Loading Pre-Health Sciences Pathway to Certificates and Diplomas handbook

Waiting to load handbook

Pre-Health Sciences Pathway to Certificates and Diplomas

2018/19 | Conestoga College

Program Code: 1306
School of Health & Life Sciences

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.


To the School of Health & Life Sciences

Your Bridge to Practice

bridge logo 

What Can This Mean For You?

  • The opportunity to begin, today, to become the professional you aspire to be.
  • The opportunity to learn in life-like settings and with real-life scenarios, rehearsing for the day when you will be in these real-life situations.
  • A unique inter-professional opportunity, given the number of different disciplines in the school. You will learn with, about and from your future colleagues.
  • An opportunity to take advantage of the state-of-the-art facilities, social and study spaces in our Cowan Health Sciences Centre, as well as other unique learning resources such as the Motz Emergency Service Bays in the Regional of Waterloo Paramedic Services Station, or the WeConnect Agora and Simulation Centre (Living Classroom at University Gates).
  • Your goal of being viewed by employers as a "preferred graduate" is up to you; your professors, support staff, administrative staff and college services look forward to supporting you as you journey from day one to your graduation.

Top 5 Expectations of You

1.    Use MyConestoga to Connect To:

Your Conestoga Email: (e.g. John Smith, Student Number 1234567, jsmith4567@conestogac.on.ca)

  • This is the official communication vehicle regarding your academic requirements. Communication with Faculty/staff should only be through your Conestoga email account. Communication through other accounts may not be responded to. Check it regularly and respond as requested.


  • This is your resource for all course-based program information and course-based communication with your faculty.
  • Make eConestoga your partner in learning; this is your guide to all course activity.
  • Only course logistics should be communicated through eConestoga, all other email communication should be done through your Conestoga email.

Student Portal:

  • Find your final grade information, college tuition invoices, class schedules and absence reporting.

Practicum Health Requirements: (Go to "Services" and find "Practicum Services Link")

  • Keep track of your requirements on an ongoing basis; check that they are complete to allow you to go on your practicum (if applicable).

2. Know and Plan Around Your Academic Schedule With Your Family

Course Schedule:

  • Your schedule has been planned with many people and multiple considerations in mind.

The Academic Year has critical dates: Please plan around these dates to ensure you are here when you need to be--including the potential need to be present for the two weeks after the semester ends if you might need to complete supplemental work to allow you to continue to the next semester. Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the website. Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.

Academic Dates
Fall 2018 Dates Winter 2019 Dates
Fall Orientation Week Aug. 27- 31st  Winter Orientation January 3
Fall Semester Classes Start Sept 4 Winter Semester Classes Start January 7
Student Success Week Oct. 22-26th Student Success Week Feb. 25-Mar. 1
Last Week of Semester December 10-14* Last Week of Semester April 15-19*
Intersession (no classes) Dec. 17- Jan. 4/19 Intersession (no classes) April 22-May 3

*Programs with exams outside this time will be notified by the academic area.

3. Be the Professional You Wish To Become - From Day One

Civility, respect and professional behaviours will be key in the quality of your learning experience—and a future employer's first and lasting impression.

Professional Dress & Conduct: See Professional Conduct section for professionalism expectations for your program. The college's Student Guide sets out Student Code of Conduct for our community at Conestoga.

Pre-practicum Health Requirements: Pay attention to the deadlines listed on your documents. Complete as required; without these, you will not be able to progress to your practicum and your program completion will be in jeopardy. 

Social Media: Use responsibly. See Standards of Conduct section of the Handbook.

4. Attend To Enhance Success

Attendance Expectations: Attendance for class, labs and practicum supports student learning and your experience as a future professional. See attendance and student success strategies section in the handbook.

Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See attendance for evaluation section in the handbook.

Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Program Handbook.

5. Take Responsibility for Your Academic Status

Student Records: If you have questions about your student record, academic status and or program withdrawals, speak to your Program Coordinator.

Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.

Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please refer to the Student Guide for more information.

Student Forms: To access forms go to the Student Forms page.

Academic Policies & Procedures: May be found under Policies and Procedures. Please read and understand the Rights and Responsibilities website. 

Student Affairs Policies & Procedures: May be found at the Student Affairs page.

Top 5 Resources for You

1. Your Teaching Team

Contact Information: Is posted in eConestoga and in your Program Handbook (Relationships Section in the Handbook)

Appointments: Making appointments (in person, by phone, email) helps to ensure your desired resource is available.
Email Inquiries: will be answered within two business days.
Urgent Need for Help: Program Assistants are available to help you reach one of the Teaching Team (contact information in Relationships Section of the Handbook)

2. Counselling and Services for Personal Needs

College Counselling: Professionally-trained counsellors can help you achieve your educational goals—for such common support as stress management, anxiety, depression, transition issues, family issues, etc. Counselling is free, voluntary and confidential. Arrange to see a Counsellor quickly if academic or personal problems stand in the way of your college success. To make an appointment, visit or call Doon-Room 1A101, 519-748-5220, ext. 3360, Monday to Friday, 8:30 a.m. to 4:30 p.m.. Check the counselling services website for more information.
Good2Talk: Confidential 24-hour phone line for stresses big and small. Call 1-866-925-5454.
Conestoga Security: Provides a safe and secure work and learning environment. Call 519-748-5220 ext. 3357. Refer to the Student Guide for Conestoga's Safety and Security Services and procedures.
Student Financial Services: Student Financial Services can help you by providing you with options to finance your post-secondary education. Students who are in need of emergnecy financial assistance, follow this link for more information. 
CSI Food Bank: The CSI Food Bank is an emergency food relief program for current Conestoga students.
Health Services: Your family doctor on campus. Check out the services that they offer on their website or call 519-748-5220 ext. 3679. Services available Monday to Friday, 8:30 a.m. to 4:00 p.m. A full-time health nurse is on site.
Facility Information: Refer to the Student Guide for information on after-hours parking, classroom and computer labs.

3. Accessibility Services

Students with Documented Disabilities are encouraged to book an appointment with Accessibility Services to access accommodations –early in your program. Disability-related documentation will be required to book an appointment. Go to the Accessibility Services webpage for more information.
Adaptive Technology Aids and Special Facilities: Adaptive Aids are arranged through Accessibility Services; accessible washrooms are located throughout the campus. Contact the Adaptive Technology Lab for more information on adaptive technology aids.

4. Student Study Spaces and General Supports

Cowan Health Sciences Centre (F-wing)
Student Lounge Space: Enjoy seats on each of the three floors. Plugs for laptops and charging stations are located throughout these areas.

Student Meeting Room Space: There is both formal and informal student study space available for use within the Cowan Health Sciences Centre. For more information on the availability of this space, please go to the Interprofessional Resources Office (2F16).

General Access Computers and printers are located in two areas:

  • 1st Floor—in the student lounge area with photocopier
  • 2nd Floor—at the Customer Service Desk and kiosk area

Open Access Lab, 2nd Floor, 2F18.
This is available on a come and go basis for health & pre-health programs practicing key skills. It is open from 8:00am-4:00pm. Book with an Open Access Staff. 

