Advanced Police Studies
2022/23 | Conestoga College
Program Code: 1212
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
COVID-19 and Academic Program Delivery
In response to the COVID-19 pandemic, Conestoga academic plans and decisions will continue to evolve to reflect the advice of public health authorities. Please consult the COVID-19 Information page for the most up-to-date information on college protocols.
Expectations regarding course delivery, participation, and assessments will be communicated by your faculty member at the start of the semester and included in the instructional plan.
Program technology requirements are posted on the program web page. Students in hybrid delivery courses will require a device, webcam functionality, and reliable Internet access.
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly, and students must check their program handbook for the current edition.
This handbook must be read in conjunction with general information about Conestoga College found on the website and in the Student Guide. The information in the Student Guide and on the college website applies to all students, regardless of program.
To the School
of Community Services
The pursuit of post-secondary education is an important decision, and we are honoured that you have chosen a program at Conestoga in the School of Community Services.
Here at Conestoga, you will learn from program teams who are dedicated to your success. These teams have extensive community services, academic and research experience. They will work with you as you develop the practical knowledge and theoretical skills required to launch your future career.
As part of your learning experience, we are proud to provide you with state-of-the-art learning facilities that include college-operated child and youth development centres, an on-campus EMS station and a high fidelity live fire training site. Through these facilities, you will have multiple opportunities to engage in active learning experiences that will build your skills and develop the critical thinking required to solve problems and help shape your successful future.
I invite you to plan for success from day one - know what is expected of you and what resources are available for you. Today marks the first day of becoming the professional you aspire to be.
I wish you all the best,Goranka Vukelich, PhD
Executive Dean, School of Community Services
Steps to Your Success
1. Use MyConestoga to Connect To:
- Your Conestoga Email: Your official vehicle for all college communication.
- eConestoga: Your resource for all course-based information.
- Student Portal: Where you will find your final grade information, college tuition invoices, class schedules and absence reporting.
- Practicum Health Requirements: Keep track of your requirements on an ongoing basis; check that they are complete to allow you to go on your practicum (if applicable).
2. Know Your Academic Schedule And Plan Around It
- Course Schedule: This is a timetable of all your classes for each semester.
- The Academic Year Critical Dates: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Plan around these dates to ensure you are here when you need to be--including the potential need to be present for the two weeks after the semester ends if you might need to complete supplemental work to allow you to continue to the next semester.
3. Be the Professional You Wish To Become
Civility, respect and professional behaviours will be key in the quality of your learning experience—and a future employer's first and lasting impression. Pay special attention to the following:
Professional Dress & Conduct: See Professional Conduct section for professionalism expectations for your program. The college's Student Guide sets out expectations of student conduct for our community at Conestoga
- Pre-practicum Health Requirements: Pay attention to the deadlines listed on your documents.
- Social Media: Use responsibly. See Standards of Conduct section of the Handbook.
4. Attend To Enhance Success
Attendance for class, labs and field placement supports student learning and your experience as a future professional.
- Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See attendance for evaluation section in the handbook.
5. Take Responsibility for Your Academic Status
Make yourself familiar with what is expected of you, and if you have questions, ask.
- Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Refer to the Credit Transfer & PLAR website.
Academic Policies & Procedures: May be found under Policies and Procedures. Please read and understand the Rights and Responsibilities website.
It is the student's responsibility to be aware of various important academic dates throughout the year. These academic dates are posted on the college website.
Please note that Continuing Education courses and Apprenticeship programs may have different start dates and exam dates for courses.
Letter to Students
Dear Advanced Police Studies Student:
Welcome! Congratulations on being accepted into this program and for taking this important step towards becoming a police officer. You will find this program to be challenging and engaging. The academic and skills requirements are high, but if you apply yourself, you can be successful and prepare yourself for a rewarding career. Some of you will need to do extra work if you don't have a Police Foundations background but with serious application, I know you can be successful.
This program has been very carefully designed by Conestoga College Faculty, with input from Police Services to prepare you for a career in policing. There's a reason for everything so start applying yourself from the start. Think of yourself not as a student, but as a policing professional in training. Start asking yourself: "Why is it important in policing to know this?"
You have a very strong group of Faculty teaching in this program. If you have any questions, please ask your Faculty or your Program Coordinator, Bob Percy. You will find them to be very well informed and able to provide you direction.
On behalf of the entire Advanced Police Studies Faculty, we welcome you and I hope you find this to be a rewarding program. Have an enjoyable and successful year.
The Advanced Police Studies program provides both professional training and academic study to prepare students for careers in policing. Throughout the program, students are expected to conduct themselves in a professional and ethical manner and apply themselves to academic achievement. This document has been prepared by the program Faculty and the Program Advisory Committee to assist students to develop excellence in professional deportment and to achieve academic success.
