Community Integration Through Co-operative Education
2018/19 | Conestoga College
Program Code: 1343
School of Community Services
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.
To the School of Community Services
Your Bridge to Practice
What Can This Mean For You?
- The opportunity to begin, today, to become the professional you aspire to be.
- The opportunity to learn in life-like settings and with real-life scenarios, rehearsing for the day when you will be in these real-life situations.
- A unique inter-professional opportunity, given the number of different disciplines in the school. You will learn with, about and from your future colleagues.
- An opportunity to take advantage of the state-of-the-art facilities, social and study spaces.
- Your goal of being viewed by employers as a "preferred graduate" is up to you; your professors, support staff, administrative staff and college services look forward to supporting you as you journey from day one to your graduation.
Top 5 Expectations of You
1. Use MyConestoga to Connect To:
Your Conestoga Email: (e.g. John Smith, Student Number 1234567, firstname.lastname@example.org)
- This is the official communication vehicle regarding your academic requirements. Communication with Faculty/staff should only be through your Conestoga email account. Communication through other accounts may not be responded to. Check it regularly and respond as requested.
- This is your resource for all course-based program information and course-based communication with your faculty.
- Make eConestoga your partner in learning; this is your guide to all course activity.
- Only course logistics should be communicated through eConestoga, all other email communication should be done through your Conestoga email.
- Find your final grade information, college tuition invoices, class schedules and absence reporting.
Practicum Health Requirements: (Go to "Services" and find "Practicum Services Link")
- Keep track of your requirements on an ongoing basis; check that they are complete to allow you to go on your practicum (if applicable).
2. Know and Plan Around Your Academic Schedule With Your Family
- Your schedule has been planned with many people and multiple considerations in mind.
The Academic Year has critical dates: Please plan around these dates to ensure you are here when you need to be--including the potential need to be present for the two weeks after the semester ends if you might need to complete supplemental work to allow you to continue to the next semester. Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the website. Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.
|Fall 2018||Dates||Winter 2019||Dates|
|Fall Orientation Week||Aug. 27- 31st||Winter Orientation||January 3|
|Fall Semester Classes Start||Sept 4||Winter Semester Classes Start||January 7|
|Student Success Week||Oct. 22-26th||Student Success Week||Feb. 25-Mar. 1|
|Last Week of Semester||December 10-14*||Last Week of Semester||April 15-19*|
|Intersession (no classes)||Dec. 17- Jan. 4/19||Intersession (no classes)||April 22-May 3|
*Programs with exams outside this time will be notified by the academic area.
3. Be the Professional You Wish To Become - From Day One
Civility, respect and professional behaviours will be key in the quality of your learning experience—and a future employer's first and lasting impression.
Professional Dress & Conduct: See Professional Conduct section for professionalism expectations for your program. The college's Student Guide sets out Student Code of Conduct for our community at Conestoga.
Pre-practicum Health Requirements: Pay attention to the deadlines listed on your documents. Complete as required; without these, you will not be able to progress to your practicum and your program completion will be in jeopardy.
Social Media: Use responsibly. See Standards of Conduct section of the Handbook.
4. Attend To Enhance Success
Attendance Expectations: Attendance for class, labs and practicum supports student learning and your experience as a future professional. See attendance and student success strategies section in the handbook.
Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See attendance for evaluation section in the handbook.
Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Program Handbook.
5. Take Responsibility for Your Academic Status
Student Records: If you have questions about your student record, academic status and or program withdrawals, speak to your Program Coordinator.
Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please refer to the Student Guide for more information.
Student Forms: To access forms go to the Student Forms page.
Student Affairs Policies & Procedures: May be found at the Student Affairs page.
Top 5 Resources for You
1. Your Teaching Team
Appointments: Making appointments (in person, by phone, email) helps to ensure your desired resource is available.
Email Inquiries: will be answered within two business days.
Urgent Need for Help: Program Assistants are available to help you reach one of the Teaching Team (contact information in Relationships Section of the Handbook)
2. Counselling and Services for Personal Needs
College Counselling: Professionally-trained counsellors can help you achieve your educational goals—for such common support as stress management, anxiety, depression, transition issues, family issues, etc. Counselling is free, voluntary and confidential. Arrange to see a Counsellor quickly if academic or personal problems stand in the way of your college success. To make an appointment, visit or call Doon-Room 1A101, 519-748-5220, ext. 3360, Monday to Friday, 8:30 a.m. to 4:30 p.m.. Check the counselling services website for more information.
Good2Talk: Confidential 24-hour phone line for stresses big and small. Call 1-866-925-5454.
Conestoga Security: Provides a safe and secure work and learning environment. Call 519-748-5220 ext. 3357. Refer to the Student Guide for Conestoga's Safety and Security Services and procedures.
Student Financial Services: Student Financial Services can help you by providing you with options to finance your post-secondary education.
CSI Food Bank: The CSI Food Bank is an emergency food relief program for current Conestoga students.
Health Services: Your family doctor on campus. Check out the services that they offer on their website or call 519-748-5220 ext. 3679. Services available Monday to Friday, 8:30 a.m. to 4:00 p.m. A full-time health nurse is on site.
Facility Information: Refer to the Student Guide for information on after-hours parking, classroom and computer labs.
3. Accessibility Services
Students with Documented Disabilities are encouraged to book an appointment with Accessibility Services to access accommodations –early in your program. Disability-related documentation will be required to book an appointment. Go to the Accessibility Services webpage for more information.
Adaptive Technology Aids and Special Facilities: Adaptive Aids are arranged through Accessibility Services; –accessible washrooms are located throughout the campus. Contact the Adaptive Technology Lab for more information on adaptive technology aids.
4. Student Study Spaces and General Supports
Cowan Health Sciences Centre (F-wing)
Student Lounge Space: Enjoy seats on each of the three floors. Plugs for laptops and charging stations are located throughout these areas.
