Enhanced Practice for Internationally Educated Nurses

2021/22 | Conestoga College

Program Code: 1513
Health & Life Sciences

Conestoga College Institute of Technology and Advanced Learning

This is a companion document to the current Conestoga College Student Guide

COVID-19 and 2021-22 Program Delivery

​In response to the COVID-19 pandemic, Conestoga academic plans and decisions will continue to evolve to reflect the advice of public health authorities. ​Please consult the COVID-19 Information page for the most up-to-date information on college protocols.

Expectations regarding course delivery, participation, and assessments will be communicated by your faculty member at the start of the semester and included in the instructional plan.

Program technology requirements are posted on the program web page. Students in remote and hybrid delivery courses will require a device, webcam functionality, and reliable Internet access. 

Program Handbook Guidelines

​The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.


What you do out there logo

Welcome to the School of Health & Life Sciences

Conestoga’s School of Health & Life Sciences offers a range of credentials to assist you in your goal of becoming a healthcare professional. From pre-health programs, through to certificates, diplomas, graduate certificates and degrees, the School of Health & Life Sciences delivers the most up-to-date training provided by expert faculty and staff in state-of-the-art facilities. With a broad range of programs and delivery options to choose from, you can find a program that suits your needs and sets you on the path to a successful career.

Work-integrated learning is at the core of many of our programs. Whether through a field placement, clinical practicum, or co-operative education experience, you will have the opportunity to gain valuable work experience with an industry partner that will put your training into practice.

The School of Health & Life Sciences has many partnerships in industry as well as the local community and beyond.

What you learn here, counts out there – the School of Health & Life Sciences provides you with:​

​​​The opportunity to become the professional you aspire to be.
  • The opportunity to learn in specialized settings with real-life scenarios.
  • The opportunity to acquire knowledge and skills in a unique inter-professional environment.
  • The opportunity to take advantage of state-of-the-art learning facilities and study spaces.
  • The opportunity to become a "preferred graduate", sought after by your future employers.

Top 5 Expectations of You

​​​​​​1. Use MyConestoga to connect to:

  • Your Conestoga Email: (e.g. John Smith, Student Number 1234567, jsmith4567@conestogac.on.ca): This is the official communication channel for everything related to your academic requirements. Communication with faculty and staff is required to happen through your Conestoga email account. Check MyConestoga regularly and respond as requested.
  • eConestoga: This is your resource for all course-based program activity and information, as well as course-based communication with the faculty.
  • Student Portal: You will find your final grade information, college tuition invoices, class schedules and absence reporting on this portal.
  • Placement Health Requirements: This service provides you with the requirements to enter into practice settings.
  • For BscN Students: CoMAC Communication Hub
    • The Hub is accessed through "My Communities" on My Conestoga.
    • The Hub provides information regarding Conestoga College and your program.
    • The Hub provides a link to Avenue To Learn: A resource for all course-based program activity and information, as well as course-based communication with the faculty.

2. Follow your academic schedule:

  • See the Orientation Checklist prior to starting your program.
  • Course Schedule: This is a timetable of all your classes for each semester.
  • The Academic Schedule: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Programs with exams outside this time will be notified individually.
  • For BscN Students: Academic Year Schedule: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Please cross-reference these dates with McMaster University's sessional dates. 

3. Become a health care professional :

  • Act respectfully and professionally at all times, as these behaviours are the key to your learning experiences.
  • Present in professional dress and conduct: See the Professional Conduct section for professionalism expectations for your program. Please review the Rights and Responsibilities website. ​
  • Pre-WIL Health Requirements: Pay attention to the deadlines listed on your documents. Complete the tasks as required; without these, you will not be able to progress to your work-integrated learning (WIL) and program completion will be in jeopardy. *Note: The PSW and Supportive Care program does not participate in the WIL program.
  • Social Media: Use responsibly and respectfully. See Standards of Conduct section of the Handbook.

4. Attend classes and labs to enhance your success:

  • Attendance Expectations: Attendance for class, labs and placement/WIL are in place to support your learning and experiences as a future professional. See Attendance and Student Success Strategies section in the Handbook.
  • Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See Attendance for Evaluation section in the ​Handbook.
  • Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Handbook.

5. Take responsibility for your academic status:

  • Student Records: For any questions concerning your student record, academic status and/or program withdrawals, please contact your Program Coordinator.
  • Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
  • Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please review the Credit Transfer & PLAR website for more information.
  • Student Forms: To access forms, please go to the Student Forms page.
  • Academic Policies and Procedures: Are found under Policies and Procedures. Please review the Rights and Responsibilities website. 
  • Student Affairs Policies and Procedures: Are found on the Student Affairs page.

Top 5 Resources for You

​​​​​1. Your teaching team 

  • Contact Information: Is posted on eConestoga and in your Handbook (Relationships section).
  • Appointments: Book appointments (in-person, phone, email) to ensure resources are available.
  • Email Inquiries: Will be answered within two business days.
  • Urgent help: Program Assistants are available to help you reach a member of the teaching team (contact information in Relationships section of the Handbook).

2. Counselling

  • College Counselling: Professional counsellors can help you achieve your educational goals, and provide support related to stress management, anxiety, depression, transition issues, family issues, and other concerns. Counselling is free, voluntary and confidential.  To make an appointment, see the Counselling services website.
  • Good2Talk: A confidential 24-hour phone line for stresses, big and small (1-866-925-5454).
  • Conestoga Security: Provides safety and security services. See the Student Guide for Conestoga's Safety and Security Services and procedures.
  • Student Financial Services: Student Financial Services provides you with options to finance your post-secondary education. Students in need of emergency financial assistance, see the link for more information. 
  • CSI Food Bank: The CSI Food Bank is an emergency food relief program for Conestoga students. Please follow this link.
  • Health Services: These services include a family doctor and a nurse. Please follow this link.
  • Facility Information: See the Student Guide for information on after-hours parking, classroom and computer labs.

3. Accessibility services

  • Students with Documented Disabilities are encouraged to book an appointment with Accessibility Services to access accommodations. Disability-related documentation will be required to book an appointment. See the Accessibility Services webpage for more information.
  • Adaptive Technology Aids and Special Facilities: Adaptive Aids are arranged through Accessibility Services. Accessible washrooms are located throughout the campus. Contact the Adaptive Technology Lab for more information on adaptive technology aids. ​​

4. Student Services

  • ONE Card: This is your official identification card designed to access all on-campus services. See the eligibility on this website
  • Library Resource Centre: Located on 2nd Floor B Wing. Visit the Library Resource Centre for more information.
  • Tech Bar: Drop by the Tech Bar for one-on-one assistance. Information can be found on the Library Services website.
  • International Education Office: Visit the website or access through MyConestoga.
  • Student Engagement: Get involved and see the Student Engagement page or connect to MyConestoga for your Co-Curricular Record.
  • MyLearning: Academic services and resources, including resources for math, writing, peer tutors and resources for APA. Visit the website or access through MyConestoga.
  • Bookstore: Your location to buy books, clothing and general supplies (A-wing). At this time, all of our campus stores will be closed and our bookstore will be fully online for the Fall 2021 semester. Our service to students remains uninterrupted as we are fulfilling orders for students Monday to Friday. Shipping for physical items is free within Canada with a minimum of $10 spent. See this link for more information. 
  • Co-op and Career Advising: Your resource for Co-op placements, summer jobs or future careers. See the Co-op and Career Services site for more information.
  • Lockers are available with your tuition. See this link to find more information.
  • Covid-19 Information and updates are available on Conestoga's website.
  • Information Technology: Provides supports and general assistance with college-related needs such as Email, Network accounts, connectivity and wireless​ printing. See the Web IT Service Desk for more information.

Letter to Students

Dear Post-Graduate Nursing Student,

Welcome to the Enhanced Practice for Internationally Educated Nurses (EPIEN) Program.

This handbook has been prepared to provide information about academic standards, guidelines and processes specific to the Enhanced Practice for Internationally Educated Nurses (EPIEN)  Program. It has been compiled with careful consideration for your personal and professional growth during your studies at Conestoga College. Reading, understanding, and following the information in this handbook are essential steps to you achieving success in this program and your chosen profession.

Please know that your previous education and experience are acknowledged. They will provide a sound foundation upon which to build your nursing knowledge and practice within the context of the Canadian health-care system.

