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Parking Regulations 2016/17

  1. Summary of Conditions
  2. Authority
  3. Parking & Traffic Regulations
  4. Permit Holders
  5. Payment for Permits
  6. Special Circumstances
  7. Enforcement
  8. Cancellations, Refunds and Appeals
  9. Trouble Shooting

1. SUMMARY OF CONDITIONS

Conestoga College Parking Permits:

  1. Permits remain the property of Conestoga Parking Services;
  2. Permits are issued for the use of the named permit holder only;
  3. To be valid, permits must be clearly displayed in the windshield of the vehicle and are to be clear of any tinted areas or obstructions;
  4. Permits must be promptly returned to the Parking Services’ office if they are cancelled or revoked.

In accepting the permit the holder agrees:

  1. Permits are issued for the use of the named permit holder only, they are not to be duplicated or altered in any form. Print outs, photocopies or reproductions of any kind are prohibited and invalid;
  2. Permits may not be sold, exchanged, given away, or purchased from or issued by any person, or agency, other than Conestoga College Parking Services;
  3. Permits must be clearly displayed at all times when parking on campus in the windshield of the vehicle and are to be clear of any tinted areas or obstructions;
  4. Motorcycles are required to display a valid permit or a motorcycle sticker (can be purchased for additional $30 beyond the parking permit) and must be registered with the parking services office;
  5. Holders agree to promptly notify Parking Services of any change of a vehicle/license plate, status, address, office location or telephone number, as was provided on the application form;
  6. If cancelling a permit, to return it promptly in person to the Parking Services office before the cancellation deadline. Cancellation administration fees apply;
  7. Permits must be promptly returned to the Parking Services’ office if they are revoked, or parking privileges have been imposed;
  8. Permit holders of any description are not entitled to park in any designated Visitor or other designated spaces between 8:00 a.m. - 4.00 p.m.;
  9. Parking is permitted in designated areas only. All other areas whether signed or not, are "no parking" zones. This includes road shoulders, grassed areas, sidewalks, interlock bricked areas and any other area that is not specifically designated as a parking area;
  10. To abide by the rules and regulations detailed herein and obey all parking and traffic requests made by Parking Services’ staff, City By-Law Officers and the Police;
  11. To obey all regulatory traffic signs on the campus and exercise caution while driving and parking within the lots. Pedestrians have the right-of-way;
  12. Usage of the lots is at their own risk. Conestoga College assumes no responsibility for any damage to a motor vehicle or any loss of the vehicle or its contents while it is driven or parked on campus.
Failure to comply with any of the above could result in the cancellation of the permit.

2. AUTHORITY

  1. These regulations are authorized by the President of Conestoga College acting on the advice of the College Campus Council within the power granted by the Governing bodies;
  2. All persons using the College parking facilities are subject to the regulations detailed herein. By accepting a parking permit and/or parking on campus, applicants agree to abide by these regulations;
  3. The Parking Services Manager is responsible for the supervision and administration of parking lots. Any questions concerning parking areas should be referred to Parking Services;
  4. Neither Conestoga College, its employees, nor any person employed by a 3rd party and performing work on behalf of Conestoga College, shall be responsible for loss or damage to any vehicle or its contents, however caused;
  5. These regulations reflect the current policies of Conestoga College Parking Services including the current availability of parking spaces. Should parking conditions change, Parking Services reserves the right to modify these regulations;
  6. Parking permits remain the property of Conestoga College Parking Services. Violations of parking regulations, improper or dishonest use of parking permits, failure to pay fees, or failure to comply with instructions from Parking Control Officers may result in the withdrawal of parking privileges.

