Technical Communication (Optional Co-op)
2022/23 | Conestoga College
Program Code: 1495
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
COVID-19 and Academic Program Delivery
In response to the COVID-19 pandemic, Conestoga academic plans and decisions will continue to evolve to reflect the advice of public health authorities. Please consult the COVID-19 Information page for the most up-to-date information on college protocols.
Expectations regarding course delivery, participation, and assessments will be communicated by your faculty member at the start of the semester and included in the instructional plan.
Program technology requirements are posted on the program web page. Students in hybrid delivery courses will require a device, webcam functionality, and reliable Internet access.
Welcome to Conestoga College, the next step in your pursuit of post-secondary learning. The School of Interdisciplinary Studies is your gateway to a variety of other college programs in the fields of Health Sciences, Community Services, Business, Information Technology, Engineering, and Media and Design. It can also be your gateway to degree-level academic learning at either colleges or universities, if that is your goal. In particular, the General Arts and Sciences programs are designed to offer you a firm academic foundation in the humanities, social sciences and natural sciences, and to help you define your academic or career path by discovering your passion, developing your creativity, enhancing your professionalism, and augmenting your post-secondary academic achievements.
The purpose of this handbook is to provide students with program specific details and other important information needed, while studying in the School of Interdisciplinary Studies. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of changes as required through the Conestoga email system. Program handbooks are updated yearly and students must check their program handbook for the current edition.
This handbook must be read in conjunction with general information about Conestoga College found on the website and in the student guide. The information in the Student Guide and on the college website applies to all students, regardless of program, and will be referred to in Phase II Orientation at the beginning of the first semester in a program.
It is the responsibility of each student to review and understand this document. The School of Interdisciplinary Studies is here to educate students on how to manage their college experience, navigate the college systems, make informed decisions, and assume responsibility for their academic success. If there are any questions or concerns regarding the content of this document, please contact the Program Coordinator.
Program Handbook Guidelines
The purpose of this handbook is to provide students with program specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.
This handbook must be read in conjunction with general information about Conestoga College found on the website and in the Student Guide. The information in the Student Guide and on the college website applies to all students, regardless of program.
The Student Guide provides details regarding
Safety and Security,
Student Rights and Responsibilities and more.
CHAMPION innovation and excellence in the development and delivery of education and training.
SERVE responsibly the diverse and ever-changing needs of the community.
INSPIRE students and employees to strive toward their highest potential.
Program Academic Team
Dean, School of Interdisciplinary Studies
(519) 748 - 5220 ext. 3058
(519) 748 - 5220 ext. 2319
Administrative Assistant to Academic Chair
(519) 748-5220 ext. 3265
(519) 748-5220 ext. 3321
(519) 748-5220 ext. 2557
Communication – Program Standard & Emailing Protocols
Faculty will post course content, assignments, and general announcements on eConestoga. Students should check eConestoga daily to stay up-to-date.
Students should use their Conestoga College (Outlook) email when communicating with faculty and coordinators.
Program Length: 1 Year
Credential: Ontario Graduate Certificate
Program Learning OutcomesSuccessful completion of this program will enable the graduate to:
- Compose messages that are clear, concise, and error free to address the needs of a specified audience and purpose.
- Produce print and electronic media that apply industry-led principles of style, design, layout, and format to address client goals and user needs.
- Employ requisite levels of the editing process to craft content across a variety of media formats for purpose, concision, clarity, and usability.
- Produce text that applies appropriate and stylistic conventions of genre, logic, and rhetoric for a variety of audience types and communication needs.
- Integrate credible sources with appropriate industry and/or academic citation styles, to create documents that demonstrate professional rigour.
- Address user needs by providing a range of complementary documents in a project cycle.
- Apply key functions of leadership and team-orientation to ethically manage the life-cycle of writing projects appropriate to a given medium.
- Employ entrepreneurial strategies to identify and respond to new opportunities across the technical communication field.
- Combine end-user needs with sound environmental and cost-efficient principles to promote active stewardship in documentation and publication design.
Program Curriculum Sequence/Design
The following is the anticipated sequence of the program. Occasionally, minor program design changes do occur and students are notified of these changes.