Tech Bar: Drop by the Tech Bar for one-on-one assistance. Information can be found on the Library Services website. 

5. Services for Students

Library Resource Centre: Located on 2nd Floor B Wing; Go to the Library Resource Centre page for more information.
International Education Office: Check out the International Education Office for services available to you.
Learning Commons: Your one-stop resource for academic services and resources, such as Math, Writing Skills, Peer Tutors and resources for APA. Check out their website or Access through MyConestoga.
Student Engagement: Get involved and shape your experience. Visit the Student Engagement page or Connect to MyConestoga for your Co-Curricular Record.
Student Financial Services: Your one-stop resource to apply for student awards, bursaries, and scholarships apply early to increase your chances. If you are in a financial crisis, please see the Emergency Assistance website for more information. 
Bookstore: Your location to buy books (check out their options including used books), clothing for your program and general supplies. Find it in the A wing, just inside Door 1.

Co-op and Career Advising: Your resource for Co-op Placements (if you are in a degree); your source of help to look for summer jobs or future careers and gain help preparing your resume. Check out the Co-op and Career Services site for more information.

Lockers are available with your tuition; important to store your extra clothes and books, etc. so that you can be at your professional best in the lab. Learn how to obtain a locker.
Information Technology: IT Service Desk—1E12 (provides supports & general assistance with college-related needs such as Email, Network accounts, connectivity & wireless printing. Go to the Web IT Service Desk for more information.

ONE Card: This is your official identification card designed to keep campus simple by offering an all-in-one solution to accessing eligible on-campus services. Check the eligibility on their website

Letter to Students


Dear Pre-Health Science Pathway to Certificates and Diplomas Students,

Welcome to the Pre-Health Science Pathway to Certificates and Diplomas Program.

We are excited that you have accepted the offer of admission into our program, and look forward to working with you to help you realize your dream of pursuing a career related to the health or life sciences.

This program is designed to prepare students for application into the majority of Conestoga College's School of Health Sciences' diploma programs. You are introduced to Health Sciences field, the College workload and gain various skills in order to enhance your future career opportunities. We are excited to have you in our program and look forward to helping you achieve your goals.

This program handbook has been prepared to provide further information regarding academic standards, regulations, policies, procedures and general program information specific to Pre-Health Science. The Pre-Health Science program Faculty will refer to this handbook often. Please note that general college information can be found in your online Conestoga College Student Guide. This information applies to all College students regardless of program. You can find the student guide by following the link on the "admissions" page of the Conestoga College Website. Please take the time to familiarize yourself with the contents of the guide and if you have any questions or concerns or come across something that you do not understand, please ask a faculty member, your Program Coordinator or the Chair for clarification. It is your responsibility as a student to know and follow program and college policies and procedures.

We are here to help you successfully complete this program. If you experience difficulty or require assistance in any area of study, please speak with a faculty member or your Program Coordinator and we will do all we can to provide you with the necessary skills and support to help you achieve your goal.

This is going to be a very exciting year. We look forward to helping you prepare for your future vocational program.

We wish you all the best this year.


Curt Monk (Chair, Informatics & Life Sciences),

Elyse Burlingham (Program Coordinator),

Pre-Health Science Pathway to Certificates and Diplomas Faculty

Program Overview

Program Description

The Pre-Health Science Pathway to Certificates and Diplomas program offers two semesters of full-time study. It is designed for students who wish to concentrate on the health sciences field and prepares students for application to Conestoga College's School of Health Sciences certificate and diploma programs. Students will be introduced to the health sciences field, to college life and college workload, and will be able to increase their competitiveness to support their application to health sciences programs.

Please note that the Spring Semester contains courses in a condensed delivery format.


Program Philosophy

Students are, "The embodiment of incredible possibilities. I see imaginatively what they might become if they choose. I may [by teaching] invite them to activate possibilities they may not have envisioned" (Jourard, 1971).

As faculty, we believe that students deserve to be treated with respect. As a student, it is important that you understand that you are capable of success, and that we want to help you to succeed.

We believe that adults benefit greatly from a safe, nurturing classroom and a teacher who truly cares about their success. Caring about student success means that teachers should acknowledge different learning styles and interests.

We understand that you are working hard to achieve your goal of preparing to enter a healthcare career program. Because of this, we aim to equip you with knowledge and skills that you will be able to apply in your future program. As faculty, we believe that if we are not pointing out connections to our learners, then it will be difficult to engage and motivate our students.

Conestoga College's Pre-Health Science Pathway to Certificates and Diplomas Program incorporates the above philosophy into our program by:

  • Accommodating individual situations, as appropriate for emerging adult learners.
  • Encouraging and expecting students to develop behaviours necessary in a professional educational setting, including: responsibility for self and one's own actions, honesty, integrity, and punctuality.
  • Designing courses and lab experiences to support students in obtaining the skills necessary to succeed in future programs.
  • Providing a variety of learning experiences, and by using a variety of evaluation methods.
  • Engaging students actively in their learning process.
  • Recognizing and appreciating the different styles and approaches to learning that an emerging adult learner may use/exhibit (multiple intelligences).
  • Building on previous successes in order to enhance confidence of the student as a learner.


Program Outcomes

Successful completion of this program will enable the graduate to:

  • Develop insight into both self and society through general knowledge gained in a wide range of subjects,
  • Develop flexibility and clarity of both thought and expression in order that he/she may develop communication competence to a level required for entry into the health care delivery field.
  • Employ critical thinking processes and problem-solving techniques.
  • Discuss basic scientific concepts (in biology and chemistry) as they relate to the human body.
  • Employ basic vocational skills required to succeed in the area of the Health Sciences.
  • Apply personal success strategies in order to enhance career opportunities.
  • Discuss the Canadian Health Care System and the role of the various careers within that system.

Program Summary Map – 2018 / 2019

Program Map describes your learning journey with three important components:

  1. All courses focus on you demonstrating development towards the program outcomes and capabilities through your program journey.
  2. There are themes for your learning that will inform you on the courses you will take to develop program capabilities.

Each semester has a theme that creates milestones for your learning within a semester and your journey from one semester to the next semester and ultimately to your readiness to graduate.

Semester 1

Engagement into College Education for Post-Secondary Success for Health Related Disciplines

Semester 2

Demonstrating Academic Preparedness for Certificates and Diplomas

Science Cell Biology and Introduction to Anatomy Anatomy and Physiology for Health Sciences
Chemistry I for Health Sciences Foundations Chemistry II for Health Sciences Foundations
Math Foundational Mathematics for Health Sciences Math Applications for Health Sciences
Communication College Reading and Writing Skills English II for Health Sciences
Computer Software Applications General Education Elective
Understanding Expectations and Opportunities in Health Care Success Strategies For Health Care Careers Health Care Fundamentals

The following table outlines the Pre-Health Science Pathway to Certificates and Diplomas program.

