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Intensive English Language for Academic Studies

2018/19 | Conestoga College

Program Code: 0689
School of Language and Communications

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

Program Handbook Guidelines

The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.

Welcome

A Message from the Dean, Academic Administration

Welcome to Conestoga! 

Congratulations on being accepted into the Intensive English Language for Academic Studies program offered through the Conestoga Language Institute at Conestoga College ITAL.

This Program focuses on the development of the English language skills needed for success in post-secondary education in Canada.  

Our faculty members are dedicated educators committed to providing a supportive learning environment. A variety of current language learning methods and techniques are used to encourage active participation in class and meaningful language practice to enhance language learning and acquisition.

This handbook provides you with specific information related to the academic standards, guidelines, and protocols related to the Program. If you have any additional questions, please contact your faculty or your coordinator, or contact me directly.

I wish you all the very best in your studies. Sincerely,

Christine Buuck

Dean, Academic Administration 

Program Academic Team

Associate Vice-President, Academic Administration and International Education
Christine Buuck
Room: 2WC217
(519) 748-5220 ext. 3675
 
Chair, Conestoga Language Institute
Crystal Brown
Room: 2A139
(519) 748-5220 ext. 2178
 
Administrative Assistant for the Conestoga Language Institute
Liliana Pereira Melo
Room: 2A139
(519) 748-5220 ext. 3751
 
Program Coordinator/Professor (Waterloo)
Janice Bennett 
Room: 2A02
(519) 885-0300 ext. 5245
 
Faculty

In addition to the full-time program faculty, a team of dedicated part-time faculty will work with you for the duration of this program. All faculty and support staff are available to assist you throughout the program.

Contact information for your teachers will be provided on the first day of the respective classes. Contact your teacher first, the coordinator second, and then the Administrative Assistant in the event of an emergency or school-related issue.

 

Program Overview

This intensive eight-week program is designed for students whose second language is English and who wish to acquire the core academic language skills of listening, speaking, reading and writing required for university studies

Program Curriculum Sequence/Design

Course Name                                                          Hours per Week

Written Communication Skills IV ELS180                  12 hours

Pronunciation IV ELS 1160                                         6 hours

Reading Comprehension IV ELS1120                         8 hours

Listening & Speaking IV ELS1200                               6 hours

Program Learning Outcomes

Successful completion of this program will enable the graduate to

  1. Communicate effectively at a level appropriate to access further academic and vocational studies.
  2. Use complex language structures to convey meaning clearly in both written and oral communication in an academic setting.
  3. Identify, evaluate, and correct individual grammar and pronunciation difficulties in speech and writing for academic purposes.
  4. Interpret academic level texts critically using a variety of reading skills as appropriate.
  5. Apply a systematic approach to vocabulary expansion tailored to individual academic and career goals.
  6. Differentiate between and produce a variety of writing styles and formats used in college/university courses.
  7. Develop skills in researching, drafting, editing and proofreading a variety of written materials reflecting individual academic/career plans.
  8. Identify key information in post-secondary lectures and talks in order to take study notes and demonstrate listening comprehension.
  9. Participate effectively in discussions, presentations and informal dialogues which take place in an academic setting. 
  10. Utilize critical thinking and problem solving techniques in the application of research techniques to both oral and written academic assignments.
  11. Identify and employ effective study skills and strategies for success in post-secondary studies in an English language context.
  12. Analyze various aspects of Canadian culture as they appear in academic texts and talks. 

Student Services Information

 

Orientation

On the first day of classes, a Conestoga Representative; the Math/ ELAS coordinator at UW; and the CC ELAS coordinator inform each class of program protocols and requirements. Network IDs will be provided to allow students to log in to the college computer system. Students will be given instructions on obtaining lockers and parking passes. Within the first week of classes, Conestoga College student I.D. cards are issued.

Program Information and Requirements

Academic Assistance

The program coordinator and faculty can advise you on specific program and course information. Access the Conestoga website for additional assistance through Accessibility Services and the Learning Commons.

Academic Dates

Refer to the University of Waterloo: Math/IELAS for academic dates.

IELAS is offered for eight weeks in July and August and runs daily, Monday through Friday. Courses follow the Instructional Plans provided on eConestoga in the "Course Information" module. Access is available prior to the first day of classes.

