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Bachelor of Community and Criminal Justice (Honours)

2018/19 | Conestoga College

Program Code: 1240C
School of Community Services

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Welcome

To the School of Community Services

Your Bridge to Practice

bridge logo 

What Can This Mean For You?

  • The opportunity to begin, today, to become the professional you aspire to be.
  • The opportunity to learn in life-like settings and with real-life scenarios, rehearsing for the day when you will be in these real-life situations.
  • A unique inter-professional opportunity, given the number of different disciplines in the school. You will learn with, about and from your future colleagues.
  • An opportunity to take advantage of the state-of-the-art facilities, social and study spaces. 
  • Your goal of being viewed by employers as a "preferred graduate" is up to you; your professors, support staff, administrative staff and college services look forward to supporting you as you journey from day one to your graduation.

 

Top 5 Expectations of You

1.    Use MyConestoga to Connect To:

Your Conestoga Email: (e.g. John Smith, Student Number 1234567, jsmith4567@conestogac.on.ca)

  • This is the official communication vehicle regarding your academic requirements. Communication with Faculty/staff should only be through your Conestoga email account. Communication through other accounts may not be responded to. Check it regularly and respond as requested.

eConestoga:

  • This is your resource for all course-based program information and course-based communication with your faculty.
  • Make eConestoga your partner in learning; this is your guide to all course activity.
  • Only course logistics should be communicated through eConestoga, all other email communication should be done through your Conestoga email.

Student Portal:

  • Find your final grade information, college tuition invoices, class schedules and absence reporting.

Practicum Health Requirements: (Go to "Services" and find "Practicum Services Link")

  • Keep track of your requirements on an ongoing basis; check that they are complete to allow you to go on your practicum (if applicable).

2. Know and Plan Around Your Academic Schedule With Your Family

Course Schedule:

  • Your schedule has been planned with many people and multiple considerations in mind.

The Academic Year has critical dates: Please plan around these dates to ensure you are here when you need to be--including the potential need to be present for the two weeks after the semester ends if you might need to complete supplemental work to allow you to continue to the next semester. Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the website. Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.

Academic Dates
Fall 2018 Dates Winter 2019 Dates
Fall Orientation Week Aug. 27- 31st  Winter Orientation January 3
Fall Semester Classes Start Sept 4 Winter Semester Classes Start January 7
Student Success Week Oct. 22-26th Student Success Week Feb. 25-Mar. 1
Last Week of Semester December 10-14* Last Week of Semester April 15-19*
Intersession (no classes) Dec. 17- Jan. 4/19 Intersession (no classes) April 22-May 3

*Programs with exams outside this time will be notified by the academic area.

3. Be the Professional You Wish To Become - From Day One

Civility, respect and professional behaviours will be key in the quality of your learning experience—and a future employer's first and lasting impression.

Professional Dress & Conduct: See Professional Conduct section for professionalism expectations for your program. The college's Student Guide sets out Student Code of Conduct for our community at Conestoga.

Pre-practicum Health Requirements: Pay attention to the deadlines listed on your documents. Complete as required; without these, you will not be able to progress to your practicum and your program completion will be in jeopardy. 

Social Media: Use responsibly. See Standards of Conduct section of the Handbook.

4. Attend To Enhance Success

Attendance Expectations: Attendance for class, labs and practicum supports student learning and your experience as a future professional. See attendance and student success strategies section in the handbook.

Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See attendance for evaluation section in the handbook.

Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Program Handbook.

5. Take Responsibility for Your Academic Status

Student Records: If you have questions about your student record, academic status and or program withdrawals, speak to your Program Coordinator.

Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.

Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please refer to the Student Guide for more information.

Student Forms: To access forms go to the Student Forms page.

Academic Policies & Procedures: May be found under Policies and Procedures. Please read and understand the Rights and Responsibilities website. 

Student Affairs Policies & Procedures: May be found at the Student Affairs page.

Top 5 Resources for You

1. Your Teaching Team

Contact Information:  Is posted in eConestoga and in your Program Handbook (Relationships Section in the Handbook)

Appointments: Making appointments (in person, by phone, email) helps to ensure your desired resource is available.
Email Inquiries: will be answered within two business days.
Urgent Need for Help: Program Assistants are available to help you reach one of the Teaching Team (contact information in Relationships Section of the Handbook)

2. Counselling and Services for Personal Needs

College Counselling: Professionally-trained counsellors can help you achieve your educational goals—for such common support as stress management, anxiety, depression, transition issues, family issues, etc. Counselling is free, voluntary and confidential. Arrange to see a Counsellor quickly if academic or personal problems stand in the way of your college success. To make an appointment, visit or call Doon-Room 1A101, 519-748-5220, ext. 3360, Monday to Friday, 8:30 a.m. to 4:30 p.m.. Check the counselling services website for more information.
Good2Talk: Confidential 24-hour phone line for stresses big and small. Call 1-866-925-5454.
Conestoga Security: Provides a safe and secure work and learning environment. Call 519-748-5220 ext. 3357. Refer to the Student Guide for Conestoga's Safety and Security Services and procedures.
Student Financial Services: Student Financial Services can help you by providing you with options to finance your post-secondary education.
CSI Food Bank: The CSI Food Bank is an emergency food relief program for current Conestoga students.
Health Services: Your family doctor on campus. Check out the services that they offer on their website or call 519-748-5220 ext. 3679. Services available Monday to Friday, 8:30 a.m. to 4:00 p.m. A full-time health nurse is on site.
Facility Information: Refer to the Student Guide for information on after-hours parking, classroom and computer labs.

3. Accessibility Services

Students with Documented Disabilities are encouraged to book an appointment with Accessibility Services to access accommodations –early in your program. Disability-related documentation will be required to book an appointment. Go to the Accessibility Services webpage for more information.
Adaptive Technology Aids and Special FacilitiesAdaptive Aids are arranged through Accessibility Services; –accessible washrooms are located throughout the campus. Contact the Adaptive Technology Lab for more information on adaptive technology aids.

4. Student Study Spaces and General Supports

Cowan Health Sciences Centre (F-wing)
Student Lounge Space: Enjoy seats on each of the three floors. Plugs for laptops and charging stations are located throughout these areas.

Student Meeting Room Space: There are both formal and informal student study spaces throughout the College. The LRC has meeting spaces available for booking. 

Open Access Lab, 2nd Floor, 2F18.
This is available on a come and go basis for health & pre-health programs practicing key skills. It is open from 8:00am-4:00pm. Book with an Open Access Staff. 

Lockers are available with your tuition; important to store your extra clothes and books, etc. so that you can be at your professional best in the lab. Learn how to obtain a locker.
Information Technology: IT Service Desk—1E12 (provides supports & general assistance with college-related needs such as Email, Network accounts, connectivity & wireless printing. Go to the Web IT Service Desk for more information.

5. Services for Students

Library Resource Centre: Located on 2nd Floor B Wing; Go to the Library Resource Centre page for more information.
International Education Office: Check out the International Education Office for services available to you.
Learning Commons: Your one-stop resource for academic services and resources, such as Math, Writing Skills, Peer Tutors and resources for APA. Check out their website or Access through MyConestoga.
Student Life: Get involved and shape your experience. Visit the Student Engagement page or Connect to MyConestoga for your Co-Curricular Record.
Student Financial Services: Your one-stop resource to apply for student awards, bursaries, and scholarships apply early to increase your chances.
Bookstore: Your location to buy books (check out their options including used books), clothing for your program and general supplies. Find it in the A wing, just inside Door 1.
Co-op and Career Advising: Your resource for Co-op Placements (if you are in a degree); your source of help to look for summer jobs or future careers and gain help preparing your resume. Check out the Co-op and Career Services site for more information.

Letter to Students

Dear Student,

Welcome to your first year of the newly updated Bachelor of Community and Criminal Justice (Honours) (BCCJ) program.  Each of you brings a unique background and perspective to your studies.  You will have the opportunity to participate in debates and discussions where you will be encouraged to consider new perspectives, develop new skills and abilities, and apply your learning in the classroom and the community.

This handbook will provide you with information about academic standards, guidelines and processes specific to the BCCJ program.  Reading, understanding and following the information in this handbook is an important first step in your continued success in this program and a career in the criminal justice field. Please speak to program faculty or Program Coordinator, Dr. Jennifer Robinson, if you require further information.  For more general information about being a student at Conestoga College, I refer you to the Conestoga College Student Guide.