Program Description Advanced Police Studies
This two-semester program is designed to provide students with the specialized knowledge and advanced skills to prepare them to work as police officers. Students will refine their abilities to analyze and make appropriate decisions in complex situations. Through small classes, simulations and community exercises, students will gain experience in dealing with social problems within ever-changing and increasingly diverse communities.
Our Beliefs Applied to the APS Program
We believe in:
- Encouraging and expecting students to develop the attitudes and behaviours that are necessary in the workforce and in the policing profession, including self-reflection, ethics and good judgment, respect for differences and diversity, personal responsibility, honesty, integrity, and punctuality.
- Designing courses and experiences to support students in constructing knowledge about policing.
- Modeling a variety of teaching styles, providing a variety of learning experiences, and by using a variety of evaluation methods.
- Modeling communication and problem-solving skills as well as professional behaviours and attitudes required of police officers.
- Supporting the integration of theory and practice.
- Providing students with opportunities to connect theory and its application in combination with practical experience within the community.
- Facilitating students' understanding to enable them to "make sense" of their practical experiences in view of theory.
- Engaging students actively in their learning process.
- Recognizing and appreciating the different styles and approaches to learning that an emerging adult learner may use/exhibit (multiple intelligences).
- Building on previous successes in order to enhance the confidence of the student as a learner.
- Mentoring students as they proceed through their journey of becoming a policing professional in both the classroom and through their placement experiences.
- Offering general knowledge and generic skills, in addition to specific vocational skills.
- Supporting students as they develop their professional philosophy of education to become life-long learners.
- Demonstrate commitment to lifelong learning.
Program Summary Map
Program Map describes your learning journey with three important components:
- All courses focus on you demonstrating development towards the program outcomes and capabilities through your program journey.
- There are themes for your learning that will inform you of the courses you will take to develop program capabilities.
- Each semester has a theme that creates milestones for your learning within a semester and your journey from one semester to the next semester and ultimately to your readiness to graduate.
The Advanced Police Studies program is designed to build on your previous education and further develop the student's capabilities to become a police officer or special constable. Students refine their abilities to analyze situations and to make appropriate decisions in complex situations. Through the use of small group classes, simulations, exercises, placement experiences students will further gain experience in dealing with social problems within an ever-changing diverse community. This program gives graduates further life skills and experience enabling them to make applications to policing.
Program Design for Your Cohort
Students can find their program design on the student Portal by following the steps below:
- Log in to Student Portal
- Click on 'My Courses' tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.
Credit Transfer, Pathways & PLAR
Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions. To ensure your credits are eligible for transfer, please contact our Credit Transfer Office at: email@example.com.
The Credit Transfer Policy and Procedure are available on the college website.
If you are currently a Conestoga student and want to continue studying at Conestoga, there are a number of different pathway opportunities available to you.
Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways, to help you meet your goals.
Conestoga College has articulation agreements with many domestic and international institutions. These agreements allow students to transfer into a specific program with advanced standing. Students must meet the academic requirements stated in the agreement.
For more information regarding pathways at Conestoga, contact the Credit Transfer Officer at 519-748-5220 ext. 2166.
Students graduating from this program will have first-hand knowledge of the day-to-day operations of a police service.
On average, graduates found employment within six months of graduation.
For more details on related occupations, job market
information and career opportunities, see the Government of Canada website.
Your Program Team
Your program team includes faculty, staff and administrators who are committed to your success. If you have questions about your progress in the program, course work or field placement, please take the time to connect with them.
Communication and Contact Information
Faculty offices are located in the main building (3B area, via stairwell 5) and students are welcome to see individual Faculty to discuss course work, assignments, or any other issues. During the first several days at the start of the semester, Faculty will explain how you may contact them outside of class time. Individual Faculty timetables may be posted. As Faculty have diverse teaching schedules, it is best to make an appointment to ensure they are available. Faculty members will endeavour to reply to email messages within two business days.
Telephones for internal use are located outside the entry to Faculty workspaces. Beside this phone will be a Faculty directory with extension numbers only. If you have an appointment with a Faculty member, please call to confirm that you have arrived. Please do not enter until you have confirmation that the Faculty member is available to meet with you. If you do not have an appointment, please call the person you wish to meet with to confirm that they are present and can see you. If you do not reach them, please leave a message. In an interest of respecting the work environment for everyone in this area, please do not wander into faculty workspaces looking for them.
|Bob Percy, Coordinator|
Advanced Police Studies
Community Placement and Liaison Officer
Emergency and other messages to Faculty can be forwarded through the Program Assistant. Students may also make general inquiries about the program and procedures to the PA.
Marv Mustin, Chair
Goranka Vukelich, Executive Dean
Contacting Faculty and Staff
When contacting program staff outside of class time it is advisable to use e-mail. Your message should include the following information:
- First and last name
- Student number
- Course and level
- Brief description of reason for contact
All students are supplied with a College e-mail address. Use the College e-mail address only when communicating with faculty. Non-College e-mail addresses (e.g. Hotmail) are not acceptable. Students are expected to check their College e-mail regularly as most official communication will be via this method.
