Dear Recreation and Leisure Student,

Welcome to the Recreation and Leisure Services Program! You have worked hard to be accepted into this program at Conestoga College and we commend you on your success.

This handbook has been prepared to provide further information about academic standards, guidelines and processes specific to the Recreation and Leisure Service Program. Reading, understanding and following the information in this handbook is an important first step in your continued success in this program and your chosen profession. The handbook has been compiled with careful consideration for your personal and professional growth during your two years at the college. If you do not understand any of the information in this handbook, please ask the Faculty, Program Coordinator or Chair for an explanation.

Use the index in this handbook as your guide and the contents as your continuous reference as you proceed through the program. The Recreation and Leisure Services Program learning team will refer to the handbook often, but the responsibility for knowing the program standards is ultimately yours.

In addition to this Program Handbook, the Conestoga Student Guide outlines important policies and procedures for you to follow. This handbook is a supplement to, but not a replacement for, the Conestoga Student Guide.

We are here to help you have a successful two years. Should you experience difficulty or need assistance in any area of your studies, please come and speak with us, and we will work with you to help you reach your career goal.

All the very best to you in your studies.

Sincerely,

Lorri Sauvé, Chair, Human Services
Goranka Vukelich, Executive Dean, School of Community Services
Recreation and Leisure Services Program Team

​Communication and Contact Information

Faculty

Administration

Program Team Availability

During the first several days during the start of the semester Faculty and Field Placement Associates/Officer will explain how you can contact them outside of class time. As our Program Team has diverse schedules, it is best to make an appointment to ensure they are available. 

Contacting Program Staff

When contacting program staff outside of class time it is advisable to use email. Your message should include the following information:

• First and last name
  
• Student number
  
• Course and level
• Brief description of the reason for contact
  

Student Email

All students are supplied with a College email address. Use the College email address when communicating with faculty and staff ONLY as non-college email addresses are not acceptable. Students are expected to check their College email regularly as most official communication will be via this method. 

Program Description

Do you have a passion for working with people? Are you driven by your desire to make a difference in the lives of others? As a recreationist you can play a vital role enhancing the well-being of members of our community! In the field of recreation, you can pursue a meaningful career in municipal recreation, outdoor adventure, community sport, therapeutic recreation, facility operations, event planning… the opportunities are endless! 

Our two-year diploma program provides you with the skills, knowledge, and experience to make an impact in this exciting field. Utilizing theory and best practices in the provision of recreation and leisure services, you will focus on inclusion, access, health and wellness promotion, programming, community development, leadership, and administration. Through interactive classroom experiences, and community field placements, you will bridge classroom learning to real-world practice while expanding your network with industry leaders. These opportunities will allow you to explore your interests and expose you to the diversity of the field. 

A career in recreation and leisure services provides you with the possibility of working alongside people of all ages and abilities, within a variety of settings such as community agencies, municipalities, or retirement residences. We are here to make people's lives and their communities better. If this sounds like a program and profession you want to be a part of, we look forward to having you join us!

Program Outcomes

The graduate has reliably demonstrated the ability to:

• Develop, implement and evaluate inclusive recreation, leisure and wellness programs and events for individuals, groups and communities which respond to assessed needs, interests, abilities and that use available resources and incorporate best practices.
• Apply administrative and customer service skills to support the delivery of recreation, leisure and wellness programs, events and services.
• Analyze, develop and implement marketing strategies to reach diverse individuals, groups and communities for programs, events, services and facilities using current communication technologies.
• Contribute to the development of fiscally sustainable and responsible recreation, leisure and wellness programs, events and services using current and relevant principles and practices of business, finance and social entrepreneurship.
• Supervise, lead and support the development of staff and volunteers involved with recreation, leisure and wellness programs, events and services.
• Apply safety and accessibility practices to the efficient operation and administration of recreation and leisure facilities and settings.
• Promote the benefits and values of recreation, leisure and healthy active living and recommend inclusive programs, events and services to individuals and groups.
• Apply community development strategies which engage citizens and community partners while advocating for healthy communities.
• Develop strategies for ongoing personal and professional development as a recreation and leisure services professional.