COMM8300 Technical Communication I
COMM8310 Document Design and Illustration
COMM8320 User Experience
COMM8330 Authoring Tools
COMM8340 Editing & Publications
MGMT8690 Major Project I
PROG8530 Web Designs and Applications
CDEV8130 Career Management
COMM8350 Technical Communication II
COMM8360 Technical Training and Tutorials
COMM8370 Document Management and Production
MGMT8700 Major Project II
RSCH8070 Research and Information Design
Students can find their program design on the Student Portal by following the steps below:
- Log in to Student Portal
- Click on the 'My Courses' tab
- Select the 'View Progress Report' button
Access the Conestoga website for assistance provided through Accessibility Services. Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and Writing assistance.
Program start and end dates, holidays, and deadlines for course add/drop and withdrawal are located in the Student Guide. Course changes (add/dropping) may also be made through the Student Portal under the "My Courses" tab.
Program Information and Protocols
Academic assistance is available to students through a variety of avenues. The program coordinator and faculty can advise students on specific program and course information. Visit the myLearning page through Student Success Services for information on accessibility accommodations and other services such as study skills, peer support, and math and writing tutoring.
It is the student's responsibility to be aware of various important academic dates throughout the year. These academic dates are posted on the college website.
Please note that Continuing Education courses and Apprenticeship programs may have different start dates and exam dates for courses.
Academic Probation – Program Protocols
Academic probation sets out an agreement between the student and the academic team which outlines the criteria that must be met in order to succeed. The contract could provide a time frame for completion, expected attendance, timely submission of assignments, or other criteria deemed important for student success in the program.
A student could be placed on academic probation in the following circumstances:
- The student has violated the academic integrity policy more than once (see the Academic Offences Policy under 'academic administration').
- The student has failed three or more academic courses within an 8 month period.
- The student has not progressed in the program due to their inability to complete required academic courses.
Academic Standing and Promotion Requirements – Program Protocols
In order to graduate, the academic program courses must be completed in 8 months. To graduate with co-op certification, students must work 420 co-op hours. Co-op work must begin no later than the October following completion of program courses.
Attendance – Program Protocols
Regular attendance is essential for the completion of the program.
Students should inform their professors of any absence prior to the missed class. If it is a missed test or assignment, written documentation may be required to validate the absence.
Reporting of Absences
The Student Portal contains a mechanism for recording student absence(s) from class. This method of recording absence(s) must be used if the student is not present for an assessed item or does not meet the submission deadline. Assessed items that contribute to final grades are defined as the following:
- Practical skill evaluations
- Other, as defined by faculty
Students are encouraged to record their absence even when there is no evaluation. The Student Portal will provide a list of all absences from scheduled classes.
What is Academic Integrity?
Having academic integrity means acting fairly and honestly when engaging in academic activities.
By having and applying an Academic Offences Policy and Procedure, Conestoga ensures graduates complete their studies fairly and honestly through hard work and dedication, and thus are well-prepared for their future careers.
Copyright at Conestoga
Conestoga facilitates access to print, media, and electronic resources to support and enrich learning, teaching, and research in compliance with the following:
- Canadian Copyright Act
- Fair Dealing
- Conestoga Copyright Policy
Plagiarism is submitting or presenting work of another person(s)/organization in whole or substantial part as one's own without proper citation and referencing.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Financial Aid and Student Awards Office on Conestoga's website for more information.
Clearance of Academic Deficiency – Program Protocols
For some courses students may qualify for a supplemental exam or for supplemental work.
Mandatory Conditions for Supplemental Exams
- The student is currently registered in the course.
- The student has achieved a failing grade of at least 50%.
- The students is not writing a supplemental for another course.
- The student has passed at least one major individual assessment worth 15% or more, excluding group work.
- The student has no registered academic offences in the course.
The supplemental exam registration process is as follows:
- The student must consult with their professor to determine if they meet the conditions of eligibility.
- The student must consent to the supplemental exam fee as discussed by the program coordinator or administrative team.
- The supplemental exam fee will be charged directly to the student's college account.
- The student will retain a copy of the supplemental form for their records and as proof of payment.
- The student must attend and write the supplemental exam on the scheduled date and time assigned or adhere to the supplemental assignment deadline, as no alternative arrangements will be made.
For more information visit the College Policies, Procedures, Practices and Guidelines webpage. Click on the 'Academic Administration' side tab and search for the document entitled Clearance of Academic Deficiency.
Applying to the Co-op Stream (starting with the 2001 cohort and subsequent unless otherwise noted):
- All applicants apply to the non co-op program. Students will be informed of the application deadline and process to apply for the Co-op Stream. Labour market conditions determine the number of co-op seats in optional co-op programs. Not every student who meets academic eligibility requirements will be admitted to the co-op stream.