Level Course Code Course Name Prerequisite Hours
1 BIOL1055 Cell Biology and Introduction to Anatomy   56
1 CHEM1011 Chemistry I for Health Sciences Foundations   42
1 COMM1085 College Reading & Writing Skills   42
1 COMP1076 Computer Software Applications   42
1 HEAL1470 Success Strategies for Health Care Careers   42
1 MATH1507 Foundational Mathematics for Health Sciences   56
    Total Hours for this level   280
2 BIOL1065 Anatomy and Physiology for Health Sciences BIOL1055 56
2 CHEM1021 Chemistry II for Health Sciences CHEM1011 42
2 COMM1200 English II for Health Sciences COMM1085 42
2 HEAL1620 Health Care Fundamentals   42
2 MATH1525 Math Applications for Health Sciences MATH1505 42
2   General Education Elective (Min 42 hrs.)   42
    Total Hours for this level   266
    Total Hours for Program   546


Students who re-take a course due to failure will be out of sequence with the rest of their cohort, and availability of courses required for certificate completion cannot be guaranteed.

Program Design for Your Cohort

Students can find their program design on the student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.

Pathways and Further Post-secondary Education Opportunities

Pre-Health Science Pathway to Certificates and Diplomas – One year Ontario College Certificate pathways within Conestoga College:

  • Biotechnology Technician
  • Hearing Instrument Specialist
  • Occupational Therapy/Physical Therapy Assistant
  • Paramedic
  • Personal Support Worker
  • Practical Nursing
  • Pre-Service Firefighter
  • Nutrition and Food Service Management

Conestoga pathways enable students to build on their academic achievements in order to earn a degree or additional credential. Pathways are formed through agreements between Conestoga programs or partner institutions. View the transfer agreement opportunities for this program.

There are a number of different opportunities available to students who want to continue studying at Conestoga. Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways to help you meet your goals. Conestoga Pathways information is available on Conestoga's website.



Communication and Contact Information

Faculty Commitment to Success

The Pre-Health Science Pathway to Certificates and Diplomas Faculty members are here to support you in acquiring an excellent education, a broad skill-set, and the confidence to move forward in your career program of choice. Ultimately, your success in this program rests on you; however, your instructors are committed to doing their best in supporting you throughout your studies.

The program Faculty are well-equipped to provide you with a high-level of education. They are well-trained with diverse educational backgrounds, teaching experiences, work, and research experiences. Do not hesitate to ask questions and seek guidance from this supportive and experienced staff as you progress throughout your studies.

Contact Information and Availability

Curt Monk
Chair,  Informatics and Life Sciences
(519) 748-5220 ext. 2379

Elyse Burlingham
Program Coordinator
(519) 748-5220 ext. 3144

Wendy Dunbar
Program Assistant
(519) 748-5220, ext. 2454

Claudia Schubert
Program Coordinator, Pre-Health Science Pathway to Advanced Diploma and Degrees
(519) 748-5220 ext. 3825

Larry Malek
(519) 748-5220 ext. 3975

Janice Gaspar
(519) 748-5220 ext. 3437

Catherine Studholme

(519) 748-5220 ext. 2760

Faculty Availability

The Pre-Health Science Pathway to Certificates and Diplomas Faculty Office is located at 2C18. Students are welcome to see individual Faculty to seek extra help, discuss coursework and assignments. If you have an appointment with a Faculty member, please use the phone on the wall outside of the office to call to confirm that you have arrived. A list of extensions is provided beside the phone. Please do not enter until you have confirmation that the Faculty member is at their desk. If you do not have an appointment, please call the person you wish to meet with to confirm that the instructor is present and can see you; if you do not reach them, please leave a message. In the interest of respecting the work environment for everyone in this area, please do not wander into Faculty work spaces looking for them.

During the first several days during the start of the semester faculty will explain how you can contact them outside of class time. Individual faculty timetables are posted on the portal. As Faculty have diverse teaching schedules, it is best to respect their office hours or make an appointment to ensure they are available.

Note: To change the email address to which these notifications will be sent, select account settings, course mail, forwarding option and input the desired email address.

Contacting Program Staff

When contacting program staff outside of class time it is advisable to use e-mail or telephone. Your message should include the following information:

  • first and last name
  • course
  • brief description of reason for contact
  • telephone number or email address where you can be reached

Note: All students are supplied with a College email address. Use the college e-mail address when communicating with Faculty. Non-College email addresses (e.g. Hotmail, Gmail etc.) are not acceptable. Students are expected to check their College email regularly as most official communication will be via this method. You can forward emails.

Posted Information for Students

Program and course-related information will be posted through the eConestoga. It is the responsibility of the student to check this site regularly.

Student Email

All students are supplied with a College email address. Use the College email address or eConestoga email ONLY when communicating with faculty. Non – College email addresses (e.g. Hotmail) are not acceptable. Students are expected to check their College and eConestoga email accounts regularly as most official communication will be via this method.

 Who do I talk to?

Faculty Coordinator Other
  • Course related questions

  • Course related concerns

  • Course related grades

  • Non-assessment class absences

  • Accommodation forms
  • Program related questions

  • Program related concerns

  • Program related grades (adjusted/calculated)

  • Academic Counselling

  • Assessment related class absences

  • Academic Administration (add/drop, withdrawal forms etc.)


Academics and Learning

  • Bookstore
  • eConestoga
  • LRC
  • Learning Commons

Computer Services

  • IT (email, log in, etc.)

Student Supports

  • Accessibility Services
  • Counselling Services
  • Health Services

Campus Services

  • Locker
  • Printing
  • Public Transit
  • Parking/Security

Financial Aid/Awards

  • Scholarships
  • OSAP


Student Engagement

Student Concerns/Issues

We appreciate that concerns/issues may arise during the learning experience. Our goal is to collaborate—students with Faculty and staff—to resolve situations of concerns quickly and to learn and improve from these situations.

To achieve this goal, we need an effective problem-solving environment. This means:

a.     When a situation of concern arises, it needs to be raised in timely manner and discussed by the individuals involved. This is the most important area for effective problem solving.

**Problem-solving closest to the individual associated with the learning is the place to start.

b.      Please see the "Student Concerns/Issues" Policy in the Student Guide for further details to be followed for the informal and formal procedures for the resolution of concerns and issues.

c.       Please note that issues and concerns related to a placement site, its operation or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the following Sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Practicum/Field Placement"--If applicable to your program. 

Student Representation

Conestoga Students Inc. (CSI) and Conestoga agree that a student has the right to invite a member of CSI to a student/Faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.

PAC (Program Advisory Committee)

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.

At the beginning of each year, the program will ask for student volunteers. The program will decide which students will represent years one and two. The student attendees are important members of the committee and are expected to be present at the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in business attire and engage in discussions.

WIHSC (Waterloo Interprofessional Health & Community Student Collaborative)

Conestoga College offers many unique and exciting opportunities for personal and professional growth. One of the things that contribute to the excellence of this college is the host of exciting extra-curricular opportunities that add to the culture of this fine institution. WIHSC (Waterloo Interprofessional Health & Community Student Collaborative) is one such club whose members strive to 'learn with, from, and about' each other.