As established by the Ministry of Colleges and Universities Recreation and Leisure Services Program Standard.

In addition, all graduates of the Recreation and Leisure Services program must have reliably demonstrated the essential employability skills learning outcomes (communication, numeracy, critical thinking & problem solving, information management, interpersonal and personal) and met the general education requirement by taking three courses designed discretely and separately from the vocational learning outcomes.

Employment Opportunities

Graduates find employment in the public sector (i.e., parks and recreation or community services departments), commercial sector (i.e., outdoor education centres, recreation facilities, entertainment venues, travel and tourism agencies, retirement and nursing homes), and the not-for-profit sector (i.e., YMCA, YWCA, Big Brothers, Big Sisters, neighbourhood associations).

For more details on related occupations, job market information and career opportunities, see the Government of Canada website: http://www.workingincanada.gc.ca

Non-Monetary Awards Available for Recreation and Leisure Services Students

The following awards* are available to the students of Recreation and Leisure Services Program. Students who have questions about any of these awards should speak with their Program Coordinator. 

* Note: All awards are current at time of publication, subject to change.

Oath of Confidentiality and Professional Conduct

Confidentiality ensures the privacy of patrons, clients, families and co-workers with whom you work. Under no circumstances can personal information relating to these persons be shared in conversations outside of a professional context. Any written or oral reports should exclude all identifying information

Faculty and Student Responsibilities

It is the responsibility of Faculty to:

• Counsel students in their educational progress
  
• Award credit for attained competency
  
• Provide timely and ongoing feedback to students on their academic progress
  
• Counsel students in their vocational development
  
• Gather, develop, and maintain program resources
  
• Recognize and consider alternative learning activities
  
• Create learning activities
  
• Counsel learners in their use of learning resources
  
• Develop and maintain an interdependent relationship with other Faculty
  
• Maintain ongoing communication with students
• Perform duties in a professional manner
  
• Remain current on professional trends and issues by active involvement in the profession
  
• Adhere to the Parks and Recreation Ontario Code of Ethics
  

It is the responsibility of the students to:

• Demonstrate or submit satisfactory evidence of competency
  
• Accept responsibility for one's own learning
  
• Meet all assigned deadline dates
  
• Attend classes, group meetings, and special functions
  
• Use and maintain program, College, and community resources to maximize learning
  
• Conduct self and peer evaluations
  
• Recognize that attitudes affect performance
  
• Maintain ongoing communication with program Faculty
  
• Develop and maintain an interdependent working relationship with other students
  
• Adhere to the Parks and Recreation Ontario Code of Ethics
  

Professional Code of Ethics

Parks and Recreation Ontario (PRO) approved a professional code of ethics in April 2005 at their Annual General Meeting. A copy of this Code of Ethics is found below. Students in the Recreation and Leisure Services program are expected to aspire to the standards outlined in this Code of Ethics.

Parks and Recreation Ontario Code of Ethics

A Parks and Recreation Ontario member (working or volunteering in the parks and recreation sector) is recognized as an honest, responsible and fair individual who acts in the best interests of their community, clients, colleagues, and sector. It is understood that members of Parks and Recreation Ontario have the following specific ethical obligations:

To the client:

• Cultivate and stimulate the potential for community members across the province to pursue a healthy, balanced lifestyle
• Plan and deliver services in a safe, responsible and effective manner that supports equity and access
• Respect clients' confidentiality, diversity, dignity, and values
• Recognize that the personal development of our citizens is our priority
• Commit to quality assurance programming for children and other participants
• Work to achieve and maintain high quality programs and services, ensuring the benefits of recreation are achieved by participants in parks, recreation and leisure activities
  

To colleagues:

• Share knowledge and skills to improve and strengthen the sector
• Respect and support the ideas and diverse opinions of peers, both in words and action
• Recognize and celebrate the success, contributions, and accomplishments of colleagues
• Advocate for a public leisure environment that is free from discrimination and harassment
• Advocate and promote recreation and leisure as an essential service required to maintain quality life and healthy communities
• Monitor trends and share best practices
  

