Software Engineering Technology (Optional Co-op)
2018/19 | Conestoga College
Program Code: 1132C
School of Engineering & Information Technology
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.
Program Staff Contact Information
Welcome to the School of Engineering and Information Technology
Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate (both foundational and post-diploma), two and three year diploma, and four year bachelor's degree programs. Pathways exist within these allowing for students to reach their full potential.
All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of Engineering & Information Technology has a history of excellent graduate and co-op placement rates.
Julia Biedermann, PhD, PEng
Program Administration and Faculty
Executive Dean – Engineering–Technology–Trades
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
Administrative Assistant to Executive Dean
A2205 – Cambridge Campus
Doon, W3 (Woodworking Building)
519-748-5220 x 3251
Administrative Assistant to Program Chair
Doon, W3 (Woodworking Building)
519-748-5220 x 3214
Carlo Sgro (Year 1)
519-748-5220 ext. 2279
Office: Doon 2A609
Norbert Mika (Year 2 and 3)
519-748-5220 ext. 3803
Office: Doon 2A609
519-748-5220 ext. 2392
Office: Doon 2A609
519-748-5220 ext. 3106
Office: Doon 2A609
519-748-5220 ext. 2758
Office: Doon 2A609
In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program. These include faculty from other Schools for breadth and or/general education courses, as well as faculty with particular expertise in specific areas of program focus.
Contact information for this faculty will typically be provided on the first day of related courses.
Conestoga's Software Engineering Technology and Technician programs (SET) are recognized as some of the top programs of their kind in the province. It is ideally suited for someone desiring a dynamic career in the fast-paced, continually growing software industry.
Working with a large variety of computer languages and environments, students will develop skills and knowledge that will qualify them for employment or entrepreneurship in the software industry. With a strong focus on topics that are modern and relevant, the heavily hands-on approach provides experience that spans many aspects of the software industry. Courses cover areas as diverse as database development, Internet development, embedded systems, smartphone/tablet development, computer graphics, computer security, software quality, and game programming. There is also an opportunity to work on real-world projects for industry clients.
Students who meet specific performance criteria in Year 1 will be eligible to transfer to the co-op version of the Software Engineering Technology program for Year 2.
Please note that the use of the term "program" in the remainder of this document may refer to all three SET programs, unless otherwise indicated.
Students can find their program design on the Student Portal by following the steps below:
- Log in to Student Portal
- Click on 'My Courses' tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.
To find further information about the courses that are relevant to your specific program design, please refer to the SET Program Information program shell in eConestoga.Electives.
Students are responsible for choosing their own elective courses (both Technical and General Education) in the appropriate semester. Failing to do so will result in additional expense and may result in a delay in graduation. Your Enrollment Form will indicate the need for selecting an elective.
Selecting an elective is done on the Student Portal. The My Courses tab will provide you with the ability to do so. Do not delay on your elective selection, as specific elective courses often fill up and become unavailable to you. Elective selection will become available on the Student Portal a few weeks before the start of the semester. The actual date by which the regular course selection offerings becomes available for selection will be found at http://www.conestogac.on.ca/current-students/returning-students.jsp approximately six to eight weeks before the semester starts. It is typical that the date is roughly about one month before the relevant semester starts.
If an elective is indicated in your program design, you do not have to pay separately for it. If you have to make up a missed elective, you do have to pay separately for it
In SET, you are required to complete three General Education (Gen Ed) courses. Gen Ed courses are elective courses chosen by the student in the academic term indicated by the program design. These elective Gen Ed course requirements are listed at the bottom of each student's progress report, which is found on the Student Portal. The progress report indicates the level/semester and the minimum hours that are required for the program. Students are responsible for adding the elective Gen Ed course into their schedule during the designated semester.
Eligible courses are approved and posted each semester on the college website in the Electives – Diploma Programs section. Gen Ed courses must be approved by the School of Liberal Studies. For additional information regarding Gen Ed courses (including course eligibility and possible exemptions due to courses previously taken at an external post-secondary institution), please contact Jen Matthews with the School of Liberal Studies.
