Equipment/Facilities Request or instructor amendments are not a reservation of equipment. The form and/or instructor amendments only give students permission to take out the equipment. Equipment availability remains on a first-come, first-serve basis. Leaving projects to the last minute can result in equipment not being available.

All sign-out of equipment is for overnight use only. Equipment signed out overnight must be returned before 9:30 a.m. the next business day. If the equipment is signed out on a Friday it must be returned on Monday morning before 9:30 a.m. (or the next business day if Monday is a holiday).

Should circumstances dictate that the equipment is required for a longer period of time, the faculty member, student and the Lead Technologist must agree to the exception in writing.

Equipment Room Hours of Operation

The Equipment Room is open to SOM+D students from Monday to Friday. Specific hours will be posted based on program and course requirements at the beginning of the Fall semester.

For any in-class instruction and other program delivery requirements, instructors must make arrangements with the Equipment Room technician to schedule the pick-up and return of equipment.

Student Responsibility

It is the responsibility of the student to check the operation of all gear at the time of sign-out and to make sure that the correct gear and accessories (lights, batteries etc.) are included in the sign-out before leaving the Equipment Room.

The student who signs out the equipment is fully responsible for the equipment during the length of time it is signed out and for its return. If the student chooses to lend the equipment to another student, the student who initially signed out the equipment remains fully   responsible.

Many projects that are assigned will be group projects. If the group wants to share responsibility for the equipment, everyone in the group should sign out the equipment.

It is the responsibility of the student to never leave the equipment unattended, either on campus or at off-campus locations, as it will be stolen. If the equipment is found unattended, a fee of $50 will be charged to the student and the sign-out is immediately revoked.

Return of Equipment

All equipment must be returned before 9:30 a.m. on the next business day. Note: If the student has an 8:00 a.m. class, the student should first report to the class. The instructor will designate an appropriate time to return the equipment before the 9:30 a.m. deadline.

It is the responsibility of the student to return equipment that is operational for the next user. If it is not operational or if batteries require recharging, the student must inform the Equipment Room technician. In the case of non-operational equipment, the student must complete an Equipment Report Form which can be found on eConestoga.

It is the responsibility of the student to make sure that the correct gear and accessories (lights, batteries etc.) are returned clean and undamaged, in the provided carrying cases. Any equipment returned dirty or damaged must be reported by completing an Equipment Report Form.

Compliance with all equipment sign-out and return policies is required. Sign-out privileges will be suspended for students with outstanding equipment returns, unpaid late fees, or repair/loss of equipment charges.

Late Returns

Late returns of equipment will cause delays for others who wish to sign-out that equipment and will adversely affect planned in-class instructions or other program delivery requirements.

Students who return equipment late will be charged a late fee of $25 per business day.

  1. If the equipment is not returned after four (4) business days, having accrued a late fee of $100, the student will be notified by an email to their Conestoga account that their after-hour and weekend access to facilities is suspended until the equipment is returned and all late fees have been paid.
  2. If the equipment is not returned within four (4) weeks or twenty (20) business days, having accrued a late fee of $500, the student will be notified by an email to their Conestoga account that unauthorized use of Conestoga equipment is occurring and a Student Code of Conduct Incident Reporting Form will be completed and submitted to the Office of the VP of Student Affairs for action.
  3. If the equipment is not returned by the end of the semester, grades will be withheld and forward progress in the program will be suspended until the equipment is returned and all late fees have been paid. Security will be informed and a police report will be completed.

Loss or Damage

Should a student return non-operational, dirty, or damaged equipment, the student must complete an Equipment Report Form. If the loss or damage is determined to be a result of lack of respect for the equipment or maliciousness, a Student Code of Conduct violation will be implemented.

The Lead Technologist will arrange for the equipment to be assessed and, in the case where repairs or replacement of parts or in whole is necessary, will request an invoice with a breakdown of charges. The SOM+D Chair, Lead Technologist and Program Coordinator will review the incident as reported on the Equipment Report Form and will determine the amount owed by the student based on a fair assessment.

Should there be any resulting dispute, SOM+D will ask that a Conestoga reviewer, external to SOM+D, be brought in to review and determine the outcome.

Payment requirements
Incident Assessment Payment Required
Student is fully responsible for damage or loss. e.g. Lack of respect of equipment or maliciousness resulted in damage or loss; left unattended resulting in damage or  loss. 100% payment required
Student is partially responsible. e.g. Unforeseen accident; in-class training on proper use was inadequate. 50% payment required
Equipment damaged or lost due to Act of God. e.g. a natural event such as an earthquake, tornado, or flood, resulting in death such that the student was unable to fulfill the commitment to return the equipment. Written confirmation/documentation is required. 0% payment required

The student, or group of students, who signed out the equipment is responsible for paying any damage repair charges or replacement costs that occurred while the equipment was signed    out in their name, regardless of who caused the damage or loss, or whether the equipment was loaned to another student.

Recording Media

SOM+D does not provide or sell recording media to students. Students must provide their own recording media. It is recommended that students have at least three x 16GB, class ten, SDHC cards.

