Enhanced Practice for Internationally Educated Nurses
2023/24 | Conestoga College
Program Code: 1513
Health & Life Sciences
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly, and students must check their program handbook for the current edition.
This handbook must be read in conjunction with general information about Conestoga College found on the website and in the Student Guide. The information in the Student Guide and on the college website applies to all students, regardless of program.
Welcome to the School of Health & Life Sciences
Conestoga's School of Health & Life Sciences offers a range of credentials to assist you in your goal of becoming a healthcare professional. From pre-health programs to certificates, diplomas, graduate certificates and degrees, the School of Health & Life Sciences delivers the most up-to-date training provided by expert faculty and staff in state-of-the-art facilities. With a broad range of programs and delivery options to choose from, you can find a program that suits your needs and sets you on the path to a successful career.
Work-integrated learning is at the core of many of our programs. Whether through a field placement, clinical practicum, or co-operative education experience, you will have the opportunity to gain valuable work experience with an industry partner that will put your training into practice.
The School of Health & Life Sciences has many partnerships in industry as well as the local community and beyond.
What you learn here, counts out there – the School of Health & Life Sciences provides you with:The opportunity to become the professional you aspire to be.
- The opportunity to learn in specialized settings with real-life scenarios.
- The opportunity to acquire knowledge and skills in a unique inter-professional environment.
- The opportunity to take advantage of state-of-the-art learning facilities and study spaces.
- The opportunity to become a "preferred graduate", sought after by your future employers.
Top 5 Expectations of You
1. Connect regularly to your online resources:
Your Conestoga Email: (e.g. John Smith, Student Number 1234567, firstname.lastname@example.org): This is the official communication channel for everything related to your academic requirements. Communication with faculty and staff is required to happen through your Conestoga email account. Check your school email regularly and respond as requested.
- eConestoga: This is your resource for all course-based program activity and information, as well as course-based communication with the faculty.
- Student Portal: You will find your final grade information, college tuition invoices, class schedules and absence reporting on this portal.
Placement Health Requirements: This service provides you with the requirements to enter into practice settings.
2. Follow your academic schedule:
- See the
Orientation Checklist prior to starting your program.
- Course Schedule: This is a timetable of all your classes for each semester.
The Academic Schedule: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Programs with exams outside this time will be notified individually.
For BScN Students: Academic Year Schedule: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Please review the McMaster University's Sessional Dates.
3. Become a health care professional:
- Act respectfully and professionally at all times, as these behaviours are the key to your learning experiences.
- Present in professional dress and conduct: See the Professional Conduct section for professionalism expectations for your program. Please review the Rights and Responsibilities website.
Pre-WIL Health Requirements: Pay attention to the deadlines listed on your documents. Complete the tasks as required; without these, you will not be able to progress to your work-integrated learning (WIL) and program completion will be in jeopardy.
Social Media: Use responsibly and respectfully. See Standards of Conduct section of the Handbook.
4. Attend classes and labs to enhance your success:
Attendance Expectations: Attendance for class, labs and placement/WIL are in place to support your learning and experiences as a future professional. See Attendance and Program Expectations section in the Handbook.
- Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See Attendance for Evaluation section in the Handbook.
Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Handbook.
5. Take responsibility for your academic status:
- Student Records: For any questions concerning your student record, academic status and/or program withdrawals, please contact your Program Coordinator.
- Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
- Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please review the Credit Transfer & PLAR website for more information.
- Student Forms: To access forms, please go to the Student Forms page.
- Academic Policies and Procedures: Are found under Policies and Procedures. Please review the Rights and Responsibilities website.
Student Affairs Policies and Procedures: Are found on the Student Affairs page.
Letter to Students
Dear Post-Graduate Nursing Student,
Welcome to the Enhanced Practice for Internationally Educated Nurses (EPIEN) Program.
This handbook has been prepared to provide information about academic standards, guidelines and processes specific to the Enhanced Practice for Internationally Educated Nurses (EPIEN) Program. It has been compiled with careful consideration for your personal and professional growth during your studies at Conestoga College. Reading, understanding, and following the information in this handbook are essential steps to you achieving success in this program and your chosen profession.
Please know that your previous education and experience are acknowledged. They will provide a sound foundation upon which to build your nursing knowledge and practice within the context of the Canadian healthcare system.
Together, our team is dedicated to making your learning experience an enriching one. We are here to help you be successful. Should you require assistance in any area of your studies throughout your time at Conestoga College, please speak directly with your Faculty members and/or the Program Coordinator.
