2022/23 | Conestoga College
Program Code: 0054
Engineering & Technology
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
COVID-19 and Academic Program Delivery
In response to the COVID-19 pandemic, Conestoga academic plans and decisions will continue to evolve to reflect the advice of public health authorities. Please consult the COVID-19 Information page for the most up-to-date information on college protocols.
Expectations regarding course delivery, participation, and assessments will be communicated by your faculty member at the start of the semester and included in the instructional plan.
Program technology requirements are posted on the program web page. Students in hybrid delivery courses will require a device, webcam functionality, and reliable Internet access.
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly, and students must check their program handbook for the current edition.
This handbook must be read in conjunction with general information about Conestoga College found on the website and in the Student Guide. The information in the Student Guide and on the college website applies to all students, regardless of program.
Welcome to the School of Engineering & Technology.
Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate (both foundational and post-diploma), two and three year diploma, and four year bachelor's degree programs. Pathways exist within these allowing for students to reach their full potential.
All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of Engineering & Technology has a history of excellent graduate and co-op placement rates.
Tony Thoma, MBA, PEng
Program Academic Team
Woodworking Centre Room W3-1 - Doon Campus
519-748-5220 ext. 6122
ATS Room 101 - Doon Campus
Office Services Assistant
Woodworking Centre Room W3 - Doon Campus
519-748-5220 ext. 3214
In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program. These include faculty from other Schools for breadth and / or general education courses, as well as faculty with particular expertise in specific areas of program focus.
Contact information for these faculty members will typically be provided on the first day of related courses.
College Support Services
Financial Aid / OSAP / Student Awards
Financial Aid Office
Welcome Centre - Doon Campus
519-748-5220 ext. 3378
IT Service Desk
Main Desk - Room 1E12 - Doon Campus / Various Campuses
519-748-5220 ext. 3444
General Education Elective
Jennifer Matthews, School of Interdisciplinary Studies
Communication – Program Standard
Conestoga College student email accounts will be used to communicate to students. Students are expected to regularly check their college email accounts. Faculty and staff are not expected to respond to emails from non-Conestoga email addresses. Faculty and staff will respond to student emails by the end of the next business day after receipt of an inquiry.
As a student in the Woodworking Technician program, you will study at one of the most advanced woodworking training facilities in North America. You will receive a solid foundation in the skills and technology involved in the manufacture of furniture, cabinets and architectural millwork, as well as training in modern manufacturing techniques. During the first year of the program, which is common with the Woodworking Technology program, you will spend a significant amount of time learning the set-up and operation of woodworking machinery and equipment, laminating, veneering, machining, sanding, assembly and finishing. The second year, which is also common with the Woodworking Technology program, involves extensive project work, introduction to production management skills, manufacturing of kitchen cabinets and architectural millwork. Levels 1, 2 and 3 of the trade schooling for an Ontario cabinetmaker apprenticeship are embedded in the program and this will provide you with a recognized advantage when starting your career. Graduates of this program may be exempt from apprenticeship in-school training should they choose to pursue a Cabinetmaker Apprenticeship.
Program Learning Outcomes
Current Program Design
Students can find their program design on the Student Portal by following the steps below:
- Log in to the Student Portal
- Click on 'My Courses tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to 'Program Courses'.
Program Information and Standards
Academic assistance is available to students through a variety of avenues. The program coordinator and faculty can advise students on specific program and course information such as adding / dropping courses, academic standing, etc. Students can also access the Student Success website for detailed information on the academic services they provide, including learning skills (study strategies, note taking, time management and exam preparation), tutoring, math and writing support.
Conestoga College is committed to providing a safe and accessible environment for students with disabilities. Accommodating disabilities at the College is a shared responsibility between students, faculty and administration. Students are responsible for providing relevant and up to date documentation of their disability to Accessibility@Conestoga, when they first register. This documentation will allow the student to be considered for accommodations and access to available services.
It is the student's responsibility to be aware of various important academic dates throughout the year. These academic dates are posted on the college website.
Please note that Continuing Education courses and Apprenticeship programs may have different start dates and exam dates for courses.
Credit Transfer, Pathways & PLAR
Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions. To ensure your credits are eligible for transfer, please contact our Credit Transfer Office at: firstname.lastname@example.org.
The Credit Transfer Policy and Procedure are available on the college website.
If you are currently a Conestoga student and want to continue studying at Conestoga, there are a number of different pathway opportunities available to you.
Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways, to help you meet your goals.
Conestoga College has articulation agreements with many domestic and international institutions. These agreements allow students to transfer into a specific program with advanced standing. Students must meet the academic requirements stated in the agreement.