Together, our team is dedicated to making your learning experience an enriching one. We are here to help you be successful. Should you require assistance in any area of your studies throughout your time at Conestoga College, please speak directly with your Faculty members and/or the Program Coordinator.

I wish you the very best in your studies and look forward to meeting each of you during your tenure at Conestoga College.


Lisa Roszel

Associate Chair, Seniors Care

and ENP Program Coordinator, Faculty and Staff. 

Welcome to Enhanced Practice for Internationally Educated Nurses

Thank you for choosing Conestoga College and congratulations on your admission to the Enhanced Professional Practice for Internationally Educated Nurses (EPIEN) Program. We hope you will find this one-year program a valuable complement to your existing academic preparation and experience. We wish you every success as you transition to professional nursing practice in Canada.

In this handbook, there is important information that will help you to become familiar with Conestoga College's academic standards, regulations, procedures, and processes specific to the EPIEN​ program.  Please note that general information about the College can be found in the Conestoga College Student Guide, which applies to all learners regardless of the program in which they are enrolled.

Please take time to familiarize yourself with the information in this handbook.  You are responsible for being aware of the academic standards, procedures, and processes outlined in this handbook.  At any time, please feel comfortable to ask your professor, coordinator or Program Chair if you have questions related to the expectations of learners in the Program. 

Program Overview

​Program Description

This unique two-year graduate certificate program is geared to experienced internationally educated nurses holding a four-year bachelor's degree in nursing. The program will support you in acquiring essential nursing knowledge and skills required to practice within the Canadian healthcare system, with a focus on caring for seniors throughout the continuum of care. You will learn from experienced nursing faculty in active learning environments such as state-of-the-art nursing laboratories and immersive simulation suites. Emphasis is placed on development of professional practices including nursing assessment, intervention, care planning, and critical inquiry and evidence-informed decision making. The program is developed based on the College of Nurses of Ontario professional standards and entry to practice competencies for Registered Nurses. Learning of Canadian nursing practices will occur through a variety of evaluation methodologies including, scholarly writing, case studies, projects, presentations, and standardized patient encounters. You will apply theory to practice during field placement in diverse healthcare settings including medicine, surgery, complex continuing care, and long-term care. This program provides you with extensive hands-on clinical experience, including over 400 placement hours. In addition, in preparation for the nursing registration examination, you will complete NCLEX and OSCE style courses.

This is an etext program. Therefore, functional MAC or PC technology with camera and audio capabilities is required.

Program Outcomes

Through successful completion of this program, the graduate will have reliably demonstrated the ability to:

  1.  Conduct comprehensive assessments to plan individualized care supporting health promotion and disease prevention in complex and non-routine patient environments.
  2. Integrate evidence-informed research, theory, and critical inquiry within the context of the Canadian health-care system to inform nursing practice and advance clinical judgement.
  3. Model personal and professional responsibility, accountability, self-regulation, and ethical practice as a Registered Nurse when caring for clients and their families to meet. ​Canadian nursing regulatory standards, practices, and legislation.
  4. Communicate effectively with diverse populations and the healthcare team to form partnerships and improve health outcomes for individuals, families, groups and communities.
  5. Integrate and promote best practices and approaches in relation to the gerontological population within the Canadian healthcare system to plan and deliver nursing care.
  6. Use knowledge from social and health sciences to assess, plan, implement, and evaluate nursing care across the lifespan and within the continuum of care.
  7. Use leadership frameworks to influence positive change related to social justice, health equity, and public policy at the individual, organizational, and healthcare system levels.
  8. Outline local community and provincial health care system resources and options to support decision-making and the implementation of nursing interventions.
  9. Establish education objectives to support career growth as a nurse in Ontario.
  10. Demonstrate entry-level Registered Nurse competencies in the Canadian health care system to provide client-centered care.
  11. Advocate for client, self and the nursing profession by implementing strategies to provide safe and quality nursing care.
  12. Integrate principles and philosophy of end-of-life care to support the client and their families through the experience of death and dying.

Program Design 2021-2022

LevelCourse CodeCourse NameHours
1COMM1085College Reading & Writing Skills42
1CON0101Conestoga 1011
​Mental Health First Aid
​Gentle Persuasive Approaches (GPA)
​Professional Nursing Practice in the Canadian Health Care System
​Enriched Assessment Skills
​Clinical Care Lab and Simulation
​Pharmacology and Pathophysiology I
​Safety in the Workplace
  Total Credit Hours for this level:273
​Fundamentals of Communication and Conduct for Canadian Nursing Practice
​Field Placement I (Enhanced Practice for Internationally Educated Nurses)
​Nursing Theory and Research
​Pharmacology and Pathophysiology II

​Total Credit Hours for this level:
​Field Placement II (Enhanced Practice for Internationally Educated Nurses)
​Seniors Care in the Canadian Health Care System
​Professional Practice and Simulation
​Living with Chronic Illness and Comprehensive Geriatric Assessment
​Policy & Advocacy: Throughout the Lifespan and Across the Continuum of Care
​Care of the Person and Family at the End of Life

​Total Credit Hours for this level:
​Field Placement III (Enhanced Practice for Internationally Educated Nurses)
​NCLEX Preparation
​Achieving Success in Your Health Care Career
​Community Nursing and Service Learning
​Leadership, Management and Trends in Nursing Practice
​Objective Structured Clinical Examination (OSCE) Preparation

​Total Credit Hours for this level:
  Total Credit Hours for Program:1258

Graduate Outcomes and Capabilities

The Enhanced Practice for Internationally Educated Nurses (EPIEN) Program is designed to support students in meeting the College of Nurses of Ontario (CNO) Entry-to-Practice Competencies for Registered Nurses. 

There are a total of 101 competencies, organized under nine roles, including clinician, professional, communicator, collaborator, coordinator, leader, advocate, educator, and scholar. These competencies will be reviewed throughout the program. Further information can be found through CNO website: Entry-to-Practice Competencies

Students are responsible for completion of applications for registration with regulatory nursing bodies. In advance to beginning the registration process with the (CNO) please consult your program coordinator. Conestoga College recommends waiting to write the CNO registration exam until program completion. 

Letter/Form of Completion for College of Nurses (CNO) and National Nursing Assessment Service (NNAS) Forms

Students requiring CNO/NNAS forms to be completed by Conestoga College are required to submit the following two forms directly to the Registrar's office:

  1. Request for Transcripts
  2. Completion of Letters form

Each request will be at the cost of the applicant, as an administrative fee will apply. Forms are completed in order of request.

It is the applicant's responsibility to ensure all required documents are completed and submitted appropriately. Please retain ALL course outlines for future needs.​

All enquiries should be forwarded to ENPEPPdocumentreq@conestogac.on.ca

​Program Design

You can find your​ program design on the student Portal by following the steps below:

  1. Log in to Student Portal
  2. Click on 'My Courses' tab
  3. Select 'View Progress Report' button

Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the School of Health & Life Sciences website. To find these courses, students need to scroll to the 'Program Courses' section.

​​Pathways and Further Post-Secondary Education Opportunities

Conestoga pathways enable students to build on their academic achievements in order to earn a degree or additional credentials. Pathways are formed through agreements between the Conestoga program and partner institutions. View the transfer agreement opportunities.

There are several different opportunities available to students who wish to continue studying at Conestoga. Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways to help you meet your goals. Conestoga Pathways information is available on Conestoga's website.

Employment Opportunities

Graduates of this program will gain the knowledge and authentic experience necessary to enter confidently into the Canadian health-care workforce. Students will learn the skills necessary to work as a nurse in the areas of general internal medicine, surgery, cardiac and coronary care, emergency, ambulatory care and long-term care​.

For more details on related occupations, job market information and career opportunities, see the Government of Canada website.  


​​Communication and Contact Information

The Program Faculty members are here to support you in acquiring an excellent education, a broad skillset, and the confidence to move out into the workforce upon completion of the program. Ultimately, your success in this program rests on you; however, your faculty are committed to doing their best in supporting you throughout your studies.

To ensure your success in the program, it is important you become familiar with those who are here to support and help you. If you have any day-to-day questions about your program, courses or schoolwork, please contact your Faculty, Program Coordinator, or Chair.