I wish you the very best in your studies and look forward to meeting you during your tenure at Conestoga College.
Communication and Contact Information
Contacting Faculty or StaffWhen contacting faculty or staff (via email or by phone), your message should include the following information:
- First and last name, student ID #
- Course and semester or level
- Brief description of the reason for contact
- Telephone number or email contact where you can be reached
Student EmailAll students are supplied with a Conestoga email address. All communications will be via your Conestoga email address or posted on Conestoga's online Learning Management System – eConestoga. Use only your Conestoga email address when communicating with faculty and staff. Students are expected to check their Conestoga email regularly.
If you are having problems accessing your Conestoga email, contact the Information Technology (IT) department at ITSDesk@conestogac.on.ca or 519-748-5220 ext. 3444 as soon as possible. Students are accountable for ensuring a functioning email account.
Faculty and Staff AvailabilityStudents are encouraged to connect with faculty to discuss course work, assignments, or other matters related to success at Conestoga.
Procedures for Meeting with Faculty and Staff
To schedule a meeting with faculty or staff, please contact the person by email. Meetings may be held in person, virtually or by telephone.
Additional Student InformationChange of name, home address, temporary residence address and telephone numbers must be reported immediately in writing to the Registrar's office. Forms for reporting changes are available from the Registrar's office. Failure to report these changes could seriously hamper relevant communication between the College and the student.
Change of name, address and telephone number
At the beginning of each semester, you will be provided with contact information for each course faculty and program coordinator. If you wish to schedule an in-person meeting, please email appropriate faculty or coordinator.
The College is open and offers classes seven days a week.
This unique two-year graduate certificate program is geared to experienced internationally educated nurses holding a four-year bachelor's degree in nursing. The program will support you in acquiring essential nursing knowledge and skills required to practice within the Canadian healthcare system, with a focus on caring for seniors throughout the continuum of care. You will learn from experienced nursing faculty in active learning environments such as state-of-the-art nursing laboratories and immersive simulation suites. Emphasis is placed on development of professional practices including nursing assessment, intervention, care planning, and critical inquiry and evidence-informed decision making. The program is developed based on the College of Nurses of Ontario professional standards and entry to practice competencies for Registered Nurses. Learning of Canadian nursing practices will occur through a variety of evaluation methodologies including, scholarly writing, case studies, projects, presentations, and standardized patient encounters. You will apply theory to practice during field placement in diverse healthcare settings including medicine, surgery, complex continuing care, and long-term care. This program provides you with extensive hands-on clinical experience, including over 400 placement hours. In addition, in preparation for the nursing registration examination, you will complete NCLEX and OSCE style courses.
This is an etext program. Therefore, functional MAC or PC technology with camera and audio capabilities is required.
Through successful completion of this program, the graduate will have reliably demonstrated the ability to:
- Conduct comprehensive assessments to plan individualized care supporting health promotion and disease prevention in complex and non-routine patient environments.
- Integrate evidence-informed research, theory, and critical inquiry within the context of the Canadian healthcare system to inform nursing practice and advance clinical judgement.
- Model personal and professional responsibility, accountability, self-regulation, and ethical practice as a Registered Nurse when caring for clients and their families to meet. Canadian nursing regulatory standards, practices, and legislation.
- Communicate effectively with diverse populations and the healthcare team to form partnerships and improve health outcomes for individuals, families, groups and communities.
- Integrate and promote best practices and approaches in relation to the gerontological population within the Canadian healthcare system to plan and deliver nursing care.
- Use knowledge from social and health sciences to assess, plan, implement, and evaluate nursing care across the lifespan and within the continuum of care.
- Use leadership frameworks to influence positive change related to social justice, health equity, and public policy at the individual, organizational, and healthcare system levels.
- Outline local community and provincial health care system resources and options to support decision-making and the implementation of nursing interventions.
- Establish education objectives to support career growth as a nurse in Ontario.
- Demonstrate entry-level Registered Nurse competencies in the Canadian health care system to provide client-centered care.
- Advocate for client, self and the nursing profession by implementing strategies to provide safe and quality nursing care.
- Integrate principles and philosophy of end-of-life care to support the client and their families through the experience of death and dying.
Graduate Outcomes and Capabilities
The Enhanced Practice for Internationally Educated Nurses (EPIEN) Program is designed to support students in meeting the College of Nurses of Ontario (CNO) Entry-to-Practice Competencies for Registered Nurses.