To oneself and the sector:

• Support the vision, mission, goals and objectives of Parks and Recreation Ontario
• Monitor regularity/legislative requirements affecting the sector
• Assume personal responsibility for one's own actions
• Maintain the honour and integrity of the sector
• Support the principle that ethical practice requires both personal and professional development
• Foster environmental stewardship by adopting sound practices and advocating for the conservation and protection of the environment
  

Use of Time between Classes

Students are encouraged to use breaks between classes for personal needs (food, washroom, phone calls, emails, etc.) but also for group work, studying, connecting with Faculty, field placement associates, etc.

Test and Evaluation Procedures

Importance of Test and Presentation Dates

Test and assignment dates are scheduled at the beginning of each semester.  Unplanned extenuating circumstances involving the College, the program, or the faculty may require changes to the course schedule.  If this occurs, students will be notified.

• Students are required to write all tests during the scheduled in-class test times. There will be NO special arrangements made for students with personal conflicts (e.g, work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with Faculty at the beginning of the semester.

Academic accommodations are provided to students with documented disabilities through the Accessibility Services Office.

Test Procedures

Assignments and Group Work

It is expected that students will submit all assignments on time, on the date they are due at the beginning of the class.  Late marks will be deducted from assignments not submitted when requested by Faculty.

Students with extenuating circumstances that may prevent them from submitting assignments on time must discuss their circumstances prior to the due date. They must discuss with the course Faculty a mutually agreed upon new date that is no more than one week past the original due date. Students must request, in writing, a Request for Variance from Course Schedule and Evaluation Methods. A record of this request will be kept on file. Please allow for time to process this request for an extension as well as for a reply from your faculty to negotiate the variance. Students who initiate this process will not experience the loss of late marks. Students who engage in this practice more than two times during a semester will be required to meet the Coordinator to discuss academic and personal supports.

Assignments that are received past the due date will be subject to the following deductions:

• 1 to 3 days late - 10%
• 4 to 6 days late - 20%
• 7 to 10 days late - 30%
• 11 to 15 days late - 40%
• 16 to 20 days late - 50%

Academic Standing and Promotion

The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.

Post-secondary education (especially at the College level) is oriented toward two general goals.  One is to give students the knowledge, skills and attitudes required to achieve success in the workplace.  The other is to stimulate a work ethic that promotes responsibility, respect and routine.  Both of these purposes are directed at helping students to become competent professionals in their respective fields.  In this regard, students are required to meet many expectations.

Although each professor will have guidelines for tests, assignments and papers, the following provides some general guidelines. Students are strongly encouraged to consult with individual professors for any variation from these overall guidelines.

In addition to the Academic Regulations found in the Conestoga Student Guide, the following apply to the Educational Assistant Program:

Achievement

Students must attain a minimum "C" or 60% passing grade in all core courses.

General Education courses are under the Academic Support Division. Consult with that division for its grading system.

Course Add/Drop

You can add, change and drop courses from your portal depending on the dates and which program you are in:

1. Log in to the Student Portal,
   
2. Click on the "My Courses" tab,
   
3. Scroll over the icons to the right of individual course listings. It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course. 

Special Timetables/Adding Dropped or Failed Courses

Please note that when students are not taking the program in the prescribed sequence, they will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to the Student Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) they must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the College. Dates, times and locations of Special Timetable Registration periods are posted in the student portal in advance of the beginning of each semester. Students must attend this meeting where they will receive further guidance regarding this academic status from their Program Coordinator.

Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the program coordinator. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.

Clearance of Academic Deficiency/Supplemental Opportunities

Students who have failed a course and who are eligible may receive an opportunity for a supplemental evaluation. Following the end of semester, eligible students will be invited for a supplemental opportunity. If a student does not respond to this invitation or is unavailable at the specified date and time, the student forfeits the supplemental opportunity for the course. For more information please visit the College Policies, Procedures, Practices and Guidelines webpage then click on the Academic Administration side tab and search for the document entitled Clearance of Academic Deficiency. 