For more information regarding pathways at Conestoga, contact the Credit Transfer Officer at 519-748-5220 ext. 2166.
Academic Standing and Promotion Requirements – Program Standard
Students are responsible to ensure they have fulfilled the program design requirements necessary to graduate. If for any reason a student is concerned about their academic progress, they should arrange to meet with a full-time faculty member or the program coordinator.
Students must achieve a minimum passing grade of 55% in all courses. Failure or withdrawal from any course(s) may result in the student not being promoted to the next academic level, if applicable.
If a student withdraws from the program for any reason, they have a maximum of five years from their original start date in order to complete the program requirements and earn the related and current certificate or diploma. If the program design changes significantly during the five year timeframe it may be necessary to fulfill additional program requirements.
Common Academic Decisions
At the end of each level / semester, the program team reviews students' grades through a promotion meeting which includes the program chair, program coordinator and relevant faculty. Below are the most common academic decisions issued by the program team determined during this meeting:
Eligible to Continue
Students who pass all courses, and complete their electives, are eligible to continue in the program. Students who fail any course(s) and are unable to make up the course(s) until the following year, will also be eligible to continue as long as they meet all prerequisites.
Students who have not successfully completed all of the required courses for the semester or the program may be eligible to complete work or write a supplemental assessment in order to complete the requirements of the level or program. Only one supplemental assessment will be permitted per semester in the core courses.
Supplemental Assessment: Students who have failed any courses may request a supplemental assessment (a "make-up"). It is the student's responsibility to check the grade postings. It is not the responsibility of the professor to contact the student and offer a supplemental. Supplemental assessments may be approved by the program team, if the course is supplemental-eligible and if the following academic criteria is met by the student.
- Failing grade must be no less than 50%. If the minimum passing grade for the course is 60% or higher, the minimum failing grade must be no less than 10% below that grade.
- Attended 80% or more of the specific course.
- Passed at least one formal evaluation in the course.
- Has no registered academic offence class in which the supplemental is being requested. (Warnings do not constitute an academic offence.)
The test must be completed within three weeks from the end of the semester. To register for a supplemental, the student must meet with the applicable faculty and complete an Authorization for Supplemental form and submit the appropriate non-refundable fee ($40.00) to the Registrar's Office. The student must provide proof of fee payment at the time of the supplemental exam.
Failure of the supplemental will result in no change to the original course grade. Successful completion of the supplemental evaluation will result in the minimum passing grade being awarded. The final grade as a result of the supplemental will be automatic and is ineligible for appeal.
For more information visit the College Policies, Procedures, Practices and Guidelines webpage then click on the Academic Administration side tab and search for the document entitled Clearance of Academic Deficiency.
Special Timetable – Same Level
Special timetable status applies to students who are not promoted to the next level of the program or allowed to graduate due to missing / failed course(s). Students are allowed to return to the program to complete and / or repeat the missing / failed course(s).
NOTE: A special timetable cannot be used for the first level of a program.
Discontinuance and Withdrawals
If a student fails an elective course they must make up the credits prior to the completion of the program. If the failed course(s) occurs in the final semester of the program, the student has five years from their original start date in the program to earn the missing credits.
If a student fails a core course, i.e. non-elective, they may be placed on a special timetable, may be discontinued in the program or may not be eligible to continue until the failed courses are completed. Students may also be discontinued from a program based on misconduct, or in some sponsored programs, for lack of attendance.
Students who wish to terminate their studies must officially withdraw from their program in writing by completing the Withdrawal Form located on the Student Portal. Students who do not officially withdraw are still liable for outstanding fees and may not be eligible for a refund. Non-attendance does not constitute official withdrawal and academic records may reflect failures.
Discontinuance: Registered but Did Not Attend (DNA)
A missed course, DNA, will be considered a course failure (mark of "F") for purposes of discontinuance. Refer to the Student Guide for the refund deadline.
Attendance - Program Standard
What is Academic Integrity?
Having academic integrity means acting fairly and honestly when engaging in academic activities.
By having and applying an Academic Offences Policy and Procedure, Conestoga ensures graduates complete their studies fairly and honestly through hard work and dedication, and thus are well-prepared for their future careers.
Conestoga facilitates access to print, media, and electronic resources to support and enrich learning, teaching, and research in compliance with the following:
Plagiarism is submitting or presenting work of another person(s)/organization in whole or substantial part as one's own without proper citation and referencing.
Information on the course add / drop process can be found on the website Students should consult the program coordinator prior to completing the Course Change Request Form located on the Student Portal under the Services tab.