Student Meeting Room Space: There are both formal and informal student study spaces throughout the College. The LRC has meeting spaces available for booking.
Open Access Lab, 2nd Floor, 2F18.
This is available on a come and go basis for health & pre-health programs practicing key skills. It is open from 8:00am-4:00pm. Book with an Open Access Staff.
Lockers are available with your tuition; important to store your extra clothes and books, etc. so that you can be at your professional best in the lab. Learn how to obtain a locker.
Information Technology: IT Service Desk—1E12 (provides supports & general assistance with college-related needs such as Email, Network accounts, connectivity & wireless printing. Go to the Web IT Service Desk for more information.
5. Services for Students
Library Resource Centre: Located on 2nd Floor B Wing; Go to the Library Resource Centre page for more information.
International Education Office: Check out the International Education Office for services available to you.
Learning Commons: Your one-stop resource for academic services and resources, such as Math, Writing Skills, Peer Tutors and resources for APA. Check out their website or Access through MyConestoga.
Student Life: Get involved and shape your experience. Visit the Student Engagement page or Connect to MyConestoga for your Co-Curricular Record.
Student Financial Services: Your one-stop resource to apply for student awards, bursaries, and scholarships apply early to increase your chances.
Bookstore: Your location to buy books (check out their options including used books), clothing for your program and general supplies. Find it in the A wing, just inside Door 1.
Co-op and Career Advising: Your resource for Co-op Placements (if you are in a degree); your source of help to look for summer jobs or future careers and gain help preparing your resume. Check out the Co-op and Career Services site for more information.
Letter to Students
Letter to Students
Dear CICE Student,
This handbook has been prepared to provide further information about academic standards, guidelines and processes specific to the CICE Program. Reading, understanding and following the information in this handbook is an important first step in your continued success in this program. The handbook has been compiled with careful consideration for your personal and professional growth during your time at the college. If you do not understand any of the information in this handbook, please ask any member of the CICE team. Use the electronic index to take you to each section of the handbook and continue to use the handbook throughout the program.
Use the index in this handbook as your guide and the contents as your continuous reference as you proceed through the program. The CICE program Faculty and Learning Strategists will refer to the handbook often, but the responsibility for knowing the program standards is ultimately yours.
In addition to the Community Integration Through Co-operative Education Program Handbook, the Conestoga Student Guide outlines important policies and procedures for you to follow. The Community Integration Through Co-operative Education Program Standards Handbook is a supplement to, but not a replacement for, the Conestoga Student Guide.
We are here to help you have a successful college experience. Should you experience difficulty or need assistance in any area of your studies, please contact the Program Manager.
CICE Program Manager
(519) 748-5220 ext. 3382
All the very best to you in your studies.
Goranka Vukelich, Executive Dean, School of Community Services, & CICE Learning Team
The Community Integration through Cooperative Education (CICE) program is a two-year program designed to provide individuals with developmental disabilities and other significant learning challenges with the opportunity to experience college life and enhance their academic and vocational skills with modified programming. The program includes a number of core courses common to all CICE students in topics such as numeracy, communications, job skills, life skills, computer skills, human relations, recreation and emergency response skills. Other courses will be drawn from within a number of current diploma programs which include Early Childhood Education Recreation and Leisure Studies, Educational Assistant Protection, Security, and Investigation Personal Support Worker, Media Foundations, Design Foundations, Business Foundations, and Office Administration. These courses are referred to as area of specialization courses and will be intentionally modified to suit the unique learning needs of each individual CICE student. The modified courses will allow the CICE learners to develop various vocational skills associated with an elected area of specialization. Students will gain valuable experience through integration in area of specialization courses and participate in field placements where they will have an opportunity to develop practical skills. All students will receive academic and field placement support from learning strategists throughout the duration of the program. Students will benefit from participation in a field placement intended to help develop or enhance vocational skills and involvement with the community. The program will enable participants to function more independently in their community and ideally transition to volunteer, or paid employment on a part-time or full-time basis.
- Participate with equal opportunity in regular college programs and activities.
- Develop skills for potential employment through community engagement.
- Strengthen functional academic skills in communication skills and math.
- Pursue personal areas of academic/vocational interest.
- Function with increased independence with peers in areas of social and life skills within a community college setting.
- Strengthen self-esteem, self-confidence and interpersonal skills.
Program Map 2018-2019
Program Map describes your learning journey with three important components:
- All courses focus on you demonstrating development towards the program outcomes and capabilities through your program journey.
- There are themes for your learning that will inform you on the courses you will take to develop program capabilities.
- Each semester has a theme that creates milestones for your learning within a semester and your journey from one semester to the next semester and ultimately to your readiness to graduate.
|Skills|| Level 1
Introduction to College Life
| Level 2
Fundamentals of Personal and Vocational Development
| Level 3
Expansion of Personal and Vocational Development
| Level 4
Successful Community Engagement and Integration
| Life skills, independence
|Introduction to College Life||Personal and Professional Communication||Healthy Living||Transition to Community|
|Independent Living||Introduction to Health and Wellness||Personal & Professional Growth||Staying Healthy|
|Exposure to and development of vocational skills.||Information Technology Skills||Preparation for Practice||Community Awareness|
|Community engagement||Area of Specialization 1||Area of Specialization 1||Area of Specialization 1||Area of Specialization 1|
|Introduction to Practice Modified||Area of Specialization 2||Field Placement 1||Field Placement 11|
|Area of Specialization 2|
Program Design for Your Cohort
Students can find their program design on the student Portal by following the steps below:
- Log in to Student Portal
- Click on 'My Courses' tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.
Individual course instructors will inform you as to how you will be able to contact them.