Program Advisory Committees (PACs)
Program Advisory Committees (PACs) provide the necessary link between Conestoga and the community it serves. PACs operate in an advisory capacity to Conestoga administration with the objective to keep Conestoga responsive to current and future workforce needs, trends or opportunities in industry and the marketplace.
All post-secondary education programs of study at Conestoga, both full-time and part-time, which lead to an employment related credential, or are approved by the Ministry of Colleges and Universities (MCU), will be associated with a PAC, with the exception of apprenticeship and pre-apprenticeship programs. For any program not leading to an employment related credential, such as foundation programs, PACs are optional.
At the beginning of each year, the coordinator(s) of the program will ask for student volunteers. The coordinator(s) will select which student(s) will represent the program at PAC. Student attendees are important members of the PAC and are expected to be present at all meetings and are responsible for preparing and submitting a report based on guidelines provided by the program coordinator.
Students who participate in PACs will receive credit on their Co-Curricular Record (CCR) . Your CCR is an official document, complementary to your academic transcript, which recognizes and records learning that you have achieved through approved Co-curricular experiences at Conestoga.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Colleges and Universities (MCU). This Student Experience Survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching (SAT)
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT forms give teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process has two components: the Early Course Check-in and Full-SAT. The Early Course Check-in is 5 questions, occurs during week 10 of classes and provides early feedback to faculty about the student experience within their classroom. The Full-SAT is 43 questions and occurs late in the semester; a summary of the results goes to the faculty member and their academic manager. Typically, about one-quarter of the faculty is appraised per term. All full-time faculty have a SAT review at least once every two years. Part-time faculty may be reviewed more frequently. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.
Class Cancellations Due to Faculty Absence
All class cancellations due to Faculty absences will be posted in the Student Portal. These notices in the Student Portal will be the only general notifications of class cancellations due to Faculty absences.
Although the formal notification comes through the portal, faculty may also elect to post an absences on eConestoga.
Personal Notifications of Class Cancellations
Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to Faculty absences. To receive such personal notifications students must subscribe to this special service.
- Log in to the Student Portal
- Select Notifications under the Profile tab
- Select the method by which you would like to be notified
- Click Update
change the email address to which these notifications will be sent, select My
Addresses under the Profile Tab, and change the default email address.
Standards of Conduct and Professional Practice
Program Standards for Professional Practice
Throughout their program of studies, students are expected to conduct themselves in a professional manner and apply themselves to academic achievement.
- Students are required to uphold and promote the ethical standards of the program and the profession
- Students are responsible to protect the integrity of the Advanced Police Studies program and the college community as a whole by encouraging and supporting one another to be honest and consistent and, if dishonesty is discovered, reporting it to the relevant party
- Students are expected to seek clarification from faculty or administration when unsure of any of these standards
- Students are responsible to protect the reputation of the Advanced Police Studies program and Conestoga College through professional and respectful behaviour while participating in the field placement
Sanctions under the Student Rights and Responsibilities Policy, up to and including expulsion will occur for violations of program policies and College policies and procedures. Examples for which Conestoga College students have received sanctions:
- Students were found to be using forged parking passes. This is theft of services.
- Students lifting the arm of the barrier of the paid parking lot to avoid paying. This is theft of services.
- Becoming involved in an altercation at another college and bringing the program into disrepute.
As an APS student, please note that all expectations referred to above and found in the Conestoga Student Guide apply equally to placement experiences.
Standards of Conduct
There are three areas of conduct that students are expected to adhere to. They are outlined as follows: Professional Conduct, Academic Conduct, and Social/Behavioral Conduct.
In the event of a conflict between the Advanced Police Studies Program Standards Handbook & the College Student Guide, the Student Guide will take precedence.
Students are required to adhere with respect to Academic Policies and Procedures as detailed in Standards of Conduct in Conestoga College's Student Guide for the current academic year as well as the Standards of Conduct specifically identified in this document.
Guidelines for Student use of College Facilities
When you are at the college, please remember that you are also sharing space with other students, staff and community members. It is essential that we all work together to make all feel valued, respected, and safe. When you are in this space, please consider the following:
- Be mindful of your language, both choice of words and tone.
- Be considerate when walking through the halls and make every effort to minimize noise. This is especially important during class times.
- Be respectful of all individuals.
Professional Appearance and Virtual Professionalism
Professional appearance is an important part of the day-to-day work world for which students are preparing. Students are expected to wear the program uniform on a daily basis.
Dress Code as follows:
- Students are to wear their uniform to class however when wearing your long sleeve shirt, a tie must be worn. A tie must be worn for ALL guest speakers.
- Black or dark socks must be worn when in uniform. NOTE: no ankle socks are permitted.
- Your duty belt or a black belt should be worn with your uniform
- The shirt needs to be pressed and tucked in.
- Black boots must be worn with the uniform (they do not need to be steel-toed).