3. PARKING AND TRAFFIC REGULATIONS

  1. Conestoga College campuses are private property. The College reserves the right to control motor vehicle access, driving, and parking on this campus. This is done in accordance with these regulations, as well as the provisions of the current Trespass to Property Act. All vehicles parked on College property MUST:
    • display a parking permit valid for date and designated area; or
    • display a valid pay & display ticket; or
    • display an authorized visitor or contractor pass;
  2. All vehicles, including motorcycles, must be properly aligned between stall lines. No vehicle shall occupy more than 1 space. The fact that other vehicles are parked improperly shall not constitute a valid appeal for parking improperly;
  3. Persons operating motor vehicles on campus must obey all posted traffic signs, comply with the instructions of the Parking Services office, Security staff and Parking Control Officers;
  4. While parking in all lots, drivers will make proper use of the marked spaces, leaving aisles, entrances, and exits unobstructed. Please do not block other vehicles. Offending vehicles are subject to enforcement or towing;
  5. Unless otherwise posted, the speed limit on all campus roads is 15 km/hr;
  6. Monday through Friday parking tickets are issued between 8:00 a.m. and 4.00 p.m. Weekend parking is free, unless otherwise posted for special events (times for enforcement are subject to change);
  7. No parking is allowed on college property on any day between the hours of 2a.m.-6a.m. (unless the vehicle is parked in Lot 6 Doon campus and the Security office has given authority);
  8. PARKING SPACES FOR PERSONS WITH DISABILITIES are located throughout the College, and are signed with an accessible parking symbol. Vehicles parking in these areas must display a provincial accessible parking permit and a College parking permit. Vehicles with a provincial accessible parking permit may also use the pay & display machines to obtain a permit for the use of the accessible parking space;
  9. College vehicles, contractor permits and college issued electronic permits are not transferrable to personal vehicles;
  10. All roads on Conestoga College are Designated Fire Routes and are enforced as regulated by City by-laws;
  11. PAY & DISPLAY tickets are valid in all lots except lot #7. Daily paid parking can only be purchased in Lot 6, 10, and 11;
  12. Please note that the number of parking spaces available is limited, and purchase of a permit does not guarantee that a space will always be available;
  13. Black permits must be approved by Director of Safety & Security.

4. PERMIT HOLDERS

  1. It is the responsibility of the owner or operator of a vehicle to know and comply with these regulations. Failure to comply could result in the issue of a parking ticket or a tow away at the owner/operator's risk and expense. If you park illegally and do not find a parking ticket on your vehicle, do not assume you did not get one. It is possible that someone removed it from your vehicle;
  2. Only one permit will be issued for each fee paid. Lost or stolen parking permits/passes ‘may’ be replaced, fees apply.

5. PAYMENT FOR PERMITS

  1. Full-time faculty/staff may be eligible for payroll deductions as a form of payment;
  2. Payment for student parking permits may be made on-line or in person by Cash, Visa, MasterCard, Debit, Money Order or Certified Cheque payable to Conestoga College.

Cancellations and Refunds

  1. Faculty/staff/student wishing to cancel his/her permit must return the permit to the Parking Services office;
  2. Refunds for cancelled permits will be issued in accordance with the refund schedule posted on the Parking Services website;
  3. It is the permit holder's responsibility to return a permit for refund by the stated dates in order to receive the stated refund amount;
  4. No refunds will be issued for Annual permits after February 28, 2017. The refund schedule will be strictly followed – no exceptions will be made;
  5. A telephone call or an email is not an acceptable method of cancellation;
  6. Payroll deductions will not be stopped, or refunds authorized, until the permit has been received by the Parking Services office and cancellation form completed;
  7. A permit must be cancelled when College employment is terminated. Please note that if you are re-applying for a permit after cancelling, you are not guaranteed availability in your desired area.
Exceptions:
Medical: withdrawal from a program as a result of a medical with proper documentation will receive a pro-rated refund according to the refund schedule.
Grade Withdrawal: withdrawals from a program due as a result of not achieving a passing grade will receive a refund according to the refund schedule within 2 weeks of notification.

Pay & Display Parking

  1. Visitors may park in all lots except lot #7 in a regular parking space. Day passes can be purchased at Pay & Display machines in lot # 6, 10, 11. These machines accept Visa, MasterCard and coins;
  2. Failure to display a day pass because of a ‘failed’ or out of order Pay & Display machine will result in the issuance of a Parking Infraction Notice (ticket) and/or a tow of the vehicle at the owner’s expense;
  3. Please refer to the Campus Map for locations of multiple Pay & Display machines in various lots. Parking Services has no authority to rescind parking tickets;
  4. The daily pass and Pay & Display machine rates may be adjusted from time to time, according to market conditions. All prices include HST.

6. SPECIAL CIRCUMSTANCES

  1. During periods of construction or snow removal, permit holders may be required to park their vehicle in a different location for an extended period of time;
  2. Where necessitated by special events or other circumstances, Parking Services reserves the right to relocate permit holders within the College campus;
  3. Any requests for special consideration must be submitted in writing to the Parking Services Office. The Parking Committee will assemble, as necessary, to consider requests or complaints in respect to parking. The Committee, whose decision will be final, will make all replies in writing;
  4. In order for a third party (such as a parent, guardian, partner, sibling, friend) to conduct business with the College on your behalf (such as picking up your parking permit, parking documents, etc.), the third party requires a letter of authorization from the permit holder. This letter must include the date, permit holder's signature and specific instructions detailing what the third party can do. No faxes or photocopies will be accepted;
  5. Any faculty/staff/student wishing to upgrade their 2 Semester permit purchased in September to an Annual permit ending in August can do so paying the difference in price plus the administration fee. Before any permit is upgraded, it must be in consecutive semesters,
    Example: if a 1 Semester permit was purchased in September and wish to upgrade to a 2 Semester permit, the next semester must start in January. The difference in price plus the administration fee applies.