- To be considered for admission to the co-op stream, students are required to achieve a minimum 80% session weighted average with no failed or dropped courses.
- Successfully complete the Co-op and Career Preparation modules (CEPR8200). Students who fail Co-op and Career Preparation will not be permitted to search for co-op employment nor will they be able to participate in a co-op work term. Students who fail Co-op and Career Preparation will not be permitted to continue in their co-op program.
- Be enrolled full-time (full-time = 70% of the hours, or 66 2/3 % of the courses in the current session/level of the Program Design.) Exceptions will apply to those students who have been granted special timetabling based on formal identification of barriers or challenges for which accommodation is required. Academic eligibility requirements must still be met prior to being granted access to seek a co-op work term.
- Must have successfully completed all core courses, according to the program design, by the eligibility term prior to any given work term (regardless of the level the student was placed in advanced standing).
- Students (even those on special timetables) will not be permitted to complete a co-op work term until conditions above are met and all course deficiencies, according to the program design, are cleared.
- Co-op work terms may need to be re-sequenced to allow academic deficiencies to be cleared or in the event a student changes cohorts (i.e. graduation is delayed by one year or more). Students may not repeat a passed work term.
- Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term, the college reserves the right to withdraw the student from the upcoming work term.
- Meet program specific co-op work term eligibility requirements.
- Academic eligibility for a co-op work term is based on the term that occurs two terms prior to any work term. Should a student's academic performance decline considerably (including cumulative missed courses) during the term just prior to any work term the college reserves the right to withdraw the student from the upcoming work term.
- Students may only defer one work term regardless of the reason(s) (e.g. failed or missed work term).
- Since only one work term may be failed/deferred regardless of the reason(s), should a subsequent work term be missed/failed/unsecured (not successfully completed for any reason) the student will be immediately removed from the co-op stream.
- Students who are discontinued are not eligible for co-op work terms.
For additional information please refer to the Co-operative Education Regulations and Guidelines: Student Regulations, Procedures and Supports found by:
- Login to MyCareer
- Select Co-op
- Select Co-op Resources
- Select Co-op Policies
- Select Co-operative Education Regulations, Procedures and Supports for Students
- Co-op programs add value to your education. Earn money while you apply what you've learned in a real workplace environment. Visit Co-operative Education for more information.
- The College cannot guarantee co-op employment. All co-op students are required to conduct an independent co-op job search in addition to the supports and services provided by the Department of Co-op Education.
- Students are responsible for their own transportation and associated costs in order to complete work term requirements. Work locations may not always be readily accessible by public transportation.
- In order to participate in a WIL experience/Co-op work term, students must be legally eligible to work in Canada.
- If students are unable to complete their co-op requirements, in order to be eligible to graduate from the non co-op stream, they must take the Career Development (CDEV) course found in the co-op design of their program. (2001 cohort and subsequent cohorts unless otherwise noted)
Course Add/Drop Program
You can add your electives through your student portal and drop courses from your portal in GAS.
Log in to the Student Portal
- Click on the "My Courses" tab
- Scroll over the icons to the right of individual course listing.
- Click the red 'X' to drop a course
It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course. Adding and dropping courses can affect tuition fees and OSAP eligibility.
Visit the Credit Transfer Office for information on credit transfers and exemptions. Students must see their coordinator to drop a requried course. Courses may not be offered during any semester and are subject to availability.
Credit Transfer, Pathways & PLAR
Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions. To ensure your credits are eligible for transfer, please contact our Credit Transfer Office at: email@example.com.
The Credit Transfer Policy and Procedure are available on the college website.
For more information, visit the Credit Transfer webpage and the PLAR webpage.
If you are currently a Conestoga student and want to continue studying at Conestoga, there are a number of different pathway opportunities available to you.
Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways, to help you meet your goals.
Conestoga College has articulation agreements with many domestic and international institutions. These agreements allow students to transfer into a specific program with advanced standing. Students must meet the academic requirements stated in the agreement.
For more information regarding pathways at Conestoga, contact the Credit Transfer Officer at 519-748-5220 ext. 2166.
Program Completion Policies
Program Design. This program is delivered over two semesters beginning inthe fall (September) or winter semester (January). Students may complete an optional third-semester co-op. The college will also offer fulltime program levels during the Spring semesters for those starting in the Winter.
- Academic Completion. If a student is on track to completing their program, but still needs to complete academic courses, they can return on a special timetable to complete these courses.