Post-secondary studies are about being exposed to new ideas and new people. Some of these ideas may be very different from those you experienced in high school, in prior post-secondary programs, or growing up. Some of the populations you will learn about and meet have experienced significant challenges and members may have notable vulnerabilities. Many of the issues you will encounter do not lend themselves to simple explanations.

You have the opportunity to develop your own critical perspective on major social issues, informed by theory, evidence, and scholarship. Constructive, substantive, respectful debate is welcomed and should be supported in class through collaborative learning – everyone has rights and responsibilities in relation to the quality of the learning environment.

The first day of classes should be looked at as the first day of your career (even if you aren't sure what that career may be). All members of the College community are expected to conduct themselves in ways that respect for the dignity of individuals and communities. By striving to behave in respectful ways in, and out of, class, you will be developing a level of professionalism and a set of social skills that will strengthen your competitiveness for your career of choice.

There is a Chinese proverb, "Teachers open the door. You enter by yourself." We welcome each of you to walk through the door.

All the very best to you in your studies.

Janos Botschner, Chair, Community Safety
And your Program Learning Team

Program Overview

In 2007, community and criminal justice employers were invited to Conestoga College to discuss the development of a new degree program.  They were asked, "What skills and abilities does the successful employee possess?" Their answers became the skills and knowledge foundation of this degree curriculum.  Employers are looking for individuals who have developed competencies in both law enforcement and social work. Effective employees and leaders have an understanding of the whole criminal justice system and the mandate of each branch.  Likewise, compassionate employees understand the systemic and individual issues that bring people into conflict with the law.  True leaders integrate both knowledge and compassion to become agents of change.  This program seeks to teach people the fundamental ingredients to become effective, compassionate criminal justice employees of the future.

Under the Ontario Qualifications Framework (OQF), the BCCJ program is an Honours Bachelor's Degree.

These types of programs:

"…provide more conceptual sophistication, specialized knowledge and intellectual autonomy. Students learn appropriate applications of conceptual frameworks. Normally require students to prepare, under supervision, a terminal research paper, thesis, project, exhibition, etc. May also require to complete other practice-based exercises intended to develop and demonstrate the student's readiness for employment." (MAESD, OQF website)

The first two years of the program offer a theoretical foundation of learning about the law, the criminal justice system, psychology, sociology, and research methods. In third year, you will select technical electives that provide the opportunity for further specialization in policing or community justice. While there are many common courses, there are some specialized courses which offer integrated learning and practice.  At the end of third year, you will have an opportunity to participate in a co-op placement within the community and criminal justice field.  In the fourth year, increasing attention will be given to building applied research skills in collaboration with partner organizations in the community, and to careers paths following graduation.

At the end of the third year, over the summer months, one co-op placement is required of students.  This is a wonderful opportunity to apply some of the skills and knowledge you have accumulated.  Just as you are considering whether your placement could lead into a career, you can be sure that the co-op employers are looking at you as potential employees.

Many courses will require participation in community field placement projects. Not only will these opportunities add to your knowledge of social issues that bring people into conflict with the law, it is a way to become a contributing member of your community as you progress through your career.

A Program Advisory Committee provides a link to the criminal justice community and these individuals represent senior leadership from police services, courts, provincial and federal corrections, community justice and academia.  In the words of President Tibbits,

"Conestoga College is committed to providing quality learning, opportunities to meet the current and future educational/training needs of students, business, industry and the communities served by the College."

"Program Advisory Committee members play a vital role in this commitment to quality. Interacting with program staff and students, as well as with the Board of Governors and the President, Program Advisory Committee members assist the college in keeping its programs relevant, its curriculum current and its graduates well prepared with the skills required by employers."

"You make a living by what you get, but you make a life by what you give."

-- Winston Churchill

Program Description

This Bachelor of Community and Criminal Justice is a four-year co-op degree program that emphasizes the importance of individual values, principled leadership, and inter-professional and multi-sector collaboration to address both individual and societal issues related to crime, community safety and community wellbeing.

Our program is anchored to a strong foundation in values, service and action, and draws from a rich network of community and institutional collaborators and partners. Through an intentionally designed learning journey, students are exposed to ideas and they learn skills that will enable them to contribute and adapt to changing needs and demands. Our "ecological" focus on individuals, groups, organizations and society helps students tackle the increasing complexity of the community safety landscape. Our combination of classroom based and work integrated learning forms a "bridge to practice", so students can develop the capabilities that will position them as preferred graduates for the labour market of the next decade.

Program graduates are prepared for success in a variety of careers related to policy, research, and community-building as well as crime prevention and response, and corrections and rehabilitation. In addition to direct service roles, recent graduates are also pursuing post-graduate training in law and in graduate school.

Community and Criminal Justice Program Outcomes

Through successful completion of this program, the graduate will have reliably demonstrated the ability to:

  • Analyze system, situations and conditions that heighten the risk for people and communities encountering the criminal justice system, with a special emphasis on Indigenous Peoples, to support professional decisions.
  • Evaluate legislation, as well as various community and criminal justice sectors, for effectiveness in building community safety, and wellbeing
  • Create and demonstrate interdisciplinary interprofessional intervention strategies that address criminogenic risk factors for community safety and wellbeing
  • Compare and contrast forms of community development and apply strategies to enhance community well-being.
  • Analyze key features of Canadian Justice System, and the trends and issues impacting its evolution.
  • Demonstrate an interdisciplinary understanding of theories related to community and criminal justice from the fields of sociology, psychology, criminology, and law.
  • Analyze justice practices that emphasize healing, including restorative justice, and Indigenous ways of living to support culturally appropriate policies and practices. 
  • Develop professional practice capacity related to a holistic and compassionate understanding of diversity and complex social issues.
  • Demonstrate self-awareness and communication skills relevant to justice and community services which display interprofessional approaches to collaborative work environments.
  • Demonstrate an appreciation for wellness in one's personal and professional environments.
  • Utilize placements and the co-op work term to integrate skills and knowledge into the work environment.
  • Develop a personal code of conduct by integrating legislative, professional, and organizational ethics and standards with personal values and attitudes.
  • Offer principled, effective leadership within the Criminal Justice and community Justice systems to enhance community well-being
  • Use research, investigation and evaluation skills for decision, support, accountability and social change
  • Through work-integrated learning and community –based research, understand how to design, develop and deliver programs and services

Course Matrix

The following diagrams outline the courses within the degree program. 

Year Semester Course Placement Hours
1 Fall Level 1 LAW71115 - Introduction toSocial Justice
LAW72300 - Criminology
ENGL71000 - Academic Communications
PSYC71240 - Psychology: Basic Processes
Interdisciplinary Elective
1 Winter Level 2 CRIM71000 - Applied Ethics in Crimincal Justice
PSYC71000 - Personal-Professional Orientations to Practice
LAW71400 - Canadian Law and Legal System I
CRIM71010 - Restorative Justice
Interdisciplinary Elective
2 Fall Level 3 COMM72000 - Interpersonal Communication, Interviewing, and Facilitation Skills
PSYC72105 - Developmental Psychology
LAW71100 - Criminal Justice System
LAW72400 - Canadian Law and Legal Systems II
Interdisciplinary Elective
2 Winter Level 4 HEAL71010 - Health and Wellness
CEPR71050 - Co-op and Career Prep
LAW73035 - Crime Preventation and Community Safety 12
LAW73010 - Youth Justice
Interdisciplinary Elective
3 Fall Level 5 FPLT73000 - Work Integrated Learning Seminar I 70
RSCH73000 - Understanding Research
SOC73040 - Diversity: Special Populations and Social Inclusion in Community and Criminal Justice
PSYC73020 - Cognitive and Social Psychology
PSYC73040 - From Trauma to Recovery: Victimhood and Social Inclusion
Interdisciplinary Elective
3 Winter Level 6 FPLT73010 - Work Integrated Learning Seminar II 70
RSCH73200 - Applied Research: Design and Analysis
PSYC73010 - Indigenous-Settler Relations in Canada
LAW73040 - Human Rights and International Justice
Interdisciplinary Elective
3 Spring Level 7 Co-op Work Term 420
4 Fall Level 8 MGMT74040 - Principled Leadership
RSCH74220 - Program Development and Evaluation
RSCH74230 - Capstone Research Project I: Planning and Design Community Based
POLS74300 - Political Issues and Public Policy
LAW74320 - Offender Management and Intervention
4 Winter Level 9 LAW72320 - Alternative Dispute Resolution
MNHL74000 - Mental Health and Addictions
RSCH74240 - Capstone Research Project II: Implementation, Analysis, and Knowledge Transfer Community Based
PSYC74200 - Advanced Topics in Psychology
LAW74330 - Investigations and Communications

Program Design for Your Cohort

Students can find their program design on the student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Pathways and Further Post-Secondary Education Opportunities

Conestoga pathways enable students to build on their academic achievements in order to earn a degree or additional credential. Pathways are formed through agreements between Conestoga programs or partner institutions. View the transfer agreement opportunities for this program.

