Attendance expectations should be clarified with each teacher who should be informed of the reasons for any absences that may occur.
A full-time student is one enrolled for at least 70 per cent of the hours, or 66 2/3 per cent of the courses in the current session/level of the Program Design. Students not meeting these criteria are considered part-time. Course changes may affect the student's status, which is determined each session by the Registrarís Office and may impact OSAP eligibility.
Exemption/Transfer of Credit is granted to students who have previously achieved the learning outcomes at another post-secondary institution and have proven that they have comparable or equivalent learning. The notation of "EX" is used for the grade. Exemptions are not granted to Information Technology (IT) courses completed more than two years previously. For all other courses the time limit is seven years, unless otherwise noted in the Program Admission Requirements. The maximum credit allowed through Transfer of Credits and credits obtained through (RPL) Recognition of Prior Learning is 75% of the program credits. Therefore, at least 25% of the program credits must be taken under the direct supervision of Conestoga College faculty.
Note: When a student moves from one Conestoga College program to another and where course numbers/codes are identical or equivalent, automatic credit is given if course passing grades are met. The course grade from the original course will stand.
Students in a full-time program may add or drop course(s) with approval from the Program Coordinator. If a full-time student enrolls in a course that is over and above what is normally studied during the session, extra course fees will apply (based on an hourly rate).
By adding/dropping courses the student's status (full-time/part-time) may be affected. For students receiving financial aid, a status change may affect the student's entitlement and the Financial Aid Office should be consulted for clarification.
Note: A course may be repeated in the case of a failure or to improve competency or upgrade a mark. However, the original mark remains on the student record.
Audit status must be clearly specified at the time of registration in the course.
Students auditing a course are restricted solely to the role of observers in the class. They must not write examinations, have course evaluations performed for them, or make comments during class. A credit standing will not be granted for an audited course.
Permission to audit a course will not be granted until the number of students taking the course for credit is known. Priority will always go to students taking a course for credit. The student in a full-time program is required to follow the same process as adding a course.
Students may require a form to be completed or a letter produced verifying acceptance, or current/previous enrollment at Conestoga to be used for purposes other than income taxes. This letter/form is usually used for items such as insurance, day care, credit card application, job application, or scholarship purposes. The student is required to complete the Request for Letter Form (available from the Registrarís Office or online) and submit it to the Registrarís Office for completion. Please allow 24-48 hours for processing. Applicable fee will apply.
Students are required to have their photographs taken by the Registrarís Office, as the College needs the photographs to administer academic programs, courses, and activities that require student identity. For example, the College uses the photographs for student ID cards that students use to pick up OSAP loan documents, write tests/exams, receive course marks, borrow materials from the Library Resource Centre, use the Recreation Centre, and/or access to open computer labs. This card is issued in the student's first semester and is valid for their entire college enrolment. Validation stickers are issued for subsequent semesters. Applicable fee will apply for a replacement card.
Registered students wishing to terminate studies must initiate withdrawal from the program in writing or by completing the Withdrawal Form. Students who do not officially withdraw are still liable for outstanding fees and may not be eligible for a refund (see Refunds). Non-attendance does not constitute official withdrawal and academic records may reflect failures. Reported departure will be considered if readmission is requested at a later date.
The program withdrawal without academic penalty deadline and course drop deadline are 75% of the program/course duration. Grade assigned will be W (Withdrawal) if withdrawn before deadline date or F (failure) if withdrawn after deadline date.
Prior to the start of classes, withdrawal from a program must be submitted in writing to the Registrarís Office. After the start of classes:
Note: The effective date of withdrawal is the date the form is received in the Registrar's Office. The College may initiate a studentís withdrawal from a program for outstanding fees.
The College may discontinue a registered student from a program based on course failures, misconduct, irregularities, medical criteria not met/ maintained, failure to pay fees or, in some sponsored programs, for lack of attendance. The action is initiated by the College.
Students applying for readmission to Level/Semester 1 must do so through the Ontario College Application Service (OCAS). Students applying for readmission for a level beyond Level/Semester 1 must do so using the Conestoga Program Application Form. A fee will apply.
Before being readmitted, the student's progress related to readmission requirements will be reviewed by the academic team. Depending on the reason for interruption of studies, this review may include but is not limited to an interview and examination of any of the following:
For additional information, refer to the Readmission Procedure - Post Secondary found at www.conestogac.on.ca/about/policies/academics.jsp.
Part-time Studies (Day Courses) is not a program. However, it allows a student to register in courses that are normally part of a full-time program without begin admitted or registered into that program. Not all courses are available through Part-time Studies and space may be limited in those that are. Registration is based on space availability in the course(s) and prerequisites (if applicable) being met.
Registration does not guarantee eventual acceptance or readmission into a full-time program and a student cannot graduate from Part-time Studies. Individuals may consider becoming a Part-time Studies (Day Courses) student for one of the following reasons:
Registration for Part-time Studies (Day Courses) begins on the first day of classes through the Student Portal at https://portal.conestogac.on.ca/StudentPortal/Default.aspx
In order to register for courses, you may log in as a student or browse Continuing Education courses to confirm course availability. Part-time Studies students will be expected to pay for courses selected through the portal at time of registration.
If your registration cannot be completed through the Student Portal, you must:
Example of course fees:
45 hour Course = $301.95
60 hour Course = $389.16
Prior Learning Assessment and Recognition is a process that involves the recognition and assessment of formal, informal and non-formal or experiential learning acquired through employment, non-credit courses, independent study, conferences and seminars or volunteer activities. It is used when the life and work experience of the applicant has resulted in the student already knowing the information/skills that a course would teach, and it allows for the evaluation of this past learning against established academic standards for conversion into college credits. Prior learning must be measurable at the college level and meet Conestoga's standards of achievement for current courses. Evaluation is done through a challenge exam or portfolio development. Successful completion results in a credit on a Conestoga College transcript.
The maximum credit allowed through Transfer of Credits and credits obtained through PLAR is 75% of the program credits.
For more information about the PLAR process please visit the testing services website.