There are a total of 101 competencies, organized under nine roles, including clinician, professional, communicator, collaborator, coordinator, leader, advocate, educator, and scholar. These competencies will be reviewed throughout the program. Further information can be found through CNO website: Entry-to-Practice Competencies
Students are responsible for completion of applications for registration with regulatory nursing bodies. In advance to beginning the registration process with the CNO please review the EPIEN program shell on eConestoga where you will find detailed instructions on how to complete process. Conestoga College recommends waiting to write the CNO registration exam until program completion.
Letter and Form Completion for College of Nurses (CNO) and National Nursing Assessment Service (NNAS) Forms
Students requiring CNO/NNAS forms to be completed by Conestoga College are required to submit the following two forms directly to the Registrar's office:
- Request for Transcripts
- Completion of Letters form
Each request will be at the cost of the applicant, as an administrative fee will apply. Forms are completed in order of request.
It is the applicant's responsibility to ensure all required documents are completed and submitted appropriately. Please retain ALL course outlines for future needs.
All enquiries should be forwarded to ENPEPPdocumentreq@conestogac.on.ca.
You can find your program design on the student Portal by following the steps below:
- Log in to Student Portal
- Click on 'My Courses' tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the School of Health & Life Sciences website. To find these courses, students need to scroll to the 'Program Courses' section.
General Education ElectivesStudents are required to complete General Education elective courses as part of their program requirements. General Education elective course requirements are listed at the bottom of the progress report, which is found on the Student Portal under My Courses. The progress report indicates the level/semester in which the course must be taken. Students are responsible for adding General Education electives into their schedule for the designated semester. Eligible courses are posted each semester by the School of Interdisciplinary Studies on the College's elective website. For more information and to view the current elective course offerings, visit https://www.conestogac.on.ca/electives/diploma. Questions regarding General Education electives can be directed to the School of Interdisciplinary Studies: email@example.com
Conestoga College's degree students may be able to apply their interdisciplinary electives toward a minor within their degree program. A minor acknowledges additional learning within a specific discipline that a student achieves while completing their degree. A minor can help recognize the additional interests a student may have and can help differentiate a job seeker from their competitors. Successful completion of a minor will be identified on the student's official transcript.
For more information, please click here: https://www.conestogac.on.ca/electives/degree/minors.
Graduates of this program will gain the knowledge and authentic experience necessary to enter confidently into the Canadian healthcare workforce. Students will learn the skills necessary to work as a nurse in acute, community and long-term settings.
For more details on related occupations, job market information and career opportunities, see the Government of Canada website.
Program Technology Requirements
Program technology requirements are posted on the program web page. Students in hybrid delivery courses will require a device, webcam functionality, and reliable Internet access.
It is the student's responsibility to be aware of various important academic dates throughout the year. These academic dates are posted on the college website.
Please note that Continuing Education courses and Apprenticeship programs may have different start dates and exam dates for courses.
You can add, change and drop courses from your portal depending on the dates and which program you are in:
- Log in to the Student Portal
- Click on the "My Courses" tab
- Scroll over the icons to the right of individual course listings. It is strongly recommended that students consult their Program Coordinator and/or Academic Advisor prior to dropping a course.
Prior to transferring to another program, it is recommended that the student meets with the Program Coordinator and/or Academic Advisor. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which currently enrolled in, students may want to discuss options with a Career Advisor. When a student moves from one Conestoga program to another and where course numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.
Credit Transfer, Pathways & PLAR
Conestoga recognizes you may have formal post-secondary education that may allow you to enter a program at an advanced level or provide for individual course exemptions. To ensure your credits are eligible for transfer, please contact our Credit Transfer Office at: firstname.lastname@example.org.
The Credit Transfer Policy and Procedure are available on the college website.
If you are currently a Conestoga student and want to continue studying at Conestoga, there are a number of different pathway opportunities available to you.
Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways, to help you meet your goals.
Conestoga College has articulation agreements with many domestic and international institutions. These agreements allow students to transfer into a specific program with advanced standing. Students must meet the academic requirements stated in the agreement.
For more information regarding pathways at Conestoga, contact the Credit Transfer Officer at 519-748-5220 ext. 2166.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available through our partnerships with local businesses, industry leaders, and generous donors. To be considered for an award, you will need to complete the General Application form through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts. For more information, please visit Student Financial Services.
Attendance and Student Program Expectations
Working Together to Plan Your Success
Your success matters! Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class or an assessment, please note that it is your responsibility to follow up with individual faculty members prior to the class/assessment and access any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. It is your responsibility to attend all evaluations (e.g. test, exam, presentation, etc...). If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work, commuting, or vacation plans.