There are a number of different opportunities available to students who want to continue studying at Conestoga. Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways to help you meet your goals. Conestoga Pathways information is available on Conestoga's website.

Employment opportunities

Graduates will be well prepared for careers as probation and parole officers, police officers, community workers, front-line youth workers, policy analysts and program planners within government. Graduates may also work in crime prevention and response, community building, and within regulatory agencies. Training in criminal justice and human behaviour provides meaningful preparation for those seeking positions within other criminal justice fields including institutional corrections and border security. Scholarly and analytical skill development will also provide a strong foundation for those wishing to pursue graduate training in related disciplines.
On average, 84% of graduates from the last three years (2014 to 2016) found employment within six months of graduation.
For more details on related occupations, job market information and career opportunities, see the Government of Canada website: http://www.workingincanada.gc.ca

Relationships

Faculty Availability

Faculty offices are located in the main building (1C27) and students are welcome to see individual faculty to discuss course work, assignments, or any other issues by appointment of during office hours. During the first several days of the semester faculty will explain how you can contact them outside of class time. As faculty have diverse teaching schedules, it is best to make an appointment to ensure they are available. Faculty members will endeavor to reply to email messages within 48 business hours.

Telephones for internal use are located outside the entry to faculty workspaces. Beside this phone will be a faculty directory with extension numbers only. If you have an appointment with a faculty member, please call to confirm that you have arrived. Please do not enter the faculty office area until you have confirmation that the faculty member is available to meet with you. If you do not have an appointment, please call the person you wish to meet with to confirm that they are present and can see you. If you do not reach them, please leave a message. In an interest of respecting the work environment for everyone in this area, please do not wander into faculty workspaces looking for them.

About The Faculty

Jennifer Robinson, Coordinator

Jennifer is a sociologist specializing in social inequality, crime and deviance, and research methods. Jennifer obtained her Bachelor of Arts (Sociology, Honours, with a concentration in criminology) from Brock University, her Master of Arts (Sociology, primary area in socio-legal studies) from Queen's University and her PhD (Sociology, specialization in social inequality) from the University of Waterloo. Jennifer is committed to applied learning and maintains strong connections between her work in the field and academic pursuits. Jennifer's work on a variety of research projects can be seen in the Canadian Journal of Urban Research, Canadian Journal of Criminology and Criminal Justice (book review), policy paper with the Region of Waterloo, and as book chapters in Rights Agenda: An action plan to advance the rights of persons with intellectual disabilities, Challenges to the Human Rights of People with Intellectual Disabilities, and The Sociology of Home. Her current research interests are broadly based around social justice, focusing on the inclusion of vulnerable and marginal groups in our community. Prior to joining the Bachelor of Community and Criminal Justice program at Conestoga in 2010, she taught at the University of Waterloo and Brock University in the departments of Sociology and Child and Youth Studies. Jennifer is engaged with her community, volunteering with local youth-based agencies, as a board member of the Child Witness Centre and the Waterloo Region Crime Prevention Council's Advisory Group on Research and Evaluation and the Community Engagement League. Outside of the classroom, she enjoys the outdoors with her family and her (very large) golden retriever.

Marion Evans

Marion has a Master's degree in Criminology from the University of Ottawa. She worked for 12 years in Ontario corrections at various medium and maximum security facilities starting as a Classification Counselor and moving to Senior Assistant Superintendent positions in Program Administration and Operations. From there, she went to the "big house" to work in women's federal corrections for 10 years; specifically, Grand Valley Institution for Women where she worked as Team Leader, Assistant Warden Programs and Manager of the Structured Living Environment (mental health treatment unit).  In 2006, Marion left institutional corrections to manage a Mental Health and Justice portfolio and three Centres for Mental Health at the Grand River Canadian Mental Health Association, where she worked closely with police services, the courts and community agencies. Marion joined Conestoga College in 2009. Outside of work, Marion has been married for over 30 years and she has three children who are a source of great pride. Her interests include music, woodworking and spending time down east in New Brunswick.  What is her favourite crime show, you ask?  Although Marion has moved on to watching more sophisticated crime shows in recent years, her childhood favourite was one where the characters were known by their numbers, '86' and '99'.

Leanne Gosse

Leanne holds a PhD in social and personality psychology from Brock University and an MA in Social and developmental psychology from Wilfrid Laurier University. She also completed a SSHRC Post-Doctoral research fellowship at the University of Waterloo in industrial-organizational psychology, with an emphasis on organizational justice. Leanne's areas of scholarship include human rights and people with intellectual disabilities, the psychology of justice, eye-witness recall, and forgiveness. Leanne's work on a variety of research projects can be seen in the Journal of Police and Criminal Psychology, European Journal of Social Psychology, and Journal of Experimental Education, and as book chapters in Justice in Work Organizations and Challenges to the Human Rights of People with Intellectual Disabilities. As an instructor, Leanne is passionate about helping students succeed in subjects as varied as statistical methods, forensic psychology, and cultural diversity and places a strong emphasis on multiple teaching pedagogies and student assessment. Leanne is active in the community, volunteering with Autism Services Waterloo Region, Friends of the Crime Prevention Council, St. Johns Ambulance, Fit Active Beautiful and working as Assistant Race Director of the Hamilton Road2Hope Marathon. When not working or volunteering, Leanne enjoys playing a variety of sports, competing in triathlons and spending time with her family.

Contact Information

The following contact list of program team members provides their telephone extensions/voice mailbox, office numbers, and email addresses. The college phone number is 519-748-5220.

Full-Time CCJ Faculty Contact Information

Name Extension Email Address
Professor Marion Evans 3945 mevans@conestogac.on.ca
Professor Leanne Gosse 3144 lgosse@conestogac.on.ca
Professor Jennifer Robinson 3905/3476 jrobinson@conestogac.on.ca

Community Placement and Liaison Officer

Name Extension Email Address
David Brown

3174 dbrown@conestogac.on.ca

Program Assistant

Emergency and other messages to faculty can be forwarded through the Program Assistant. Students may also make general inquiries about the program and procedures to the PA. You may, from time-to-time, receive program specific messages from the Program Assistant. The Program Assistant is located at the reception desk on 3B.

Name Extension Email Address
Lauren Reid
Program Assistant
3182 lreid@conestogac.on.ca

 

Administration Contact Information

The Department Chair provides administrative oversight and accountability for the program on behalf of the College. He is available to discuss significant concerns about program quality and student performance/conduct.

Name Extension Email Address
Dr. Janos Botschner
Chair (Community Safety)
3421 jbotschner@conestogac.on.ca
Jaymie Wilson-Neil
Program Assistant to the Chair
3765 jwilsonneil@conestogac.on.ca

 

Contacting Program Team Members

When contacting program staff outside of class time it is advisable to use e-mail or telephone. Your message should include the following information:

  • First and last name
  • Course and level
  • Appropriate greeting
  • Brief description of reason for contact
  • Telephone number where you can be reached

Student E-mail

Please Note:  All email communications with your instructors must go through your college e-mail address. Use the college e-mail address ONLY when communicating with faculty. Non-college e-mail addresses (e.g. Hotmail) are not acceptable and may not be received by your instructor's email account.   In addition, it is the responsibility students to check their college e-mail regularly because official communication will be via this method.

Student Engagement

Student Concerns/Issues

We appreciate that concerns/issues may arise during the learning experience. Our goal is to collaborate—students with Faculty and staff—to resolve situations of concerns quickly and to learn and improve from these situations.

To achieve this goal, we need an effective problem-solving environment. This means:

a.     When a situation of concern arises, it needs to be raised in timely manner and discussed by the individuals involved. This is the most important area for effective problem solving.

**Problem-solving closest to the individual associated with the learning is the place to start.

b.      Please see the "Student Concerns/Issues" Policy in the Student Guide for further details to be followed for the informal and formal procedures for the resolution of concerns and issues.

c.       Please note that issues and concerns related to a placement site, its operation or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the following Sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Practicum/Field Placement"--If applicable to your program. 