- Convocation. Students who have not completed on time to graduate in June may be allowed to continue into the summer. In these cases, students may be allowed to convocate in the fall rather than waiting until the following June on condition that they complete by the end of August. This option is not an automatic right but is only granted in exceptional cases.
Deferral, Discontinuance, or Probation
Academic probation is a term used when a student's academic progress is being monitored. Academic decisions are based on a student's academic achievement and follows the promotion guidelines of the program. An academic decision is assigned to the student record indicating progress/promotion at the end of each unit/module/semester or at the end of the academic year.
A student may be discontinued from the School of Interdisciplinary Studies for either academic or non-academic reasons, as set out in the Discontinuance Procedure. Discontinuance decisions for academic reasons are made at the end of each academic semester. A student with six or more outstanding failed courses in their current program can be discontinued from the program.
Re-admission to a Program
A student who has been discontinued for academic reasons from the School of Interdisciplinary Studies, will only be considered for re-admission into their program if:
- The student has cleared all but two of the outstanding failures, or
- The student has sat out for one academic year
- Once the student has met a minimum of one of the above criteria, then the student must re-apply to the program. If the student is re-applying to year one, level one, they must apply through Ontario Colleges. If the student is re-applying to level 2 or beyond, they must submit a completed Conestoga College program application form to the registrar's office and pay the application fee. Re-admission to a program is not automatic. In all cases, re-admission to programs in the School of Interdisciplinary Studies will be at the discretion of the School.
All assignments should comply with format and organization guidelines given by your professor. All assignments should be handed in on time unless prior arrangements have been negotiated with the professor.
Conestoga College and the School of Interdisciplinary Studies are committed to supporting students in their learning. We recognize that deadlines for coursework assignments, quizzes, and specified exam dates help prepare students for their career fields through the recognition of demands and expectations (which often need to be prioritized), and in the development of time management skills. Meeting coursework deadlines in a timely manner also enables students to demonstrate to their employers that they are able to produce finished work of acceptable quality within a given time period.
Students are encouraged to complete assignments well in advance of the due date. We are committed to supporting students in their learning experiences, and in responding to individual extenuating circumstances as they arise. Students are reminded that Conestoga College has a network of student success services available including the Learning Commons, Learning Resource Centres, and counseling and support services to assist them.
We are aware that occasionally events or circumstances occur which are beyond a student's control. In these circumstances, we recognize that clear and consistent policies and procedures help our students identify their options and required processes. The following policies apply in most circumstances:
- Assignments are due at the start of class on the due date specified by the instructor in the Instructional Plan or the deadline set by the dropbox in eConestoga;
- Extensions must be negotiated at least 24 hours in advance. Extensions are at the sole discretion of the Professor.
- If an assignment is going to be late, a penalty of 10% per day will be applied to all late assignments.
- Assignments later than seven (7) calendar days will not be accepted and a grade of zero (0) will be applied for this component of assessment.
Because you have access to all due dates from the first day of class exceptions to these rules are for validated absences only.
Professors in the Technical Communications program, in certain circumstances, may apply a rule where no late assignments or presentations will be accepted. These occurrences typically relate to assignments built around partnerships with community partners, group work, or projects that require work to be completed by a specific date due to program limitations.
Should students need support with absences (such as illness requiring the care of a doctor prescribing your time off, compassionate leave, court or legal duty, or retroactive absences) students must connect with Accessibility Services for support.
Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op placements if applicable. Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.
Program Transfer Protocols
Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a Program Application Form to the registrar's office. If considering transferring to a program outside the school in which they are currently enrolled, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic transfer credit is given if passing grades are met.
Students actively registered in cohort delivered programs who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study.
Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.
Program Advisory Committees (PACs)
Program Advisory Committees (PACs) provide the necessary link between Conestoga and the community it serves. PACs operate in an advisory capacity to Conestoga administration with the objective to keep Conestoga responsive to current and future workforce needs, trends or opportunities in industry and the marketplace.
All post-secondary education programs of study at Conestoga, both full-time and part-time, which lead to an employment related credential, or are approved by the Ministry of Colleges and Universities (MCU), will be associated with a PAC, with the exception of apprenticeship and pre-apprenticeship programs. For any program not leading to an employment related credential, such as foundation programs, PACs are optional.