Academic Standing and Promotion to Full-time Studies at UW Requirements

The following criteria must be met:

  1. Students must pass all courses; the minimum passing grade is 70%.
    Students who fail (1) one course may possibly be allowed to continue to full-time studies at UW at the discretion of UW.
  2. Students who fail two courses may possibly be allowed to repeat the ELAS program at the discretion of UW.

Attendance

The ELS/EAS program provides multiple opportunities to practice English skills for academic purposes. In order for you to benefit from these opportunities, regular attendance is expected throughout the program. Please inform your teachers of any absences and in the case of missed assessments, read the section “Evaluations”.

Clearance of Academic Deficiency

Supplemental Exams

Any student who has failed a course may apply for a supplemental in order to pass providing the student meets the eligibility requirements to complete the supplemental as outlined below.

It is the responsibility of the student to indicate to the course instructor and the Coordinator his/her intent to clear the deficiency. This must be done within five (5) working days after the final grade was posted. Within this time the course instructor, Coordinator, and student must complete the 'Supplemental Authorization and Terms' Form (RO 479) and the student must take this completed form to the Registrar's Office and pay the required fee.

NOTE: To be eligible to write a supplemental the student must have a failing grade of not less than 65% in no more than one core language course in their level.

A successful completion of the supplemental will result in a final grade mark of 70% which is the minimum passing grade for the course.

Communication

Conestoga College email accounts will be used as the primary method of communication between instructors, the college and the students. You are expected to regularly check your email accounts for messages and updates.

Equipment, Supplies and Texts

A list of textbooks and materials required for each level is provided on the first day of the semester.

Evaluations (Deadlines, Tests and Examinations)

The following protocols for missed assignments will be followed:

1.A If a student contacts the teacher before the due date with a reasonable explanation, the teacher will set a new date in discussion with the student. The teacher will use his/her discretion to determine whether an explanation is reasonable. If the teacher determines that an explanation is not reasonable, section 1.B applies.

1.B If a student does not contact the teacher regarding a missed assignment or has not given a reasonable explanation for a missed assignment, an automatic 5% will be deducted for each day the assignment is late up to ten working days after the due date. After this time, the student will receive a grade of 0 for the missed assignment.

The following protocols for missed tests or exams will be followed:

2.A All tests and examinations are to be written on the dates and at the times scheduled. A student must notify the teacher before the beginning of class by email if he/she is not able to write a test in order to have one opportunity to write a make-up test without losing marks. Without prior notification, students will have one opportunity to re- take the test at a later date for a maximum grade of a pass.

2.B Instructors will make use of the test centre for make-up testing for students in Level 3 and Level 4 or work together in consultation with the coordinator to provide proctoring opportunities. Instructors for Levels 1 and 2 will make arrangements with the coordinator for test make-ups.

If a student misses a mid-term or final exam, prior notification and/or appropriate documentation must be provided in order for the student to have an opportunity to reschedule. It is up to the faculty member to reschedule the exam for the student.

Student Feedback

Student feedback is an essential component of our continuous improvement process. Opportunities for student feedback include completing Student Appraisal of Teaching (SAT) forms, attending forums and completing feedback forms.

 

Facility Information

Refer to the Student Guide for facility information, including hours of operation and closure practices.

 

College Hours

Full-time courses at Conestoga are typically delivered during the following hours:

  • Monday to Thursday, 8:00 AM to 8:00 PM
  • Friday,  8:00 AM to 6:00 PM

In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.

Safety Information

Refer to the Student Guide for Conestoga’s Safety and Security Services and procedures.

Conestoga Policies and Procedures

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 
  
Students are advised to review and comply with all policies and procedures, including the following: 
  • Academic Credential Procedure       
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure 
  • Academic Recognition Policy
  • Clearance of Academic Deficiency Policy & Procedure
  • Co-operative Education Policy
  • Discontinuance Policy & Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Graduation Requirements and Convocation Procedure
  • Honours Policy & Procedure
  • Program Withdrawal and Refund Procedure
  • Student Code of Conduct Policy
  • Student Concerns and Issues Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.  
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
  • Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
  • If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.

* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.

Program Handbook Revision Log

Program Revision Log

Revision Date

Scope of Changes

01/07/2015

Updated per CCQI.

19/05/2016

Updated per CCQI.

19/06/2017

Program Information revised.

04/25/2018 Program Information revised

Accommodation Disclaimer

Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.

We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.