Membership of this active group is comprised of students enrolled in health, community, and social sciences programs. Some of the most popular initiatives that this group regularly engages in are interactive simulation exercises, peer-mentoring, guest speakers, paper case studies and monthly meetings. To find out more about this exciting opportunity, please visit the WIHSC website. The website includes information on past events (pictures and videos) as well as how to get involved. Get involved, have fun, and learn more about the team members you will work with upon graduation! For more information, please contact your Program Coordinator.

Student Feedback

Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations.  After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during thier Continuing Education course.

Class Cancellations

Class Cancellations Due to Faculty Absence

All class cancellations due to Faculty absences will be posted in the Student Portal on the left hand side of first page which a student sees after logging in. These notices in the Student Portal will be the only general notifications of class cancellations due to Faculty absences.

Although the informal notification comes through the portal, Faculty may also elect to post any absences on eConestoga. 

Class Cancellations Due to Inclement Weather

College closure due to inclement weather will be announced on local radio stations (92.9; 88.3; 1460; 96.7, 105.3, and 1240). It is up to staff and students to listen for campus closures. If the college is closed, a message will be left on the campus switchboard after office hours. A notice will also be placed on the college website.

Personal Notifications of Class Cancellations

Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to faculty absences. To receive such personal notifications students must subscribe to this special service.

To subscribe:

  • Log in to the Student Portal.
  • Select Notifications under the Profile tab.
  • Select the method by which you would like to be notified.
  • Click Update.

Note: To change the email address to which these notifications will be sent, select My Addresses under the Profile Tab, and change the default email address.

Standards of Conduct and Professional Practice


Standards of Conduct – Academic, Social and Professional

Student Expectations

  • Students are required to adhere to the published Standards of Conduct (Academic and Social) in Conestoga College's Student Guide for the current academic year.
  • Students have the responsibility to protect the integrity of the Health and Life Sciences Programs and the College community by behaving and interacting in such a way that demonstrates respect and professionalism.
  • Students are to interact with peers, Faculty, and the wider College community in a way that fosters trust, respect, and collaboration.
  • Students continually strive to improve the acquisition of knowledge.
  • Students understand, uphold, and promote ethical standards.
  • Students seek clarification from faculty/administration when unsure of any of these standards.
  • Please note that most health care environments are now scent-free to accommodate clients with allergies. As you are preparing for a career in health care, and as we do have students with scent sensitivities, students in the Pre-Health Science Pathway to Certificates and Diplomas may not wear colognes or perfumes to class.

Faculty will accept, fulfil, and enforce these expectations. Anyone who believes that a faculty member has violated these standards may confidentially initiate a complaint to the Program Chair. In the event that a student violates the Student Code of Conduct, the offense will be dealt with according to the procedure outlined in the Student Guide.


As a student or Faculty member of the Pre-Health Science Pathway to Certificates and Diplomas Program, it is important to present oneself in a professional manner. A professional demeanour and appearance are important in establishing effective working relationships. Professionalism constitutes your overall attitude and presentation. In all courses with a laboratory component you will be assessed based on your professionalism according to the following expectations:

Attire To dress professionally means to dress tastefully and respectfully and to adhere to the standards of health and safety. In all laboratory settings the specific recommendations outlined in section 7.3 are to be followed.
Attitude It is expected that you will treat your experience in this program similar to that of a workplace. Thus, as you interact with peers and faculty your attitude and behaviour should reflect that of a positive, hard-working professional.
Teamwork Working alongside others is an integral part of health care professions. You are expected to demonstrate effective teamwork strategies including taking on roles as a leader and as a member in group situations. You are to respect your colleagues and interact in a positive, encouraging, productive, and collaborative way.
Organization Time-management and organization are of utmost importance throughout this program. Within the laboratory you must keep a neat and tidy workspace and demonstrate appropriate time-management and organizational skills allowing for completion of tasks in a timely and effective manner.
Conduct Your conduct within the laboratory environment must adhere to standard health and safety protocols and the additional regulations of the specific labs used for the Pre-Health Science Pathway to Certificates and Diplomas Program. All food and drink is prohibited from the lab. There are to be no interactions that could pose a safety threat, such as horseplay or excessive noise.


Academic Offences and Plagiarism

Academic honesty is expected and required of all Conestoga students. In order to maximize your success as a student, it is critical that you familiarize yourself with the Academic Offences Policy found in the Conestoga Student Guide. This guide has been provided to you on our College website. The Academic Offences Policy provides a detailed description of the following:

  • Scope of academic integrity,
  • What academic integrity means,
  • What types of behaviours constitute a breach of academic integrity,
  • The penalties associated with breaching academic integrity.

After reading this information, if you do not fully understand what is meant by academic integrity, and what is required of you to maintain academic integrity, please speak with a faculty member or your Program Coordinator. Please note that maintaining academic integrity is very important, and that it is your responsibility as a Conestoga student to know the Academic Offences Policy and to initiate help if you do not fully understand it.

Below are a few hints to help you avoid breaching academic integrity.

  • Make sure that you recognize information that requires referencing.
Example Required Referencing
Milk is good for you. General information in the public domain. Does not require referencing.

"According to Health Canada milk beverages provide the nutrients needed for healthy bones and optimal health".

Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from            http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php

Direct quote right from a published source. Requires a reference.

Consuming milk every day provides the nutrients that you need for healthy bones and optimal health.

Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from            http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php

Information that has been put into your own words, but offers information outside of public domain related with specialized knowledge. Requires a reference.
  • Whenever you refer to material from another source, whether book, journal article, video, newspaper, or electronic publications, you must acknowledge your source using proper citations and references. The APA style is the format most often used in the health and social sciences. Please visit the Conestoga Learning Commons for assistance with the APA format.
  • If you work collaboratively with others on an assignment, including in class assignments that expect independent submission, make sure that you do not copy words or ideas from others intentionally or by accident.
  • Make sure that you read the Academic Offences Policy located in the Conestoga Student Guide, and that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.
  • Information can be found on the Academic Integrity website

Copyright – What Students Need to Know

Photocopying and scanning at Conestoga are governed by the Copyright Act, an agreement with Access Copyright, and the Association of Canadian Community Colleges' Fair Dealing Policy.

Under the terms of our Access Copyright license which gives the broadest permission:

You can photocopy or scan the following:

  • Up to 10% of most published works.
  • One chapter that is greater than 10%, but no more than 20% of the book.
  • One article, short story, play, poem or essay from a book, magazine or journal issue containing other works.
  • One newspaper article or page.
  • One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work.
  • One drawing, sculpture, painting, print, architectural work of art or work of artistic craftsmanship from a larger volume containing other works.

Cumulative Copying

If you copy 10% of a book today, 10% next week, 10% the week after that, and so on, this is called cumulative copying and it is not allowed. The copy limits apply to an entire academic year, so once you reach the limit for an item, you can't copy more until the next academic year.

You cannot copy or scan the following:

  • Workbooks or study guides that are intended for one-time use.
  • Instruction manuals
  • Sheet music and original artistic works including photographs or prints.
  • Advertisements
  • Business cases
  • Full Textbooks
  • Any of the items on the Access Copyright Exclusions list.