- A uniform sweater may be worn at any time over the long or short sleeve shirt (wearing a tie with the long sleeve shirt or when a guest is present under the sweater is required).
- "Uniform" gym shirts are required to be worn with dark coloured shorts. Gym shirts should be laundered on a regular basis.
- Name tags must be worn over the top left pocket of your uniform at ALL times.
- Dress code – while participating in video classes students are expected to dress in a professional and respectable manner. If not in uniform, then in suitable business casual attire
- Ensure you have access to reliable internet service
- Keep your camera on
- Ensure the background or background setting on your screen is professional
- Participate from an area that is free of distractions and interruptions
- When Guest speakers participating, act as if you were in an interview and being assessed on your professionalism and deportment
- Participate/be engaged/be mindful/focus
- Communicate at a professional level
General Dress Code Policy
Students violating any of the above professional appearance policies may be subject to disciplinary action. Students not complying with the above dress code will not be permitted entry to the specific event or may be asked to leave the class. Uniform inspections will take place during class time or during program meetings.
What is Academic Integrity?
Having academic integrity means acting fairly and honestly when engaging in academic activities.
By having and applying an Academic Offences Policy and Procedure, Conestoga ensures graduates complete their studies fairly and honestly through hard work and dedication, and thus are well-prepared for their future careers.
Conestoga facilitates access to print, media, and electronic resources to support and enrich learning, teaching, and research in compliance with the following:
Plagiarism is submitting or presenting work of another person(s)/organization in whole or substantial part as one's own without proper citation and referencing.
Safe practice is a hallmark of professional practice. It is an expectation of everyone who is or wants to be a professional.
There are a number of policies and procedures associated with practical training in your program that has been developed to ensure your safety and the safety (physical and emotional) of those around you. These will be reviewed with you during your program.
following basic procedures are outlined for your attention and follow-through:
- Your personal safety begins with the use of professional attire and foot wear and with your attention to the health and safety expectations that may be identified throughout the college.
- Help us have a safe and pleasant environment by wiping up spills, by ensuring laptop cords do not snake across walking areas, and by reporting equipment or facility problems when you see them.
- Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.
- Safe work practices are to be followed during all training; follow the direction of your instructors. If you have a field placement, your Instructor/Responsible Faculty/Preceptor will ensure that you are aware of safe practices and safety precautions and procedures. This includes problem-solving by the Responsible Faculty and Program Coordinator with the college's Occupational Health & Safety Department as required. For example, should outside temperatures during the summer become unusually hot, very high temperatures may occur in some workplaces; this could require that specific steps be taken to ensure a safe working environment.
- All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately. This is an opportunity to problem-solve how to avoid these areas of concern for the future.
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".Students are advised to review and comply with all policies and procedures, including the following:
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Clearance of Academic Deficiency Policy & Procedure
- Convocation Procedure
- Co-operative Education Policy
- Discontinuance Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Program and Course Withdrawal and Refund Procedure/International Student Withdrawal and Refund Procedure
- Readmission Procedure
- Religious Holiday Policy & Procedure
- Student Expectations for Online Engagement
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
- Student Rights and Responsibilities Policy & Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.
The Student Engagement Department is here to help you transition to the Conestoga College experience, connect with your community, and build your skills.
Start your college experience by completing Conestoga 101 (CON0101) on eConestoga, a mandatory course for all new full-time students that will take you approximately one hour to complete. CON0101 provides an overview of the supports, services, and opportunities available to you throughout your time at Conestoga. Make sure you complete it early on in the term, as it contains valuable information that will help you transition to Conestoga.
Professional Conduct - Use of Social Media and Cell Phones
To support a quality and respectful learning environment both in the classroom and in field placement, the use of cell phones and laptop computers for social networking should only occur during break times, before/after class, outside of children's play areas (indoors/outdoors) and during formal break time in field placement.
As a student and future professional, it is essential to maintain professional boundaries in all communication, including Social Media.
Ensure that your posts reflect you as the professional you are and wish to become – if a potential employer were to see your posts.
- Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comment may be easily misunderstood.
- Assume that information you post or send can be accessed or altered by anyone.
- Consider whether any posting may reflect poorly on you, your school, or your profession.
- Avoid online criticism of other students, colleagues, professors or field placements.
- Avoid impulsive, inappropriate or heated comments.
- Pictures should not be taken, posted to social media sites or shared without the express permission of all individuals involved.
- Remember that online sites you visit are not anonymous.
- Make sure your on-line name and email reflect professionalism.
- Ensure that your postings will not be considered harassment or defamation of a peer, colleague, faculty or others.
- Do not take or post any pictures while on placement or involved in lab activities
- Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.
Please respect the fact that your faculty and staff will not invite you to their personal web pages when you are a current student, nor will they accept any invitations to your personal sites
Attendance and Student Success Strategies
Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day or days because of religious beliefs will be given the opportunity to make up the work that was missed or do alternate work/examinations subject to timely notification.