Site Permissions

It is the student's responsibility to ensure that they have permission to record photos/video/audio at all locations. In the event that students are recording at an off campus location that is not a public property/space, students must have prior approval in writing. Location Permission Forms are available at the Equipment Room or on eConestoga.

Individual Permissions

It is the student's responsibility to ensure that they have permission to record photos/video/audio of all individuals appearing in their productions. Consent Forms are available at the Equipment Room or on eConestoga.

In the event that students are shooting in a public property/space, permission to record photos/ video/ audio of passersby using the space is not required unless the individuals are under the age of 18 and/or have recognized special needs. In these instances, consent forms must be signed in advance by an appropriate family member or caregiver.

Special Permissions

In instances where a student project necessitates mock scenarios, unusual behaviour, or other disturbances to regular day-to-day activities that may cause members of the public to contact emergency or police services (eg. No real weapons, no prop weapons, no gunfire, no pyro, no cranes, no car mounts, no street work, no action or people in the street, no people in water, no fistfights, no   foot chases, no police cars in the scene, no actors in police uniforms, no nudity, no  minors/children,no questionable action (e.g. drug deals, kidnapping), no night shooting, no loud scenes in public, no blocking the sidewalk, no special parking permits, no generators), a written request must be sent in advance to the applicable emergency and police services. Special permission must be received in writing. It is highly recommended that students go door-to-door in the affected area and provide written notice of the date and time when the activity will be occurring.

In instances where a student project necessitates any of the above, students must sign off on a Due Diligence form and follow through with informing any applicable emergency service, police service, and members of the public that may be affected. Non-compliance could result in the issuance of a ticket to the student under the City of Kitchener Nuisance Bylaw, or applicable other municipality bylaw.

Computers and Printers

Design Programs in C Wing:

Computers in the C wing log into the college server for storage of student work. In order to ensure safe storage of their work, students must possess their own data storage i.e. portable device, cloud. For printing, students in designated programs are assigned a printing code by the School of Media+Design.

Media and Communications programs:

Computers in these facilities have a college-wide generic log-in. Students are 100% responsible for safe data storage and backup. For printing, students are assigned a printing code; IT sets the printing quota per term.

Facilities Use Policy

Priority

The priority for access to facilities is as follows:

  1. In-class instruction
  2. Other program delivery requirements
  3. All SOM+D attending students may book facilities, for which they have received training, on a first come, first serve basis, for curriculum-based projects.

Note: SOM+D reserves the right to adjust facility booking requests and to amend the equipment contents of a facility to ensure in-class instructional equipment needs and other program delivery requirements are first met.

Access to Facilities

Facilities are available free-of-charge to all SOM+D attending students for in-class activities and curriculum-based projects ONLY.

On introduction to a facility, all faculty are responsible for first spending a few minutes with their class to identify any hazards in the space in which they are teaching e.g. overhead work/staging, electrical (if working with lights), etc.

Students must receive comprehensive training on the use of the facility and all equipment therein by an instructor or technologist prior to any use. The comprehensive training must include training on health and safety within the facility and instruction on how to respond in cases where first aid or other emergency response (e.g. fire response) is required. The instructor and/or technologist will provide an email notification, listing the student's name and student number, to the Equipment Room indicating that training in the specified facility has occurred.

SOM+D attending students using the facilities must comply with all health and safety regulations and procedures. Non-compliance will result in loss of after-hour and weekend access to facilities and may result in a Student Code of Conduct violation.

Only School of Media+Design students and their pre-approved talent may use the facilities. Security Officers have the right to ask others, and students who are violating the rules, to leave.

Note: SOM+D Technologists, faculty and staff reserve the right to question the student on correct and safe use of the facility and equipment. The Technologists, faculty and staff also reserve the right to deny student access to the facility and equipment at their discretion.

Access Hours to Facilities

Access to all SOM+D classrooms and facilities for SOM+D attending students is from time of confirmation of comprehensive training completion to the last day of semester (15   weeks).

Extended access after the last day of semester is determined on a case-by-case basis by the Coordinators, the Lead Technologist, and Chair of SOM+D. Any granting of extended access will be posted on facility doors.

Every semester, the student access hours and methods of access is posted on the outer doors of each facility. In general, daytime access is either Open Access or via keypad or FOB. In-class instruction and other program delivery requirements have priority access to facilities.

After hour access (11pm to 7am or 6pm to 11pm) and weekend access requires that all SOM+D students sign-in with Security.

Keypad or Fob Access

It is the responsibility of the student to check the operation of the Fob at the time of sign-out.

The student who signs out the Fob is fully responsible for the Fob during the length of time it is signed out. If the student chooses to lend the Fob to another student or provide access to a facility to another student using their Fob, the student who initially signed out the Fob remains fully responsible for any activity, loss, or damage that occurs in the facility.