Contacting Program Faculty members
When contacting program staff (via email or by phone) outside of class time, your message should include the following information:
  • First and last name, student ID #
  • Course and semester or level
  • Brief description of the reason for contact
  • Telephone number where you can be reached
Student Email

All students are supplied with a Conestoga e-mail address. Communications from program team members will be via your Conestoga e-mail address or posted on Conestoga's online Learning Management System – eConestoga. Official Conestoga communication via e-mail will use only your Conestoga e-mail address. Use only your Conestoga e-mail address when communicating with program team members. Students are expected to check their Conestoga e-mail regularly. You can forward emails from here to a personal email address for notification, but you must respond using your Conestoga email address.

If you are having problems accessing your Conestoga e-mail contact the Information Technology (IT) department at 519-748-5220 ext. 3444 as soon as possible. Students are accountable for ensuring a functioning e-mail account.

Program Faculty Member Availability
Students are encouraged to connect with individual Program Faculty members to discuss course work, assignments, or other matters related to their success at Conestoga. At the beginning of your program, a faculty member will explain how you can contact them outside of class time. 

Procedures for Meeting with Program Faculty Members

To schedule a meeting with Program Faculty members please contact the individual by email. Meetings may be held virtually or by telephone.

Contact Information

Faculty Directory             

Level 1 Coordinator
Margaret Holden
(519) 748-5220 Ext 3951

Level 2 Coordinator
Sharon Tarbotton
(519) 748-5220 Ext 2486

Associate Chair, Seniors Care, 
Lisa Roszel

Program Assistant
Kim Myre
(519) 748-5220 Ext 3445

In addition to the above, there are Nursing Faculty who will provide contact information at the beginning of every course.

Faculty Offices

Faculty offices are located in the main building (4B Administration area acce​ssed through stairwell 5) and students are welcome to see individual Faculty by appointment to discuss course work, assignments, or any other issues. Faculty members will endeavour to reply to email messages within 48 business hours.

Telephones for internal use are located outside the entry to Faculty workspaces. Beside this phone will be a Faculty directory with extension numbers only. If you have an appointment with your instructor, please call to confirm that you have arrived. Please do not enter until you have confirmation that the Faculty member is available to meet with you. If you do not have an appointment, please call the faculty you wish to meet with to confirm that they are present and can see you. If you do not reach them, please leave a message. In the interest of respecting the work environment for everyone in this area, please do not wander into Faculty workspaces looking for them.

If arrangements have not been previously made with individual faculty, students are to drop off assignments into the Drop Boxes outside the Faculty areas on 4B.

​​Student Engagement

Student Concern or Issues

If any concerns or issues arise during your learning experience, our main goal is to collaborate with students, faculty and staff to resolve situations or concerns quickly and improve and optimize our processes.

Problem-solving strategy:

1. When a situation of concern arises, inform those involved in a timely manner.

2. Please see the Student Rights and Responsibilities​ website for further details on informal and formal procedures for the resolution of concerns and issues.

3. Issues and concerns related to a placement site, or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Field Placement" of your handbook. 

Student Representation

Conestoga Students Inc. (CSI) and Conestoga College agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.

​​Student Feedback

​Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:

Key Performance Indicators

All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Colleges and Universities (MCU). This Student Experience Survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.

Student Appraisal of Teaching (SAT)

The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT forms give teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.

The SAT process has two components: the Early Course Check-in and Full-SAT. The Early Course Check-in is 5 questions, occurs during week 5 of classes and provides early feedback to faculty about the student experience within their classroom. The Full-SAT is 44 questions and occurs late in the semester; a summary of the results goes to the faculty menber and their academic manager. Typically about one-quarter of the faculty is appraised per term. All full-time faculty have a SAT review at least once every two years. Part-time faculty may be reviewed more frequently. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.

​​Class Cancellations

Class cancellations due to faculty absence

Class cancellations due to Faculty absences will be posted on the Student Portal or​ B.S.c.N​. students on Avenue to Learn.

Faculty may also post any absences on eConestoga

Class cancellations due to inclement weather

College closure due to inclement weather will be announced on local radio stations and posted on the College's website. A message will be recorded on the campus phone line after office hours.

Personal notifications of class cancellations

Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to Faculty absences. To receive these notifications, students must subscribe to this service. See the Student Portal and select notifications. 

Standards of Conduct and Professional Practice

​​​​​​Program Standards

Internationally educated nurses enrolled in the Enhanced Nursing Practice Program at Conestoga College, who are transitioning to nursing practice in Canada, need to know about the special policies and standards that must be followed to guide actions and behaviors in relationships with other learners, faculty, and patients. First, learners are expected to act in accordance with the policies developed by Conestoga College which include:

  • Students' Rights and Responsibilities
  • Academic policies and procedures

These policies are accessible in the Conestoga College Student Guide

College of Nurses of Ontario (CNO) Standards

In addition, as a future practitioner, you will be responsible for ensuring that your practice and conduct meet legislative requirements and professional standards of the Nursing profession, as directed by the CNO.

Each Student:

  • Is accountable and responsible for own actions;
  • Ensures practice is consistent with current legislation and the standards of practice as defined by the CNO;
  • Has the knowledge, skill and judgment for entry to practice;
  • Contributes to positive team functioning and supporting colleagues;
  • Conducts oneself in a way which promotes respect for the profession;
  • Cooperates with regulatory functions.

As learners preparing for professional nursing practice in Canada, it is imperative that your actions reflect the professional and ethical standards embraced by nurses in Canada in order to provide safe, competent, and ethical care. Similarly, all learners at Conestoga College are responsible for facilitating a safe and healthy learning environment. Therefore, if a learner's behavior or conduct interferes with the learning process or in any way jeopardizes the safe environment of the classroom or professional practice setting, then the learner may be required to leave the classroom or professional practice setting at the discretion of the nursing faculty teacher.

Nursing faculty/instructors and learners in the EPIEN program work in partnership at Conestoga College.  Your nursing faculty are RNs, or NPs which means they are also accountable to uphold the professional and ethical standards set out by the CNO.

As such, nursing faculty in the educator role abide by the CNO (2009b) expectations by supporting learners, facilitating learning opportunities, and evaluating learning to assist the acquisition of the knowledge, skills, and judgement needed for providing safe, competent, and ethical care for nursing practice in the Canadian health care system.

Students are expected to work in partnership with their professors and clinical instructors to:

  • Provide learning opportunities for the nursing student to enable them to acquire the knowledge, skills and clinical experience needed to practice;
  • Evaluate the nursing student's ability to meet the required learning outcomes for each course experience.

Please feel comfortable to ask your faculty about any doubts or uncertainties you have after having reviewed the information summarized above. It is vital that you have a clear understanding about your role as a learner at Conestoga College and as a RN-learner in the professional practice setting as you transition to nursing practice in Canada.

Program Standards for Professionalism in Nursing

Uniforms and Grooming Guidelines

As a learner in the professional practice setting, clients and their families see you as a member of the health care team.  Your appearance can inspire confidence in your ability to care for them.  Neatness, cleanliness, conservative makeup, jewelry, and safety considerations all help to convey competence, commitment, and professionalism.  It is your responsibility to maintain this appearance. In addition, learners are required to follow specific hospital/agency policies regarding uniforms and grooming that may vary from Conestoga policy. Learner uniforms must conform to the uniform policy of the institution in which learners are placed.

Please feel comfortable to ask your professor or clinical teacher if you have any doubts regarding the uniform and grooming guidelines outlined below. It is very important that you have a clear understanding of the requirements; at the discretion of the clinical teacher or professor, you may be asked to leave the professional practice setting if your uniform or grooming is not consistent with Conestoga or institution policy.

Requests for accommodations of this regulation (e.g. for religious or disability reasons) will be considered within the framework of the Conestoga College Policy for Human Rights.

All Students in the EPIEN Program WILL Need:

  • Uniform/scrubs for all labs and clinical
  • Lab kit, available from the Bookstore (includes nametag and Photo ID holder)
  • Proper footwear (outlined below)

Please be reminded that the labs are a clinical setting and, as such, the requirement for proper handwashing/hygiene is in effect.

  • No backpacks or coats can be brought into lab, please utilize your personal locker for storage.