Conestoga recognizes all religious holidays as defined by the College Employer Council.
It is the responsibility of the student to:
a. Plan ahead and be aware of the dates of all examinations and other course obligations;
b. Advise the Faculty member that they will be seeking accommodation to observe a recognized religious holiday and make a request in writing within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Chair.
Test and Evaluation Procedures
General Guidelines for Quality of Written Work
In the APS program, there are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within our profession. Students may attend or be referred to the Learning Commons to help them improve the quality of their written work.
General Guidelines for Submitting Written Work
For specific course requirements, refer to the Course Outlines and Evaluation. If you are still not clear about course requirements, discuss with the individual Faculty. Students are required to use spell-check and grammar-check to assist with the editing of written work. The Learning Centre will be an invaluable resource to students who require assistance in organizing and writing an assignment with correct spelling and grammar.
Unless otherwise indicated by professors, generally, assignments should be:
- Word processed.
- Double spaced and 1 sided.
- Submitted using a font size of 12, if word-processed and proper margins.
- Written in a grammatically correct manner (use spell and grammar check).
- Handed in at the beginning of class on the designated due date in class, unless otherwise indicated by the professor.
- Handed in using the APA format (see below) if references are required.
- Handed in securely fastened with a cover page indicating the course name, faculty's name, student's name, section, and date submitted.
- Completed individually unless the professor indicates otherwise.
NOTE: Faculty does not assume responsibility for assignments not given directly to them in hard copy at the beginning of the relevant course. Students should avoid handing in assignments outside the regularly scheduled class time and should make every effort to hand assignments in to the professor in person.
Steps to Follow to Submit Assignments Outside of Class Time
While assignments should be submitted in class on the day they are due, if circumstances require that they be submitted outside a scheduled class, the student will be required to drop off their assignment into the drop box located outside of the Faculty offices on 3B. We cannot assure that Faculty or Administrative Support Staff will be present to receive assignments. Please make sure that if you are dropping an assignment off outside of class that you have indicated to your Faculty, via email, that you have dropped it off. In your email, you should indicate the date and time you dropped off your assignment. You should also provide an electronic copy of your assignment to the Faculty as per Faculty instructions. All assignments must be clearly labeled with your student number and Faculty name to ensure delivery/marking.
It is expected that students will submit all assignments on time, on the date they are, as per instructions of the course faculty.
Assignments that are received past the due date will be subject to the following deductions:
- 1 to 3 days late - 10%
- 4 to 6 days late - 20%
- 7 to 10 days late - 30%
- 11 to 15 days late - 40%
- 16 to 20 days late - 50%
- They discuss their circumstance with the course faculty at least 3 business days prior to the due date
- They negotiate a new date that is mutually agreed upon.
Tests are to be written at the times scheduled by the professor/instructor, the program and the College. Unauthorized absence from a test will result in a grade of zero for that test. Authorized absence from a test must be arranged with the Professor/instructor prior to the scheduled test date, and the rescheduling of such tests is at the discretion of the Professor/instructor. Students who arrive late for a test may be refused admittance to the test room.
Test results will be posted on the student portal or otherwise communicated as soon as possible after a test. Tests will not normally be returned to students, but students may arrange with their Professor/instructors to see and discuss their test results. Students should consult with their Professor/instructors for details of the review process. Such reviews should be conducted within two weeks of the posting of test results.
It is the students' responsibility to check their marks on any test or assignment and raise any issues within two weeks of the posting. If you have no grade posted for a given test, go see the faculty member in charge of that course to find out why it was not posted. Do not wait until the end of the semester to check why you are missing grades.
The following resources are required in test situations: student ID cards, pencils, pens, and erasers. A Faculty member may authorize specific resources for a test. All other resources are considered unauthorized and must be stored in student lockers or an area of the test room designated by the Professor/instructor.
Ethical Conduct during Evaluations
In test situations, students must do their own work with integrity. The use of unauthorized resources, unauthorized collaboration, and copying are serious offences.
See Conestoga College Student Guide for violations of Academic Offences Procedure.
Students must attain a minimum 60% passing grade in all Advanced Police Studies courses. The College uses numeric, alpha and grade point average (GPA). An incomplete is submitted as an "I". Incompletes change to failures if the terms of the incomplete are not met within the stipulated time.
Marks may be assigned within a course for professionalism. Students should refer to individual course outlines for the specific requirements of each course.
Professionalism includes but is not limited to the following:
All students are expected to demonstrate professional/adult behaviour inside and outside of the classroom in the following ways: attendance/engagement, punctuality, appropriate classroom decorum, commitment, and respect.
Working Together on Group Assignments
Students will often work with their fellow peers on various assignments/projects throughout the program.
Each group member is responsible for ensuring that they have an equal role in the group. All students in the group should review the completed work before it is submitted/presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the course Professor for assistance prior to the due date.