To be eligible for a supplemental opportunity, a student must meet the following criteria:

1. A final course grade within 10% of the passing mark of the course and no lower than 50%.
2. No academic offences in the course.
3. Evidence of passing at least one evaluation in the course.

Procedure

1. Eligible student will be contacted by the program and will be provided details of the supplemental process.
2. Student will receive a Supplemental Authorization and Terms Form (RO479) which they will submit to and pay an additional fee at the Registrar's office. Receipt of this payment is required prior to the release of the supplemental test/assignment.
   
3. Student completes supplemental work (test or assignment) in accordance with the times and dates communicated.
4. Supplemental work is assessed, and the final grade is posted.
   
5. If successful in completing the supplemental work for the course, the failing course grade will be upgraded to the minimum passing grade for the course.

Community Service Students in one-year certificate, one-year graduate certificate and two-year diploma programs may receive up to a maximum of two (2) supplemental evaluations while in the program.

Academic Probation

Students who have been unsuccessful in two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for Academic Probation. Academic probation allows students to be promoted to the next level with a special timetable or with academic conditions. Special timetables and academic conditions are designed as part of a written Learning Contract that the student and Program Coordinator create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.

Promotion through the Program

Promotion is the advancement from one portion of the program to another (i.e., semester to semester or year to year) after a process of evaluation has been completed to assure that minimum standards have been met or surpassed.  Promotion is based on academic achievement as well as meeting personal and professional performance standards.  In addition, a passing grade for field placement performance is required.

Promotion reviews occur at the end of each of semester 1, 2, 3 and 4 and decisions are made by the full program team including Faculty members, Program Coordinator, and Department Chair. 

Discontinuance

Students who have not successfully participated in the requirements of their academic probation, who have failed to meet the standards set out in the Conestoga Student Guide and/or the Recreation and Leisure Services Program Handbook involving academic dishonesty, student responsibilities, or unacceptable behaviour, attitude or conduct, or have failed 60% or more of their academic courses and/or have failed a field experience twice may be discontinued from the Program. Students who have been discontinued from the Program will not be considered for re-entry to the program for a minimum of one semester and/or until they have worked with the Program Coordinator to develop a written learning contract to support their academic and non-academic success. At the discretion of the Program Chair students may be given permission to attend the part-time program.    

Appeal

Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide.  It is recommended that students begin this appeal process by first meeting with the Faculty and/or Program Coordinator.

Withdrawal

Students not planning to return to the Recreation and Leisure Services program the following semester are expected to complete a Withdrawal Form available from the Registrar's Office, or on the College website.

Program Transfer

Prior to transferring to another program, it is recommended that the student meet with the Program Coordinator. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.

Readmission to a Program

Students are required to apply for readmission when they have been absent from their program for one semester or longer unless an Intention Form has been completed (returning students only), or when the student has withdrawn or been discontinued. Upon readmission, students are placed into the current program of study which determines graduation requirements. Students are subject to the college and program policies and procedures in place at the time of readmission. 

Students applying for readmission to Level/Semester one must do so through Ontario Colleges. Students applying for readmission to a level beyond Level/Semester one must do so using a Conestoga College Program Application Form. Applicable fees will be charged. 

The application for readmission will be reviewed based on the student's academic eligibility, program readmission requirements, and space availability. The student will be informed in writing of the decision.

For additional information, refer to the Academic Administration page for more information on the readmission procedure.

Graduation

Students must pass all program courses and be a student in good standing with the college in order to be eligible to graduate. If you do not make up failed courses, you will not be able to graduate. Please seek support of your program coordinator if you are concerned about your eligibility to graduate.

Work Integrated Learning/Field Placement Experiences

Work-integrated learning (WIL) experiences provide the opportunity to demonstrate and enhance your learning in the practical environment. These placements have been organized by your Program in partnership with the organization where you have been placed.

The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the placement in a way that supports both a solid learning experience and a constructive partnership with the placement site.