    If a 1 Semester permit is purchased in September and wish to upgrade to a 2 Semester permit in May, no upgrade will be issued. It must be consecutive semesters.

7. ENFORCEMENT

  1. The parking lots at Conestoga College are monitored by the Police, Parking Enforcement and Security Guards who will issue parking policy violation notices;
  2. Any vehicle parked in a designated space or lot other than that for which the displayed permit/pass was issued, or failure to pay for parking will be tagged and/or towed at the owner's expense;
  3. Parking on campus roads, grass, parking space dividing lines or hatched marked areas is prohibited. Tow orders (to be paid at the owner's expense) will be issued for any vehicle that has received three or more parking violations or is parked in a signed reserved area. This policy is enforced under municipal by-law;
  4. Municipal parking tickets are payable to the City in which the ticket is written. Vehicles towed will be released upon payment of towing and storage charges. These rates are set by the City and are liable to change without notice;
  5. Permits/daily passes may not be reproduced or altered. The use and/or display of reproduced or altered permits/daily passes is a violation of these regulations and may result in corrective and/or disciplinary action (code of conduct) and/or fines; vehicles displaying reproduced/altered/forged permits/daily passes will be subjected to an immediate tow at the owner’s expense;
  6. The permit holder, and/or the responsible party involved, may be charged with fraud under the Criminal Code if a permit is found to be altered or manufactured;
  7. Parking policy violation fees are payable upon issuance of the violation notice;
  8. Unpaid parking policy violation fees will be subject to additional administration fees, along with any fees required to identify the registered owner and may also result in the:
    1. Suspension of parking privileges;
    2. Referral to a private collection agency;
    3. College sanctions and/or legal action;
    4. Withholding of marks/transcripts.
    5. Vehicle tow;
  9. Parking policy violation fees and penalties may be paid by cash, credit card or debit (in person at the Parking Services Office).

8. CANCELLATIONS, REFUNDS AND APPEALS

  1. Parking privileges may be cancelled for non-payment of parking policy violation fees; Repeated violations or obvious disregard of regulations; Supplying false or incomplete information to obtain parking privileges; Misuse of a permit; Using altered duplicated or otherwise unauthorized permits.

Reinstatement

  1. Cancelled parking privileges will be reinstated at the Parking Office when all outstanding parking policy violation fees and penalties have been paid.

Parking Committee

  1. Any person charged with a violation of these regulations may appeal. Violations must be appealed online within 5 days from the day of violation. Appeals will not be accepted in person or by email. The Parking Committee will assemble, as necessary, to consider requests or complaints in respect to parking. All communications to the Committee must be done in writing and forwarded to the Parking Services office. The Committee will not consider appeals against parking tickets, which is the responsibility of the provincial courts. The Committee, whose decision will be final, will make all replies in writing.

9. TROUBLESHOOTING

Permit – forgotten/lost/stolen

  1. In the case of a forgotten, lost or stolen permit, contact the Parking or Security Services Office and let them know. Be prepared to supply your student/employee number, your permit number, your vehicle plate number, make and model of your vehicle, and where your vehicle is parked. By providing this information you will be placed on a do not ticket list to avoid receiving a by-law ticket for parking infraction. This list is monitored on a regular basis and abuse of this process can lead to discipline or student code of conduct;
  2. If you have lost or had your permit stolen a temporary permit can be issued. You will need to make a written statement explaining what took place and provide employee or student information. If the original is not found you will have to pay an administration fee to have a replacement permit issued;
  3. If you do not inform the Parking, or Security Services Office that your vehicle is parked without a valid permit being displayed you are liable to receive a parking infraction ticket which you will have to pay.

Pay and Display Machine

  1. Occasional faults occur with the parking ticket dispensers, this can include the machine taking a payment and not dispensing a ticket or declining to accept either cash or credit card. If you encounter a problem with the machine inform the Parking Services Office, explain the situation and follow the advice that you are given. You are still required to pay for parking;
  2. Don’t forget that your vehicle is liable to be given a parking ticket unless it is displaying a valid parking pass/permit, so please inform our staff if you have a problem.

Accident

  1. If you are involved in an accident you should exchange your details with the driver of the other vehicle. If the driver of the other vehicle is not present or fails to stop report the incident to Security Services. You will be given advice on how to proceed and the police/emergency services can be called if necessary.
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