- To communicate the dates of each evaluation at the beginning of each semester through the Instructional Plan.
- To communicate, in writing, any unplanned extenuating circumstances that may require changes to the course schedule.
- As per the Religious Holiday Procedure, provide alternative evaluation arrangements for missed evaluations due to recognized religious holidays as defined by the College Employer Council.
- To provide all accommodations requested by Accessible Learning.
- To consider alternative evaluation requests in good faith and examine the unique circumstances (e.g., unexpected family obligations, personal emergencies, etc...) and collaboratively determine an appropriate solution.
- Note, do not request doctor's notes from students.
- To review the instructional plan and familiarize with the dates of evaluation.
- As per the Religious Holiday Procedure, inform your faculty member in writing that the religious holiday defined by the College Employer Council will occur during the semester and may require considerations for evaluations to be rescheduled.
- If you must be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- As soon as possible, email the faculty member associated with the evaluation you missed and arrange for appropriate follow-up.
Documentation for Absences
Conestoga recognizes that unexpected circumstances, such as brief illness, do arise during the term. As a visit to a health practitioner may not be necessary or possible, we do not ask you to provide a doctor's note except in exceptional circumstances.
If the evaluation cannot be rescheduled, (e.g., experiential activity, lab, or a group presentation) your professor may provide you with a revised assignment or allocate its marks to another evaluation item, so long as the combined total does not exceed 40% of the course grade. This will be communicated to you by email.
In view of the learning complexities of the EPIEN Program, it is imperative that students attend all classes and field placements as scheduled. Students who are absent from class or field placement place themselves in academic jeopardy in meeting the learning outcomes as stipulated by the program.
If extenuating circumstances require students to miss a class or field placement, please note that it is the student's responsibility to share this information with faculty/instructors.
Field Placement and Simulation Experience Attendance
- Attendance at Field Placement and scheduled simulation experiences provide an opportunity for students to demonstrate their ability to link theory to practice.
- Attendance is mandatory.
- Attendance hours are monitored for your evidence of practice for your CNO registration.
- Absenteeism will jeopardize the successful completion of field placement and/or simulation courses.
- Absence verification may be required. Permission from the student's physician to return to school may be requested.
Students are supported by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day(s) because of religious beliefs will be given the opportunity to make up the missed work or complete alternate work/examinations subject to timely notification.
Conestoga recognizes all religious holidays as defined by the College Employer Council.
It is your responsibility to:
- Plan ahead and be aware of the dates of all examinations and other course obligations;
- Advise the faculty that you will be seeking accommodation to observe a recognized religious holiday. You will also make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Program Chair.
PunctualityAll students are expected to arrive on time for classroom, lab, clinical, work-integrated learning and community experiences. Repeated late arrivals may result in a Progress Note.
Attendance for In-Class and Lab Evaluations An evaluation is defined as a test, exam, presentation or any other formal assessment that requires your presence in a class or lab or clinical or work setting. Evaluations are critical components of each course and indicate overall success in your program.
The following procedure sets out expectations and implications should you miss an evaluation:
Notification for Absence from Evaluations
- Students are required to notify the program of absence from any evaluation prior to the start of the evaluation. If unable to notify in advance, notification should be received within 24 hours.
- Failure to do so will result in a mark of zero being assigned.
Log into the student portal and click on the Absence tab and indicate that you will be absent from class on a day that has an evaluation or test. You will receive a confirmation email that you have recorded your absence for that day. If you are unable to enter your absence in the portal, email your faculty.
- The Absence Recording System shows you as being absent for the day, starting from the time that you record your absence. (For example, if you record your absence for that day at 11.00 a.m. the system will show you as being absent for all classes starting after 11.00 a.m. that day.) If you are then going to be present again for some later class, you will need to bring your presence to the attention of your Professor in that later class.)
- The earliest that you may record your absence for a particular day is after 8 p.m. on the preceding day.
Follow-up after Reporting Your Absence from an Evaluation
Students are responsible for contacting the faculty for the course on the day they return to classes. Faculty will determine alternate evaluation arrangements as appropriate.
Class CancellationsStudent Portal and select notifications.
Class cancellations due to inclement weather
College closure due to inclement weather will be announced on local radio stations and posted on the
College's website. A message will be recorded on the campus phone line after office hours.
Code of Behaviour
Students are expected to behave in accordance with college policies in regard to behaviour. These policies include:
- Academic Regulations and Policies
- Human Rights
- Students' Rights and Responsibilities
These are available in the Conestoga College Student Guide as well as on the Website. Each EPIEN student "is responsible for ensuring that their practice and conduct meet legislative requirements and the standards of the nursing profession" - College of Nurses of Ontario (CNO) Professional Standards.