Student Representation

Conestoga Students Inc. (CSI) and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.

PAC (Program Advisory Committee)

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the program will ask for student volunteers. The program will decide which students will represent years one and two. The student attendees are important members of the committee and are expected to be present at the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in business attire and engage in discussions.

WIHSC (Waterloo Interprofessional Health & Community Student Collaborative)

Conestoga College offers many unique and exciting opportunities for personal and professional growth. One of the things that contribute to the excellence of this college is the host of exciting extra-curricular opportunities that add to the culture of this fine institution. WIHSC (Waterloo Interprofessional Health & Community Student Collaborative) is one such club whose members strive to 'learn with, from, and about' each other.

Membership of this active group is comprised of students enrolled in health, community, and social sciences programs at the Doon campus. Some of the most popular initiatives that this group regularly engages in are interactive simulation exercises, peer-mentoring, guest speakers, paper case studies and monthly meetings. To find out more about this exciting opportunity, please visit the WIHSC website. The website includes information on past events (pictures and videos) as well as how to get involved. Get involved, have fun, and learn more about the team members you will work with upon graduation! For more information, please contact your Program Coordinator.

 

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during thier Continuing Education course.

Class Cancellations

Class Cancellations Due to Faculty Absence

All class cancellations due to Faculty absences will be posted in the Student Portal on the left hand side of first page which a student sees after logging in. These notices in the Student Portal will be the only general notifications of class cancellations due to Faculty absences.

Although the informal notification comes through the portal, faculty may also elect to post an absences on eConestoga. 

Class Cancellations Due to Inclement Weather

College closure due to inclement weather will be announced on local radio stations (92.9; 88.3; 1460; 96.7, 105.3, and 1240). It is up to staff and students to listen for campus closures. If the college is closed a message will be left on the campus switchboard after office hours. A notice will also be placed on the college website.

Personal Notifications of Class Cancellations

Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to Faculty absences. To receive such personal notifications students must subscribe to this special service.

To subscribe:

  • Log in to the Student Portal
  • Select Notifications under the Profile tab
  • Select the method by which you would like to be notified
  • Click Update.

Note: To change the email address to which these notifications will be sent, select My Addresses under the Profile Tab, and change the default email address.

Standards of Conduct and Professional Practice

Standards of Conduct

Standards of Conduct can be found in the workplace, so it is not surprising that Conestoga College, and more specifically, the Community and Criminal Justice degree program has standards of conduct.

In the event of a conflict between the Community and Criminal Justice Student Handbook and the College Student Guide, the Student Guide will take precedence.

Students are required to adhere in respect to Academic Policies and Procedures as detailed in Standards of Conduct in Conestoga College's Student Guide for the current academic year as well as the Standards of Conduct specifically identified in this document.

Throughout their program of studies students are expected to conduct themselves in a professional manner and apply themselves to academic achievement.

  • Students are required to uphold and promote the ethical standards of the program and the profession.
  • Students are responsible to protect the integrity of the Community and Criminal Justice Degree program and the College community as a whole by identifying students who are dishonest and/or violate the standards.
  • To commit to completing the learning objectives with integrity.
  • To complete work that is your own - not plagiarized.
  • To commit to attendance of classes, labs, community experiences and field placement. When unable to attend, an attempt to communicate the reasons for failing to attend is expected.
  • To demonstrate professional behaviour while attending class, labs, community experiences and field placement as well as in program-related electronic communications
  • To promote excellence, integrity and honesty
  • To maintain service user confidentiality except when required by law or professional expectations
  • To identify students who are violating ethical guidelines and standards
  • To seek clarification from faculty or administration when unsure of any of these standards.

Expectations of Faculty:

  • Faculty will accept, fulfil, and enforce the professional standards of ethical practice
  • Anyone who believes that a faculty member has violated these standards may confidentially initiate a complaint to the Program Chair

Examples of Violations of Ethical Practice

It is expected by society, and by ourselves that professionals do not, and will not lie, cheat, or steal. To lie is "to utter falsehood with an intention to deceive" (Webster's Dictionary).  Lying is not only immoral but has the potential to be dangerous.

Unethical Behaviour in Such Circumstances Includes, But Is Not Limited To:

  • Reporting false client information
  • Lying about task completion
  • Intentional failure to identify breaks in procedure
  • Recording false data in a client's file
  • Intentional failure to report breach of policy or practice
  • Withholding information from/or providing false information to teachers, co-ordinators, chairs or other college personnel

To steal is "to take or appropriate another's property, ideas, etc. without permission, dishonestly or unlawfully" (Webster's Dictionary). To steal is to perform a criminal act, punishable in the criminal courts of our country. To steal is to destroy the trust bond between client and social service worker, between student and student, and between student and teacher.

Unethical Behaviour in These Circumstances Includes, But Is Not Limited To:

  • Unauthorized possession of examinations or answer keys.
  • Theft from a client, peer, staff person or college personnel.
  • Misuse of any client medication.
  • Taking or misappropriating any supplies from a field placement setting

To plagiarize is "to take, pass off as one's own, the ideas, writings, etc. of another" (Webster's Dictionary). To plagiarize incorporates the immoral acts of lying, cheating and stealing.  It includes using someone else's material without giving them the credit. To copy a chapter from a book, an article, a paragraph, a sentence, a care plan, or someone's client study is to plagiarize.

Professionalism

Marks may be assigned within a course for professionalism.  Students should refer to individual course outlines for the specific requirements of each course.

Professionalism includes but is not limited to the following:

All students are expected to demonstrate professional/adult behaviour inside and outside of the classroom in the following ways: attendance, punctuality, appropriate classroom decorum, commitment, and respect.

Show respect…

  • For fellow students - every student has something valuable to offer to each course. Listen to what others have to say. Racist, sexist or inappropriate comments will not be tolerated.
  • For school property – please adhere to the College policy regarding food and beverages in classrooms.
  • For professors and guest lecturers - late arrival, unnecessary talking or disturbing behaviours in class (e.g. sleeping or misuse of electronic devices such as cell phones and laptop computer programs) are disruptive to the learning environment. Class disruptions are not allowed. Students responsible will be asked to leave.
  • For yourself – Attendance is critical to success and is a significant component of professionalism.  Responsible submission of all class assignments is expected.
  • Appropriate dress is expected in all classes of the Community and Criminal Justice degree program, as this helps you explore and adapt to the norms of most of the careers students aspire to enter following graduation.  Business dress code is expected for guest lecturers and will be required for student attendance in class.  

Bachelor of Community and Criminal Justice Professionalism

The learning environment is a professional environment. As such, we encourage students to act as professionals, as they would in the work environment. This entails being punctual, prepared, engaged and respectful both within and outside of the classroom.

As students progress through the program and prepare for placements and careers, consistent improvement and attention to professionalism is expected. Grading will reflect increasing expectations of professionalism each year.

According to Conestoga's Student Code of Conduct:

The College community is composed of students, faculty and staff, and members of the Board of Governors. Students become members of the Conestoga community upon registration. This policy applies to all students, full time, and part time, and to all corporate clients of Conestoga, while on College premises or engaged in a College activity at any location, including the Residence.

Policy Elaboration

The College affirms the following general principles of rights and responsibilities as guides for individual action within this community.

a) Each individual must accept responsibility for his/her actions and values, and for recognizing that such actions and values reflect upon the whole community.

b) All persons must endeavor to conduct themselves in a manner consistent with respect for others and a thoughtful consideration for the needs of the academic community and society in general.

c) The educational function depends upon honesty, integrity and respect for the preservation, communication and pursuit of knowledge.

d) Each person is encouraged to learn and practice the art of thoughtfully examining issues, expressing views, both individually and as a group member, in a manner that is consistent with the educational purposes of the College.

e) The College community recognizes the need for the development of personal ethics, and moral standards and philosophies. The members of this community should be committed to broad personal growth and development, realizing that each individual has both the freedom and the obligation to make ethical and moral choices and to accept the attendant responsibilities.

Professionalism Grading: If a student obtains two or more zeros in any of the categories below, an overall failing grade may be assigned.  A failing grade may also be assigned for serious behaviours or conduct that overrides other professionalism categories.

Professional Appearance

During special events (e.g. field trips, agency visits, etc.) as well as guest lecturers, students are expected to dress in a professional manner. Professional appearance is an important part of the day-to-day work world for which students are preparing. 

Ear buds:  Listening to recreational music/materials during class is prohibited.

