Rules That Affect You
Student responsibilities within the residence community
Residence policies and procedures are related to where and how a student lives in residence on Conestoga's Doon campus. These are detailed in the Student Residence Agreement, the Residence Handbook and the RCLS.
Conestoga College policies and procedures are related to an individual's status as a student of the college and their behaviour on campus, which includes residence. Therefore, as a student your actions in residence can also affect your academic status.
Municipal, Provincial and Federal laws and by-laws are related to you being a citizen in the city, province and country. The standards outlined by the residence and Conestoga College are informed by these laws. Residence and Conestoga College staff aim to ensure that all of these standards of behaviour are respected and maintained.
Normally, the residence policies and procedures and Conestoga's policies and procedures act independently of one another. However, the residence shares incident reports alleging level 2 and 3 offences with college officials.
In situations that create a concern for the safety and security of students in residence and on campus, all important information will be shared between appropriate residence and Conestoga officials. In serious cases, allegations may be investigated by both the residence and Conestoga College and the student will be subject to the sanctions under both sets of policies and procedures.
Scope & Application
The Residence Community Living Standards (RCLS) apply to all residents and their guests. They are in effect:
- On residence property, including in all residence buildings and the grounds of the residence.
- At off-campus events sponsored by the residence or a recognized student leadership group from residence.
- When the conduct of a resident has a substantial link to Conestoga, direct implications for the proper functioning of the residence, the well-being of residents, the educational mission of the college or the interests or reputation of the residence or Conestoga College. This includes any behaviour observed or carried out through an online medium, by using text, audio, video or images, including but not limited to Facebook, YouTube, Instagram and Twitter.
The RCLS is intended to be clear to all readers. If you have a question, consult a residence staff member as he or she have the authority to interpret the standards.
The RCLS attempt to identify a range of behaviours that constitute offenses. The residence reserves the right, in extraordinary circumstances, to identify and sanction conduct that may not be specifically described, but which clearly does not support the objectives of the residence community living standards or Conestoga College policies.
Protection of Privacy
As per the Conestoga College Code of Student Conduct, the residence "respects the privacy and personal information of students for whom it retains personal information, and will comply with the Freedom of Information and Protection of Privacy Act regarding the gathering, retention, safeguarding and disposal of personal information."
All concerning behaviours and allegations of offenses documented in incident reports will be made available to the resident, Security Services and the Office of the Vice President, Student Affairs. In situations that create a heightened concern for the safety and security of a resident, a residence staff member or the community, any and all information related to that situation will be shared with Security Services.
Similar to the Conestoga College Code of Student Conduct, all residence reports, files and records, both paper-based and electronic will be kept in the general manager's student files for a period of one (1) year after the termination of the Student Residence Agreement. Files related to an eviction will be kept for seven (7) years.