Faculty Returning Tests and Assignments
In order to support student success, students will be given continual feedback on their progress throughout the semester. Individual Faculty will inform students in class how/when tests and assignments and/or marks on them will be returned. Please note that some tests will be returned to students and some may be retained by Faculty. Under no circumstances are students to enter the offices of Faculty or look through papers on a desk without a Faculty present. Students who have questions about tests/assignments/grades should follow the process outlined below:
- At least 24 hours after receiving the mark and within 7 days, write an email to the Faculty, indicating the area(s) of clarification required.
- Initiate a meeting with the Faculty to discuss.
- Bring pertinent information (assignment, mark sheet, etc.) to the appointment.
Academic Progress Through the Program
Each program has very clear guidelines about how students successfully progress through their course of study. These guidelines are found in this program handbook. They include information about what may happen should you fail courses or field placement, how you could recover these courses, and what your options may be if recovery is not possible. We encourage you to review these guidelines in order to understand them. If you have any questions about them, please connect with a member of your program team. Remember, we are all here to help.
In order to resolve any concerns which may arise during a course, field placement or relating to the program overall, students are encouraged to resolve issues or concerns informally at the program level prior to proceeding to a formal appeal.
If attempts have been made, and a successful resolution has not been reached, students are encouraged to refer to their Conestoga Student Guide, and to follow the procedures outlined under the "Academic Dispute Resolution and Appeal Procedure."
Academic Standing and Promotion
The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. Each student is provided with this annual publication early in the semester each academic year. The Conestoga Student Guide is also available on the College web site.
You can add, change and drop courses from your portal depending on the dates and which program you are in:
- Log in to the Student Portal,
- Click on the "My Courses" tab,
- Scroll over the icons to the right of individual course listings. It is strongly recommended that students consult their Program Coordinator/Academic Advisor prior to dropping a course.
Special Timetables/Adding Dropped or Failed Courses
Please note that when students are not taking the program in the prescribed sequence, they will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to the Student Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) they must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the College. Dates, times and locations of Special Timetable Registration periods are posted in the student portal in advance of the beginning of each semester. Students must attend this meeting where they will receive further guidance regarding this academic status from their Program Coordinator.
Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.
A failing grade for this program is generally anything below a 60%. Should you be unsuccessful in achieving a passing grade, your course may be available through Continuing Education or on-line through OntarioLearn. Faculty approval must be obtained prior to re-taking the course to ensure equivalency.
Students who have been unsuccessful in their field experience, have failed two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for Academic Probation. Academic probation allows students to be promoted to the next level with a special timetable or with academic conditions. Special timetables and academic conditions are designed as part of written learning contract that the student and program coordinator create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.
Students who have not successfully participated in the requirements of their academic probation, who have failed to meet the standards set out in the Conestoga Student Guide and/or the APS Program Handbook involving academic dishonesty, student responsibilities, or unacceptable behaviour, attitude or conduct or have failed 50% or more of their academic courses and field experiences may be discontinued from the Program. Students who have been discontinued from the Program will not be considered for re-entry to the program for a minimum of one semester and/or until they have worked with the program coordinator to develop a written learning contract to support their academic and non-academic success.
Students can be discontinued according to the following reasons:
- For failure to meet academic program standards by failing two or more courses in the same term.
- For violating documented ethical standards of practice, or engaging in behaviour that jeopardizes the study or safety of other students as outlined in College policies and procedures.
- Failure to meet placement health requirements to secure acceptance at any prospective placement host agency, as the placement is a requirement for graduation.
- The program promotions committee reviews information and input related to the reasons why a student may be considered for discontinuance.
- The promotions committee recommends discontinuance.
- The Program Coordinator and/or Department Chair meet with the student to explain the reason(s) for discontinuance and to complete the Discontinuance Form. A copy of the form, signed by the Chair, is forwarded to the Registrar.
- The Registrar forwards the student a letter outlining the discontinuance and explains the steps involved in requesting an appeal.
Students not planning to return to the APS program the following semester are expected to complete a Withdrawal Form available from the Program Coordinators, the Registrar's Office, or on the College website.
Prior to transferring to another program, it is recommended that the student meet with the Program Coordinator or Academic Advisor. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.
Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It is recommended that students begin this appeal process by first meeting with the Faculty and/or Program Coordinator.
Clearance of Academic Deficiency/Supplemental Opportunities
Students who have failed a course and who are eligible may receive an opportunity for a supplemental evaluation. Following the end of semester, eligible students will be invited for a supplemental opportunity. If a student does not respond to this invitation or is unavailable at the specified date and time, the student forfeits the supplemental opportunity for the course. For more information please visit the College Policies, Procedures, Practices and Guidelines webpage then click on the Academic Administration side tab and search for the document entitled Clearance of Academic Deficiency.
To be eligible for a supplemental opportunity, a student must meet the following criteria:
- A final course grade of less than 60%, but equal to or above 55%.
- No academic offences in the course.
- Evidence of passing at least one evaluation in the course.