Program outcomes are developed with the expectations and requirements of external regulatory/accrediting bodies and consultation with Program Advisory Committees (PACs) and related industry experts. These outcomes are coordinated and articulated in a manner designed to result in the achievement by of sets of specified learning attributes.
Program Outcomes are located on the program webpage.
Program Academic Achievement and Requirements
Admission with Advanced Standing
In order to be considered for Admission into a level beyond Level 1, the student must have achieved credits in a majority of courses in previous Levels of the Program Design that they are applying to. In addition, the student must have the appropriate prerequisite credits to be eligible for Full-Time status in the Level that they are applying to enter. These credits can be achieved through previous enrollment, Exemptions, and/or Transfer Credits.
Academic Promotion Decisions
Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.
Clearance of Academic Deficiency
For most SET-related courses, you might be eligible for a Supplemental to enable you to have another chance to pass a course if:
- Your final mark was between 50 and 54, inclusive.
- At least 75% of individual assignments in the course were submitted with an average mark across those submitted assignments of at least 70%.
- All major projects and group assignments must be submitted with an average mark of at least 55%.
- All exams must be attempted with an average mark of at least 50%.
If you qualify, you must also follow the Procedure on Clearance of Academic Deficiency found in the Student Guide (this is in addition to our policy). It is your responsibility to make sure that you adhere to all deadlines.
If the conditions of the Supplemental are satisfied, a passing mark of 55 will be given in the course.
Violations of Academic Integrity offenses in a course will make a student ineligible for a Supplemental in that course.
You are limited to ONE supplemental attempt in each Academic Year.
There is no Academic Probation in the SET program.
You will be discontinued from SET if you have three outstanding failed courses (not including General Education electives) at the end of any academic semester.
You will also be discontinued if you fail the same course twice if it originates in the SET programs.
You must also complete your diploma within 7 years of starting the program or you will be discontinued.
For the purposes of this Discontinuance Program Standard, any enrollment in any of the three SET programs can contribute towards discontinuance (e.g. if you have two failed courses in the Technology program and switch to the Technician program and fail one additional course, you will be discontinued), unless there is a gap of at least twelve months between enrollment in any SET program.
If you are discontinued or if you withdraw from the program with outstanding failed courses, you must be out of the program for a year before you can reapply for admission. Before readmission is considered, you must make up the lesser of all or two failed courses on a part-time basis while out of the program (you cannot enroll in these courses before the first week of the semester and enrollment depends on prerequisites being met and the course not being full) with a minimum mark of 65.
Readmission is not guaranteed. Course performance, both in previous courses and in the part-time courses made up prior to application, will be considered in evaluating the request. In addition, the Program Standard regarding Admission with Advanced Standing (below) must be adhered to.
Violations of the Academic Offences Policy may prevent you from being re-accepted into the program once discontinued.
Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms if applicable. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students who take longer than the advertised program length are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.
Students considering withdrawing from a program should meet with their program coordinator/academic advisor prior to withdrawing. In order to formally withdraw from a program, the student must complete the Program Withdrawal form and submit it to the Registrar's Office. Deadlines for withdrawing from a program with/without an academic penalty or with/without a refund are posted on the website under Academic Dates.
Academic assistance is available to students through a variety of avenues. The program coordinator/academic advisor and faculty can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc. Access the Conestoga website for assistance provided through Accessibility Services. Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.
Program start and end dates, holidays and deadlines for course add/drop, withdrawal and refunds are located on the college website. Course changes (add/drop) may also be made through the Student Portal under the "My Courses" tab.
It is important to note:
- There are no classes on Thanksgiving Day and Good Friday.
- There are classes on Easter Monday. This is not a College holiday.
- There are no classes on Victoria Day, Canada Day (designated) and the Civic Holiday
- There are no regularly scheduled classes during Final Exam Week.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Financial Aid and Student Awards Office on Conestoga's website.
Communication - School Standard
Conestoga College and eConestoga student email accounts are used to communicate with students. Students are expected to regularly check their student email accounts. Faculty will not respond to emails from non-Conestoga email addresses.
Course Changes (Adding/Dropping)
Students can find their program design on the Student Portal by following the steps below:
- Log in to Student Portal.
- Click on 'My Courses' tab.
- Scroll over the icons to the right of individual course listings.