General Dress Code Policy: In general, students should always be dressed appropriately for class. 
 

Academic Integrity and Plagiarism

Academic honesty is expected and required of all Conestoga students. In order to maximize your success as a student, it is critical that you familiarize yourself with the Academic Offences Policy and Procedure found in the Conestoga  Student Guide. This guide has been provided to you on our College website. The Academic Offences Policy and Procedure provides a detailed description of the following:

  • Scope of academic integrity,
  • What academic integrity means,
  • What types of behaviours constitute a breach of academic integrity,
  • The penalties associated with breaching academic integrity.

After reading this information, if you do not fully understand what is meant by academic integrity, and what is required of you to maintain academic integrity, please speak with a faculty member or your program Coordinator. Please note that maintaining academic integrity is very important, and that it is your responsibility as a Conestoga student to know the Academic Offences Policy and Procedure and to initiate help if you do not fully understand it.

Below are a few hints to help you avoid breaching academic integrity.

  • Make sure that you recognize information that requires referencing.
Example Required Referencing
Milk is good for you. General information in the public domain. Does not require referencing.

"According to Health Canada milk beverages provide the nutrients needed for healthy bones and optimal health".

Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from            http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php

Direct quote right from a published source. Requires a reference.

Consuming milk every day provides the nutrients that you need for healthy bones and optimal health.

Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from            http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php

Information that has been put into your own words, but offers information outside of public domain related with specialized knowledge. Requires a reference.
  • Whenever you refer to material from another source, whether book, journal article, video, newspaper, or electronic publications, you must acknowledge your source using proper citations and references. The APA style is the format most often used in the health and social sciences. Please visit the Conestoga Learning Commons for assistance with the APA format.
  • If you work collaboratively with others on an assignment, including in class assignments that expect independent submission, make sure that you do not copy words or ideas from others intentionally or by accident.
  • Make sure that you read the Academic Offences Policy located in the Conestoga Student Guide, and that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.

Copyright – What Students Need to Know

Photocopying and scanning at Conestoga are governed by the Copyright Act, an agreement with Access Copyright, and the Association of Canadian Community Colleges' Fair Dealing Policy.

Under the terms of our Access Copyright license which gives the broadest permission:

You can photocopy or scan the following:

  • Up to 10% of most published works
  • One chapter that is greater than 10%, but no more than 20% of the book
  • One article, short story, play, poem or essay from a book, magazine or journal issue containing other works
  • One newspaper article or page
  • One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work
  • One drawing, sculpture, painting, print, architectural work of art or work of artistic craftsmanship from a larger volume containing other works.

Cumulative Copying

If you copy 10% of a book today, 10% next week, 10% the week after that, and so on, this is called cumulative copying and it is not allowed. The copy limits apply to an entire academic year, so once you reach the limit for an item, you can't copy more until the next academic year.

You cannot copy or scan the following:

  • Workbooks or study guides that are intended for one-time use
  • Instruction manuals
  • Sheet music and original artistic works including photographs or prints
  • Advertisements
  • Business cases
  • Full Textbooks
  • Any of the items on the Access Copyright Exclusions list

You can find all of this information and more on the Copyright for Students web page.

If you have any questions about copyright or the limits of copying on campus, contact James Yochem, Copyright Coordinator, at Jyochem@conestogac.on.ca or 519-748-5220 ext. 3746.

Safe Practice

Safe practice is a hallmark of professional practice. It is an expectation of everyone who is or wants to be a professional.

There are a number of policies and procedures associated with practical training in your program that have been developed to ensure your safety and the safety (physical and emotional) of those around you. These will be reviewed with you during your program.

The following basic procedures are outlined for your attention and follow-through:

  1. Your personal safety begins with the use of professional attire and foot wear and with your attention to the health and safety expectations that may be identified throughout the college. 
  2. Help us have a safe and pleasant environment by wiping up spills, by ensuring lap top cords do not snake across walking areas and by reporting equipment or facility problems when you see them.
  3. Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.  
  4. Safe work practices are to be followed during all training; follow the direction of your instructors. If you have a practicum/field placement, your Instructor/Responsible Faculty/Preceptor will ensure that you are aware of safe practices and safety precautions and procedures. This includes problem-solving by the Responsible Faculty and Program Coordinator with the college's Occupational Health & Safety Department as required. For example, should outside temperatures during the summer become unusually hot, very high temperatures may occur in some workplaces; this could require that specific steps be taken to ensure a safe working environment. 
  5. All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately. This is an opportunity to problem-solve about how to avoid these areas of concern for the future.

Student Protection Acknowledgement

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 

Students are advised to review and comply with all policies and procedures, including the following:         

  • Academic Credential Procedure 
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

 

Professional Conduct - Use of Social Media and Cell Phones

To support a quality and respectful learning environment both in the classroom and in field placement, the use of cell phones and laptop computers for social networking should only occur during break times, before/after class, outside of children's play areas (indoors/outdoors) and during formal break time in field placement.

Laptops and other forms of technology may be used in the classroom when the use pertains to the content and processes of learning facilitated by the professor/team member. If your technology use is disruptive to the class, the faculty/staff may ask you to leave the class until such time that you are able to re-engage in the learning process. 

Social Media Policy

  • Social media has many advantages for a professional. It can be used to network, to resource information and keep current
  • As a student and future professional, it is essential to maintain professional boundaries in all communication, including Social Media.

BE AWARE:

  • According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet. Social media sites create and archive copies of every piece of content posted, even when deleted from on-line profiles. Once information is digitalized, the author relinquishes all control." The same organization also indicates "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment. As the Office of the Privacy Commissioner of Ontario notes, users may intend to share their online existence solely within their own network, but in theory anyone can access the user's musings, photos and information. Further, the words can be altered, forwarded and misquoted. "

Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media

Ensure that your posts reflect you as the professional you are and wish to become – if a potential employer were to see your posts.

  1. Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comment may be easily misunderstood.
  2. Assume that information you post or send can be accessed or altered by anyone.
  3. Consider whether any posting may reflect poorly on you, your school, or your profession.
  4. Avoid online criticism of other students, colleagues, professors or field placements.
  5. Avoid impulsive, inappropriate or heated comments.
  6. Pictures should not be taken, posted to social media sites or shared without the express permission of all individuals involved.
  7. Remember that online sites you visit are not anonymous.
  8. Make sure your on-line name and email reflect professionalism.
  9. Ensure that your postings will not be considered harassment or defamation of a peer, colleague, faculty or others. 

    Maintain privacy of all care and service activities when in practical work experiences:
  1. Do not take or post any pictures while on placement or involved in lab activities
  2. Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.

Please respect the fact that your faculty and staff will not invite you to their personal web pages when you are a current student, nor will they accept any invitations to your personal sites (Keep faculty and staff as resources to connect with after you have graduated or after you have left the college)

Cell Phone Policy

Students should respect their professors and other instructors by following program policy and not use their cell phones for personal use during class time. This is representative of the professional manner in which you are expected to act as you prepare to enter the workforce.

Students will not bring their cell phone or technology device into a test or examination, unless required for the examination and approved by the faculty. Phones should be left in your locker or left in your bag at the front of the classroom. In the event of an urgent need to keep your cell phone with you during a test (parents with young children, students experiencing a family emergency, etc.) please speak to your professor as soon as you enter the examination room. Those who have been permitted to bring a phone into the classroom will likely be asked to either leave the phone with the professor, or they may be permitted to leave their phone out on their desk where it is visible to the professor and proctors. In any case, students are not permitted to touch or answer the phone without raising their hand to ask for the professor/proctor's permission. If you are found to have a cell phone in your possession during an examination that has not been declared, you will be asked to leave the examination room, and will be given a zero on the assessment.


 

Attendance and Student Success Strategies

Religious Holidays

Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day or days because of religious beliefs will be given the opportunity to make up the work that was missed or do alternate work/examinations subject to timely notification.

Conestoga recognizes all religious holidays as defined by the College Employer Council

It is the responsibility of the student to:

a. Plan ahead and be aware of the dates of all examinations and other course obligations;

b. Advise the Faculty member that they will be seeking accommodation to observe a recognized religious holiday and make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Chair.

Use of Time between Classes

Students are encouraged to use breaks between classes for personal needs (food, washroom, phone calls, emails etc.) but also for group work, studying, connecting with faculty, field placement supervisors, etc.