- Is accountable and responsible for own actions;
- Ensures practice is consistent with current legislation and the standards of practice as defined by the College of Nurses of Ontario;
- Has the knowledge, skill and judgment for entry to practice.
Students are expected to work in partnership with their Faculty Clinical Team members to:
- Provide learning opportunities for the nursing student to enable them to acquire the knowledge, skills, and clinical experience needed to practice;
- Evaluate the nursing student's ability to meet the required learning outcomes for each course experience.
College of Nurses of Ontario (CNO) Standards
Conestoga College has been given the mandate to prepare Registered Nurses. The Province of Ontario expects the college to graduate Registered Nurses who meet the standards that have been established for the profession. The College of Nurses Standards for Practice include continued competency, professional service to the public, current and relevant knowledge, application of this knowledge, professional behaviour, responsibility/accountability, and upholding ethical standards. The College of Nurses Ethical Standards value client well-being, client choice, privacy and confidentiality, respect for life, maintaining commitments, truthfulness, and fairness.
Registered Nurses function in an independent and interdependent environment. There is an implicit trust by the client that the Registered Nurse is an ethical, moral and competent person.
The Standards of Practice from the College of Nurses of Ontario (CNO) the Regulated Health Professions Act (RHPA), and other program legislation governing professional behaviour focuses on the protection of the public.
As students preparing to become health care professionals, it is imperative that your behaviour and attitudes reflect the professional, ethical standards that are embraced by your chosen profession. We believe that a value system incorporating high moral and ethical integrity is of vital importance and regard the absence of such values as critical and dangerous to practice. We believe integrity to be a quality that includes sound moral principles, sincerity, honesty, and self-respect.
The College of Nurses of Ontario Guidelines for Professional Behaviour state:
Nurses have a duty to participate in and promote the growth of the profession, and to conduct themselves in a manner which is becoming to the profession.
Nurses need to care for one another and respect their colleagues. They need to work collaboratively with other nurses, trust in the expertise of one another, and refer to others when they do not have the necessary knowledge and expertise themselves.
A nurse needs to:
- Contribute to positive team functioning and support colleagues;
- Conduct oneself in a way that promotes respect for the profession;
- Cooperate with regulatory functions.
If a student's behaviour/conduct interferes with the learning process or in any way jeopardizes the safe environment of the classroom or clinical setting, the student will be required to leave the class or clinical session.
Inappropriate behaviour or unsafe practices may require the removal of the student from the course prior to the end of the course. Consequently, the student will receive a failing grade for the course.
Program Standards for Professionalism in EPIEN Program:
Uniforms and Grooming Guidelines
As a Nursing student in the clinical setting, your clients and their families see you as a member of the health care team. Your appearance can inspire confidence in your ability to care for them. Neatness, cleanliness, conservative makeup, jewelry, and safety considerations all help to create a look of competence, commitment and professionalism. It is your responsibility to maintain this appearance. If you choose not to do this, your Professor/Clinical Team Member may ask you to leave the clinical area.
Specific hospital/agency policies may vary from Conestoga policy. Student uniforms must conform to the uniform policy of the institution in which students are placed.
All Students in the EPIEN Program will need:
- Uniform/scrubs to be worn in clinical, lab, and simulation setting
- EPIEN Lab kit, available from the bookstore (includes nametag and Photo ID holder)
- Proper footwear
What is Academic Integrity?
Having academic integrity means acting fairly and honestly when engaging in academic activities.
By having and applying an Academic Offences Policy and Procedure, Conestoga ensures graduates complete their studies fairly and honestly through hard work and dedication, and thus are well-prepared for their future careers.
Conestoga facilitates access to print, media, and electronic resources to support and enrich learning, teaching, and research in compliance with the following:
Plagiarism is submitting or presenting work of another person(s)/organization in whole or substantial part as one's own without proper citation and referencing.
Academic Offences and Plagiarism
Academic honesty is expected and required of all Conestoga students. It is critical that you familiarize yourself with the Academic Offences Policy described on the Policies and Procedures page. The Academic Offences Policy provides a detailed description of the following:
- Scope of academic integrity;
- What academic integrity means;
- What types of behaviours constitute a breach of academic integrity; and
- The penalties associated with breaching academic integrity.