It is strongly recommended that students consult the Program Assistant/Program Coordinator prior to dropping a course.
- If a course withdrawal is processed prior to the deadline date, a dropped course will be recorded as a "W" (withdrawal) on the transcript.
- If a course withdrawal is processed after the deadline, an "F" (fail) will be recorded on the transcript.
Continuing Education and OntarioLearn courses are not included in student full-time fees. Students wishing to take these part-time courses are required to pay the full fee for the individual course(s). Students may add these or other courses under the 'Browse Continuing Education' tab in their Student Portal.
Applying to the Co-op Stream (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):
- All applicants apply to the non co-op program. Students will be informed of the application deadline and process to apply for the Co-op Stream. Labour market conditions determine co-op seats in optional co-op programs. Every student who meets academic eligibility requirements may not be admitted to the co-op stream.
- To be considered for the co-op stream, students are required to achieve a minimum 78% weighted average in Year 1 with no dropped or failed courses.
To participate in a co-op work term, students must (starting with the 1701 cohort and subsequent cohorts unless otherwise noted):
- Successfully complete the Co-op and Career Preparation modules (CEPR/CDEV1020). Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term. Students who fail Co-op and Career Preparation more than twice will not be permitted to continue in their co-op program.
- Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.) Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
- Must have successfully completed all but two core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
- Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all but two core course deficiencies, according to the program design, are cleared.
- Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
- Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
- Meet program specific co-op work term eligibility requirements.
- Academic eligibility for a co-op work term is based on the term that occurs two terms prior to any work term. If this term is also a co-op work term, then work term eligibility will be based on the student's achievement during the preceding academic term.
- In the case of back to back work terms eligibility to participate in consecutive work terms will be granted upon approval to participate in the initial work term.
- Where two or more work terms occur back to back, should a student fail to achieve academic eligibility for the first work term, their eligibility for the second work term will be based on the term that occurs two terms prior to the second work term.
- Students may only fail/defer one work term regardless of the reason(s).
- Students who do not successfully complete their deferred work term will be removed from the co-op stream.
Since only one work term may be failed/deferred regardless of the reason(s), should a subsequent work term be missed/failed/unsecured (not successfully completed for any reason) the student will be immediately removed from the co-op stream.
Students who are discontinued are not eligible for co-op work terms.
- To be eligible for a co-op work term, students are required to achieve a minimum 70% weighted average during the term that occurs two terms prior to the co-op work term with no dropped or failed courses.
For additional information please refer to the Co-operative Education Regulations and Guidelines: Student Regulations, Procedures and Supports found by:
- Login to MyCareer
- Select Co-op
- Select Co-op Resources
- Select Co-op Policies
- Select Co-operative Education Regulations, Procedures and Supports for Students
- The College cannot guarantee co-op employment. All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
- Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.
Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions.To ensure your credits are eligible for transfer, please contact our Credit Transfer Office. The Credit Transfer Policy and Procedure are available on the college website. For more information, visit the Credit Transfer & PLAR page.
The admission of a student into a program in a semester beyond semester one of that program based on previous post-secondary learning and/or life and work experience.
Exemption is the waiving of a course for students who have proven that they have comparable or equivalent learning. Course learning outcomes will be the criteria for determining exemptions. The notation of "G" is used for the grade.
Comparable learning denotes that the learning outcomes of the course in question are equivalent to the course under review. Equivalent learning denotes that the learning outcomes in one course are comparable to the learning outcomes in another course.
Exemptions may not be granted to Information Technology (IT) courses completed more than two years previously. For all other courses the time limit is seven years, unless otherwise noted in the Program Data Pack under Admission Requirements.
The maximum credit allowed through Transfer of Credits and credits obtain through PLAR (Prior Learning Assessment and Recognition) is 75% of the program credits. Therefore, at least 25% of the program credits must be taken under the direct supervision of Conestoga College faculty.
It is the student's responsibility to make sure that an Exemption Request Form is completed and submitted as appropriate.
Transfer of Credits
The granting of course credits (exemptions) to students who have previously achieved the learning outcomes through learning obtained at another post-secondary institution or another post-secondary program within Conestoga College.