You can find all of this information and more on the Copyright for Students web page.

If you have any questions about copyright or the limits of copying on campus, contact James Yochem, Copyright Coordinator, at Jyochem@conestogac.on.ca or 519-748-5220 ext. 3746.

Safe Practice

Safe practice is a hallmark of professional practice. It is an expectation of everyone who is or wants to be a professional.

There are a number of policies and procedures associated with practical training in your program that have been developed to ensure your safety and the safety (physical and emotional) of those around you. These will be reviewed with you during your program.

The following basic procedures are outlined for your attention and follow-through:

  1. Your personal safety begins with the use of professional attire and foot wear and with your attention to the health and safety expectations that may be identified throughout the college. 
  2. Help us have a safe and pleasant environment by wiping up spills, by ensuring lap top cords do not snake across walking areas and by reporting equipment or facility problems when you see them.
    Concerns such as these in the Cowan Health Sciences Centre may be reported to an employee in the Interprofessional Resources team.
  3. Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.  
  4. Safe work practices are to be followed during all training; follow the direction of your instructors. If you have a practicum, your Clinical Instructor/Responsible Faculty/Preceptor will ensure that you are aware of safe practices and safety precautions and procedures. This includes problem-solving by the Responsible Faculty and Program Coordinator with the college's Occupational Health & Safety Department as required. For example, should outside temperatures during the summer become unusually hot, very high temperatures may occur in some workplaces; this could require that specific steps be taken to ensure a safe working environment. 
  5. All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately. This is an opportunity to problem-solve about how to avoid these areas of concern for the future.

Student Protection Acknowledgement

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 

Students are advised to review and comply with all policies and procedures, including the following:         

  • Academic Credential Procedure 
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.


Professional Conduct - Use of Social Media and Cell Phones

To support a quality and respectful learning environment both in the classroom and in field placement, the use of cell phones and laptop computers for social networking should only occur during break times, before/after class, and during formal break time in field placement.

Laptops and other forms of technology may be used in the classroom when the use pertains to the content and processes of learning facilitated by the professor/team member. If your technology use is disruptive to the class, the faculty/staff may ask you to leave the class until such time that you are able to re-engage in the learning process. 

Social Media Policy

  • Social media has many advantages for a professional. It can be used to network, to resource information and keep current
  • As a student and future professional, it is essential to maintain professional boundaries in all communication, including social media.


  • According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet. Social media sites create and archive copies of every piece of content posted, even when deleted from on-line profiles. Once information is digitalized, the author relinquishes all control." The same organization also indicates "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment. As the Office of the Privacy Commissioner of Ontario notes, users may intend to share their online existence solely within their own network, but in theory anyone can access the user's musings, photos and information. Further, the words can be altered, forwarded and misquoted. "

Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media

Ensure that your posts reflect you as the professional you are and wish to become – if a potential employer were to see your posts.

  1. Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comment may be easily misunderstood.
  2. Assume that information you post or send can be accessed or altered by anyone.
  3. Consider whether any posting may reflect poorly on you, your school, or your profession.
  4. Avoid online criticism of other students, colleagues, professors or field placements.
  5. Avoid impulsive, inappropriate or heated comments.
  6. Pictures should not be taken, posted to social media sites or shared without the express permission of all individuals involved.
  7. Remember that online sites you visit are not anonymous.
  8. Make sure your on-line name and email reflect professionalism.
  9. Ensure that your postings will not be considered harassment or defamation of a peer, colleague, faculty or others.

    Maintain privacy of all care and service activities when in practical work experiences:
  1. Do not take or post any pictures while on placement or involved in lab activities.
  2. Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.

Please respect the fact that your faculty and staff will not invite you to their personal web pages when you are a current student, nor will they accept any invitations to your personal sites (Keep faculty and staff as resources to connect with after you have graduated or after you have left the college)

Cell Phone Policy

Students should respect their professors and other instructors by following program policy and not use their cell phones for personal use during class time. This is representative of the professional manner in which you are expected to act as you prepare to enter the workforce.

Students will not bring their cell phone or technology device into a test or examination, unless required for the examination and approved by the faculty. Phones should be left in your locker or left in your bag at the front of the classroom. In the event of an urgent need to keep your cell phone with you during a test (parents with young children, students experiencing a family emergency, etc.) please speak to your professor as soon as you enter the examination room. Those who have been permitted to bring a phone into the classroom will likely be asked to either leave the phone with the professor, or they may be permitted to leave their phone out on their desk where it is visible to the professor and proctors. In any case, students are not permitted to touch or answer the phone without raising their hand to ask for the professor/proctor's permission. If you are found to have a cell phone in your possession during an examination that has not been declared, you will be asked to leave the examination room, and will be given a zero on the assessment.


Attendance and Student Success Strategies


Religious Holidays

Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day or days because of religious beliefs will be given the opportunity to make up the work that was missed or do alternate work/examinations subject to timely notification.

Conestoga recognizes all religious holidays as defined by the College Employer Council

It is the responsibility of the student to:

a. Plan ahead and be aware of the dates of all examinations and other course obligations;

b. Advise the faculty member that he/she will be seeking accommodation to observe a recognized religious holiday and make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Chair.


Use of Time between Classes

Students are encouraged to use breaks between classes for personal needs (food, washroom, phone calls, emails etc.) but also for group work, studying, connecting with Faculty, field placement supervisors, etc.

Test and Examination Policies

Tests must be written at the scheduled time. Students will receive at least one week's notice before a major test/examination and are expected to be available at the scheduled time. It is Pre-Health Science Pathway to Certificates and Diplomas program policy that no re-writes or make-up tests be allowed.

Please note that some tests are scheduled outside of regular class hours. The dates and times of such tests are usually made available to students within the first two weeks of classes, but students will be given at least three weeks' notice for such tests. Students are expected to be available at the scheduled time.

Test/Examination Writing Protocol

  • Once a test begins, students may not leave the test room for 30 minutes. If they finish a test before that time, they may review their answers but are expected to sit quietly and not disturb others.  Once students leave the room they may only re-enter when invited back by Faculty.
  • Students will be dismissed at predetermined times (e.g. every 15 minutes).
  • Admittance to the test/examination is made following presentation of the Conestoga ONE Card to a proctor.
  • No personal belongings other than what is required for the test will be permitted in the examination room. For example, books, binders, pencil cases, purses, bags, coats, electronic equipment etc. must be left in your locker or vehicle Please note that hats may not be worn during the exam.
  • No talking during the test/examination is allowed.
  • Do not begin until instructed to do so.
  • Before leaving, submit all examination materials.
  • Students arriving late to write tests will not be granted an extended time for writing. The test must be completed within the scheduled timeframe.
  • Be sure to follow the directions accurately for completion of the Answer Sheet. Students are responsible for their own errors.
  • Only the specified calculator will be allowed for use during a test/examination.
  • During open book tests, students must bring their own course materials (books, notes, Learning Packages etc.) for individual use only. Students may not share any of these materials. Electronic devices, such as, iPod, text messaging, cell phones, translators, will not be permitted.
  • Any student found cheating during the course of an examination/test will be addressed according to procedures found in Conestoga Student Guide.