Please speak with a faculty member or your Program Coordinator if you have any further questions after reviewing the policy. Please note that maintaining academic integrity is essential and that it is your responsibility to know the
Academic Offences Policy.
Below are a few examples to help you avoid breaching academic integrity:
- Make sure you recognize information that requires referencing.
- Whenever you refer to material from another source, whether book, journal article, video, newspaper or electronic publications, you must acknowledge your source using proper citations and references. See the Student Success Services website for assistance with formatting and referencing.
- If you work collaboratively with others on an assignment, make sure you do not copy words or ideas from others intentionally or by accident.
- Read the Academic Offences Policy and make sure that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.
- If you require more information, see the Academic Integrity website.
In-Person Theory Exams:
- Once a test begins, students may not leave the test room for 30 minutes. If they finish a test before that time, they may review their answers but are expected to sit QUIETLY and not disturb others. Once students leave the room they may only re-enter when invited back by Faculty.
- Any student found cheating during the course of an examination/test will be addressed according to procedures found in Conestoga Student Guide.
- Faculty is responsible to advise as to the material permitted in the testing room. Personal items and learning materials will be left in an area identified by the faculty.
- Faculty will advise as to the seating arrangements of students.
- During open book tests, students must bring their own course materials (books, notes, Learning Packages etc.) for individual use only. Students may not share any of these materials. Electronic devices, such as iPods, text messaging, cell phones, translators, will not be permitted.
On-Line or Remote Theory Exams:
- Tests that are written in virtual testing environments are not considered open book unless specified by faculty.
- While writing virtual tests, students may be required to use a lockdown browser and appear on a webcam for the duration of the test.
Importance of Test and Presentation Dates
Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating circumstances involving the College, the Program, or the Faculty may require changes to the course schedule. If this occurs, students will be notified.
Students are required to write all tests during the scheduled in-class test times. Students who make personal commitments that conflict with meeting test and assignment deadlines do so at their own risk. There will be no special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with faculty at the beginning of the semester.
Academic accommodations are provided to students with documented disabilities through the Accessibility Services Office.
The expectation of Health Professionals is that they complete assigned work competently and in the allocated time, or if they anticipate difficulty in meeting deadlines they take responsibility for notifying the appropriate person(s).
The following regulations regarding assignments reflect this belief and are designed to ensure that graduates of the programs meet these expectations.
- Students are required to submit all written assignments on or before the date and time specified.
- Students should anticipate problems that will necessitate an extension of time.
- If an extension of time is required, students may make this request ahead of the assignment due date to the appropriate course instructor. NOTE: An extension of time may be given at the discretion of faculty. An extension will not be given if the request is made on the day the assignment is due.
- Late assignments will be accepted but there will be a 10% penalty for each day the assignment is late up to three days. Assignments that are more than three days late will receive a grade of zero.
- All assignments must be completed. A student will not receive a passing final grade until all assignments have been submitted even if the late penalty reduces the points possible to zero. All late submissions must be turned in by noon on Friday before the week of final exams.
- Assignments are to be submitted according to the submission guidelines and in the format as outlined by the professor.
Submitting Assignments Outside of Class Time
While assignments may be submitted in class or via eConestoga on the day they are due, if circumstances require that they be submitted outside a scheduled class, the following procedure should be followed:
- Provide an electronic copy of your assignment to the faculty as per faculty instructions.
- Contact Faculty by email to alert them that you have submitted your assignment.
Working Together on Group Assignments
Students will often work with their fellow peers on various group assignments/projects throughout the program. Each group member is responsible for ensuring that they have an equal role in the group. All students in the group should review the completed work before it is submitted/presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the faculty member for assistance prior to due date.
Faculty Returning Tests & Assignments
- Wait at least 24 hours after receiving the feedback.
- Write a note to the faculty, indicating the area(s) of clarification required. Note that this must be done within seven (7) days of receiving the feedback.
- Initiate a meeting with the faculty member to discuss the matter
- Bring pertinent information (assignment, mark sheet, etc.) to the appointment.
General Guidelines for Quality of Written Work
In the Health & Life Science programs, both in courses and clinical placement, there are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within the profession. Faculty, clinical placement supervisors and cooperating instructors will identify students who are having difficulty in this area and will approach them to discuss the need for improvement. Students may be referred to the Learning Commons to help them improve the quality of their written work.
General Guidelines for Submitting Written Work
For specific course requirements, refer to the Course Schedule and Evaluation Methods information provided in course outlines. If you are not clear about course requirements, discuss this with your faculty.