Goranka Vukelich, Executive Dean, Community Services
519-748-5220 ext. 3393
Shannon Lipskie, Program Manager, Community Services
519-748-5220 ext. 3382
519-748-5220 ext. 3765
Kristin Huff, Field Placement Learning Strategist
519-748-5220 ext. 2414
Karen Burdess, Learning Strategist
519-748-5220 ext. 3243
Julie Lowe, Learning Strategist
519-748-5220 ext. 2396
Allison Wells, Learning Strategist
519-748-5220 ext. 3230
Kim Hussey, Learning Strategist
519-748-5220 ext. 3396
Vanessa Girimonte, Learning Strategist
519-748-5220 ext. 2460
Contacting Program Staff
When contacting program staff outside of class time it is advisable to use email or telephone. Your message should include the following information:
- First and last name
- Course and level
- Brief description of reason for contact
- Telephone number where you can be reached
All students are supplied with a College email address. Please use this method or the eConestoga College email method when communicating with College Faculty ONLY as non-College email addresses (e.g. Hotmail) are problematic. Students are expected to check their College email regularly as most official communication will be sent to their Conestoga College email.
We appreciate that concerns/issues may arise during the learning experience. Our goal is to collaborate—students with Faculty and staff—to resolve situations of concerns quickly and to learn and improve from these situations.
To achieve this goal, we need an effective problem-solving environment. This means:
a. When a situation of concern arises, it needs to be raised in timely manner and discussed by the individuals involved. This is the most important area for effective problem solving.
**Problem-solving closest to the individual associated with the learning is the place to start.
b. Please see the "Student Concerns/Issues" Policy in the Student Guide for further details to be followed for the informal and formal procedures for the resolution of concerns and issues.
c. Please note that issues and concerns related to a placement site, its operation or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the following Sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Practicum/Field Placement"--If applicable to your program.
Conestoga Students Inc. (CSI) and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
PAC (Program Advisory Committee)
Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.
At the beginning of each year, the program will ask for student volunteers. The program will decide which students will represent years one and two. The student attendees are important members of the committee and are expected to be present at the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in business attire and engage in discussions.
WIHSC (Waterloo Interprofessional Health & Community Student Collaborative)
Conestoga College offers many unique and exciting opportunities for personal and professional growth. One of the things that contribute to the excellence of this college is the host of exciting extra-curricular opportunities that add to the culture of this fine institution. WIHSC (Waterloo Interprofessional Health & Community Student Collaborative) is one such club whose members strive to 'learn with, from, and about' each other.
Membership of this active group is comprised of students enrolled in health, community, and social sciences programs at the Doon campus. Some of the most popular initiatives that this group regularly engages in are interactive simulation exercises, peer-mentoring, guest speakers, paper case studies and monthly meetings. To find out more about this exciting opportunity, please visit the WIHSC website. The website includes information on past events (pictures and videos) as well as how to get involved. Get involved, have fun, and learn more about the team members you will work with upon graduation! For more information, please contact your Program Coordinator.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations. After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during thier Continuing Education course.
Class Cancellations Due to Faculty Absence
All class cancellations due to Faculty absences will be posted in the Student Portal on the left hand side of first page which a student sees after logging in. These notices in the Student Portal will be the only general notifications of class cancellations due to Faculty absences.
Although the informal notification comes through the portal, faculty may also elect to post an absences on eConestoga.
Class Cancellations Due to Inclement Weather
College closure due to inclement weather will be announced on local radio stations (92.9; 88.3; 1460; 96.7, 105.3, and 1240). It is up to staff and students to listen for campus closures. If the college is closed a message will be left on the campus switchboard after office hours. A notice will also be placed on the college website.
Personal Notifications of Class Cancellations
Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to Faculty absences. To receive such personal notifications students must subscribe to this special service.
- Log in to the Student Portal
- Select Notifications under the Profile tab
- Select the method by which you would like to be notified
- Click Update.
Note: To change the email address to which these notifications will be sent, select My Addresses under the Profile Tab, and change the default email address.
Standards of Conduct and Professional Practice
Characteristics of Successful Students
In order to assist students with their transition into the CICE, and prepare students for professional success in their chosen areas of study, the following characteristics of a successful student have been identified as follows:
- Students attend class-regularly, arrive on time and pay attention. If they miss a session, they will let the instructor know why and their reasons are legitimate and reasonable. They will ensure they hand in all of the assignments they have missed and understand specifically what was covered/discussed in class. While in class, they shouldn't chat, text, surf the web, read or stare out windows. In other words, they are respectful to their instructors and their peers.
- Successful students participate in class discussions. He/she ask the questions that many in the class are bound to have, and aren't afraid to contribute their own ideas.
- Students meet with their instructors before or after class about grades, comments made on their papers and upcoming evaluations. They will go out of their way to find the instructor and engage them in meaningful conversation.
- Students follow assignment instructions and hand them in on time. Their assignments look neat and professional. They take the time to produce a final product that looks good, a reflection of a caring attitude and pride in their work.
From: Paraphrased Abstracts, Vol. X, No. 1
It is the responsibility of Faculty to:
- Counsel students in their educational progress.
- Award credit for attained competency.
- Provide timely and ongoing feedback to students on their academic progress.
- Counsel students in their vocational development.
- Gather, develop, and maintain program resources.
- Recognize and consider alternative learning activities.
- Create learning activities.
- Counsel learners in their use of learning resources.
- Develop and maintain an interdependent relationship with other faculty.
- Maintain ongoing communication with students.
- Perform duties in a professional manner.
- Remain current on professional trends and issues by active involvement in the profession.
It is the responsibility of the students to:
- Demonstrate or submit satisfactory evidence of competency.
- Accept responsibility for one's own learning.
- Meet all assigned deadline dates.
- Attend classes, group meetings, and special functions.
- Use and maintain program, college, and community resources to maximize learning.
- Conduct self and peer evaluations.
- Recognize that attitudes affect performance.
- Maintain ongoing communication with program faculty.
- Develop and maintain an interdependent working relationship with other students.
Oath of Confidentiality and Professional Conduct
Confidentiality ensures the privacy of patrons, clients, families and co-workers with whom you work. Under no circumstances can personal information relating to these persons be shared in conversations outside of a professional context. Any written or oral reports should exclude all identifying information.