Students who wish to transfer to another program with advanced standing, (e.g. into a related woodworking program), will need to complete paperwork in advance. Students are to speak with the program coordinator to determine if space exists and to obtain the relevant paperwork. When a student moves from one Conestoga program to another and where course numbers / codes are identical or equivalent, automatic credit is given if passing grades are met.
Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms if applicable. Students can visit their Student Portal to confirm they have met all program requirements including Conestoga 101 and General Education courses as required.
Students are expected to respond to their invitation to graduate through their Student Portal. Convocation ceremonies are held in the Winter, Spring and Fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the Registrar's Office. Students who have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate. Rules surrounding graduating with merit are outlined on the academic recognition section of Conestoga's website.
Program Advisory Committees (PACs)
Program Advisory Committees (PACs) provide the necessary link between Conestoga and the community it serves. PACs operate in an advisory capacity to Conestoga administration with the objective to keep Conestoga responsive to current and future workforce needs, trends or opportunities in industry and the marketplace.
All post-secondary education programs of study at Conestoga, both full-time and part-time, which lead to an employment related credential, or are approved by the Ministry of Colleges and Universities (MCU), will be associated with a PAC, with the exception of apprenticeship and pre-apprenticeship programs. For any program not leading to an employment related credential, such as foundation programs, PACs are optional.
At the beginning of each year, the coordinator(s) of the program will ask for student volunteers. The coordinator(s) will select which student(s) will represent the program at PAC. Student attendees are important members of the PAC and are expected to be present at all meetings and are responsible for preparing and submitting a report based on guidelines provided by the program coordinator.
Students who participate in PACs will receive credit on their Co-Curricular Record (CCR) . Your CCR is an official document, complementary to your academic transcript, which recognizes and records learning that you have achieved through approved Co-curricular experiences at Conestoga.
Awards – College Application Procedure
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for all awards, complete the General Application available through the Student Portal. Notifications and instructions to complete the application will be sent to all full-time Conestoga students' email accounts in the Fall semester (Deadline: First Friday in October) and Winter semester (Deadline: First Friday in February). Visit the Financial Aid and Student Awards Office on Conestoga's website for more information.
Weston Family Scholarship in the Skilled Trades
Conestoga College is proud to receive funding from The Weston Family Foundation for the Weston Family Scholarship in the Skilled Trades program, to support first year post-secondary students in the School of Trades and Apprenticeship. Students enrolled in their first year of an Ontario College Diploma OR Ontario College Certificate construction, industrial or motive power skilled trades program, are eligible to apply. Selected students will receive $1,000 per semester from the Weston Family Scholarship program, as well as a tuition award from Conestoga College to assist with tuition fees. Refer to the Weston Family Scholarship in Skilled Trades webpage for more details and to apply for the scholarship. If you have any questions, please e-mail email@example.com.
Activities within Conestoga's Co-Curricular Portal (CCP) enhance students' growth and development outside the classroom. The Co-Curricular Record is an official document, complementary to an academic transcript, which recognizes and records learning that has been achieved through approved co-curricular experiences at Conestoga College.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Colleges an Universities (MCU). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching (SAT)
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations. After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member.
Conestoga Students Inc. (CSI) is the official student association representing all full-time, fee-paying students. CSI and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
Required Supplies and Texts
Faculty members are responsible for distributing a suggested minimum tool list, where applicable. Texts required for each course are included on the pertinent course outline. A Personal Booklist is available through the Conestoga Bookstore once program schedules are issued.
In order to be fair to all students, to outline operating procedures, to ensure the safe and successful operation of the shop, and to prevent any misunderstandings, the following policy on shop projects will apply.
Shop Project Policy
In general, all projects must be paid for and a receipt issued before removal from the college.
Unclaimed projects will become the property of Conestoga College property four weeks after the completion of the semester, whether paid for or not. This will not negate the requirement to reimburse the college. Issuance of a diploma may be restricted until payment is received.
The shop facilities may not be used to alter, manufacture, or finish projects for the purpose of generating income. Permission to work on extra-curricular projects in the shop outside of scheduled shop times will not be allowed during the first semester. During the second semester, permission to do so may be granted, but is at the discretion of the instructor scheduled in the shop at that time.
Some students occasionally may wish to take their project home overnight or for the weekend to do sanding or other hand operations. If the student wishes to do so, they must obtain written permission from the faculty associated with the course. No one else may grant permission, as this may be an evaluation issue. The permission note must accompany the project as it is removed from the Woodworking Centre and must include the student's name, date, and faculty name and signature. The permission note is valid only for the dates and times shown and must be made available upon request.