Unless otherwise indicated by instructors, generally, assignments should be:
- Double spaced and one sided
- Submitted using font size of 12 CPI and standard 1" margins
- Written in a grammatically correct manner (use spell and grammar check)
- Submitted at the beginning of class on the designated due date, unless otherwise indicated by instructor
- Formatted using APA@Conestoga
Methods of AssessmentFeedback
Students can expect regular feedback from faculty and staff on their skill performance. Feedback will assist the student to develop proficiency in their skills.
During skills checks, students are asked to demonstrate technical capabilities as learned in theory.
Safety, Accuracy & Timeliness (SAT)
This evaluation places a technical skill in context and challenges students to apply theory to practice as a Nurse.
Sources of Assessment and/or Evaluation
- Student reflections/feedback forms;
- Evaluation of student's practice performance;
- Scheduled lab or simulation experiences;
- Peer evaluation; and
- Clinical preceptors.
The responsibility of the teaching/learning team in the evaluation process is to ensure ethical and legal standards are met consistently and to:
- Make program expectations known, clear and realistic.
- Assist students in developing and/or reviewing a learning plan.
- Base assessments and judgments of nursing practice performance on accurate, significant and relevant sources of data.
- Inform students as soon as performance strengths/limitations are identified.
- Counsel students on corrective actions so that program success can be achieved.
- Facilitate access to appropriate program/college support services and resources.
Nursing Practice Assessments
The student demonstrates a consistent pattern of performance, which indicates knowledgeable, safe, competent, and professional nursing care for clients and families within the identified learning outcomes.
The student does not consistently demonstrate performance that indicates knowledgeable, safe, and competent nursing care for clients and families in one or more of the stated learning outcomes.
If the student's behaviour and/or conduct interfere with the learning process or in any way jeopardize the safe environment of the clinical setting, the student will be required to leave the clinical area.
Unsafe practices may result in withdrawal of the student from the clinical setting prior to the end of the course.
Clinical Remedial Process
The Faculty are committed to provide students with clinical experiences that enhance learning as well as to ensure the safety of patients/clients in the clinical setting. The program is designed so that students are equipped with optimal theoretical and practical knowledge in order to provide safe care to patients/clients. Students who are deemed by their clinical educator/team member as not meeting safety and/or clinical outcomes may be removed from the clinical area. To facilitate student success, a student will be given a Referral to Lab for assistance with the goal of returning to the clinical setting and completing the course. While this process is meant to support student success, it does not guarantee a pass in the course.
Requisite Skills and Abilities to Attend Professional Practice Placements
Professional practice or clinical practice is part of each level of the Nursing Programs at Conestoga College. The expectation is that students attend 100% of their clinical experience and fully participate in providing patient/client care. A primary responsibility of the Program is consideration for the health and safety of patients/clients/residents in the clinical setting and of students. Nursing Programs, in keeping with requirements set out by the College of Nurses of Ontario (CNO) and reflected in the entry-to-practice competencies, requires that students meet the requisite skills and abilities as defined by the College of Nurses (2012). The components necessary for nursing practice have been placed in the following 7 categories:
If a student cannot meet the requisite skills and abilities and/or requires the use of assistive devices that may contribute negatively to infection prevention and control practices, the student will not be permitted to participate in professional practice activities. Each case will be considered individually and evaluated by the Level Coordinator. In order to return to placement, medical documentation is required that clearly indicates the student is able to resume full duties without any restrictions.
College of Nurses of Ontario. (2012) Requisite Skills and abilities for nursing practice in Ontario. Toronto, Ontario: College of Nurses of Ontario, p.1-3.
Campus Clinical is considered clinical practice. Attendance is mandatory. Campus Clinical involves experiential activities designed to strengthen skills and develop clinical judgment. A variety of events ranging from case-based scenarios to simulated clinical environments challenge the student to critically think and problem solve which enhances understanding of concepts and improves confidence.
Methods of Evaluation
Methodology for evaluation includes:
- Presentations – enhances group work and clear, concise spoken communication;
- Written assignments – enhances clear, concise written communication;
- Observation of clinical and lab performance;
- Preparation and participation;
Types of Evaluation
Formative evaluation is an on-going process whereby the teaching/learning team and student collect data during the learning phase of the student's practice. Students will submit reflections as directed by the course facilitator. A midterm formative evaluation may be completed. The teaching/learning team monitors the student's progress toward achievement of the semester/program outcomes, and provides on-going feedback to the student on a regular basis.
This is the final evaluation at the end of the practice experience. Summative evaluation is the documentation of the behaviour the student has mastered and the behaviour that the student must improve or change. This evaluation should contain all the information that has been shared with the student during the period of learning.