Students learn and work better when there is mutual respect for each other. The College is a healthier and safer place to be when students and faculty can concentrate on the task at hand. All members of the college community have specific responsibilities for achieving this goal, as well as rights which are protected by the College. These rights and responsibilities are spelled out in the Student Guide. As well, a Student Code of Conduct Policy outlines expectations of students, and the consequences for poor or inappropriate behavior.
In the CICE classrooms, we expect the following from our students as it relates to conduct:
- Students are expected to be present, punctual, and prepared for all classes. All students are responsible for contributing to a positive and respectful learning environment.
- Students are expected to listen attentively to the instructor and other students when he/she is speaking, and respect their opinion. It is disrespectful to speak when another person is talking.
- Since class time is limited, students are expected to focus on the particular subject and not bring other work or other issues to that class.
- Since students come from a diversity of backgrounds, in our inclusive classrooms it is expected that students will respect the opinions of others. The Protection of Human Rights Policy is clearly outlined in the Student Guide.
Academic Integrity and PlagiarismAcademic honesty is expected and required of all Conestoga students. In order to maximize your success as a student, it is critical that you familiarize yourself with the Academic Offences Policy and Procedure found in the Conestoga Student Guide. This guide has been provided to you on our College website. The Academic Offences Policy and Procedure provides a detailed description of the following:
- Scope of academic integrity,
- What academic integrity means,
- What types of behaviours constitute a breach of academic integrity,
- The penalties associated with breaching academic integrity.
After reading this information, if you do not fully understand what is meant by academic integrity, and what is required of you to maintain academic integrity, please speak with a faculty member or your program Coordinator. Please note that maintaining academic integrity is very important, and that it is your responsibility as a Conestoga student to know the Academic Offences Policy and Procedure and to initiate help if you do not fully understand it.
Below are a few hints to help you avoid breaching academic integrity.
- Make sure that you recognize information that requires referencing.
|Milk is good for you.||General information in the public domain. Does not require referencing.|
"According to Health Canada milk beverages provide the nutrients needed for healthy bones and optimal health".
Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php
|Direct quote right from a published source. Requires a reference.|
Consuming milk every day provides the nutrients that you need for healthy bones and optimal health.
Health Canada. (2008). Canada's food guide: Milk and alternatives. Retrieved May 17, 2011 from http://www.hc-sc.gc.ca/fn-an/food-guide-aliment/choose-choix/milk-lait/index-eng.php
|Information that has been put into your own words, but offers information outside of public domain related with specialized knowledge. Requires a reference.|
- Whenever you refer to material from another source, whether book, journal article, video, newspaper, or electronic publications, you must acknowledge your source using proper citations and references. The APA style is the format most often used in the health and social sciences. Please visit the Conestoga Learning Commons for assistance with the APA format.
- If you work collaboratively with others on an assignment, including in class assignments that expect independent submission, make sure that you do not copy words or ideas from others intentionally or by accident.
- Make sure that you read the Academic Offences Policy located in the Conestoga Student Guide, and that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.
Copyright – What Students Need to Know
Photocopying and scanning at Conestoga are governed by the Copyright Act, an agreement with Access Copyright, and the Association of Canadian Community Colleges' Fair Dealing Policy.
Under the terms of our Access Copyright license which gives the broadest permission:
You can photocopy or scan the following:
- Up to 10% of most published works
- One chapter that is greater than 10%, but no more than 20% of the book
- One article, short story, play, poem or essay from a book, magazine or journal issue containing other works
- One newspaper article or page
- One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work
- One drawing, sculpture, painting, print, architectural work of art or work of artistic craftsmanship from a larger volume containing other works.
If you copy 10% of a book today, 10% next week, 10% the week after that, and so on, this is called cumulative copying and it is not allowed. The copy limits apply to an entire academic year, so once you reach the limit for an item, you can't copy more until the next academic year.
You cannot copy or scan the following:
- Workbooks or study guides that are intended for one-time use
- Instruction manuals
- Sheet music and original artistic works including photographs or prints
- Business cases
- Full Textbooks
- Any of the items on the Access Copyright Exclusions list
You can find all of this information and more on the Copyright for Students web page.
If you have any questions about copyright or the limits of copying on campus, contact James Yochem, Copyright Coordinator, at Jyochem@conestogac.on.ca or 519-748-5220 ext. 3746.
Safe practice is a hallmark of professional practice. It is an expectation of everyone who is or wants to be a professional.
There are a number of policies and procedures associated with practical training in your program that have been developed to ensure your safety and the safety (physical and emotional) of those around you. These will be reviewed with you during your program.
The following basic procedures are outlined for your attention and follow-through:
- Your personal safety begins with the use of professional attire and foot wear and with your attention to the health and safety expectations that may be identified throughout the college.
- Help us have a safe and pleasant environment by wiping up spills, by ensuring lap top cords do not snake across walking areas and by reporting equipment or facility problems when you see them.
- Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.
- Safe work practices are to be followed during all training; follow the direction of your instructors. If you have a practicum/field placement, your Instructor/Responsible Faculty/Preceptor will ensure that you are aware of safe practices and safety precautions and procedures. This includes problem-solving by the Responsible Faculty and Program Coordinator with the college's Occupational Health & Safety Department as required. For example, should outside temperatures during the summer become unusually hot, very high temperatures may occur in some workplaces; this could require that specific steps be taken to ensure a safe working environment.
- All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately. This is an opportunity to problem-solve about how to avoid these areas of concern for the future.
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".
Students are advised to review and comply with all policies and procedures, including the following:
- Academic Credential Procedure
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Academic Recognition Policy
- Clearance of Academic Deficiency Policy & Procedure
- Co-operative Education Policy
- Discontinuance Policy & Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Graduation Requirements and Convocation Procedure
- Honours Policy & Procedure
- Program Withdrawal and Refund Procedure
- Student Code of Conduct Policy
- Student Concerns and Issues Policy & Procedure
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.