- Eligible student will be contacted by the program and will be provided details of the supplemental process.
- Student will receive a Supplemental Authorization and Terms Form (RO479) which they will bring to and pay an additional fee at the Registrar's office. Receipt of this payment will be brought to the supplemental process.
- Student completes supplemental work (test or assignment) in accordance with the times and dates communicated.
- Supplemental work is assessed, and the final grade is posted.
- If successful in completing the supplemental work for the course, the failing course grade will be upgraded to the minimal passing grade for the course.
Community Service Students in one-year certificate, one-year graduate certificate and two-year diploma programs may receive up to a maximum of two (2) supplemental evaluations while in the program.
Readmission to a Program
Students are required to apply for readmission when they have been absent from their program for one semester or longer unless an Intention Form has been completed (returning students only), or when the student has withdrawn or been discontinued. Upon readmission, students are placed into the current program of study which determines graduation requirements. Students are subject to the college and program policies and procedures in place at the time of readmission.
Students applying for readmission to Level/Semester one must do so through Ontario Colleges. Students applying for readmission to a level beyond Level/Semester one must do so using a Conestoga College Program Application Form. Applicable fees will be charged.
The application for readmission will be reviewed based on the student's academic eligibility, program readmission requirements, and space availability. The student will be informed in writing of the decision
For additional information, refer to the Academic Administration page for more information on the readmission procedure.
The College requires that appropriate forms be completed and that an administrative fee be paid at the Registrar's office. It is the student's responsibility to ensure that such forms are completed, and fees paid. For example, you must pay a fee for a supplemental assignment prior to writing the supplemental.
Students must pass all program courses and be a student in good standing with the college in order to be eligible to graduate. If you do not make up failed courses, you will not graduate.
General Education ElectivesStudents are required to complete General Education elective courses as part of their program requirements. General Education elective course requirements are listed at the bottom of the progress report, which is found on the Student Portal under My Courses. The progress report indicates the level/semester in which the course must be taken. Students are responsible for adding General Education electives into their schedule for the designated semester. Eligible courses are posted each semester by the School of Interdisciplinary Studies on the College's elective website. For more information and to view the current elective course offerings, visit https://www.conestogac.on.ca/electives/diploma. Questions regarding General Education electives can be directed to the School of Interdisciplinary Studies: firstname.lastname@example.org
Work-Integrated Learning Experiences
Student Consent Forms
Students are required to complete program specific consent forms. To access the forms, students need to visit the WIL Document Services Community in myConestoga and click on the Consent Forms tab.
Work-Integrated Learning (WIL) Policies
- It is the student's responsibility to be familiar with all aspects of the WIL process, including course outlines, policies, WIL requirement.
- Students are expected to work their full shifts as assigned by the WIL agency and to complete the WIL log form. The length of shifts can vary from WIL experience to WIL experience. Students who will be absent from WIL are required to notify both the agency contact person where they are placed and their WIL supervisor at the college prior to the start of their shift that day. Students who require special shift considerations due to extenuating circumstances should negotiate this with their Coordinator at the beginning of WIL.
- Students will be required at times to confidentially conduct observations and/or gather information at their WIL sites as part of various class assignments.
- Students are required to make up any time missed from WIL in full.
- Students who have not completed all required hours or learning requirements by the end of the semester may be eligible for an Incomplete. This would be negotiated with the program coordinator and the WIL site. If the Incomplete is approved the student may be granted an extension to return to the WIL and complete the outstanding items or they may be granted permission to carry over some items to their next WIL experience. Specifics about the terms will be outlined using the college's incomplete form.
- Students who complete all requirements by the end of the semester but do not successfully pass the WIL course may, in some cases, be eligible for a supplemental. The student should check the course outline to determine where the course is supplemental eligible and if so, will follow the supplemental process described in this handbook and pay the required fee as per information in the Conestoga College Student Procedures Guide.
- Criminal Records Check Procedures are applied at the discretion and in the form identified by the WIL host agency.
Pre-WIL Health Requirements
Mandatory work-integrated learning (WIL) health and safety requirements must be completed by students prior to student WIL experiences. Successful WIL completion is required for students to progress to program completion. To qualify for WIL experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:
- Standard First Aid and CPR –level C
- An annual Police Check for Vulnerable Sector Screening (VSS). Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in WIL experiences which will jeopardize progress in the program. Acceptance for WIL is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of WIL start date. Students with criminal records are advised to meet with the program chair for academic counselling to determine program suitability.
Safety in the Workplace Course (OHS1320)
All students who participate in unpaid work-integrated learning (WIL) experiences during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on WIL. The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to WIL experience sites and will consent to their workplace insurance coverage.
Prior to your WIL experience, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical placements indicating you understand that WSIB coverage will be provided through the Ministry of Colleges and Universities (MCU) while you are on training WIL experiences. This Declaration will be placed in your student file.