Pre-WIL Health Requirements

Mandatory work-integrated learning (WIL) health and safety requirements must be completed by students prior to student WIL experiences. Successful WIL completion is required for students to progress to program completion.  To qualify for WIL experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:   

• A complete immunization record including MMR, Tdap, Varicella, and Hepatitis B. 
  
• Seasonal flu vaccination is recommended during flu season (October – March); deadline to be listed in the program's WIL Document Forms.
  
• TB Testing: Evidence of current 2-step or previous 2-step + current 1-step if more than one year has passed since 2-step testing.
  
• Standard First Aid and CPR – Level C
  
• A Police Record Check including Vulnerable Sector Screening (VSS), completed within 4 months of program start date. Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in WIL experiences which will jeopardize progress in the program. Acceptance for WIL is at the discretion of the agency; some agencies may request students to provide a VSS completed within three months of WIL start date. Students with criminal records are advised to meet with the program chair for academic counselling to determine program suitability. 
  

​Safety in the Workplace Course (OHS1320)

All students who participate in unpaid work-integrated learning (WIL) experiences during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on WIL.  The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to WIL experience sites and will consent to their workplace insurance coverage.

WSIB

Prior to your first WIL experience, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical placements indicating you understand that WSIB coverage will be provided through the Ministry of Colleges and Universities (MCU) while you are on training WIL experiences. This Declaration will be placed in your student file. 

It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage has been electronically signed, in the Safety in the Workplace Course - OHS1320, and visible on your H.S. Trax home page to be eligible to attend your WIL experience.

Concerns regarding Student Safety or the Safety and Care/Service for Clients

1. Students should expect an Orientation to their WIL site on the first day of their WIL placement. The Orientation may include details of the WIL site's policies and procedures related to communication about the safety of the work environment and/or the safety and care of patients/residents/clients.
2. If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:
   

• The student must immediately report these concerns to the College individual associated with the WIL placement (Clinical Instructor, Faculty responsible for your WIL placement, WIL Field Placement Officer/Associate).
• The Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will discuss this concern with Site Management.
• For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the Clinical Instructor/Responsible Faculty/WIL Field Placement Officer/Associate will discuss the situation with the Program Coordinator and, potentially, the Chair. The Coordinator or Chair will immediately contact WIL site management to determine next steps.

Should facility policies require that WIL students report safety or care/service concerns immediately to WIL site management, the student should report to the Clinical Instructor/Responsible Faculty/WIL Placement Officer immediately afterward.

1. Should students experience personal injury of any kind, this must be reported immediately to the WIL Field Placement Employer and Clinical Instructor/Responsible Faculty/WIL Placement Officer/Associate. The WIL Placement Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required. The Clinical Instructor/Responsible Faculty/WIL Field Placement Officer/Associate will notify the Program Coordinator and Chair and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office. Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a Letter of Authorization to Represent Placement Employer and a Work/Education Placement Agreement Form.

In Situations of Possible Injury to Clients during a WIL Experience or Student Damage to Facility Property. Should students be involved in care/service situations where there the care/service results in a potential concern/injury to patients/residents/clients of the WIL placement site, this concern must be immediately reported to the WIL Site in order that care can be given. This situation must also be reported immediately to the Clinical Instructor/Responsible Faculty/WIL Field Placement

1. Officer/Associate. The faculty member will discuss this immediately with the WIL placement site and ensure that an incident report is completed. The faculty member must also inform the Program Coordinator and the Department Chair for a discussion of program expectations and implications. It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform College officials accordingly.

2.Should students be involved in situations where there is alleged damage to resources/physical property at the WIL site, this concern must be reported immediately to the WIL Site and to the Clinical Instructor/Responsible Faculty/WIL Field Placement Officer/Associate. The faculty member will inform the Program Coordinator and Department Chair for a discussion of program expectations and implications. It is the responsibility of the Clinical Instructor/Responsible Faculty/WIL Placement Officer to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform College officials accordingly.

WIL Policies

In the Recreation & Leisure Services Program we believe that learning is based on an intricate balance of theory and practice. WIL experiences provide learning opportunities that can be expanded and clarified with the theoretical knowledge gleaned from classes. Therefore, we recommend that, whenever possible, students enroll in a field placement course in conjunction with their other classes. It is considered in the students' best interest that there is no separation of theory and practice.