Note: When a student moves from one Conestoga College program to another and where course numbers are identical, automatic credit is given if program passing grades are met. The course grade from the original course will stand.
Evaluations (deadlines, tests and examinations)
Assignment Submission Program Standard
Unless otherwise specified, you are expected to submit assignments in eConestoga on the due date in the appropriate dropbox. The standard time for submitting assignments is 11:00 p.m. on the due date. Late penalties may apply.
If you are required to submit the Visual Studio solution files for a programming assignment, clean the solution before submitting it. ZIP folders must be used in this case.
Do not e-mail assignments if you cannot access eConestoga. Inform the instructor of the problem and continue trying to upload your assignment to eConestoga.
It is your responsibility to have proof of the success of your upload to eConestoga. eConestoga does send you an e-mail upon successful submission to a dropbox. You should not submit such proof unless there is a problem.
Test and Examination Attendance
Refer to Attendance at Evaluations section in this handbook.
Final Grade of Incomplete
A final grade of Incomplete will only be given in exceptional circumstances. Simply not submitting work because you didn't have the time is not a valid reason for an Incomplete.
If you have an Incomplete for a course, it is expected that you will complete the required work by the agreed-upon deadline. Failing to do so may result in you getting a failing mark of F, even if your previous course work would have otherwise resulted in a passing mark.
Prior Learning Assessment and Recognition (PLAR)
Conestoga recognizes prior learning of skills, knowledge or competencies that have been acquired through employment, education (informal/ formal), non-formal learning or other life experiences. Prior learning must be measured to meet the required course outcomes and grading standards. This policy applies to candidates who wish to earn academic credit for a course in acknowledgement of significant life and work experience. PLAR is not to be used by registered Conestoga students for the clearance of academic deficiencies and/or to improve grades.
Students must be at least 19 years of age or have an Ontario Secondary School Diploma (or equivalent) to be eligible to apply for PLAR.
Program Advisory Committee
Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.
At the beginning of each year, the coordinator of the program will ask for student volunteers. The student representatives are expected to attend the meetings. Students must prepare and submit a report based on guidelines provided by the Program Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in casual business attire and engage in discussions.
Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a program application form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where course numbers/codes are identical or equivalent, automatic credit is given if passing grades are met. Additional information for career or academic advising is available from faculty, program coordinators or career advisors in the Welcome Centre or on the Conestoga website.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Advanced Education and Skills Development (MAESD). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching (SAT)
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process occurs in the last one-third of the semester. Typically about one-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. The SAT process is managed by the Office of Institutional Research and Planning using an online survey system specifically designed for course/teacher evaluations. After all marks for the semester have been submitted, a summary of results goes to the academic manager to be shared with the faculty member. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.
After Hours Access
Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in some programs of study, students may require after-hours access to classrooms and labs. After-hours access is maintained in accordance with the academic needs of individual programs. The after-hours access is a privilege, not a right.
If after-hours access is required, faculty must contact security in advance, with the student(s) name, ID number, and program information, along with signed paperwork approving access. The student must follow these guidelines:
- Be in the designated room with another approved person
- Inform security immediately of any out-of-the normal situations
- Have student identification card available
- Notify security upon departure
- Not move furniture
Refer to the Student Guide for more information.
Personal Laptop and Computer Use During Lecturing
Computer use while a professor is lecturing (including demonstrations) is restricted to:
- taking notes
- following course-related content being presented or discussed
- doing any demonstration in parallel with the professor
Activities that are not allowed while lecturing include (but are not limited to):
- online chatting
- checking e-mail
- web surfing
- talking on a cellphone
- eating food in the lab
It is allowed to use the web to research lecture-related material. It is your responsibility to ensure that this exception to the policy is not abused.
Students who are in the classroom but not part of the class are there at the professor's discretion. For these students, web surfing and online communication is permitted if it is not distracting to others, including the professor.
Violators of this policy will be required to leave the classroom for the rest of the day's class time. Repeat offenders may be dealt with more harshly.
Watching non-course-related videos, game playing and surfing to game-related websites is banned during the entire class time, including breaks.
Tampering with Personal Computers and Instructional Equipment
Tampering with the lab PCs, the professor's PC, or any other instructional equipment used can be penalized under the College's Code of Conduct Policy, even if it is "an innocent prank".
