Student Records

The Student Records Officers are located in the Office of the Registrar and are responsible for processing all activities pertaining to the student's record. Please contact this office if you have any inquiries regarding registration and achievement.

Freedom of Information

Under current provincial law, a student’s records are considered confidential and will be released to a third party only upon the written authorization of the student or by exception as noted under the Release of Information section of this Guide. Information collected in student records will be used to administer the programs and activities of the College. While student records are the property of the College, students have the right to view their own records upon request. Student records may include personal, academic and non-academic information (for example, identification photographs).

General Information

The term "student record" refers to the collection of data dealing with an individual who is associated with a program or course of study at the College. Most of the data is categorized as academic, personal and/or financial and is maintained by the Registrar’s Office. The Official College Record for each student is a permanent record consisting minimally of the student’s name, student number, personal data, achievement, and academic decisions and should be maintained for a minimum of 55 years.

Academic Record: consists of academic activity (program/course registration, achievement, transfer credits and academic standing) at the College.

Personal Record: consists of biographical data and may include previous educational achievements such as secondary school records. Please ensure that the address in the Registrar’s system is the correct one for mailing purposes. Contact the Registrar's Office to request a Personal Data Information Change Form to change your address or update other personal data on your Student Record.

Financial Record: consists of financial transactions with the College relating specifically to tuition and incidental fees.

Accuracy of the Student Record: The student is personally responsible for the completeness and accuracy of their student record, which is maintained by the Registrar's Office. This includes mailing address, personal data and achievement. It is also the responsibility of the student to ensure that their program requirements are being met.