At the beginning of each year, the coordinator(s) of the program will ask for student volunteers. The coordinator(s) will select which student(s) will represent the program at PAC. Student attendees are important members of the PAC and are expected to be present at all meetings and are responsible for preparing and submitting a report based on guidelines provided by the program coordinator.
Students who participate in PACs will receive credit on their Co-Curricular Record (CCR) . Your CCR is an official document, complementary to your academic transcript, which recognizes and records learning that you have achieved through approved Co-curricular experiences at Conestoga.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Colleges and Universities (MCU). This Student Experience Survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching (SAT)
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT forms give teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process has two components: the Early Course Check-in and Full-SAT. The Early Course Check-in is 5 questions, occurs during week 10 of classes and provides early feedback to faculty about the student experience within their classroom. The Full-SAT is 43 questions and occurs late in the semester; a summary of the results goes to the faculty member and their academic manager. Typically, about one-quarter of the faculty is appraised per term. All full-time faculty have a SAT review at least once every two years. Part-time faculty may be reviewed more frequently. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.
Student Representation – Conestoga Students Inc. (CSI)
Conestoga Students Inc. (CSI) and Conestoga agree that a student has the right to invite a member of CSI to a student and/or faculty meeting provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
Academic Delivery Plan and College Hours
Academic Delivery Plan Fall 2022
In response to the COVID-19 pandemic, Conestoga has developed an academic delivery plan for the Fall 2022 semester. The safety and well-being of our college community remains our highest priority. Our academic plans and decisions continue to be based on the advice of public health authorities.
Back on campus
We look forward to continuing to welcome students back in person and on campus for the fall term. There are three ways in which programs will be delivered:
Hybrid: You will be required to attend in-person classes at your assigned campus. Most class hours will be delivered in person, with a few hours delivered remote/online.
On campus: You will be required to attend in-person classes at your assigned campus. All class hours will be delivered in person.
Remote: Remote programs will be delivered fully online. There will be no in-person classes.
Details regarding classes and delivery formats will be provided in your program schedule (timetable).
Full-time courses at Conestoga are typically delivered Monday to Saturday, 8:00 a.m. to 10:00 p.m. *
Conestoga Policies and Procedures
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".Students are advised to review and comply with all policies and procedures, including the following:
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Clearance of Academic Deficiency Policy & Procedure
- Convocation Procedure
- Co-operative Education Policy
- Discontinuance Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Program and Course Withdrawal and Refund Procedure/International Student Withdrawal and Refund Procedure
- Readmission Procedure
- Religious Holiday Policy & Procedure
- Student Expectations for Online Engagement
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
- Student Rights and Responsibilities Policy & Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.
The Student Engagement Department is here to help you transition to the Conestoga College experience, connect with your community, and build your skills.
Start your college experience by completing Conestoga 101 (CON0101) on eConestoga, a mandatory course for all new full-time students that will take you approximately one hour to complete. CON0101 provides an overview of the supports, services, and opportunities available to you throughout your time at Conestoga. Make sure you complete it early on in the term, as it contains valuable information that will help you transition to Conestoga.
General Education ElectivesStudents are required to complete General Education elective courses as part of their program requirements. General Education elective course requirements are listed at the bottom of the progress report, which is found on the Student Portal under My Courses. The progress report indicates the level/semester in which the course must be taken. Students are responsible for adding General Education electives into their schedule for the designated semester. Eligible courses are posted each semester by the School of Interdisciplinary Studies on the College's elective website. For more information and to view the current elective course offerings, visit https://www.conestogac.on.ca/electives/diploma. Questions regarding General Education electives can be directed to the School of Interdisciplinary Studies: firstname.lastname@example.org
Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.
Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations
Conestoga recognizes that unexpected circumstances, such as brief illness, do arise during the term. As a visit to a health practitioner may not be necessary or possible, we do not ask you to provide a doctor's note except in exceptional circumstances. If you are absent from a scheduled evaluation, you must:
A. Report the Absence on the Student Portal prior to scheduled class time: See the Student Responsibilities section above.
B. Make Alternative Evaluation Arrangements
i. Reach out to your professor to ask how the evaluation will be made up. Your professor will determine alternative evaluation arrangements as appropriate.
Program Handbook Revision Log
Created Spring 2020
Revised Spring 2021
Revised Spring 2022
Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accommodations to professors on behalf of the student.
To consult with an Accessibility Advisor about accommodations please make an appointment by emailing email@example.com or calling 519-748-5220 ext. 3232.
Exceptions for non-accessibility focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accommodations rests with the program chair.