Accommodations in the examination procedure are made by Disability Services for students as prescribed by the Disability Services Department. English as a second language is not considered for Disability Services. No dictionary or any other accommodation will be made for ESL students.

Importance of Test and Presentation Dates

Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating circumstances involving the college, the program, or the faculty may require changes to the course schedule. If this occurs, students will be notified.

Students are required to write all tests during the scheduled in-class test times. Students who make personal commitments that conflict with meeting test and assignment deadlines do so at their own risk. There will be no special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with faculty at the beginning of the semester.

Academic accommodations are provided to students with documented disabilities through the Accessibility Services Office.

Assignment/Lab Policies

Paper assignments and labs are due in class on the date specified by the professor of a course. Submissions after class ends will result in the assignment/lab being considered late.  All electronic submissions are due at 11:59 p.m. on the specified date. It is the policy of the Pre-Health Science program that late assignments will be deducted 10% per business day up to a maximum of 3 days.  After the third day, a student will receive a grade of zero.

If a student requires an extension for an assignment for a valid reason, the student must contact the instructor at least 24 hour (preferably longer) before the assignment is due to request an extension. Extensions are granted at the discretion of the instructor, and cannot be assumed. Please note that instructor may not check their email or voicemail on weekends. Students may not assume that he/she will receive an extension unless the professor has replied to their request and granted the extension in writing.

Submitting Assignments

The expectation of Health Professionals is that they complete assigned work competently and in the allocated time, or that they anticipate difficulty in meeting deadlines and notify the appropriate person(s).

The following regulations regarding assignments reflect this belief and are designed to ensure that graduates of the programs meet these expectations.

  • Students are required to submit all written assignments on or before the date and time specified.
  • Students should anticipate problems that will necessitate an extension of time.
  • If an extension of time is required, students will make this request in writing at least 24 hours ahead of the assignment due date to the appropriate instructor. Please copy the Program Coordinator on any such requests.
  • Late assignments will be deducted 10% per business day up to a maximum of 3 days.  After the third day, a student will receive a grade of zero.

Note: An extension of time may be given at the discretion of faculty.

Policy about Faculty Returning Tests and Assignments

In order to support student success, students will be given continual feedback on their progress throughout the semester. All tests and assignments will be graded within two (2) weeks of the date on which they were written/due. Please note that some tests will be returned to students and some may be retained by Faculty. Under no circumstances are students to enter the offices of Faculty or look through papers on a desk without the Faculty member present.

Students who have questions about tests/assignments/grades should follow the process outlined below:

  • At least 24 hours after receiving the mark and within 7 days, write a note to the Faculty, indicating the area(s) of clarification required,
  • Initiate a meeting with the Faculty to discuss,
  • Bring pertinent information (assignment, mark sheet, etc.) to the appointment.

Working together on Group Assignments

Students will often work with their fellow peers on various assignments/projects throughout the program. Each group member is responsible for ensuring that he/she has an equal role in the group. All students in the group should review the completed work before it is submitted/presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the course instructor for assistance prior to due date.  As a member of the group, you are responsible for what is being submitted.  If an academic offense occurs, all group members will be subject academic penalties as per Conestoga's Academic Offences Policy.

Course Grades

Students should track their grades on eConestoga throughout the semester and contact your instructor if an error has occurred. Final grades will be available via the Student Portal within five days of the final exam in your program. Students should check their final grades for accuracy. The official final grade for the course is the one posted on the Student Portal.

Note: Final grades will not be adjusted at the end of the course. The grades that you earn throughout the semester are reflective of your ability. Bonus assignments are not given to allow students to improve their grades.

General Guidelines for Quality of Written Work

There are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within the profession. Faculty will identify students who are having difficulty in this area and will approach them to discuss the need for improvement. Students may be referred to the Learning Commons to help them improve the quality of their written work.

General Guidelines for submitting written work

For specific course requirements, refer to the course outlines provided. If you are not clear about course requirements, discuss this with individual Faculty. Students are required to use spell-check and grammar-check to assist with the editing of written work. The Learning Commons will be an invaluable resource to students who require assistance in organizing and writing an assignment with correct spelling and grammar.

Unless otherwise indicated by Faculty, generally, assignments should be:

  • Word processed
  • Double spaced and one sided.
  • Submitted using font size of 12, and proper margins.
  • Written in a grammatically correct manner.
  • Handed in securely fastened with a cover page indicating the course name, Faculty's name, student's name, section and date submitted.
  • Handed in using the APA@Conestoga format if references are required.

Academic Progress Through the Program

Academic Standing and Promotion

The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.

Promotion Standards and Procedures

Promotion is the advancement from one portion of the program to another after a process of evaluation, which ensures that specific program objectives have been met. Promotion is based on academic achievement.

Promotion review occurs at regular intervals based on curriculum design. Requirements of each course must be met for graduation. At the end of the academic year, there will be a review of all course requirements in relation to the program standards.

Reason for Student Progress Being Reviewed by Promotion Committee

Students who fail to meet program standards will be reviewed by the Promotion Committee.

Reasons for presentation at Promotion Committee Meetings include:

  • Failure of a theory course and/or practice course.
  • Patterns of absence from class or practice, which may affect achieving program standards.
  • Excessive accumulated absences from class, lab or practice.
  • Failure to follow through on previous Promotion Committee recommendations.

A student who has not met the standards will not be promoted to the next level of the Program. The Promotions Committee may decide such a student should be discontinued or may require the student to complete one or more of the following, or an alternative as deemed appropriate: 

  • Complete supplemental requirements for course failures (see criteria for writing of supplemental examinations). Following successful completion of supplemental work, the highest course grade that can be achieved is 55%.
  • Follow through with counselling (academic and/or personal).
  • Follow through with health measures as recommended.
  • Complete makeup work for missed learning experiences. Total time lost will be assessed on an individual basis. Additional time may be required to complete program objectives.
  • Complete the requirements of Probationary Status.
  • Complete compulsory practice remedial assignments.

Supplemental Work and Program Standards

Students who do not meet the minimum pass grade for a course may be eligible to write a supplemental examination in that course. A supplemental fee must be paid at the Registrar's Office prior to arranging the supplemental with the Faculty/Program Coordinator.

Promotion and Supplemental Procedure

Promotion Committee

Grants or denies permission for supplemental work.

Program Coordinator/Faculty


Meets with the student.

Completes the supplemental form with criteria.

Reviews the recommendation of the Promotion Committee.



Takes completed Supplemental Form and payment to Registrar's Office.

Brings pink copy of Supplemental Form for admission to supplemental as well as photo ID.

Program Chair/Program Coordinator/Faculty

Sets date for supplemental examination.

Notifies student and Registrar's Office of result of supplemental work.


Failure to successfully complete requirements of the promotion committee will result in discontinuance from the program.