A student who loses their Fob must report the loss to the Equipment Room technician IMMEDIATELY in order to have the Fob deactivated and to prevent others from gaining access to facilities and potentially causing loss or damage under the name of the student who originally signed out the Fob. The lost Fob replacement fee is $100 and must be paid before a new Fob is issued.

The student who signs out a Fob takes responsibility for ensuring the Fob is returned at the  end of the academic year unless academic activity is concluded early, at which point the Fob  is returned to the Equipment Room. An unreturned Fob replacement fee is $100 and must be paid before grades will be released.

Reserving/Booking of Facilities

Regular class time is block booked ahead of the semester of study. For additional one-off in-class instruction and other program delivery requirements, instructors must reserve the facility at least two weeks (10 business days) in advance of the class or project for which the facility is required. Last minute requests may result in facilities not being available.

Only the Broadcast Studios and the Photo Studios are available to be booked for rehearsals or production use in the evenings and on weekends. Bookings are on a first come, first serve basis with some limitations in order to allow everyone access. Students must see the Equipment Room technician or send an e-mail to SOMADequipmentroom@conestogac.on.ca in order to book facilities.

Note: The booking is not complete until a confirmation email is received. This confirmation email is copied to Security in order to inform them that permission to use the facility at a particular time has been granted to a student.

Students may book the facility up to two weeks (10 business days) in advance to ensure that the facility is available for use. Last minute requests may result in the facility not being available.

All facility bookings are limited to two hour blocks. Should circumstances dictate that the facility is required for a longer period of time, the faculty member, student and the Lead Technologist must agree to the exception in writing. Students will provide a copy of the agreement to the Equipment Room Technician in order to override the standard booking length.

Student Responsibility

The student who booked the facility takes responsibility for ensuring:

  • the time frame is respected;
  • the facility and the equipment are used in a safe, respectful and professional manner;  and
  • the facility is returned to its original clean and organized state for the next scheduled production

The student who booked the facility is fully responsible for the facility and equipment during the length of time it is booked. If the student chooses to book the facility for another student or loan equipment from the facility to another student during the time of the booking, the student who initially booked the facility remains fully responsible.

On entering the facility, the student who booked the facility will check the following:

  • The facility is in a clean and organized state
  • Equipment appears to have been properly put away and undamaged by the previous user
  • All equipment normally kept in the facility is accounted for

When the student is satisfied that all is in order, the student will sign off on the Facility Checklist.

Equipment Faults, Damage or Loss

Damage to the facility or equipment faults, damage or loss must be immediately reported by the student. Send an email to somadtech@conestogac.on.ca attaching a completed Equipment Report Form and a photo of the evidence.

During after-hours access or on the weekend, if the fault, loss or damage is minor, the student should immediately report it via email to somadtech@conestogac.on.ca attaching a photo of the evidence. The Equipment Report Form must be completed and submitted during regular work hours.     

Should the damage or loss to the facility or equipment be major or dangerous, the student must immediately inform Security ext. 3357 who will contact the SOM+D Lead Technologist and the Facilities Management emergency on-call representative, as required.

Note: A Student Code of Conduct violation investigation may result if the damage or loss is determined to be a result of malicious behaviour by prior users.

Technical equipment faults will not necessarily result in extensions to project deadlines.   Students will be asked to show work completed prior to the equipment fault in order to determine whether or not an extension is warranted. A student is not demonstrating proper production planning if the shoot or edit is occurring only a day or two before deadline.

Damage Assessment

The Lead Technologist will arrange for the damage to be assessed by an appropriate contractor or repair company and, in the case where repairs or replacement of parts or in whole is necessary, will request an invoice with a breakdown of charges. The SOM+D Chair, Lead Technologist and Program Coordinator will review the incident as reported on the Equipment Report Form and will determine the amount owed by the student based on a fair assessment.

Note: Should there be any resulting dispute, SOM+D will ask that a Conestoga reviewer, external to SOM+D, be brought in to review and determine the outcome.

Student Protection Acknowledgement

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 
  
Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Integrity Policy & Violation of Academic Integrity Procedure 
  • Academic Recognition Policy
  • Academic Credential Procedure
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Eligibility to Participate in Co-op Work Terms Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure
  • Student Feedback Policy

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

Program Handbook Revision Log

July 2015 - All sections updated

May 2016 - All sections updated

Accommodation Disclaimer

Conestoga adheres to the Ontario Human Rights Code and is dedicated to promoting an equitable environment for students and employees and opportunities for members of the community to have access to and participate in all aspects of college life.  The Program Handbook is intended to provide general information in regards to program expectations.  Individual students may have accommodations that create exceptions.

Please note:

1) We recognize that extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.
2) Some students, who are registered with Accessibility Services and whose accommodations indicate the need, may occasionally receive accommodations for missed or late evaluations. 
3) Students with a documented disability, who have already provided a related accommodation, are not required to provide an additional doctor's note for a missed or late evaluation. Examples may include: Exceptional absences and/or extensions of assignments.

For information on Accessibility Services please visit our website or in person.  Accommodations are made for students with disabilities, as determined by Accessibility Services.