Test Procedures

  • Once a test begins, students may not leave the test room for 30 minutes. If they finish a test before that time, they may review their answers but are expected to sit QUIETLY and not disturb others.  Once students leave the room they may only re-enter when invited back by faculty.
  • Any student found cheating during the course of an examination/test will be addressed according to procedures found in Conestoga Student Guide.
  • Faculty are responsible to advise as to the material permitted in the testing room. Personal items and learning materials will be left in an area identified by the faculty.
  • Faculty will advise as to the seating arrangements of students.
  • During open book tests, students must bring their own course materials (books, notes, Learning Packages etc.) for individual use only. Students may not share any of these materials. Electronic devices, such as, iPod, text messaging, cell phones, translators, will not be permitted.

Importance of Test and Presentation Dates

Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating circumstances involving the college, the program, or the faculty may require changes to the course schedule.  If this occurs, students will be notified.

Students are required to write all tests during the scheduled in-class test times. Students who make personal commitments that conflict with meeting test and assignment deadlines do so at their own risk. There will be no special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with faculty at the beginning of the semester.

Academic accommodations are provided to students with documented disabilities through the Accessibility Services Office.

Test Results

Test results will be posted on the Student Portal or otherwise communicated as soon as possible after a test.  Tests will not normally be returned to students, but students may arrange with their professor/instructor to see and discuss their test results.  Students should consult with their professor/instructor for details of the review process.  Such reviews should be conducted within two weeks of the posting.

It is the students' responsibility to check their mark on any test or assignment and raise any issues within two weeks of the posting.

DataLink Tests

DataLink is a form that is filed out for multiple choice true and false type test questions.  If the DataLink forms are not filled out properly, you risk losing marks and delay receiving your results by a week.

Instructions on how to complete the form:

  • Use only pencil.
  • Make dark marks so the machine can read your answers.
  • On the front of the form, fill name and course name and shade in student number and test number (if applicable).
  • On the back of the form ONLY shade in your last and first name.
  • Use a quality white eraser when erasing mistakes or shade in your answers once you are sure of the response you wish to indicate.

If you have no grade posted for a test, please speak to the Professor/instructor as soon as possible to find out why it was not posted.  Do not wait until the end of the semester to check why you are missing grades.  If you wait more than 1 week to check your missing grade, a mark of ZERO will be posted.

Assignment Policies

It is expected that students will submit all assignments on time, on the date they are due. Late marks will be deducted from assignments not submitted when requested by faculty.

Students with extenuating circumstances that may prevent them from submitting assignments on time must discuss their circumstance prior to the due date. They must discuss with the course faculty a mutually agreed upon new due date that is no more than one week past the original due date. A form entitled Student Request for Variance Form Course Schedule and Evaluation Methods will be completed and kept on file. Please allow for time to process the request for an extension as well as a reply to negotiate the signing of a variance form. Students who initiate this process will not experience the loss of late marks.  Students who engage in this practice more than two times during the course of a semester will be required to meet the Coordinator to discuss academic and personal supports.

If students do not negotiate a variance, they risk having late marks deducted from the final grade. Late marks will be deducted at a rate of 10% per day, including weekends, from the total per cent value of the assignment.

Note: Reporting an absence on the day a written assignment is due, does not extend the assignment due date. Under typical circumstances, late assignments will be accepted until that assignment has been marked and returned to the class. No assignments will be accepted after the last day of the semester.

Working Together on Group Assignments

Students will often work with their fellow peers on various assignments/projects throughout the program. Each group member is responsible for ensuring that he/she has an equal role in the group. All students in the group should review the completed work before it is submitted/ presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the course professor for assistance prior to the assignment due date.

Faculty Returning Tests and Assignments

In order to support student success, students will be given continual feedback on their progress throughout the semester.  Individual faculty will inform students in class how/when tests and assignments and/or marks on them will be returned. Please note that some tests will be returned to students and some may be retained by faculty. Under no circumstances are students to enter the offices of faculty or look through papers on a desk without a faculty present. Students who have questions about tests/assignments/grades should follow the process outlined below:

  • At least 24 hours after receiving the mark and within seven days, write a note to the faculty, indicating the area(s) of clarification required,
  • Initiate a meeting with the faculty to discuss,
  • Bring pertinent information (assignment, mark sheet, etc.) to the appointment.

Note: Students are encouraged to keep all assignments, texts and course-related resources and materials throughout the duration of the program.

General Guidelines for Quality of Written Work

In the BCCJ program, both in courses and field placement, there are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within our profession. Faculty, field placement supervisors and cooperating teachers will identify students who are having difficulty in this area and will approach students to discuss the need for improvement. Students may be referred to the Learning Commons to help them improve the quality of their written work.

General Guidelines for Submitting Written Work

For specific course requirements, refer to the Course Schedule and Evaluation Methods information provided. If you are not clear about course requirements, discuss with individual faculty. Students are required to use spell-check and grammar-check to assist with the editing of written work. The Learning Commons will be an invaluable resource to students who require assistance in organizing and writing an assignment with correct spelling and grammar.

Unless otherwise indicated by professors, generally, assignments should be:

  • Word processed
  • Double spaced and 1 sided
  • Submitted using font size of 12 CPI, if word processed and proper margins
  • Written in a grammatically correct manner (use spell and grammar check)
  • Handed in securely fastened with a cover page indicating the course name, faculty's name, student's name, section and date submitted
  • Handed in at the beginning of class on the designated due date in class, unless otherwise indicated by professor
  • Handed in using the APA format, if references are required

NOTE: Faculty does not assume responsibility for assignments not given directly to them in hard copy at the beginning of the relevant course. Students should avoid handing in assignments outside the regularly scheduled class time and should make every effort to hand assignments in person.

Submitting Assignments

It is expected that students will submit all assignments on time. Late marks will be deducted from assignments not submitted when requested by faculty.

Students with extenuating circumstances that prevent them from submitting assignments on time should discuss their circumstance prior to the due date. They should discuss with the course faculty a mutually agreed upon new due date, within 1 week of the scheduled date.  Students who initiate this process will not experience the loss of late marks.  If students do not negotiate a variance, they risk having late marks deducted from the final grade.  Faculty will consider the circumstances and determine whether to allow or disallow a deadline extension.

Under typical circumstances, and where prior arrangements have been made with the instructor, late assignments may be accepted until that assignment has been marked and returned to the class. No assignments will be accepted after the last day of the semester.

Steps to Follow to Submit Assignments Outside of Class Time

Assignments should be submitted on their due date either in class or electronically as may be required by the instructor.  If circumstances require that they be submitted outside a scheduled class, the student will be required to drop off the assignment into the drop box located outside of the faculty office, 1C27. We cannot assure that faculty or administrative support staff will be present to receive assignments. Please make sure that if you are dropping an assignment off outside of class that you have indicated to your faculty, via email, that you have dropped it off. In your email you should indicate the date and time you dropped off your assignment. You should also provide an electronic copy of your assignment to the faculty as per faculty instructions.

Academic Progress Through the Program

Academic Standing and Promotion

The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.

Achievement

In addition to the Academic Regulations found in the Conestoga Student Guide, the following apply to the BCCJ Program:

  • Your Student Guide provides detailed information about dropping courses. If you are planning to drop a course, you must do so within the time period. If you have missed that time period, please see the Program Coordinator to find out about your options. Not attending a course does not constitute an official dropping of a course and will result in a grade of "F". 
  • If you have completed courses from a college or university that you think may be very similar in content to courses in the BCCJ program you may be eligible for a course exemption. Please note that to receive an exemption, courses must have been completed within the past 7 years and with a mark of at least 60%.).  The course content must match 80% of the BCCJ course content.  If you would like to proceed with a request for exemptions, please contact your Program Coordinator for guidance. Exemptions will not be processed until a student starts the course. The exemption process will take some time (2-3 weeks), and students should attend all scheduled courses until they receive the exemption as they will be responsible for all material covered in class should the exemption be denied.
  • Students must attain a minimum 60% passing grade in all Community and Criminal Justice degree courses. The College uses numeric, alpha and grade point average (GPA).  An incomplete is submitted as an "I".  Incompletes change to failures if the terms of the incomplete are not met within the stipulated time.

Course Add/Drop

You can add, change and drop courses from your portal depending on the dates and which program you are in:

  1. Log in to the Student Portal
  2. Click on the "My Courses" tab
  3. Scroll over the icons to the right of individual course listings. It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course.

Grading System

Students must attain a minimum 60% passing grade in all Community and Criminal Justice degree courses. The College uses numeric, alpha and grade point average (GPA).  An incomplete is submitted as an "I".  Incompletes change to failures if the terms of the incomplete are not met within the stipulated time.