Field Placement and Lab Dress Code

The Clinical Lab areas of the Cowan Health Sciences Centre (CHSC) are comprised of clinical labs, the Cross Centre for the Advancement of Patient Care Simulation and the Open Access Lab. 

All lab areas are covered by the dress code policy for all programs in the School of Health & Life Sciences.  Non-compliance with this dress code will result in the person being asked to leave the lab area. (If during scheduled lab time, this may result in a missed lab). Refer to dress code policy.

Uniform Regulations

  • Full, clean, wrinkle-free uniform must be worn in clinical areas and college labs.
  • Conestoga College name tag (available in lab kit) must be worn at all times.
  • Bottom of the pant hemline must be sewn above the sole of the shoe.
  • Warm-up jackets or sweaters that coordinate with the uniform are acceptable, but must not be worn during direct care.
  • Slips should be worn with skirts.
  • Undergarments must be worn, choice and style should not create a major contrast between body colour and uniform colour.
  • Religious and cultural attire will be considered on an individual basis.
  • Head coverings, ir pre-approved, must be neutral and appropriate to ensure safety of the student and patient​​.
  • If ¾ length shirts or t-shirts are to be worn under the uniform they must be black or grey.
  • Once a uniform is worn for client care, in cannot be worn in any public place until washed; If you are not going home directly after clinical, you need to have a change of clothing with you.


Uniform shoes must be supportive, clean, black or white in colour, non-mesh, and slip-resistant with closed toes and heels.  The shoes worn with the uniform are not to be worn outside of the agency. Clogs (wooden or other), and crocs are not acceptable footwear.


Conestoga identification must be worn and visible at all times in all lab and clinical settings. Identification must include first and last name and designation. Institutional Photo ID may also be required, at the discretion of the institution.


Jewelry can be a source of bacteria and injury to students and clients.  For these reasons the following restrictions related to jewelry are necessary:

  • NO rings, other than plain wedding band.
  • NO chains - necklaces or bracelets.
  • NO  facial or oral jewelry.
  • Watches may be worn on the wrist or uniform except when giving direct care.
  • One (1) pair of studs with no dangles only may be worn in the ears. Dangling earrings, spacers or stretchers are not acceptable.


During nursing care it is important that hair not fall forward potentially contaminating clean/sterile areas.  For this reason, hair should be neat, clean and kept out of the eyes.  If hair is long, it should be tied back and secured with small, plain clips. Long ponytails should be secured up on the head, and not allowed to dangle onto patient field of care. Hair colour must be of a natural shade (i.e. no green, blue, etc.). Students must be clean shaven or have neatly trimmed beards and/or mustaches to facilitate respirator fit. Cultural and religious practices will be taken into consideration on an individual basis.

Personal Hygiene

Students are expected to meet hygiene requirements during class, lab and placement hours.

  • Maintain personal hygiene and cleanliness.
  • No heavily scented perfumes, colognes and lotions.  These can cause allergic reactions, migraines and respiratory difficulty for those participating in class, lab and placements.


  • Nails should be kept short, not past the fingertip, and clean.
  • Nail polish, nail jewelry, acrylic or artificial nails are not permitted.


Smoking in the hospital setting is against the law and may be subject to fine.  Students are expected to follow agency policy.

Chewing Gum

Chewing gum is not allowed in clinical, lab or community settings.

Food and Beverages

Food and Beverages in the hospital setting are allowed in designated areas only (cafeteria, staff lounge areas).


Cellphones and/or smartphones for personal use are not permitted in the clinical setting/lab and community agencies.

Dress Code for Agencies NOT Requiring Uniforms

  • Conestoga College name tag must be worn at all times
  • Conestoga identification must be worn and visible at all times in all clinical settings.
  • Identification must include first and last name and designation. Institutional Photo ID may also be required, at the discretion of the institution.
  • Wear comfortable low-heeled shoes with closed toes and heels.
  • Street clothing should inspire confidence in your ability to care for the client in an appropriate manner.
  • The following are not appropriate for these settings: jeans, tights and leggings, sweat pants, tracksuits, warm-up suits, ankle socks with skirts, revealing necklines or short skirts.

Transportation of Uniform to and from Clinical Settings

  • It is important that your uniform be clean when arriving on the unit and that a soiled uniform (that is, one that has been worn for client care) not be worn in a public place.  Uniform shoes are NOT to be worn outside of the agency.
  • It is the responsibility of the student to find out from each new Professor /Clinical Teacher the particular agency policy regarding wearing the uniform to and from the agency setting.
  • In hospitals that allow uniforms to be worn to and from work, the student must ensure that the uniform is covered when outside of the hospital (e.g. with a knee-length coat) and that the student is traveling directly between the hospital and home.
  • In hospitals that require the student to change at the hospital, the stu​dents will wear street clothes to the hospital and when returning home.  The uniform is to be kept in a protective covering during transit. 

Not Following Uniform and Dress Policy

Faculty/staff reserve the right to ask students who do not conform to the uniform policy, are inappropriately attired, unkempt, or malodourous, to leave the clinical, community, or lab setting. 

​​​​​​Academic Offences and Plagiarism

Academic honesty is expected and required of all Conestoga students. It is critical that you familiarize yourself with the Academic Offences Policy found on the Policies and Procedures​ page. The Academic Offences Policy provides a detailed description of the following:

  • Scope of academic integrity,
  • What academic integrity means,
  • What types of behaviours constitute a breach of academic integrity, and
  • The penalties associated with breaching academic integrity.

Please speak with a faculty member or your Program Coordinator if you have any further questions after reviewing the policy. Please note that maintaining academic integrity is very essential and that it is your responsibility to know the Academic Offences Policy.

Below are a few examples to help you avoid breaching academic integrity.

  • Make sure you recognize information that requires referencing.
  • Whenever you refer to material from another source, whether book, journal article, video, newspaper or electronic publications, you must acknowledge your source using proper citations and references. See the Student Success Services website​ for assistance with formatting and referencing.
  • If you work collaboratively with others on an assignment, make sure you do not copy words or ideas from others intentionally or by accident.
  • Read the Academic Offences Policy and that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.
  • If you require more information, see the Academic Integrity website

​​Copyright – What you need to know

Photocopying and scanning at Conestoga College are governed by the Copyright Act, an agreement with Access Copyright, and the Association of Canadian Community Colleges' Fair Dealing Policy.

Under the terms of Conestoga's Access Copyright, you can photocopy or scan the following:

  • Up to 10% of most published works.
  • One chapter that is greater than 10%, but no more than 20% of the book.
  • One article, short story, play, poem or essay from a book, magazine or journal issue containing other works.
  • One newspaper article or page.
  • One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work.
  • One drawing, sculpture, painting, print, architectural work of art or work of artistic craftsmanship from a larger volume containing other works.

Cumulative Copying

Cumulative copying consists of copy more than 10% over time. This is not allowed. The copy limits apply to an entire academic year, so once you reach the limit for an item, you can not copy from this source anymore until the next academic year.

You cannot copy or scan the following:

  • Workbooks or study guides that are intended for one-time use.
  • Instruction manuals.
  • Sheet music and original artistic works including photographs or prints.
  • Advertisements.
  • Business cases.
  • Full textbooks.
  • Any of the items on the Access Copyright Exclusions list.

You can find this information and more on the Copyright for Students web page.

​​​​Safe Practice

Safe practice is a hallmark of professional practice. It is an expectation of everyone who aims to become a healthcare professional.

There are several policies and procedures associated with practical ​training that has been developed to ensure your safety and the safety (physical and emotional) of those around you. These policies will be reviewed during your program.

The following basic procedures are outlined for your attention:

  1. Your safety begins with the use of professional attire and footwear and with your attention to the health and safety expectations that may be identified throughout the college.   
  2. Please help us create a safe and pleasant environment by wiping up spills, ensuring laptop cords do not snake across walking areas, and reporting equipment or facility problems when you notice these.  
  3. Specific dress codes, personal protective equipment and specific codes of behavioural conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.   
  4. Safe work practices are to be followed during all training. Follow the direction of your instructors. If you have a placement, your instructor will ensure that you know safe practices and safety precautions and procedures. This includes problem-solving by the instructor and Program Coordinator with the college's Occupational Health & Safety Department as required.  
  5. All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately. ​​

​​Student Protection Acknowledgement

A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures". 