- Do not use the recycling containers for organic garbage.
- Do not eat food in the lab, even after hours.
- If you are the last person to leave the lab, lock the door.
Full-time courses at Conestoga are typically delivered during the following hours:
- Monday to Thursday, 8:00 AM to 8:00 PM
- Friday, 8:00 AM to 6:00 PM
In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.
For general inquiries, contact Security Services at:
Cambridge (Fountain Street): Main Foyer, 519-748-5220, ext. 4557
Doon (Kitchener): Main Building, Room 2B10-6, 519-748-5220, ext. 3357
Guelph: Room A5, 519-824-9390, ext. 6357
Waterloo: Room 1B02, 519-885-0300, ext. 5357
Safety and Security Services provides 24-hour security at the Doon (Kitchener), Waterloo and Cambridge (Fountain Street) campuses, and daytime/evening/weekend security at the Guelph campus. Concerns or offences may be reported to Safety and Security Services.
Emergency Number While on Campus: ext. 5555 - for all medical, fire situations, and police assistance from all campuses (Cambridge [Fountain Street], Doon [Kitchener], Guelph, Waterloo, and Stratford).
Safety and Security Services provides the following services: first aid, personal safety education/plans, general information, emergency response, investigations, self defense training, mobile and bike patrol, crime prevention education, parking - sales, assistance and enforcement, security at residence and campus events.
Emergency phones and alarm systems emergency phones are available throughout the Cambridge (Fountain Street) and Doon (Kitchener) campuses.
Check out our new Mobile Safety App available free for download on any phone system.
For more information on emergency response and what to do, go to the Security Services webpage.
Refer to your Student Guide for Conestoga's Safety and Security services and procedures.
Note: Students may be required to sign a Conestoga College ITAL (CCITAL) Acknowledgment of Safety Training and Responsibilities Form depending on program requirements.
Emergency Telephone Messages
It may be necessary for family members to contact a student in an emergency situation. Family members need to know the student number, program name, school, and campus the student is registered in, to aid Security in locating the student. This information will be required when the family member calls. Please have family members contact Security directly at 519-748-5220, ext. 3357 - only if it is an emergency.
College-wide Policies and Procedures
- Academic Credential Procedure
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Academic Recognition Policy
- Clearance of Academic Deficiency Policy & Procedure
- Co-operative Education Policy
- Discontinuance Policy & Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Graduation Requirements and Convocation Procedure
- Honours Policy & Procedure
- Program Withdrawal and Refund Procedure
- Student Code of Conduct Policy
- Student Concerns and Issues Policy & Procedure
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfill and enforce these standards.
General Education / Breadth Electives
School of Liberal Studies
The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, General Education and Degree Breadth elective courses help develop the critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.
All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.
More information on these courses can be found at www.conestogac.on.ca/electives.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations Less than 20%
Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.
Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.
Valid Absence from Scheduled Evaluations 20% or More
Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.
Alternative Evaluation Arrangements
- Faculty members will determine alternative evaluation arrangements as appropriate.
- Students will complete any necessary forms.
- Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
- Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
- If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.
* Students taking part-time courses or in programs where OneCard is not provided such as Apprenticeship may be asked to show alternate ID.
Program Handbook Revision Log
Date: July 5, 2018
Type of Revision: Annual revisions, update to Attendance
Date: July 3, 2017
Type of Revision: Minor annual updates/revisions
Date: June 6, 2016
Type of Revision: Contact information updates, Minor updates in various information
Conestoga College is dedicated to promoting an equitable environment where students have the opportunity to participate in all aspects of College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga College recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.
The Program Handbook is intended to provide general information with respect to program expectations. There may be individual accommodations and/or medical circumstances that require exceptions. For example, students may need to be accommodated for a missed assignment or evaluation. Students who are registered with Accessibility @ Conestoga are not required to provide an additional doctor's note for a missed or late evaluation. For more information about Accessibility @ Conestoga please drop in or visit our website.
We recognize that other extenuating circumstances may apply. Consult with your Professor. All exceptions based on extenuating circumstances must be approved by the Chair.