It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage has been electronically signed, in the Safety in the Workplace Course - OHS1320, and visible on your H.S. Trax home page to be eligible to attend your WIL experience.
Concerns regarding Student Safety or the Safety and Care/Service for Clients
Field placement experiences provide the opportunity to demonstrate and enhance your learning in the practice environment. These placements have been organized by your Program in partnership with the organization where you have been placed.
The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the placement in a way that supports both a solid learning experience and a constructive partnership with the placement site.A. Communication of General Concerns Regarding Your Safety or the Safety and Care/Service for Clients
- Students will be provided with an Orientation to their WIL site on the first day of their WIL placement. The Orientation may include details of the WIL site's policies and procedures related to communication about the safety of the work environment and/or the safety and care of patients/residents/clients.
- If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:
- The student must immediately report these concerns to the College individual associated with the WIL placement (Clinical Instructor, Faculty responsible for your WIL placement, WIL placement Supervisor).
- The Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will discuss this concern with Site Management.
- For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will discuss the situation with the Program Coordinator and, potentially, the Chair. The Coordinator or Chair will immediately contact WIL site management to determine next steps.
Should facility policies require that WIL students report safety or care/service concerns immediately to WIL site management, the student should report to the Clinical Instructor/Responsible Faculty/WIL Placement Officer immediately afterward.
B. Reporting of Incidents of Student Injury during a WIL Experience
- Should students experience a personal injury of any kind, this must be reported immediately to the WIL Placement Employer and Clinical Instructor/Responsible Faculty/WIL Placement Supervisor. The WIL Placement Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required. The Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will notify the Program Coordinator and Chair and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office. Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a Letter of Authorization to Represent Placement Employer, and a Work/Education Placement Agreement Form.
In Situations of Possible Injury to Clients during a WIL Experience or Student Damage to Facility Property
- Should students be involved in care/service situations where there the care/service results in a potential concern/injury to patients/residents/clients of the WIL placement site, this concern must be immediately reported to the WIL Site in order that care can be given. This situation must also be reported immediately to the Clinical Instructor/Responsible Faculty/WIL Placement Supervisor. The faculty member will discuss this immediately with the WIL placement site and ensure that an incident report is completed. The faculty member must also inform the Program Coordinator and the Department Chair for a discussion of program expectations and implications. It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform College officials accordingly.
- Should students be involved in situations where there is alleged damage to resources/physical property at the WIL site, this concern must be reported immediately to the WIL Site and to the Clinical Instructor/Responsible Faculty/WIL Placement Officer. The faculty member will inform the Program Coordinator and Department Chair for a discussion of program expectations and implications. It is the responsibility of the Clinical Instructor/Responsible Faculty/WIL Placement Officer to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform College officials accordingly.
We recognize the following external employers and agencies that provide the placements:
- Halton Regional Police Service
- Guelph Police Service
- Stratford Police Service
- Waterloo Regional Police Service
- Wilfrid Laurier University Special Constable Service
- University of Waterloo Special Constable Service
- Brantford Police Service
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial Services on Conestoga's website.
Academic Delivery Plan and College Hours
Academic Delivery Plan Fall 2022
In response to the COVID-19 pandemic, Conestoga has developed an academic delivery plan for the Fall 2022 semester. The safety and well-being of our college community remains our highest priority. Our academic plans and decisions continue to be based on the advice of public health authorities.
Back on campus
We look forward to continuing to welcome students back in person and on campus for the fall term. There are three ways in which programs will be delivered:
Hybrid: You will be required to attend in-person classes at your assigned campus. Most class hours will be delivered in person, with a few hours delivered remote/online.
On campus: You will be required to attend in-person classes at your assigned campus. All class hours will be delivered in person.
Remote: Remote programs will be delivered fully online. There will be no in-person classes.
Details regarding classes and delivery formats will be provided in your program schedule (timetable).
Full-time courses at Conestoga are typically delivered Monday to Saturday, 8:00 a.m. to 10:00 p.m. *
Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.
Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations
Conestoga recognizes that unexpected circumstances, such as brief illness, do arise during the term. As a visit to a health practitioner may not be necessary or possible, we do not ask you to provide a doctor's note except in exceptional circumstances. If you are absent from a scheduled evaluation, you must:
A. Report the Absence on the Student Portal prior to scheduled class time: See the Student Responsibilities section above.
B. Make Alternative Evaluation Arrangements
i. Reach out to your professor to ask how the evaluation will be made up. Your professor will determine alternative evaluation arrangements as appropriate.
Program Handbook Revision Log
|Last Revised||By Whom|
June 12, 2015
May 25, 2016
June 21, 2017
June 29, 2017
June 11, 2018
June 27, 2019
August 19, 2020
July 12, 2021
June 21, 2022
Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accommodations to professors on behalf of the student.
To consult with an Accessibility Advisor about accommodations please make an appointment by emailing email@example.com or calling 519-748-5220 ext. 3232.
Exceptions for non-accessibility focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accommodations rests with the program chair.