Students are advised to review and comply with all policies and procedures, including the following:         
  • Academic Dispute and Resolution Policy & Procedure
  • Academic Offences Policy & Procedure ​
  • Clearance of Academic Deficiency Policy & Procedure
  • Convocation Procedure
  • Co-operative Education Policy
  • Discontinuance Procedure
  • Evaluation of Student Learning Policy & Procedure
  • Grading Procedure
  • Program and Course Withdrawal and Refund Procedure/International Student Withdrawal and Refund Procedure
  • Readmission Procedure
  • Religious Holiday Policy & Procedure
  • Student Rights and Responsibilities Policy & Procedure
  • Student Feedback Policy
  • Student Fees Policy & Student Fee Invoicing and Payment Procedure

Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.​​ 

Conestoga 101

The Student Engagement Department is here to help you transition to the Conestoga College experience, connect with your community, and build your skills. 

Start your college experience by completing Conestoga 101 (CON0101) on eConestoga, a mandatory course for all new full-time students that will take you approximately one hour to complete. CON0101 provides an overview of the supports, services, and opportunities available to you throughout your time at Conestoga. Make sure you complete it early on in the term, as it contains valuable information that will help you transition to Conestoga.

​​​Professional Conduct - Use of technology

To support a respectful learning environment both in the classroom and in field placements, the use of technology for social networking can only occur during break times, before and after class, and during formal break time in field placement.

Social Media Policy

  • As a student and future professional, it is essential to maintain your professional boundaries in all communication, including social media.

According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet." The same organization also indicates "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment.

  • Assume the information you post or send can be accessed or altered by anyone.
  • Consider whether any posting may reflect poorly on you, your school, or your profession.
  • Avoid online criticism of other students, colleagues, faculty or field placements.
  • Avoid impulsive, inappropriate or heated comments.
  • Pictures should not be taken, posted to social media sites or shared without the expressed permission of all individuals involved.
  • Make sure your on-line name and email reflect professionalism.
  • Maintain privacy of all care and service activities when in practical work experiences.
  • Do not take or post any pictures while on placement or involved in lab activities.
  • Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.

Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media

Cell Phone Policy

Students should respect their instructors, faculty and staff by not using their cell phones for personal use during class time.

Students can not bring their cell phone or technology device(s) into a test or examination, unless required for the examination and approved by the faculty. 

In the event of an urgent need to keep your cell phone with you during a test, please speak to your faculty as soon as you enter the examination room. 

​​​​Cowan Health Sciences Centre Policies

Clinical Lab Areas:  1F26, 2F06, 2F10, 3F35, 3F36, 3F38, 3F40, 3F45, 3F46, 1F14 A/B

Open Access Lab: 2F18

Cross Centre for Simulation Learning:  2F30, 2F50, 2F34, 2F46

Human Resources

Conestoga College is committed to establishing and maintaining a healthy and safe work and study environment.  Throughout your course of study your teacher will guide you through the use of safe work practices.  It is the student's responsibility to follow guidelines for safety once they have been taught.

Accessing the Clinical Labs

1.     Procedures for booking Lab practice during normal hours
Booking practice time/and or materials may be done in person or by telephone (519 748 5220 ext. 3457 at the Doon campus. All materials borrowed for use outside the lab must be signed for and returned to the lab in good condition within the specified time.

2.     Procedure for booking after-hours and weekend Lab practice
It is preferred that the booking be done at least 24 hours in advance.
  • Contact one of the lab to book the time.  The following information will need to be provided:
    1. Day, time and duration of practice
    2. Full names of all persons in attendance
    3. This allows the CHSC team to notify security appropriately.
    4. You must have at least one other person (in the program) with you for this practice
    5. Persons outside the programs in the School of Health and Life Sciences and Community Services will not be admitted to the Open Access Lab
    6. Appropriate lab attire must be worn while in the Open Access
  • On the day of practice, please check in with Security with your Conestoga ID.  Security will unlock the lab
  • When you are finished practicing please contact Security to have them lock the door.
  • You will not be allowed to use the medication cart during unsupervised practice.

All students must leave the lab by 2200 hours.  THE CENTRE MUST NOT BE LEFT UNATTENDED DURING AFTER-HOUR USE.

User Responsibility Regarding Maintenance:

Supplies for injection practice will be available ONLY during regular lab hours.

All users will maintain the environment in a safe, clean and tidy manner:

  • All equipment must be cleaned, re-stocked and re-wrapped as necessary.
  • Beds in low position, neatly made, furniture positioned appropriately.
  • Handle mannequins carefully.

All materials borrowed for use outside the Clinical Learning Centre must be signed for and returned to the center in good condition within the specified time.

Purses, coats, knapsacks, wet shoes and extra books are not to be brought into the CHSC.

​​​Students are responsible for the replacement of damaged or lost equipment in Clinical Learning Centre or community agencies e.g. student dropping IVAC thermometer.

​Rules of Engagement for Simulation Experiences

There are three guidelines that everyone must follow: 

  1. Keep it realThe simulation environment is created with actors and scenarios requiring you to keep it real. You will be expected to adhere to Program standards of conduct and professional practice to model professionalism and leadership in the simulation environment at all times. 
  2. Respect for others and yourself - It is important to maintain a positive, respectful environment and keep actively engaged. To maintain privacy and confidentiality and out of respect for all involved; experiences and discussions related to the experiences must never be posted via social media.  
  3. Constructive Reflection - This is an opportunity to improve on your performance in a safe and interactive environment.  We can all learn through our actions or inactions.  Keep it constructive. ​

Acknowledgement of Privacy

Disclosure of Student Information: The College may, from time to time, request student pictures for media and promotion purposes.  Written consent will be requested.  Refusal to participate will not create a concern related to progress in the program.

Release of Student Information:  Students may wish to have their scholastic information sent to a prospective employer or another educational institution.  They must sign a release form before the College is able to send out the requested information, thus preserving the students' right to privacy.  (See Consent for Disclosure of Student Information in Appendix)

You are now attending a post-secondary educational institute and are considered an adult learner. As such, information about your academic achievements, health care or educational concerns will only be discussed with you personally. Your faculty will not discuss your progress with your parents or spouse unless you have given us written permission. We expect you to be responsible for your own problems and resolve them on your own. Your faculty are here to support you and you can approach any professor or coordinator for assistance as needed.

Please discuss this with your family so they are aware of the changes expected in your responsibilities.

Attendance and Student Success Strategies


​​​Religious Holidays

Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day(s) because of religious beliefs will be given the opportunity to make up the work that was missed or complete alternate work/examinations subject to timely notification.

Conestoga recognizes all religious holidays as defined by the College Employer Council.

It is your responsibility to:

  • Plan ahead and be aware of the dates of all examinations and other course obligations;
  • Advise the faculty member that you will be seeking accommodation to observe a recognized religious holiday. You will also make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Program Chair.



In view of the learning complexities of the EPIEN Program, it is imperative that students attend all classes and clinical placement as scheduled. Students who are absent from class or field placement place themselves in academic jeopardy in meeting the learning objectives as stipulated by the program.

If extenuating circumstances require students to miss a class or field placement, please note that it is the student's responsibility to share this information with faculty/instructors.


Students are expected to arrive on time for classroom, lab, field placement and community experiences. Repeated late arrivals may result in a Progress Note.

​Attendance for In-Class and Lab Evaluations

​An evaluation is defined as a test, exam, presentation or any other formal assessment that requires your presence in a class or lab. Evaluations are critical components of each course and overall success for you in your Program.

The School's approach to requirements for attendance at evaluations reflects the expectation that as emerging professionals, students must demonstrate a professional attitude and attention to evaluations, in the same manner that expectations for future work as professional will require attention to workplace procedures.

In order to support student success:

  • Evaluation and presentation dates are scheduled and communicated at the beginning of each semester.
  • Unplanned extenuating circumstances involving the college, the program or the Faculty that may require changes to the course schedule will be communicated to students. 

In support of the development of professionalism, students are required to take all evaluations at the scheduled times.

  • Students who make personal commitments that conflict with the evaluation dates or assignment deadlines do so at their own risk.
  • There will be no special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans).
  • Academic accommodations are provided to students with documented disabilities through the Accessibility Office.