Academic Probation

Students who have been unsuccessful in their field experience, have demonstrated a significant lack of professional deportment, have failed two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for Academic Probation. Academic probation allows students to be promoted to the next level with a special timetable or with academic conditions. Special timetables and academic conditions are designed as part of written learning contract that the student and program coordinator create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.

The Bachelor of Community and Criminal Justice program offers each course only once per academic school year. Failure of a course will impact your ability to graduate that year.  Students will not be able to repeat a course until the following academic year.

Discontinuance

A student may be discontinued from the program if they have any combination of three failed and/or missed (Did Not Attend) courses in an academic year or have an overall GPA of less or more than 2.5.  Students may also be discontinued for failing to meet the standards of conduct set out in this document.  Discontinued students must sit out at least a full academic semester before reapplying.  Before reapplying you must submit a letter to the program coordinator outlining the reasons which lead to your course failures and the steps you have taken to correct the issues.  Upon authorization from the coordinator you may reapply through the college.

Withdrawal

Students not planning to return to the BCCJ Program the following semester are expected to complete a Withdrawal Form available from the program coordinators, the registrar's office, or on the college website.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or determined to be equivalent, credit is granted if passing grades are met.

Appeal

Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It is recommended that students begin this appeal process by first meeting with the faculty and/or program coordinator and/or program chair.

Clearance of Academic Deficiency

Please refer to Conestoga Student Guide for the procedure and criteria regarding Clearance of Academic Deficiency. Please note that following the end of semester, contact with any student eligible to write a supplemental will be made either by phone or email. A specific date, time and room number will be given to each student. If a student does not respond to this contact, the student forfeits the opportunity to write a supplemental test. The maximum number of supplemental opportunities during the program is two per student.

Special Timetables/Adding Dropped or Failed Courses

Please note that when students are not taking the program in the prescribed sequence, they will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to the Student Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) they must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the college. Dates, times and locations of Special Timetable Registration periods are posted in the student portal in advance of the beginning of each semester. Students must attend this meeting where they will receive further guidance regarding this academic status from their Program Coordinator.

Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Readmission to a Program

Students are required to apply for readmission when they have been absent from their program for one semester or longer unless an Intention Form has been completed (returning students only), or when the student has withdrawn or been discontinued. Upon readmission, students are placed into the current program of study which determines graduation requirements. Students are subject to the college and program policies and procedures in place at the time of readmission.

Students applying for readmission to Level/Semester 1 must do so through Ontario Colleges Website. Students applying for readmission to a level beyond Level/Semester one must do so using a Conestoga College Program Application Form. Applicable fees will be charged.

The application for readmission will be reviewed based on the student's academic eligibility, program readmission requirements, and space availability. The student will be informed in writing of the decision

For additional information, refer to the Academic Administration page for more information on the readmission procedure.

Supplementals

Supplemental tests/assignments may be granted to students whose failed mark is within 10% of the pass mark.  For degree students, this is 54% or above.

"Students have the right to four supplementals during the course of their program.  Please refer to the Student Guide (available on the college website) for further information on the procedure required."

Note:   Supplementals are NOT available in all courses. It is the student's responsibility to check with the appropriate professor/instructor to discuss the possibility of a supplemental. For example, failure to complete a practicum or co-op placement does not allow a student to complete supplemental work to clear the deficiency.

Course Exemptions

The principal criteria for assessing the equivalency of a course to one of our mandatory courses involve: (1) proportion of match to substantive content (an 80 percent correspondence is required); and (2) level of credential.

Once a determination has been made and approved by the Department Chair, it is final and not subject to appeal.

Graduation

Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op placements if applicable. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students who take longer than the advertised program length are responsible for completing any new or additional courses due to an  application to graduate.

PLAR (Prior Learning Assessment and Recognition)

In some programs, it is possible to recognize prior learning of skills, knowledge, or competencies that have been acquired through employment, formal and informal education, non-formal learning or other life experiences. Prior learning must be measureable at the required academic level and meet Conestoga standards of achievement for current courses (e.g., through a challenge exam).

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.

 

Process for Resolution of Student Concerns

In order to resolve any concerns which may arise during a course, field placement or relating to the program overall, students are encouraged to resolve issues or concerns informally at the program level prior to proceeding to a formal appeal.

If attempts have been made, and a successful resolution has not been reached, students are encouraged to refer to their Conestoga Student Guide, and to follow the procedures outlined under the "Academic Dispute Resolution and Appeal Procedure" section.

Maintaining Student Files

  1. Official records of each student's education are maintained electronically by the Registrar.
  2. Administrative records related to your experience in the Program are maintained to demonstrate compliance with external and college requirements. This information is as follows:
Administrative
Student Information File Location and Student Access Retention

Pre Practicum Health Requirements (if applicable)

  • per copies of information received from students

In H.S Trax, by individual student access

**accessed through My Conestoga

  • Each student has his/her own information on the Passport for provision to practicum agencies as required.
  • For the duration of a student's time in the Program

Acknowledgement of WSIB Understanding (if applicable)

  • Signed electronically by each student prior to the first practicum placements
  • By the Program, online
  • For the duration of a student's time in the Program

Student Consents Signed on Admission electronically (varies per program)

  • Student Consent for Release of Information
  • Student Understanding of Professional Standards
  • Student Understanding of Safety Requirements
  • Filed electronically
  • For the duration of a student's time in the Program.
  1. Academic Files are set up as required for a student to document important matters relevant to a student's progress or to document and monitor resolution of concerns.
Academic
Student Information File Location and Student Access Retention

A.  Documents related to academic progress

  • Correspondence regarding course equivalencies
  • Correspondence re supplementary examinations
  • Learning Contracts
  • Disabilities Information & plans
  • In Student File, maintained by the Program Coordinator, initially, and then filed for safe-keeping during the student's time in the Program –maintained by the Program Assistant
For 1 year following graduation or as required by accrediting body

B.  Records of Competency Attainment

As above As above

C.  Documents related to areas of Concern

  • Interview Records, with supporting email documentation as appropriate
  • Student Code of Conduct
  • Incident Reports
  • Letters/emails of significant concern and replies
  • Appeals
As above As above
  1. Students may review the contents of their academic file by:
    • Requesting this in writing to the Program Coordinator
    • Reviewing the file in the presence of the Coordinator

 

 

Field Placement Experiences

Student Consent Forms

Students are required to complete program specific consent forms. To access the forms, students should go into the Practicum Services Community in myConestoga and open the Consent Forms tab. Students can then electronically sign-off all applicable consent forms after reading each document.

 

Practicum Health Requirements

Mandatory practicum health and safety requirements must be completed by students prior to student field/clinical placements. Successful placement completion is required for students to progress to program completion.  To qualify for field/clinical placement learning experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:           

  • An annual Police Check for Vulnerable Sector Screening (VSS).  Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in field placement/clinical which will jeopardize progress in the program. Acceptance for placement is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of placement start date. Students with criminal records are advised to meet with the program chair for academic counselling to determine program suitability.

Safety in the Workplace Course

All students who participate in unpaid work placements during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on placement.  The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to placement sites and will consent to their workplace insurance coverage.

WSIB

Prior to your first placement, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical Placements indicating you understand that WSIB coverage will be provided through the Ministry of Advanced Education and Skills Development while you are on training placements. This Declaration will be placed in your student file. It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage is signed and returned or you will not be allowed to attend your field experience.

Concerns regarding Student Safety or the Safety and Care/Service for Clients

Field placement experiences provide the opportunity to demonstrate and enhance your learning in the practice environment.  These practicums have been organized by your Program in partnership with the organization where you have been placed.

The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the practicum in a way that supports both a solid learning experience and a constructive partnership with the practicum site.

A. Communication of General Concerns regarding Your Safety or The Safety and Care/Service for Clients

  1. Students will be provided with an Orientation to their placement site on the first day of their placement.  The Orientation may include details of the placement site's policies and procedures related to communication about the safety of the work environment and /or the safety and care of patients/residents/clients.

  2. If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:

    1. The student must immediately report these concerns to the College individual associated with the practicum (Community Placement and Liaison Officer).
    2. The Community Placement and Liaison will discuss this concern with Site Management.
    3. For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the Community Placement and Liaison Officer will discuss the situation with the Responsible Faculty member associated with the placement and the Program Coordinator and, potentially, the Department Chair. The Faculty member, Coordinator or Chair will immediately contact practicum site management to determine next steps.
      Should facility policies require that practicum students report safety or care/service concerns immediately to practicum site management, the student should report to the Community Placement and Liaison Officer immediately afterward.