First Year Student Project Policy
During the first week of the program, students will be notified of the lab fee required to offset the cost of first year project consumables. Students will be required to make payment via the bookstore and provide proof of payment to the shop technologist, demonstrating that the fees have been paid. Students will be permitted to remove the completed project from the shop after proof of payment has been provided. Students who attended shop class regularly and actively participated throughout the term will have first choice of each project based on quality. Any extra projects manufactured will remain the property of the college to be dealt with at its discretion.
Second Year Student Project Policy
A Bill of Materials, both for lumber and veneer, for any project to be constructed, must be submitted to the technologist's office before construction begins. If this does not occur, the project may be confiscated, or work on it restricted, until the proper documents are submitted. This includes students supplying their own material; they will simply note this on the documents. Projects designed and manufactured by second year students are done so with the understanding that the student will have paid for the materials, whether completed or not.
Before breakout of the fourth semester project, the third semester project must be paid in full. In the case where a student does not wish to manufacture a product for purchase, the student should request that a project be assigned at the college's discretion. This project will meet the requirements of the program, and will remain college property when complete. Students will have access to lumber and sheet stock in the storage area based on a schedule set-up by the shop technologist and their respective shop faculty. A progressive log will be kept of board and square footage withdrawn by each student. There will be no access to the storage area other than at scheduled times. Once a student has begun to use materials for a project, it is expected that the college will be reimbursed for the materials, regardless of completion. When a finishing schedule has been determined, each student shall submit a finishing cost sheet to the shop technologist before the project completion (available from shop faculty). This applies both to projects intended to fulfill course requirements and to extra-curricular projects.
Classrooms, Computer Labs and Shop Access
Generally, no food is permitted in any classroom, computer lab or shop. In some areas, and at the discretion of faculty, beverages may be permitted in unbreakable, re-sealable containers; however, they must be kept away from any computers or other sensitive equipment.
Access to shops and use of equipment outside of regularly scheduled class times is not permitted without written permission from the faculty and the presence of either the faculty or technologist. For safety reasons, it is recommended that a minimum of three people be present at all times.
Academic Delivery Plan and College Hours
Academic Delivery Plan Fall 2022
In response to the COVID-19 pandemic, Conestoga has developed an academic delivery plan for the Fall 2022 semester. The safety and well-being of our college community remains our highest priority. Our academic plans and decisions continue to be based on the advice of public health authorities.
Back on campus
We look forward to continuing to welcome students back in person and on campus for the fall term. There are three ways in which programs will be delivered:
Hybrid: You will be required to attend in-person classes at your assigned campus. Most class hours will be delivered in person, with a few hours delivered remote/online.
On campus: You will be required to attend in-person classes at your assigned campus. All class hours will be delivered in person.
Remote: Remote programs will be delivered fully online. There will be no in-person classes.
Details regarding classes and delivery formats will be provided in your program schedule (timetable).
Full-time courses at Conestoga are typically delivered Monday to Saturday, 8:00 a.m. to 10:00 p.m. *
Students are required to sign a Conestoga College Institute of Technology and Advanced Learning (CCITAL) Acknowledgment of Safety Training and Responsibilities Form (if applicable to program), which will be provided by the faculty at the start of the program.
In situations where an individual's behavior, whether or not it is suspected to be the result of substance use, is deemed to pose a risk to their own safety or the safety of others, the individual's faculty member or supervisor has the right to limit participation in academic or workplace activities.
Conestoga's Substance Use Guidelines were developed to ensure that the college is in compliance with provincial and federal legislation regulating the use of both legal and illegal substances.
The college recognizes the risks associated with substance use and is committed to providing education on harm-reductive use and prevention as well as individualized support for members of our college community.
Machine Operation and Shop Safety
The Woodworking Centre of Ontario is a world-class industrial training facility. In view of this fact, safety is of great importance. A part of every student’s training will be to perform accurate, appropriate, and safe woodworking operations in a professional manner. If students observe an unsafe act or condition in the shop they are to notify faculty immediately. Basic shop safety considerations include:
- No running, horseplay or pranks are allowed in the shop.
- Smoking is not allowed anywhere in the building. Designated smoking areas are available outside of the building.
- Entrance to the shop is not allowed without faculty permission and their supervision.
- Inappropriate language and loud behavior will not be tolerated.
- Radios, and similar distracting electronic devices, are not allowed in the shop.
- Doorways, walkways and work areas are to be kept clear of carts and debris.
- Students are to concentrate on their shop activities - “think twice - act once”.