Professional Conduct - Use of Social Media and Cell Phones
To support a quality and respectful learning environment both in the classroom and in field placement, the use of cell phones and laptop computers for social networking should only occur during break times, before/after class, outside of children's play areas (indoors/outdoors) and during formal break time in field placement.
Laptops and other forms of technology may be used in the classroom when the use pertains to the content and processes of learning facilitated by the professor/team member. If your technology use is disruptive to the class, the faculty/staff may ask you to leave the class until such time that you are able to re-engage in the learning process.
Social Media Policy
- Social media has many advantages for a professional. It can be used to network, to resource information and keep current
- As a student and future professional, it is essential to maintain professional boundaries in all communication, including Social Media.
- According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet. Social media sites create and archive copies of every piece of content posted, even when deleted from on-line profiles. Once information is digitalized, the author relinquishes all control." The same organization also indicates "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment. As the Office of the Privacy Commissioner of Ontario notes, users may intend to share their online existence solely within their own network, but in theory anyone can access the user's musings, photos and information. Further, the words can be altered, forwarded and misquoted. "
Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media
Ensure that your posts reflect you as the professional you are and wish to become – if a potential employer were to see your posts.
- Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comment may be easily misunderstood.
- Assume that information you post or send can be accessed or altered by anyone.
- Consider whether any posting may reflect poorly on you, your school, or your profession.
- Avoid online criticism of other students, colleagues, professors or field placements.
- Avoid impulsive, inappropriate or heated comments.
- Pictures should not be taken, posted to social media sites or shared without the express permission of all individuals involved.
- Remember that online sites you visit are not anonymous.
- Make sure your on-line name and email reflect professionalism.
- Ensure that your postings will not be considered harassment or defamation of a peer, colleague, faculty or others.
Maintain privacy of all care and service activities when in practical work experiences:
- Do not take or post any pictures while on placement or involved in lab activities
- Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.
Please respect the fact that your faculty and staff will not invite you to their personal web pages when you are a current student, nor will they accept any invitations to your personal sites (Keep faculty and staff as resources to connect with after you have graduated or after you have left the college)
Cell Phone Policy
Students should respect their professors and other instructors by following program policy and not use their cell phones for personal use during class time. This is representative of the professional manner in which you are expected to act as you prepare to enter the workforce.
Students will not bring their cell phone or technology device into a test or examination, unless required for the examination and approved by the faculty. Phones should be left in your locker or left in your bag at the front of the classroom. In the event of an urgent need to keep your cell phone with you during a test (parents with young children, students experiencing a family emergency, etc.) please speak to your professor as soon as you enter the examination room. Those who have been permitted to bring a phone into the classroom will likely be asked to either leave the phone with the professor, or they may be permitted to leave their phone out on their desk where it is visible to the professor and proctors. In any case, students are not permitted to touch or answer the phone without raising their hand to ask for the professor/proctor's permission. If you are found to have a cell phone in your possession during an examination that has not been declared, you will be asked to leave the examination room, and will be given a zero on the assessment.
Attendance and Student Success Strategies
Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day or days because of religious beliefs will be given the opportunity to make up the work that was missed or do alternate work/examinations subject to timely notification.
Conestoga recognizes all religious holidays as defined by the College Employer Council
It is the responsibility of the student to:
a. Plan ahead and be aware of the dates of all examinations and other course obligations;
b. Advise the Faculty member that they will be seeking accommodation to observe a recognized religious holiday and make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Chair.
Use of Time between Classes
Students are encouraged to use breaks between classes for personal needs (food, washroom, phone calls, e-mails, etc.) but also for group work, studying, and connecting with faculty and learning strategists.
Open Access labs are available throughout the college for student use. Please refer to the link for further details.
Test and Evaluation Procedures
If you need help to understand these procedures, please speak with Program Manager and/or Learning Strategists.
Importance of Test and Presentation Dates
Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating circumstances involving the college, the program, or the faculty may require changes to the course schedule. If this occurs, students will be notified.
Students are required to write all tests during the scheduled in-class test times. There will be NO special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with faculty at the beginning of the semester.
Once a test begins students may not leave the test room for 30 minutes
- If students finish a test before that time, he/she may review their answers but are expected to sit quietly and not disturb others.
- Once students leave the room he/she may only re-enter if/when invited back by Faculty.
- Any student found cheating during the course of an examination/test will be addressed according to procedures found in Conestoga Student Guide.
- Faculty are responsible to advise student's as to the material permitted in the testing room. Personal items and learning materials will be left in an area identified by the Faculty.
- Faculty will advise as to the seating arrangements of students.
- During open book tests, students must bring their own course materials (books, notes, Learning Packages, etc.) for individual use only. Students may not share any of these materials. Electronic devices, such as, iPods, text messaging, cell phones, translators, will not be permitted.
- Water bottles are not permitted in the testing room.
Guidelines for Working in Groups
The purpose of group work is two-fold. It provides students with the chance to explore and share subject areas too large to undertake alone. As well, it provides students the opportunity to gain experience in working together on specific projects, which will happen regularly in the workplace.
The following are tips to help you get the most out of a group experience:
- Meet with your group immediately following distribution of the assignment.
- Determine which content area(s) each member will be primarily responsible for, including researching, writing, organization, presenting, etc. All members are responsible for the entire project and should have an overall understanding of every member's responsibilities.
- Determine the appropriate number of meetings the group will require to complete the project. Meetings should be viewed as organizational in nature, where members report on their individual progress and any assistance from group members that they may require.
- Determine a regular time and place to meet. Ensure all group members have input into this decision.
- Be sure to have a final meeting prior to the submission or presentation, in order to place each member's work in the correct order. This is a crucial step if your project is to have professional image. The time can also be used for all members to become more familiar with the other member's subject area.