The following procedure sets out expectations and implications should you miss an evaluation:

Notification for Absence from Evaluations

  • ​​Students are required to notify the program of absence from any evaluation prior to the start of the evaluation. If unable to notify in advance notification should be received within 24 hours.
  • Failure to do so may result in a mark of zero being assigned.

​Notification Procedure

Log into the student portal and click on the Absence tab and indicate that you will be absent from class on a day that has an Evaluation. You will receive a confirmation email that you have recorded your absence for that day. If you are unable to enter your absence in the portal then using your college email your faculty.


  • ​The Absence Recording System shows you as being absent for the day, starting from the time that you record your absence. (For example if you record your absence for that day at 11.00 a.m. the system will show you as being absent for all classes starting after 11.00 a.m. that day.) If you are then going to be present again for some later class, you will need to bring your presence to the attention of your Professor in that later class.) 
  • The earliest that you may record your absence for a particular day is after 8 p.m. on the preceding day

​​​Follow-up after Reporting Your Absence from an Evaluation

Students are responsible for contacting the faculty for the course on the day they return to classes. Faculty will determine alternative arrangements as appropriate.

  • Students are required to complete the deferred evaluation as scheduled.
  • If the evaluation is to be conducted in the testing center, you will be asked to show your ONECard before you are permitted to write the test.
  • Tests will be made up in the College Testing Centre in the following week, or by individual arrangements with program Faculty. 
  • If there is a concerning pattern of absence you will be asked to meet with the program coordinator.

​​​​​Field Placement and Simulation Experience Attendance​​

  1. Attenda​nce at Field Placement and scheduled simulation experiences provides opportunity for students to demonstrate their ability to link theory to practice.
  2. Attendance is mandatory.
  3. Attendance hours are monitored for your evidence of practice for your CNO registration.
  4. Absenteeism will jeopardize the successful completion of field placement and/or simulation course.
  5. Absence verification may be required. Permission from the student's physician to return to school may be requested.

​​Tests and Examination Procedures

  1. Students must be punctual for a test or examination.  Students who are late will not be given extra time.
  2. Students must present photo ID to sign-in for the test/examination.  Students will not be permitted to write the test/exam until photo ID is shown.
  3. Students are to use their lockers and bring only what is necessary to the test/examination room. If personal belongings, cell phones and other communication devices are brought to the exam room, they must be placed at the front of the room. All electronic devices must be turned off. Students may not retrieve their items until all students have finished writing.  Coats and hats may not be worn.
  4. Accommodations in the test/examination procedure are made by Accessibility Services for students, as prescribed. 
  5. Be sure to follow the directions accurately for completion of the Data Link Answer Sheet.  Students will be responsible for their own errors and the Data Link Answer Sheet will NOT be hand-marked.
  6. Before leaving, SUBMIT TEST/EXAMINATION MATERIALS, including test/examination booklet, Data Link sheets and spoiled Data Link sheets.  When returning these materials, only one examinee at a time can be checked out; please be patient while waiting.
  7. Test/examination marks are usually posted within two weeks from the date of writing.  It is each student's personal responsibility to obtain their own mark from eConestoga.
  8. Students are expected to attend all tests/examinations set by the program.  A student who is absent for a test because of illness will be required to present a certificate from a physician before a test will be offered. 
  9. If circumstances result in a student being absent from a test/examination, the student must notify the appropriate Faculty/Clinical Teacher/Program Coordinator via E-mail message prior to the designated test /examination time.
  10. Cheating on assignments, tests or examinations is incompatible with the College of Nurses of Ontario (2009) Professional Standards. Students who are proven to demonstrate this behaviour may be required to withdraw from the program. Academic penalties will be assessed directly by the Associate Chair.
  11. Students will need to have HB lead pencils (sharpened), eraser, pens, and highlighters – no other materials including pencil cases, boxes of Kleenex (tissues), etc. will be allowed on the desk or tabletop.  Students will not be allowed to share materials i.e. eraser, pencils.
  12. No late-arriving student may begin writing the test/examination after any student has left the examination or test room. The faculty, in discussion with the Program Coordinator for the area, will determine the course of action. Students who request to leave the examination/test room will not be re-admitted.
  13. Students will be dismissed from the examination room at incremental times by the faculty/proctor.

Methods of evaluation

  • written tests and examinations
  • presentations
  • written assignments
  • observation of performance

Types of evaluation

Two types of feedback are used to evaluate the student's field placement performance.

  1. Formative: Formative evaluation is an ongoing process whereby the instructor and student collect data during the learning phase of the student's practice.  The instructor monitors the student's progress toward achievement of the semester/program outcomes, and provides ongoing feedback to the student on a regular basis.
  2. Summative: This is the final evaluation at the end of the practice experience.  Summative evaluation is the documentation of the behaviours the student has mastered and the behaviours that the student must improve or change.  This evaluation should contain all the information that has been shared with the student during the period of learning and should contain no surprises.

Sources of assessment and/or evaluations for Field Placement

  • Student reflections
  • Student learning plans
  • Clinical judgement worksheets
  • Evaluation of student's practice performance
  • Scheduled laboratory or simulation experiences

Late Submissions of Field Placement Written Work

Circumstances that result in late submission of field placement work may result in the completion of a progress note. Repeated late submissions may result in an unsatisfactory grade.

Requisite Skills and Abilities to Attend Field Placements

Field placement is part of the EPIEN Program at Conestoga College. The expectation is that students attend 100% of their field placement and fully participate in providing patient care. A primary responsibility of the Program is consideration for the health and safety of patients/clients/residents/families and communities in the clinical setting and of students. 

The EPIEN Program, in keeping with requirements set out by the CNO and reflected in the entry-to-practice competencies, requires that students meet the requisite skills and abilities as defined by the College of Nurses (2012), reflected in the following 7 categories: 

  1. Cognitive
  2. Communication
  3. Interpersonal
  4. Behavioural
  5. Psychomotor
  6. Sensory
  7. Environmental

The EPIEN Program requests field placements for our students from our clinical partners. This relationship is formalized through affiliation agreements which define responsibilities of both parties. Students are guests in these practice environments who must abide by the policies and procedures of the site and ensure principles of professionalism, infection prevention and control and privacy and confidentiality are maintained. If a student cannot meet the requisite skills and abilities and/or requires the use of assistive devices that may contribute negatively to the field placement, the student will not be permitted to participate in field placement activities/objectives. Each case will be considered individually and evaluated by the Level Coordinator. In order to return to placement, medical documentation is required that clearly indicates the student is able to resume full duties without any restrictions. Reference College of Nurses of Ontario. (2012. Requisite skills and abilities for nursing practice in Ontario. College of Nurses of Ontario. 41078-skillabilities-4pager-final.pdf (cno.org)

Method of recording results of evaluation

  1. Transcripts, which include course credit hours and grades for each student, are kept in the Registrar's Office.
  2. Formative and summative evaluations for practice experience are kept in the School of Health & Life Sciences in the student's file.

Evaluation forms

Several forms are utilized to document a student's progress.  The forms and their purpose are as follows:

  1. Feedback Form: This is initiated by the student and completed in collaboration with the practice instructor as the process for documenting formative evaluation data/analysis of each of the student's practice experiences.
  2. Checkpoints and return demonstrations – Completed to show a student's competency of a skill.  The student must demonstrate a satisfactory level before performing tested skill in the clinical agency. If unsuccessful after the first attempt, the student may be eligible for one more attempt to become successful. After the second unsuccessful attempt, the student will be brought forward to the end of semester Promotion Meeting. 
  3. Interview Record: This document will be completed at the discretion of the faculty, coordinators or Program Chair when a student's practice and/or classroom performance or behaviour is:
    • of concern
    • unacceptable
    • unsatisfactory

The identified goals will indicate clearly to the student what action must be taken if they are to be successful in the semester.

After viewing and signing of this form, a copy is:

  • Given to the student
  • Kept in the student's file
Summative Evaluation 
This document is completed by both the student and the field placement instructor at midterm and at the completion of a semester as the process for documenting summative evaluation data/analysis of the student's practice experiences over the semester.

The responsibility of the faculty in the evaluation process is to ensure ethical and legal standards are met consistently and to:

  • Make program expectations known, clear and realistic.
  • Assist student in developing and/or reviewing learning goals.
  • Base assessments and judgments of nursing practice performance on accurate, significant and relevant sources of data.
  • Inform students as soon as performance deficits are identified.
  • Counsel students on corrective actions so that program success can be achieved.
  • Facilitate access to appropriate program/college support services and resources.