- Compressed air can cause severe injuries. Students must use provided vacuums when cleaning themselves, projects or work areas.
- The freight elevator is intended to assist with material handling only. No riders are allowed.
- Students are encouraged to offer suggestions and guard design ideas to continuously improve shop safety.
- Identified safety issues are to be discussed with faculty and/or the Woodworking Centre Safety Group.
- The finishing room has some specific safety rules; the lab instructor will discuss these with all students prior to commencing work in the finishing room.
The College’s Equipment Operating Procedure outlines student’s responsibilities related for the safe operation of equipment. Machine operation and safety requirements will be provided by the faculty responsible for the delivery of each course, as necessary. Students will sign-off after they have received safety training relevant to the machinery in use. Students must not use any equipment for which they have not received training or which they do not feel comfortable using.
A student who does not follow appropriate safety measures and puts themself and/or others at risk, may be asked to leave the shop by the faculty, technologist or staff. It will be the student's responsibility to make up for the content missed while away from the shop.
Basic machine safety considerations include:
- Certain machines require that faculty check the set-up prior to student use. These will be identified by the faculty prior to student use.
- Protective safety devices shall not be removed from the equipment.
- The machine disconnect switch located just beside each machine (on the power feed post or wall) must be turned off before making any adjustments to a machine.
- Students are never to reach into a machine for a part while it is running.
- Students are never to leave a machine until it has come to a full and complete stop.
- Machines with computers or electronic control assistance are particularly dangerous. They may appear to have or be stopped, but may start unexpectedly. As with all machine operations, one operator must be in charge.
- Extra guarding and machine hold-downs should be used whenever practical.
Physical Protection / Personal Protective Equipment (PPE)
For classes with a shop component, the following are the minimum PPE requirements:
- CSA-approved (Omega Symbol required) steel toe work boots or shoes
- CSA-approved clear-lensed safety glasses
Other physical protection requirements in the shop include:
- Long pants (shorts or capris are not permitted)
- Sleeved tops which cover the shoulders, either short sleeved or long sleeved
- No loose coats or clothing items
- Long hair must be tied back
- No rings, bracelets or loose jewelry
- Hearing protection is recommended
Any additional personal protective equipment requirements will be provided by the faculty responsible for the delivery of each course. Faculty and staff will monitor the student's compliance with college and class specific safety requirements and may restrict access to the shops if safety policy and requirements are not followed.
Use of Electronic Devices in Classrooms and Labs
Electronic devices may be used for learning or instructional purposes. Professors or technologists may request devices be put away when a safety issue or distraction occurs. Devices used for accommodations are always welcome. Unauthorized devices used in a testing situation constitutes an academic offence and the Academic Offences Procedure will be applied in this situation.
Conestoga Policies and Procedures
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".Students are advised to review and comply with all policies and procedures, including the following:
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Clearance of Academic Deficiency Policy & Procedure
- Convocation Procedure
- Co-operative Education Policy
- Discontinuance Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Program and Course Withdrawal and Refund Procedure/International Student Withdrawal and Refund Procedure
- Readmission Procedure
- Religious Holiday Policy & Procedure
- Student Expectations for Online Engagement
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
- Student Rights and Responsibilities Policy & Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.
General Education ElectivesStudents are required to complete General Education elective courses as part of their program requirements. General Education elective course requirements are listed at the bottom of the progress report, which is found on the Student Portal under My Courses. The progress report indicates the level/semester in which the course must be taken. Students are responsible for adding General Education electives into their schedule for the designated semester. Eligible courses are posted each semester by the School of Interdisciplinary Studies on the College's elective website. For more information and to view the current elective course offerings, visit https://www.conestogac.on.ca/electives/diploma. Questions regarding General Education electives can be directed to the School of Interdisciplinary Studies: firstname.lastname@example.org
Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.
Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations
Conestoga recognizes that unexpected circumstances, such as brief illness, do arise during the term. As a visit to a health practitioner may not be necessary or possible, we do not ask you to provide a doctor's note except in exceptional circumstances. If you are absent from a scheduled evaluation, you must:
A. Report the Absence on the Student Portal prior to scheduled class time: See the Student Responsibilities section above.
B. Make Alternative Evaluation Arrangements
i. Reach out to your professor to ask how the evaluation will be made up. Your professor will determine alternative evaluation arrangements as appropriate.
Program Handbook Revision Log
Last Updated: June 2022
Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accommodations to professors on behalf of the student.
To consult with an Accessibility Advisor about accommodations please make an appointment by emailing email@example.com or calling 519-748-5220 ext. 3232.
Exceptions for non-accessibility focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accommodations rests with the program chair.