In group work, individuals take on specific responsibilities and tasks. However, all members are responsible for the total group project. For example, if one member is having trouble with a task, it is the responsibility of the group members to help that student complete the task. Without that person's contribution, the whole assignment/project will suffer.
Grading of group projects will be decided upon by individual faculty members. However, where it is done on a group basis (all group members receive the same grade), group grades could suffer due to uncompleted work of one member.
It is up to group members to problem- solve with members not carrying out their responsibilities. Peer grading may also occur, depending upon the specific course, assignment or Faculty member. This is a process by which group members evaluate their peers on the basis of their individual contribution to the project.
General Guidelines for Quality of Written Work
In the program, both in courses and field placement, there are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within our profession. Faculty and the Field Learning Strategist will identify students who are having difficulty in this area and will approach students to discuss the need for improvement. Students may receive help from Learning Strategists to improve.
General Guidelines for Submitting Written Work
For specific course requirements, refer to the Course Schedule and Evaluation Methods information provided. If you are not clear about course requirements, discuss with individual faculty. Students are encouraged to use spell-check and grammar-check to assist with the editing of written work.
It is expected that students will submit all assignments on time, on the date they are due. Late marks will be deducted from assignments that are past the due date. Students with extenuating circumstances that prevent them from submitting assignments on time should discuss their circumstance prior to the due date, with Faculty. They should negotiate with the course faculty alternative arrangements regarding due dates, in person, at least one week prior to the scheduled date. Students who follow this process will not experience the loss of late marks.
If students do not negotiate variance alternative plan with their instructor, they risk having late marks deducted from the final grade. Late marks will be deducted at a rate of 1% per day, including weekends, from the total percent value of the assignment.
Faculty Returning Test and Assignments
In order to support student success, students will be given continual feedback on their progress throughout the semester. Individual faculty will inform students in class how/when tests and assignments and/or marks on them will be returned. Please note that some tests will be returned to students and some may be retained by Faculty. Students who have questions about tests/assignments/grades should follow the process outlined below:
- At least 24 hours after receiving the mark and within 7 days, write a note to the faculty, indicating the area(s) of clarification required,
- Request a meeting with the Faculty to discuss,
- Bring related information (assignment, mark sheet, etc.) to the appointment.
Academic Progress Through the Program
The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.
In addition to the Academic Regulations found in the Conestoga Student Guide, the following apply to the CICE Program:
Students must attain a minimum "D" or 50% passing grade in all core courses.
Area of Specialization courses may have different passing grades depending on the program. Consult with that program for its grading system.
The College recognizes that due to certain circumstances, a student's performance in a course may be compromised. As such, the college policy allows the student to take supplemental work or assignments to clear an academic deficiency. For further elaboration, please see the College policy regarding academic deficiency and supplemental available online. Note that there are strict procedures and timelines for supplementals and the student is well advised to seek out this information from the Student Guide.
In general, a student who fails a course by 10% will be given the opportunity to pass the course by completing a supplemental. A student in CICE will have the opportunity for TWO (2) supplementals during the duration of the program.
Students who have been unsuccessful in their field experience, have failed two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for Academic Probation. Academic probation allows students to be promoted to the next level with a special timetable or with academic conditions. Special timetables and academic conditions are designed as part of written learning contract that the student and Program Manager create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.
Students who have not successfully completed the requirements of their Academic Probation, who have failed to meet the standards set out in the Conestoga Student Guide and/or the CICE Program Standards and Procedures Handbook involving academic dishonesty, student responsibilities, or unacceptable behaviour, attitude or conduct, or have failed 60% or more of their academic courses and/or have failed field experience twice may be discontinued from the CICE Program.
Students who have been discontinued from the CICE Program will not be considered for re-entry to the program for a minimum of one semester and/or until he/she has worked with the Program Manager to develop a written learning contract to support their academic and non-academic success.
Students not planning to return to the CICE Program the following semester are expected to complete a Withdrawal Form available from the Program Manager, the Registrar's Office, or on the college website
Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It is recommended that students begin this appeal process by first meeting with the faculty and/or Program Manager.
Clearance of Academic Deficiency
Please refer to the Conestoga Student Guide for the procedure and criteria regarding Academic Deficiency. Please note that following the end of semester, contact with any student eligible to write a supplemental evaluation/ test will be made either by phone or email. A specific date, time and room number will be given to each student. If a student cannot be reached or is unavailable at the specified date and time, the student forfeits the opportunity to write a supplemental evaluation/test. CICE students will have a maximum of TWO opportunities to clear their academic deficiency.
General Education / Breadth Electives
School of Liberal Studies
The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.
All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.
More information on these courses can be found at www.conestogac.on.ca/electives.
Process for Resolution of Student Concerns
In order to resolve any concerns which may arise during a course, field placement or relating to the program overall, students are encouraged to resolve issues or concerns informally at the program level prior to proceeding to a formal appeal.
If attempts have been made, and a successful resolution has not been reached, students are encouraged to refer to their Conestoga Student Guide, and to follow the procedures outlined under the "Academic Dispute Resolution and Appeal Procedure" section.
Maintaining Student Files
- Official records of each student's education are maintained electronically by the Registrar.
- Administrative records related to your experience in the Program are maintained to demonstrate compliance with external and college requirements. This information is as follows:
|Student Information||File Location and Student Access||Retention|
Pre Practicum Health Requirements (if applicable)
In H.S Trax, by individual student access
**accessed through My Conestoga
Acknowledgement of WSIB Understanding (if applicable)
Student Consents Signed on Admission electronically (varies per program)
- Academic Files are set up as required for a student to document important matters relevant to a student's progress or to document and monitor resolution of concerns.
|Student Information||File Location and Student Access||Retention|
A. Documents related to academic progress
||For 1 year following graduation or as required by accrediting body|
B. Records of Competency Attainment
|As above||As above|
C. Documents related to areas of Concern
|As above||As above|
- Students may review the contents of their academic file by:
- Requesting this in writing to the Program Coordinator
- Reviewing the file in the presence of the Coordinator
Additional Information for Students
Below is information to supplement the information found in the Conestoga Student Guide.