Make the consequences of choices known to the student.

Criteria for satisfactory
The student demonstrates a consistent pattern of performance, which indicates knowledgeable, safe and competent nursing care for clients and families within the identified learning outcomes.

Criteria for unsatisfactory
The student demonstrates a pattern of performance that indicates a lack of knowledgeable, safe and competent nursing care for clients and families in one or more of the stated learning outcomes.

If the student's behaviour and/or conduct interferes with the learning process or in any way jeopardizes the safe environment of the field placement setting, the student will be required to leave the clinical area.

Inappropriate behaviour or unsafe practices may require the withdrawal of the student from the course prior to the end of the course. Consequently, the student will receive an unsatisfactory grade for the course.

Assignment Policies
The expectation of Health Professionals is that they complete assigned work competently and in the allocated time, or that they anticipate difficulty in meeting deadlines and notify the appropriate person(s).

The following regulations regarding assignments reflect this belief and are designed to ensure that graduates of the program meet these expectations.

Written Assignments

  1. Students are required to submit all written assignments on or before the date and time specified.
  2. Students should anticipate problems that will necessitate an extension of time. If an extension of time is required, students will make this request to the appropriate faculty/instructor prior to the due date, in a timely manner.
  3. Assignments that do not meet the above criteria will lose 10% of the value of the assignment for each day late, including weekends and holidays.
  4. Assignments must:
    a) be typed, double-spaced, in APA format   
    b) be bound or submitted electronically as per teacher's instructions.
    c) not include any identifying information regarding clients.
  5. Turnitin may be required for an assignment​​​. If the assignment is not submitted as instructed, it may receive a grade of "0".
Working together on Group Assignments

Students will often work with their fellow peers on various assignments/projects throughout the program. Each group member is responsible for ensuring that they have an equal role in the group. All students in the group should review the completed work before it is submitted/ presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the course professor for assistance prior to due date.  ​​

Evaluation Review
Students wishing to review an evaluation measure can proceed with the following process:
  1. After the grade is posted, please take 48 hours to review your feedback. 

  2. The student must contact the course instructor/faculty through college email to arrange a time to review evaluation measures. To best support your success this should be arranged within 2 weeks of the release date of grades. No review times will be scheduled 2 weeks prior to final exams unless approved by program coordinator.
  3. A mutually agreed upon appointment date will be determined, where the student will be provided a one-time opportunity to review content/concepts of the evaluation. This is not an opportunity for content/concepts to be re-taught. 
  4. Review of evaluations will occur in a similar environment to completion of evaluations, therefore please leave all of your belongings in your locker. Stationary, cellphones, coats, knapsacks, pencil cases, hats, and food/drink are not allowed during review.  Appropriate college resources will be discussed as required. For example: student success services (myWELLNESS, myLEARNING).
  5. Please review the college student guide with respects to academic integrity and student rights and responsibility policy and procedure.  
  6. Final exams may only be reviewed after supplemental exams have occurred. ​

Academic Progress Through the Program

​​Academic Standing and Promotion

The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.

Academic Calendar

Academic dates are available on the college website. Extended periods of absences that fall within the academic semester will not be granted. 

Promotion Process

The Philosophy and Learning Outcomes of the Program provide a frame of reference for student promotion.

Promotion is the advancement from one level of the program to another after a process of evaluation, which ensures that specific program outcomes have been met.  Promotion is based on academic achievement, satisfactory practice performance and professionalism.

Promotion review occurs at the completion of each semester.


Each semester or course is a prerequisite for the following semester or course.  Some courses also have co-requisites (see Course Outlines for detail).

A student must have completed all previous semester's courses to be promoted to the next semester. Individual situations will be reviewed by program coordinator and associate chair. A student may have to drop to "part-time" status in order to repeat courses before moving to the next semester. Part-time status may affect study/work permit(s) and it is the student's responsibility to contact a college international advisor whenever​ a status change occurs.

Promotion Referrals

Promotion occurs after exam week, outside of the academic calendar. Students must be available during this week if eligible for any supplemental work. Checking College email is required. Failure to reply/attend will result in unsuccessful completion of course(s)/semester/program.

For any failed courses, the student's name will automatically be brought forward to the promotion committee meeting. It is the student's responsibility to file a request for supplemental in the student portal for all failed courses.

Reasons for presentation at Promotion Committee Meetings include:

  1. Failure of a theory course and/or practice learning/clinical course
  2. Unprofessional behavior

Promotion Decisions

Based on the information presented to the Promotion Committee and the student's prior history in the program, the Committee may make the following decisions:

  • Eligible to continue in the program. 
  • ​​Complete make-up work for missed skill lab experiences with a satisfactory grade. 
  • Receive a grade of Incomplete for the course, with specific requirements to be met for a final grade to be assigned. 
  • Complete supplemental requirements for a course failure. (See criteria for supplemental examinations). 
  • Repeat the course:
  • Complete mandatory remedial or make-up work.
  • Follow through with recommendations (academic and/or personal).
  • Placed on Probationary Status. Probationary Status requirements must then be met for the student to continue in the program. 

Please note:
  • The opportunity to repeat a Field Placement course will be granted only once during the program.
  • The maximum number of theoretical, lab and simulation courses that can be repeated during the program is three (3). Any individual course may only be repeated once.
  • A maximum of 2 supplemental work opportunities are permitted throughout the program.

Failure to successfully complete recommendations of the Promotion Committee will result in discontinuance from the program.


A fee of $40.00 is to be paid to the Registrar's Office for supplemental work.

Students who have one course failure within the semester and have regularly engaged in the failed class may be offered supplemental work based on eligibility criteria. Supplemental work will take place in the week after the final exam week. 

Eligibility for Supplemental- must meet all of the following criteria:

  • Must have passed at least one test/exam in the course in which the failure occurred.
  • Final course grade must be within 10% of the passing grade e.g. minimum of 55% for theory course; 60% for a lab course.
  • Only 1 course failure in the semester.
  • Has not used more than 1 supplemental while in the program. A maximum of 2 supplemental work opportunities are permitted throughout the program.

A supplemental evaluation will not be granted for a course in which a student has received an academic offence. An academic incident resulting in a warning is not considered an academic offence.

Supplemental Result

A student who is successful in the supplemental work will receive the minimum passing grade for the course.

Failure to pass a supplemental will result in either:

  • Repeating the course, if eligible.
  • Discontinuance from the program, if meets discontinuance criteria.

Program Discontinuance

Students who fail to meet program standards (academically, clinically or ethically) will be discontinued from the program on the recommendation of the Promotion Committee and agreement from the program associate chair. Students will be discontinued when they are no longer eligible to repeat a course based on the academic rules or as a result of failure to meet program standards for behaviour or ethics.  Such students are entitled to appeal the discontinuance decision in accordance with the College's appeal process.

Academic Rules Pertaining to Discontinuance

  • The maximum number of theoretical, lab or practicum courses that can be repeated during the program is three (3). 
  • Any individual course can only be repeated once ​

​​Program Withdrawal

Refer to the Conestoga College Student Guide for procedures for withdrawal.

Readmission to the Program

To re-enter the program, the student must apply through the Registrar's office. The Program Coordinator and/or Associate Chair must authorize the re-entry. 

A student who has been out of the program for more than 12 months MUST successfully complete:

  1. The final theory exam from the semester below the one they are applying to.
  2. A skills challenge on skills from the semester below the one they are applying to.

Readmission to the program is based on previous performance and seat availability in the desired semester.

Repeating a course

  • Nursing Practice: A student who does not meet the objectives for a satisfactory grade in a field placement course will be required to repeat the course, if they have that option remaining. Only one repeat of a field placement course will be allowed.
  • A student who has a pattern of withdrawing from a Nursing course before academic penalty, with a failing mid-term grade, will be permitted re-entry to the Program at the discretion of the Program Coordinator and/ or Associate Chair.
  • Nursing Theory: A student, who, after writing a supplemental examination in a nursing course, does not achieve a passing grade, will be required to repeat the course, if they have that option remaining.


Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the winter, spring, and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.