B. Reporting of Incidents of Student Injury during a Practicum Experience

  1. Should students experience personal injury of any kind, this must be reported immediately to the Placement Employer and Community Placement and Liaison Officer The Placement Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required.  The Community Placement and Liaison Officer will notify the Program Coordinator and Chair and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office.  Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a MTCU Letter of Authorization to Represent Placement Employer and a MTCU Work/Education Placement Agreement Form.

C.  Reporting of Student Involvement in Situations of Possible Injury to Clients during A Practicum Experience or Student Damage to Facility Property

  1. Should students be involved in care/service situations where there the care/service results in a potential concern/injury to patients/residents/clients of the placement site, this concern must be immediately reported to the Practicum Site in order that care can be given. This situation must also be reported immediately to the Community Placement and Liaison Officer.  The Community Placement and Liaison Officer will discuss this immediately with the placement site and ensure that an incident report is completed.  The Community Placement and Liaison Officer must also inform the Responsible Faculty member, the Program Coordinator and the Department Chair for a discussion of program expectations and implications.  It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform College officials accordingly.
  2. Should students be involved in situations where there is alleged damage to resources/physical property at the Practicum site, this concern must be reported immediately to the Practicum Site and to the Community Placement and Liaison Officer.  The Community Placement and Liaison Officer will inform the Responsible Faculty member, the Program Coordinator and Department Chair for a discussion of program expectations and implications.  It is the responsibility of the Community Placement and Liaison Officer to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform College officials accordingly.

Field Placements in 3rd Year

Students in 3rd year of the program will complete a 196 hour, two-term placement of one of the following types.

Community Field Placements:

All students will have the opportunity to compete for placement positions facilitated by B.CCJ Program. An exception to this will be students who have scored low in professionalism in any of their courses (less than 65%). The process will be as follows:

  1. Students will identify their top choices of placement.
  2. The program will meet to assign students a maximum of three positions to submit resumes to. A combination of professionalism marks, and placement agency standards (i.e. written and verbal communication skills, academic achievement, etc.), will be used by the program to determine assignment.
  3. Students will submit resumes and cover letter to assigned agencies.
  4. Agencies will select students to interview, and subsequently rank candidates.
  5. The program will assign students to placement based on the above criteria, as well as by agency ranking.
Campus Field Placements:

If unsuccessful in securing a placement in the Community, or as a result of ineligibility, students will have the opportunity to complete requirements through a format approved by Faculty. The process will be as follows:

  1. Students will meet with faculty to discuss options for successfully completing placement hours. This might include one, or some combination, of the options below:
    1. Student finding their own volunteer experience.
    2. Student completing a directed community service assignment.
    3. Student completing a report related to work integrated learning.

Please note if students fail to follow the placement process, as outlined by Faculty, students may not be assigned a placement, and required to repeat the course in a future year.

4th Year Community-Based Applied Research Projects

As a requirement of your degree, every student must complete a major project in their fourth year of study. In the Bachelor of Community and Criminal Justice program, this requirement is met through community-based applied research projects. Like field placements, prior academic performance and professionalism will be considered when assigning students to the types of projects outlined below.

Students with 80% + overall average in 3rd year will be eligible for Community-Based Applied Research with primary data options. Students outside of this range will be eligible for applied research through the use of unobtrusive measures/ secondary sources (to be used for information interests of community agencies or additional project support materials).

This will be done in teams of 3-5, graded individually and then combined for an overall final product.

Student Representatives

Two students from each year will be elected by their peers to be CCJ Student Representatives. The Student Representatives take on positive leadership roles and coordinate activities/opportunities for their cohort and across cohorts in the CCJ program. Where appropriate, they will act as liaisons between faculty and students and will be invited to some faculty meetings throughout the year. Student Representative positions may be held for one year only. If a student held the position of Student Representative in one academic year, she/he is not eligible to run the following year for the representative position.

Student Representative elections will be held in the last week of September each academic year.

In order to run for the position of student representative you must meet the following criteria:

  • Minimum 75% overall academic average
  • Consistently 8 or above on professionalism in all classes (with an exception for first year representatives as no professionalism grades are available).
  • Ability to communicate professionally (verbally, written and in emails)
  • Professional use of social media

Co-operative Education

The academic requirements to be eligible for a co-op work term in a degree program are as follows (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Minimum 2.5 SWA (65% session weighted average) in the eligibility term two academic semesters prior to any co-op work term.
  • Maximum two failures or withdrawals during the academic semester that occurs in the eligibility term two academic semesters prior to any co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.

To participate in a co-op work term, students must (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):

  • Successfully complete the Co-op and Career Preparation modules (CEPR/CDEV71050).  Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term.  Students who fail Co-op and Career Preparation more than twice will not be permitted to continue in their co-op program (exceptions may be granted for degrees).
  • Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.)  Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
  • Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
  • Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
  • Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
  • Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
  • Meet program specific co-op work term eligibility requirements.

For additional information please refer to the Co-operative Education Regulations & Guidelines: Student Regulations, Procedures and Supports found by:

  • Login to MyCareer
  • Select Co-op
  • Select Co-op Resources
  • Select Co-op Policies
  • Select Co-operative Education Regulations, Procedures and Supports for Students

Please Note:

  • The College cannot guarantee co-op employment.  All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
  • Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.

Student Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial Services on Conestoga's website.

BCCJ Awards

The following awards* are available to the students of Community and Criminal Justice. Students who have questions about any of these awards should speak with their Program Coordinator.

* Note: All awards are subject to change but are correct at the time of printing.

Award Award Value Year or Level # per year or intake Application Process Criteria Location Financial Aid or Program Sponsored
The President's Degree Entrance Scholarship $1500 & $1000 Year 1 2 Nominated Achieved the highest average marks upon graduating from secondary school
have achieved a GPA of 3.0 and be in good academic standing at the end of the first semester
Scholarship Reception Financial Aid
Outstanding Major Research Project Certificate Graduating 4 No Awarded to a student group who, over the duration of their 4th year, exemplified commitment to community-based research and produced an outstanding final project CCJ Recognition Event Program Sponsored
Highest Academic Achievement in Year 1 Certificate Year 1 1 No This award is given to the student with the highest overall academic average in each year of the Bachelor of Community and Criminal Justice degree program. CCJ Recognition Event Program Sponsored
Highest Academic Achievement in Year 2 Certificate Year 2 1 No This award is given to the student with the highest overall academic average in each year of the Bachelor of Community and Criminal Justice degree program. CCJ Recognition Event Program Sponsored
Highest Academic Achievement in Year 3 Certificate Year 3 1 No This award is given to the student with the highest overall academic average in each year of the Bachelor of Community and Criminal Justice degree program. CCJ Recognition Event Program Sponsored
Highest Academic Achievement in Year 4 Certificate Graduating 1 No This award is given to the student with the highest overall academic average in each year of the Bachelor of Community and Criminal Justice degree program.  CCJ Recognition Event Program Sponsored
Faculty Award Certificate Graduating 1 No Awarded to a student in third or fourth year of the program who: demonstrates integrity, a commitment to leadership both inside and outside of the classroom, and strives for academic excellence. CCJ Recognition Event Program Sponsored
Work Integrated Learning Certificate Graduating 1 No Awarded to a student who demonstrates dedication, hard work, professionalism, integrity and respect to all work integrated learning tasks. CCJ Recognition Event Program Sponsored
Waterloo Region Crime Prevention Council Award Plaque Graduating  1 No The Waterloo Region Crime Prevention Council honours a graduating student for their outstanding community engagement on student placements while maintaining academic excellence.  This person exemplifies social justice and leadership principles CCJ Recognition Event Waterloo Region Crime Prevention Council
Professional Integrity Award Certificate Any 1 Faculty Selection Awarded to a student who demonstrates dedication to their academic journey while balancing outside commitments. This award recognizes a student who has demonstrated professional integrity and resilience over the duration of the degree program.  CCJ Recognition Event Program Sponsored

 


College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Last Revised By Whom
June 17th, 2015 Jillian Grant
June 29 2015 Jennifer Robinson
May 31 2016 Jennifer Robinson
June 3, 2016 Dom Parisi
June 28, 2016 Janos Botschner

June 6, 2017

Dom Parisi
June 21, 2018 Jaymie Wilson-Neil

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.