- Your Student Guide provides detailed information about dropping courses. If you are planning to drop a course, you must do so within the time period. If you have missed that time period, please see the Program Manager and she will advise you as to your options. Not attending does not constitute an official dropping of a course and will result in a grade of "F".
- If you have completed courses from a college or university that you think may be very similar in content to courses in this program you may be eligible for a course exemption. (Please note that to receive an exemption, courses must have been completed within the past 7 years and with a mark of at least 60 %.). If you would like to proceed with a request for exemptions, please contact your Program Manager for guidance. Please note that exemptions will not be processed until a student is registered in the Program. The exemption process will take some time (two-three weeks), and students should attend all scheduled courses until he/she receives the exemption as he/she will be responsible for all material covered in class should the exemption be denied.
- If you feel you have acquired the knowledge and skill presented in a specific course (including field placement) without taking that course in an academic institution, you may wish to investigate Prior Learning Assessment (PLAR). Please consult a Continuing Education Calendar for details and discuss with Program Manager and she will guide you through this process.
- When attending workshops through the Learning Commons CICE students are asked to arrange to have a Learning Strategist attend with them
- The CICE classroom labs are locked when not being used by a class. Students need to arrange with the Learning Strategists to work in the spaces when needed.
- CICE students may request a Learning Strategist to be present when speaking to representatives from other college services (i.e. security, parking, etc.)
Field Placement Experiences
Student Consent Forms
Students are required to complete program specific consent forms. To access the forms, students should go into the Practicum Services Community in myConestoga and open the Consent Forms tab. Students can then electronically sign-off all applicable consent forms after reading each document.
In order to successfully complete the CICE Program students must successfully complete field placement hours. Field placement is a required course that differs from any current employment that students may be experiencing. The Field Learning Strategist will work with students and employers to facilitate their placement. All important information about field placement is available in the "Field Placement Manual" which will be provided in the Field Placement Courses.
The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the practicum in a way that supports both a solid learning experience and a constructive partnership with the practicum site.
Field Placement Policies
In the CICE Program we believe that learning is based on a balance of theory and practice. The field placement experiences provide learning opportunities that can be expanded and clarified with the knowledge gathered from classes. Therefore field placement is scheduled in conjunction with other classes. It is considered in the students' best interest that there is no separation of theory and practice.
Field Placement courses must be taken sequentially:
Field Placement: Introduction to Practice Modified
Field Placement: Preparation to Practice
Field Placement: Field Placement I
Field Placement: Field Placement II
- It is the student's responsibility to be familiar with and understand all aspects of the field placement process, including course outlines, policies, field placement requirements, and particularly the evaluation package.
- Students may not begin placement until they have completed all their pre-placement requirements and have obtained clearance from Conestoga College's Practicum Services Department.
- Students are to act responsibly as a representative of Conestoga College and abide by college and program policies. Field Placement should be treated as paid employment, as students demonstrate professional work standards and commitments by arriving on time, being prepared and ready to work.
- Students are expected to work their full shifts as assigned by their Field Partner and the Field Placement Learning Strategist (FPLS) and to complete the placement attendance log and activity summary. The length of shifts can vary from placement to placement. Students who will be absent from placement are required to notify both the placement site where they are placed and the FPLS at the college prior to the start of their shift that day. Phoning the placement site is the preferred method to indicate an absence, unless alternatives have been suggested by the Field Partner.
- Students who require special shift considerations due to extenuating circumstances must negotiate this with their Field Partner & the FPLS at the beginning of placement. The FPLS in consultation with the Field Partner, must also approve any altered shift arrangements.
- Students are required to make up any time missed from field placement. Student absences are regularly monitored by the FPLS. If missed time becomes a concern, students will be asked to meet with the Field Partner & FPLS to review the situation and develop a plan for completion of the placement. Students may be required to produce written documentation such as a doctor's note to validate the reasons for their absences. Missed hours are required to be made up where requested documentation is not provided by the student.
- Students may request in writing, to the FPLS, to have up to two make up days waived provided that the circumstances surrounding the absence are extenuating and verifiable (i.e. injury, surgery, family health, bereavement) and the placement is progressing satisfactorily. A request to have these days waived must be submitted once there is awareness of required absence or as soon as possible after the absence has occurred. The decision to waive make up days is made by the FPLS & Program Manager. These days are monitored and recorded in the student's placement file. A decision on waiving days will be made after an evaluation from student & Field Partner has been received.
- Students are to attend seminar field placement courses weekly. The student is expected to maintain Attendance & Activity Summary Logs when out on placement. Students are responsible to have the Log documents available to the Field Partner and they are signed off regularly as the FPLS may request a review at any time during the term.
- The opportunity is given and students are encouraged to discuss their field placement progress during weekly seminar classes. Students should maintain communication with the FPLS and Field Partner and immediately notify either of issues that may arise. The FPLS will review with all parties, and inform the Program Manager of the issues and solutions as they arise and are sorted.
- In accordance with the "Submitting Assignments" information in the CICE Program Handbook, no field placement documents will be accepted after the last day of the semester unless the student has made prior arrangements with the FPLS.
- Students who have not completed all required FP hours or experience requirements by the end of the semester might be eligible for an 'Incomplete'. This would be negotiated with the FPLS in consultation with both, the CICE Program Manager as well as the placement site before the end of the semester. If the 'Incomplete' is approved by the CICE Program Manager, the student may be granted an extension to return to the placement and complete the outstanding items or they may be granted permission to carry over some items to their next placement.
- In the event that a students' placement is terminated by the placement site during the semester, the FPLS will review the events leading to the termination. A consultation with a CICE Program Team will occur. The student will be required to meet with the CICE Program Manager. Based on the evidence gathered a final decision will be made that may result in one of the following: a student may be required to drop the placement course, accept a Fail for the course, or possibly be relocated to a new placement site. The time of the semester in which the termination occurred, and the factors involving the termination will be contributing factors in determining next steps.