Criteria for Eligibility to write Supplemental Examinations

  • A student may not write more than two supplemental examinations during the course of the Pre-Health Science Pathway to Certificates and Diplomas Program.
  • The student must indicate an intention to clear an academic deficiency within five (5) working days after the final grade is posted.
  • A student who attains a course grade of LESS than 50% will NOT be offered a supplemental in that course.
  • A student must pass the supplemental examination in order to receive the passing minimum of 55% in the course.

In addition, the following will also be considered by the committee:

  • Previous academic history.
  • Current clinical practice performance.
  • Demonstration of professional behaviour.
  • Attendance in class, lab, and practice experiences.


  • A fee is to be paid to the Registrar's Office for supplemental work.
  • If the student is successful in completing the supplemental work for the course, the failing course grade will be upgraded to the minimal passing grade of 55% for the Program.

Special Timetables/Adding Dropped or Failed Courses

Please note that when students are not taking the program in the prescribed sequence, he/she will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to the Student Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) he/she must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the college. Dates, times and locations of Special Timetable Registration periods are posted in the Student Portal in advance of the beginning of each semester. Students must attend this meeting where he/she will receive further guidance regarding this academic status from their Program Coordinator.
Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the Program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the Program.

Course Add/Drop

To drop a course, you must contact the program coordinator as you are not permitted to complete this process on the student portal.  To add an elective for level 2 of the Program, you must use the following instructions:

  1. Log in to the Student Portal
  2. Click on the "My Courses" tab
  3. Scroll over the icons to the right of individual course listings. 


Students who have  2 (two) or more fail/missed/dropped courses in either level one or level two of the Pre-Health Science Pathway to Certificates and Diplomas program will be discontinued at the end of the semester/program.

Students who have been discontinued and wish to complete the credential may: 

  1. Apply for admission to the program. 
  2. Register for courses through Part Time (Day) Studies Registration the next time the course(s) is offered. Registration is on a first- come first-served basis and payment is required upon registration. Please note that the courses will not open to part-time registration until the first day of classes, once all full-time students are registered.
  3. Register for courses online through Continuing Education. Continuing Education offers courses throughout the year and registration on a first-come first-served basis.

Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. There is no guarantee that a student will complete their certificate if he/she has failed courses.


Voluntary withdrawals from the Program are supported from an academic perspective. Students assess their own capabilities in meeting the academic requirements of a program and may decide to withdraw. Extended personal leave of absence could result in a student's withdrawal from the program due to the loss of study time. Financial constraints may be a further reason for program withdrawal. For these and other reasons, voluntary withdrawals are approved and supported with the option of re-applying for admission through OCAS.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which he/she is currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.


Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It is recommended that students begin this appeal process by first meeting with the Faculty and/or Program Coordinator.

Clearance of Academic Deficiency

Please refer to Conestoga Student Guide for the procedure and criteria regarding Clearance of Academic Deficiency. Please note that following the end of semester, contact with any student eligible to write a supplemental will be made either by phone or email. A specific date, time and room number will be given to each student. If a student does not respond to this contact, the student forfeits the opportunity to write a supplemental test. The maximum number of supplemental opportunities during the program is two per student.


  1. Promotions Committee grants or denies permission for supplemental work.
  2. Program Coordinator contacts student and sets up a time to meet and fill out the Supplemental Request Form.
  3. Student brings form and pays additional fee for supplemental work at the Registrar's Office.
  4. Student receives supplemental work from Program Coordinator.
  5. Student completes supplemental work (test or assignment) in accordance with the times and dates given by the Program Coordinator.
  6. Student meets with Program Coordinator to submit assignment.
  7. Supplemental work is assessed and the Registrar's Office is contacted with the result.

Readmission into Program

Students may be readmitted to the Pre-Health Science Pathway to Certificates and Diplomas program after being discontinued or after voluntary withdrawal by re-applying for admission through OCAS.  As only full-time students are accepted into the program, students may be required to re-take courses they have already passed. For additional information, refer to the Academic Administration page for more information on the readmission procedure.

Application to Future Programs

Students must apply to future programs through the Ontario Colleges Application Service (OCAS) or through the Ontario Universities Application Centre (OUAC). Applications are due for oversubscribed programs on or before February 1st each year. You are encouraged to apply early.

Conestoga College does not provide official transcripts at midterm, so these grades are "unofficial" and may or may not be accepted by the requesting institution.

It is the responsibility of the student to ensure that he/she have met the requirements for admission to future programs, both at Conestoga and at other institutions to which he/she is applying. Students must also ensure that he/she know the deadline for applications, admission tests such as the HOAE, transcript submission, etc.

Students may receive a conditional offer of admission to another program while he/she are still registered in the program. If this is the case, it is the responsibility of the student to ensure that he/she know what the conditions are and that he/she meet those conditions. Offers will be rescinded if the conditions are not met. If the student has any questions regarding the conditions, he/she need to contact the registrar's office and ask specifically about their own case (i.e. do not ask generic questions). Note that everyone's conditions are different, so you must ask specifically about your own situation.


To be eligible for graduation, a student is required to successfully complete all courses specified in the Program Design, including electives. Please note that there is no guarantee of course availability if students are out of sequence.

Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate. 

General Education / Breadth Electives

School of Liberal Studies

The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives.


Process for Resolution of Student Concerns

In order to resolve any concerns which may arise during a course, field placement or relating to the program overall, students are encouraged to resolve issues or concerns informally at the program level prior to proceeding to a formal appeal.

If attempts have been made, and a successful resolution has not been reached, students are encouraged to refer to their Conestoga Student Guide, and to follow the procedures outlined under the "Academic Dispute Resolution and Appeal Procedure" section.

Maintaining Student Files

  1. Official records of each student's education are maintained electronically by the Registrar.
  2. Administrative records related to your experience in the Program are maintained to demonstrate compliance with external and college requirements. This information is as follows:
Student Information File Location and Student Access Retention

Pre Practicum Health Requirements (if applicable)

  • per copies of information received from students.

In H.S Trax, by individual student access

**accessed through My Conestoga

  • Each student has his/her own information on the Passport for provision to practicum agencies as required.
  • For the duration of a student's time in the Program.

Acknowledgement of WSIB Understanding (if applicable)

  • Signed electronically by each student prior to the first practicum placements.
  • By the Program, online.
  • For the duration of a student's time in the Program.

Student Consents Signed on Admission electronically (varies per program)

  • Student Consent for Release of Information
  • Student Understanding of Professional Standards
  • Student Understanding of Safety Requirements
  • Filed electronically.
  • For the duration of a student's time in the Program.
  1. Academic Files are set up as required for a student to document important matters relevant to a student's progress or to document and monitor resolution of concerns.
Student Information File Location and Student Access Retention

A.  Documents related to academic progress

  • Correspondence regarding course equivalencies.
  • Correspondence re supplementary examinations.
  • Learning Contracts
  • Disabilities Information & plans.
  • In Student File, maintained by the Program Coordinator, initially, and then filed for safe-keeping during the student's time in the Program –maintained by the Program Assistant.
For 1 year following graduation or as required by accrediting body.