​General Education / Interdisciplinary Electives

School of Interdisciplinary Studies

The purpose of diploma General Education electives and Interdisciplinary electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program,  diploma General Education and degree Interdisciplinary​ elective courses cultivate critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.

All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.

More information on these courses can be found at www.conestogac.on.ca/electives

​​​​Process for resolution of student concerns

To resolve any concerns that may arise during a course, field placement, or relating to the overall program, students are encouraged to resolve issues or concerns informally at the program level before proceeding to a formal appeal.

If attempts have been made for a resolution, yet no satisfactory outcome was reached, students are encouraged to refer to the Polic​ies and Procedures​ page, and to follow the procedures outlined under the "Academic Di​​spute Resolution and A​​ppeal Proc​edure".​​

​​​Maintaining Student Files

  1. Official records of each student's education are maintained electronically by the Registrar.
  2. Administrative records related to your experience in the program are maintained to demonstrate compliance with external and college requirements. The information is as follows:
Administrative Records
Student Information (if applicable)File Location and Student AccessRetention

Pre-Placement Health Requirements

  • Copies of information received from student.

In H.S Trax, by individual student access, accessed through My Conestoga

  • Each student has their own information on the Passport for provision to placement agencies.
  • For the duration of a student's stay in the Program.

Acknowledgement of WSIB understanding.

  • Signed electronically by student prior to the first field placements.
  • By Program, online.
  • For the duration of a student's stay in the Program.

Student Consents signed on admission electronically.

  • Student Consent for Release of Information.
  • Student Understanding of Professional Standards.
  • Student Understanding of Safety Requirements.
  • Filed electronically.
  • For the duration of a student's stay in the Program.
  1. Academic Files are set up as required for a student to document important matters relevant to a student's progress or to document and monitor resolution of concerns.
Academic Records
Student InformationFile Location and Student AccessRetention

Documents related to academic progress

  • Correspondence regarding course equivalencies.
  • Correspondence regarding supplementary examinations.
  • Learning Contracts.
  • Disabilities Information and plans.
  • In Student File, maintained by the Program Coordinator, initially, and then filed during the student's stay in the Program – maintained by Program Assistant.
For 1 year following graduation or as required by accrediting body.
Records of Competency AttainmentAs above.As above.

Documents related to areas of concern

  • Interview records, supporting email documentation.
  • Student Rights and Responsibilities.
  • Incident reports.
  • Letters/emails of significant concern and replies.
  • Appeals.
As above.As above.
  1. Students may review the contents of their academic file by:
    • Requesting this in writing to the Program Coordinator.
    • Reviewing the file in the presence of their Program Coordinator.


Work-Integrated Learning Experiences

​​​​​Student Consent Forms

Students are required to complete program specific consent forms if applicable. To access the forms, students need to visit the WIL Document Services Community in myConestoga and see Consent Forms tab. 

Pre-WIL Health Requirements

Mandatory work-integrated learning (WIL) health and safety requirements must be completed by students prior to student WIL experiences. Successful WIL completion is required for students to progress to program completion.  To qualify for WIL learning experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:       

Complete in your home country:

  • A complete immunization record including MMR, Tdap, Varicella, Polio, Hepatitis B and Covid-19.  Seasonal flu vaccination is required during flu season (October – March).
  • TB Testing: Evidence of current 2-step or previous 2-step + current 1-step.
Must be completed in Canada:
  • Standard First Aid and CPR – BLS level
  • Respirator Fit Testing (will be offered prior to your WIL experience)
  • An annual Police Check including ​Vulnerable Sector Screening (VSS).  Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in WIL experiences which will jeopardize progress in the program. Acceptance for WIL is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of WIL start date. Students with criminal records are advised to meet with the program chair for academic counselling to determine program suitability. 

Safety in the Workplace Course (OHS1320)

All students who participate in unpaid work-integrated learning (WIL) experiences during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on WIL.  The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to WIL experience sites and will consent to their workplace insurance coverage.


Prior to your first placement, you must electronically sign a Declaration of Understanding within OHS1320. Please review important information within the course on WSIB and insurance coverage.

We strongly advise any student who has Severe Allergies or who has a medical condition such as Diabetes or Epilepsy, to inform the Health Centre so that your medical status can be assessed and any emergency treatment plans discussed.

The student is responsible for their Dental Examinations, visual and hearing acuity.

It is the student's responsibility to immediately report to the Health Centre any accident or injury occurring while a student here at Conestoga College and/or at WIL.

Policy for Accidents or Injuries while on WIL Placement

If you suffer an injury while on placement, you must report the incident to the placement employer - usually the nurse/manager - and to your clinical instructor immediately.  This will ensure that you receive the appropriate first aid or medical attention at the time of the injury and that the incident is properly documented according to Conestoga College policy,


If a student is injured while working in a clinical area of a hospital/agency, they should:
  • Contact their clinical instructor immediately and report the nature of the injury.
  • Notify the unit nurse/manager about the incident.
  • Obtain first-aid that may be necessary, including emergency medical services if required as per agency guidelines.
  • Report incident as per agency guidelines.
  • Complete a "Student Work Placement Injury Report" through the following link - Incident Reporting Form within 24-hours of incident.

Student Awards

​​​Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local businesses, industry leaders, and generous donors. To be considered for an award, complete the General Application form available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students’ email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). For more information, visit Student Financial Services.​​​​

Academic Delivery Plan and College Hours

​​​Academic Delivery Plan Fall 2021

In response to the COVID-19 pandemic, Conestoga has developed an academic delivery plan for the Fall 2021 semester. The safety and well-being of our college community remains our highest priority. Our academic plans and decisions continue to be based on the advice of public health authorities. 

Some programs will be delivered in a hybrid format (a combination of remote and on-campus learning). Other programs will be delivered in a remote format only. Courses in which remote delivery is not possible will be offered entirely through on-campus delivery.

For the Fall, only students who have classes scheduled on campus will be pre-approved to be on-campus. Students need to complete a mandatory pre-approval process before they can attend their class.  Students who do not have scheduled activity are not permitted on-campus. Support services for students will continue to be available remotely.

College Hours

For the Fall 2021 semester, to support physical distancing on campus, full-time courses at Conestoga are delivered Monday to Sunday, 8 a.m. to 10 p.m.

Effective January 2022: Full-time courses at Conestoga are typically delivered Monday to Saturday, 8:00 a.m. to 10:00 p.m. *

*In some instances, classes will be scheduled outside of this time frame and may include Sunday, to accommodate course, program and college requirements.*​​

Web-based Tools

​Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.

Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.

Attendance at Evaluations

Working Together to Plan Your Success

Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.

Attendance for Evaluations

Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend.  If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.

Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.

While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.  

In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:

Faculty Responsibilities

  • To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
  • To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
  • To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
  • To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
  • To facilitate alternative evaluation arrangements as described below.

Student Responsibilities

  • To be informed about all course obligations and due dates.
  • To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
  • If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.

How to Report Absences on the Student Portal

  1. Log into the Student Portal and click on the 'Absence tab'.
  2. Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
  3. Click 'Continue' to report the absence.
  4. Click 'I agree' to confirm the absence.
  5. You will receive a confirmation email that your absence has been recorded.

Important! Please note the following:

  • The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
  • The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
  • If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
  • When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.

Valid Absence from Scheduled Evaluations Less than 20%

Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.

Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.

Valid Absence from Scheduled Evaluations 20% or More

Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.

Alternative Evaluation Arrangements

  • Faculty members will determine alternative evaluation arrangements as appropriate.
  • Students will complete any necessary forms. 
  • Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email or documented on an interview record and signed off by both faculty member and student.

Program Handbook Revision Log

​Last Revised
​By Whom
​July 10, 2020
​Beth Davidson
​July 14, 2021
​Beth Davidson

Accommodation Disclaimer

​Conestoga College provides an equitable environment where all students have the opportunity to participate in College life. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Conestoga recognizes its responsibility and legal obligation to provide education, information and services in an accessible manner.

Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accommodations to professors on behalf of the student. 

To consult with an Accessibility Advisor about accommodations please make an appointment by emailing accessibility@conestogac.on.ca or calling 519-748-5220 ext. 3232.

Exceptions for non-accessibility focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accommodations rests with the program chair.

Enhanced Practice for Internationally Educated Nurses