Professional Conduct - Use of Social Media and Cell Phones
To ensure a quality and respectful learning environment both in the classroom and in field placement, the use of cell phones and laptop computers for social networking can only be used during break times, before/after class and outside of field placement (indoors/outdoors). The exception will apply if the Field Partner is aware of and possibly requested your usage of technology during your scheduled placement hours. Students are asked to inform the FPLS if an exception has been made at your placement site.
Practicum Health Requirements
Mandatory practicum health and safety requirements must be completed by students prior to student field/clinical placements. Successful placement completion is required for students to progress to program completion. To qualify for field/clinical placement learning experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:
- A complete immunization record including MMR and Tdap. Seasonal flu vaccination is recommended during flu season (October – March).
- TB Testing: Evidence of current 2-step or previous 2-step + current 1-step if more than one year has passed since 2-step testing.
- A Police Check for Vulnerable Sector Screening (VSS). Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in field placement/clinical which will jeopardize progress in the program. Acceptance for placement is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of placement start date. Students with criminal records are advised to meet with the program chair for academic counselling to determine program suitability.
Safety in the Workplace Course (OHS1320)
All students who participate in unpaid education placements during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on placement. The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to placement sites and will consent to their workplace insurance coverage.
Prior to your first placement, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical Placements indicating you understand that WSIB coverage will be provided through the Ministry of Advanced Education and Skills Development while you are on training placements. This Declaration will be placed in your student file. It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage is signed electronically or you will not be allowed to attend your field placement experience.
Concerns regarding Student Safety or the Safety and Care/Service for Clients
A. Communication of General Concerns regarding Your Safety or The Safety and Care/Service for Clients
1. Students will be provided with an Orientation to their placement site on or before the first day of their placement. The Orientation may include details of the placement site's policies and procedures related to communication about the safety of the work environment and /or the safety and care of patients/residents/clients.
2. If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:
a. The student must immediately report these concerns to the FPLS and the Field Partner and/or assigned evaluating staff.
b. The FPLS and Field Partner will discuss this concern.
c. For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the FPLS and Field Partner will discuss the situation with the CICE Program Manager, and potentially, the Department Chair. The Program Manager will immediately contact FP site management to determine next steps.
Should facility policies require that practicum students report safety or care/service concerns immediately to practicum site management, the student should report to the FPLS immediately afterward.
B. Reporting of Incidents of Student Injury During a Practicum Experience
- Should students experience personal injury of any kind, this must be reported immediately to the Field Partner and the FPLS.
- The Placement Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required. The Field Partner will notify the FPLS and/or Program Manager and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office. Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a MAESD Letter of Authorization to Represent Placement Employer and a MTCU Work/Education Placement Agreement Form.
C. Reporting of Student Involvement in Situations of Possible Injury to Clients During A Practicum Experience or Student Damage to Facility Property
- Should students be involved in care/service situations where there the care/service results in a potential concern/injury to patients/residents/clients of the placement site, this concern must be immediately reported to the Practicum Site in order for care to be given. This situation must also be reported immediately to the Field Partner and FPLS. The FPLS will discuss this immediately with the placement site and ensure that an incident report is completed. The FPLS must also inform the Program Manager and the Department Chair for a discussion of program expectations and implications. It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform college officials accordingly.
- Should students be involved in situations where there is alleged damage to resources/physical property at the Placement site, this concern must be reported immediately to the Practicum Site and to the FPLS. The FPLS will inform the Program Manager and Department Chair for a discussion of program expectations and implications. It is the responsibility of the FPLS to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform college officials accordingly.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial Services on Conestoga's website.
Awards Available for Community Integration through Cooperative Education 2018-2019
The following awards* are available to the students within the CICE Program. Students who have questions about any of these awards should speak with the Program Manager. Please watch your college email for information from the Financial Aid office concerning application deadlines, processes and eligibility. You may obtain information about other school wide awards and scholarships from Financial Aid.
|*Award Name||Est. Amount||Year or Level||# of Awards||Criteria||Selection Process||Presented at|
|Believe & Succeed CICE Student Award||$500||Completed 1 year or Levels 1 & 2||1||
1) Successfully completed first year of the CICE program
2) Demonstrated leadership skills and a strong commitment to learning
3) Exhibit a desire to help others and have a strong record of community involvement through sports/and or other endeavours
End of Year Celebration
Lyle S. Hallman Foundation - CICE Outstanding Field Placement Student Award
Registered in Level 2 & Level 4
1) Their caring and compassionate nature towards those they work with
2) Their professionalism, leadership, and ability to seek out new challenges and opportunities to enhance their learning
3) Their exemplary work ethic and contributions to a team environment
End of Year Celebration
CICE Achievement Award
1) Student who has consistently demonstrated both personal and academic growth while attending Conestoga College.
2) Student will have developed an ability to work well with others, demonstrating qualities of leadership, compassion and a sincere commitment to the community.
End of Year Celebration
Full-time courses at Conestoga are typically delivered during the following hours:
- Monday to Thursday, 8:00 AM to 8:00 PM
- Friday, 8:00 AM to 6:00 PM
In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations Less than 20%
Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.
Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.
Valid Absence from Scheduled Evaluations 20% or More
Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.
Alternative Evaluation Arrangements
- Faculty members will determine alternative evaluation arrangements as appropriate.
- Students will complete any necessary forms.
- Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
- Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
- If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.
* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.
Program Handbook Revision Log
|Last Revised||By Whom|
|May 2015||Goranka Vukelich|
|June 2015||Jillian Grant|
|May 20, 2016||Goranka Vukelich|
|May 31, 2016||Jillian Grant|
|June 2017||Jillian Grant|
|June 6, 2018||Jaymie Wilson-Neil|
Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.
The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.
We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.