Field Placement courses are designed to be taken sequentially:

REC1130:         Introduction to the Recreation and Leisure Services Profession

FPLT1275:         Field Placement I

FPLT2305:         Field Placement II

FPLT2310:         Field Placement: III

WIL Requirements

1. It is the student's responsibility to be familiar with all aspects of the WIL process, including course outlines, policies, WIL requirements, and particularly the evaluation package students may not begin WIL until they have completed all their pre-WIL requirements and have obtained clearance from Conestoga College's WIL Document Services Department.
2. Without extenuating circumstances, students surpassing the due date set by WIL Document Services Department may not be able to begin placement for the semester.
3. Only the placements scheduled in each semester are offered. Please be mindful of this if you choose not to complete the required WIL in the semester you are enrolled in. In the event there is a perceived conflict of interest (relative e.g. child in attendance at the placement site, or friend/family directly supervising), the placement should be discussed with the WIL Field Placement Officer, in advance of starting.
4. Meetings with the WIL Field Placement Officer/Associate are to take place outside of other college scheduled classes.
   

Placement Shifts/ Attendance

1. Students are expected to work their full shifts as assigned by their Placement Supervisor and WIL Employer Supervisor to complete the placement attendance log. The length of shifts can vary from placement to placement. Students who will be absent from placement are required to notify both the agency where they are placed and their WIL Associate at the college prior to the start of their shift that day. Students should arrange with the WIL Placement Employer the preferred method for reporting an absence from placement.
2. Altered shift arrangements, must be approved by the Recreation and Leisure Services Program.
3.  Due to the nature of many of the program's placement sites offer, you may experience atypical hours (i.e., evenings, weekends) instead of the daytime hours on designated placement days. Please note placement times can be between the hours of 8 am and 10 pm to accommodate for site offerings. Students will not be required or approved to complete placement hours during times in which they are scheduled for other college classes.

Absence from Placement

1. Students are required to make up any time missed from WIL in full or half-day blocks. 
   
2. Students may request in writing, to their WIL Field Officer/Associate and/or Program Coordinator to have up to two make up days waived provided that the circumstances surrounding the absence are extenuating and verifiable (i.e., injury, surgery, family health, bereavement) and the placement is progressing satisfactorily. A request to have these days waived must be submitted in writing.
   
3. Absenteeism from a placement due to personal conflict (e.g., work, family commitments, or vacation plans) may result in having to withdraw from the placement course as per the Attendance and Student Success section of the program handbook.

Confidentiality

1. Students may be required to conduct observations and/or gather information at their WIL sites. Confidentiality must be respected. Students are asked to communicate with their WIL Employer Supervisor well in advance of observation.

Course Incomplete

1. In conjunction with the "Submitting Assignments" information in the Recreation and Leisure Services Program Handbook, no WIL documents will be accepted after the last day of the semester unless the student has made prior arrangements with their WIL Associate. Failure to meet all placement requirements including completing and submitting all required documents may result in having to repeat the field placement course.

2. Students who have not completed all required hours or WIL requirements by the end of the semester may be eligible for an Incomplete. This would be negotiated with the WIL Field Placement Officer in consultation with the Program Coordinator as well as the placement site before the end of the semester. If the Incomplete is approved the student may be granted an extension to return to the placement and complete the outstanding items, if supported by the WIL agency. Specifics about the terms will be outlined in a placement completion plan.
   

Placement Discontinuation

1. In the event that a student's placement is discontinued at the request of the agency during the semester, the WIL Field Placement Officer and Associate will review the events leading to the discontinuation. A consultation with the Program Coordinator will occur. The student will be required to meet with the Program Coordinator and WIL Field Placement Officer/Associate. Based on the evidence gathered the outcome may result in a withdrawal from the course, a fail for the course, or a possible relocation to a new placement site. The time of the semester in which the discontinuation occurs and the factors leading to  the discontinuation will be contributing factors in determining next steps.