B.  Records of Competency Attainment

As above As above

C.  Documents related to areas of Concern

  • Interview Records, with supporting email documentation as appropriate.
  • Student Code of Conduct
  • Incident Reports
  • Letters/emails of significant concern and replies.
  • Appeals
As above As above
  1. Students may review the contents of their academic file by:
    • Requesting this in writing to the Program Coordinator.
    • Reviewing the file in the presence of the Program Coordinator.

Additional Information for Students

Below is information to supplement the information found in the Conestoga Student Guide.

  • Your Conestoga Student Guide provides detailed information about dropping courses. If you are planning to drop a course, you must do so within the time period. If you have missed that time period, please see the Program Coordinator and he/she will advise you as to your options. Not attending does not constitute an official dropping of a course and will result in a grade of "F".
  • If you have completed courses from a college or university that you think may be very similar in content to courses in the program you may be eligible for a course exemption. (Please note that to receive an exemption, courses must have been completed within the past five years and with a mark of at least 65%.). If you would like to proceed with a request for exemptions, please contact your Program Coordinator for guidance. All course exemptions and transfer credits must be initiated through the Credit Transfer Office. Please note that exemptions will not be processed until a student is registered in the Program. The exemption process will take some time (two-three weeks), and students should attend all scheduled courses until he/she receive the exemption as he/she will be responsible for all material covered in class should the exemption be denied.

Laboratory/Work Placement Experiences

Student Consent Forms

Students are required to complete program specific consent forms. To access the forms, students should go into the Practicum Services Community in myConestoga and open the Consent Forms tab. Students can then electronically sign-off all applicable consent forms after reading each document.

Laboratory Safety Information

An important piece of your Pre-Health Sciences Pathway to Certificates and Diplomas training involves laboratory participation. When working in a laboratory environment, safety and professionalism at the utmost importance.

A science laboratory safety manual will be provided during the first week of classes, along with some basic safety instruction. Students are expected to study the manual and complete a safety test. Students must achieve 100% on the test before being allowed to participate in laboratory activities. This test is to be completed online, and will provide a record of safety training. Further information will be available at the science classes.

Students must also complete the acknowledgement of safety training and responsibilities form prior to being able to participate in labs.

It is expected that students will act with common sense and follow laboratory safety rules and procedures whenever he/she is in a science laboratory.

Science Laboratory Dress Code

Attire in the laboratory must be professional and adhere to standards of health and safety.

Students must wear the following:

  • White lab coat
  • Long pants or long skirt (no leggings or ripped jeans)
  • Closed-toe shoes
  • Socks
  • Long hair tied back
  • Safety glasses/googles when required

* Hats are not permitted in the lab.  Ensure that all skin is covered from the waist down.  Leave backpacks, purses, phones, jackets, and all non-lab related items in your locker.

Requests for accommodations of this policy (e.g., for religious or disability reasons) will be considered within the framework of the Conestoga College Policy for Human Rights. Such requests must be made to the Program Coordinator or Chair at the beginning of the semester, and not at the beginning of a laboratory period.

Faculty reserve the right to ask students who do not conform to the uniform policy to leave the lab setting.

Clinical Learning Centre

For students wishing to practice their lab skills or review laboratory materials, there is a table set up in the Clinical Learning Centre in room 2F18. Many (but not all) of the lab materials will be placed in the open access lab after all classes have completed the lab work, and will remain there for one week after the lab.

While in the Clinical Learning Centre, you may interact with students in other programs, but please be respectful of their need to practice skills for their own program of study. If he/she does not have time to show you something or explain what he/she is doing, be respectful of this and do not interrupt their work.

Please note that the staff in the Clinical Learning Centre are there to assist students who are in the nursing programs and do not necessarily know what students are doing. For example, he/she cannot assist you with microscope work.

The same safety rules apply to the Clinical Learning Centre, as in the science labs. Please use common sense and act professionally while you are in the centre.

Pre-Health Science Pathway to Certificates and Diplomas students must wear their lab coat, as would be worn during a science lab, including closed-toed shoes.

Independently Booked Student Lab Space (Open Access)

Hours of Hours of Operation: 8:00 am – 4:00 pm

*Students must adhere to dress code (scrubs/lab coat/program-specific attire & closed toe/heel shoes) at all times when working in any lab space – no jeans allowed*

  • Students must book space and time to practice in this lab; bookings can be made in the Open Access Lab, over the phone (x. 3175), or by emailing clc@conestogac.on.ca
  • Bookings will be limited to the capacity of the lab space i.e. max 4 students per bed, task trainer or med cart. Time slots will be limited to 2 hours.
  • At the time of booking the students must specify their program, what they will be practicing, and how many students will be present with them.
  • Time slots can be booked out one week in advance.
  • Students are able to book overflow rooms provided there are rooms available and there is adequate coverage from the Practice Application Specialists (PAS).
  • If students show up and there are open slots, they may come in and practice until the next booked time slot at that particular station.
  • If all stations are booked but a group has not shown for their appointment, the "drop-in" group can practice at that station until the booked group shows for their time slot. If they do not show within 15 minutes of their scheduled time slot, their time slot will be forfeited.

After hours/weekend bookings

  • Students must submit requests to one of the PAS' to make after hours/weekend bookings. Requests must be submitted before 1500. For weekend bookings requests must be submitted before 1500 on the preceding Friday.
  • Requests must include all student's full names, student numbers, their programs, and their arrival/departure times.
  • Students must come with at least one peer who must also be in a health sciences program.
  • This information will then be passed on to security. Students must be advised that they have to check in with security upon their arrival and present their identification.
  • Students will not have use of syringes/needles, med carts, vital SIM remotes or BP arms unless they are under the supervision of a PAS or an appropriate faculty member.
  • Students will be respectful of the space/equipment and leave the Open Access Lab in the manner in which they found it.


  • If the PAS' require supplies from the Dispensary, they will contact Dispensary either by phone/email/in person to make the request.
  • Dispensary will then sign out the equipment and set it aside for the requesting PAS to pick up from Dispensary.
  • Once finished the PAS' will return the equipment to the Dispensary where it will be logged appropriately.

User responsibility regarding Clinical Learning Centre maintenance:

  • All users will maintain the environment in a safe, clean and tidy manner.
  • Students will not handle any equipment that has not been put out for their course.
  • All equipment must be cleaned and put away after use.
  • Chairs are to be stacked safely in designated areas when not in use.
  • Students will be responsible for cleaning and tidying up.
  • Purses, coats, knapsacks and extra books are to be left in your lockers.

Students are responsible for the replacement of damaged or lost equipment in Clinical Learning Centre e.g.: student dropping a microscope.


Student Awards

Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial Services on Conestoga's website.

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Last Revised By Whom
June 19, 2015 Nicole Dorscht
June 25, 2015 Cathy Skimson
May 6, 2016 Catherine Skimson
June 7, 2016 Nicole Dorscht
June 12, 2017 Jillian Grant
June 28, 2017 Wendy Dunbar
May 29, 2018 Wendy Dunbar

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.