The forms and their purpose are as follows:
Several forms are utilized to document a student's progress. Formative and summative evaluations for practice experience are kept in the School of Health & Life Sciences in the student's file. It is the responsibility of the student to ensure all formative and summative evaluations are added to their ePortfolio each semester.
- Of Concern
This document is completed by the practice application specialists/faculty to reflect student progress at the end of the clinical experience.
Equipment and Facility Information
Cowan Health Sciences Centre and Lab Spaces
Clinical/Lab Dress Code for all students
In order to maintain all labs as safe professional spaces, appropriate dress must be worn. This dress code aims to ensure the safety of the student, faculty and staff and prepare for the clinical environment. The dress code is designed to comply with infection control procedures, workplace health and safety considerations and professional safety.
All lab areas are covered by this policy for all programs in the School of Health & Life Sciences. Non-compliance with this dress code will result in the person being asked to leave the lab area. If during scheduled lab time, this may result in a missed lab.
- Lab coat, scrubs or clinical dress as set forth by the program (should be neat and clean). Note: the Cross Centre for Simulation Learning requires full clinical uniform to be worn
- Closed toe, closed heel shoes as per Occupational Health & Safety requirements.
- Hair tied back, up and secured.
- No rings, necklaces or dangling earrings (A pair of studs may be worn and a plain wedding band may be worn)
- Nails should be kept neat and short; artificial nails and nail polish are not allowed.
- No hats to be worn (exceptions related to the Human Rights Code).
- No denim or sweatpants
- Nametags must be worn
- Scented products (perfume, scented aftershave, hair products) must not be worn.
- Personal hygiene products such as deodorant should be used but unscented.
- No gum chewing is permitted in clinical, lab or community settings.
Requests for accommodations of this policy (e.g. for religious or disability reasons) will be considered within the Conestoga College Policy or Human Rights framework.
Please be reminded that the labs are a clinical setting and, as such, the requirement for proper handwashing/hygiene is in effect. While every effort is made to maintain a latex-free environment in the clinical learning centre, students must be aware that the centre and clinical placement areas are not latex-free environments.
**Please note: Lab practice expectations including the use of personal protective equipment (PPE), will follow College policies and will be described and demonstrated in detail, at the semester start.
Accessing the Clinical LabsBooking practice time/and or materials may be done in person with attending staff, by telephone 519-748-5220 ext. 3457 or by email email@example.com. All materials borrowed for use outside the lab must be signed for and returned to the lab in good condition within the specified time.
User Responsibility in all Labs
All users will maintain the environment in a safe, clean and tidy manner:
- All equipment must be cleaned, re-stocked and re-wrapped as necessary;
- Beds in a low position, neatly made, furniture positioned appropriately;
- Handle manikins carefully;
- Chairs are to be stacked safely in designated areas when not in use.
Students will be responsible for cleaning and tidying up.
All materials borrowed by teachers and students for use in the labs must be signed for and returned to the centre in good condition within the specified time.
Purses, coats, knapsacks and extra books are to be left in your lockers.
Students are responsible for replacing damaged or lost equipment in any lab.
Rules of Engagement for Simulation Experiences
There are 3 guidelines that everyone must follow:
1. Keep it real
The simulation environment is created with actors and scenarios requiring you to keep it real. You will be expected to adhere to program standards of conduct and professional practice to model professionalism and leadership in the simulation environment at all times.
2. Respect for others and yourself
It is important to maintain a positive, respectful environment and keep actively engaged. To maintain privacy and confidentiality and out of respect for all involved; experiences and discussions related to the experiences must never be posted via social media.
3. Constructive Reflection
This is an opportunity to improve your performance in a safe and interactive environment. We can all learn through our actions or inactions.
- Full, clean, wrinkle free uniform must be worn in clinical areas and simulation/science labs.
- Bottom of the pant hemline must be sewn above the sole of the shoe.
- Warm-up jackets or sweaters that coordinate with the uniform are acceptable, but must not be worn during direct care.
- Undergarments must be worn, choice and style should not create a major contrast between body colour and uniform colour.
- Head coverings must be neutral and appropriate to ensure the safety of the student and patient/client.
- If ¾ length shirts or t-shirts are worn under the designated uniform they must be black or grey.
- No hats to be worn.
- Religious and cultural attire will be considered on an individual basis.
- Once a uniform is worn for client care, it cannot be worn in any public place until washed. If you are not going home directly after clinical, you need to have a change of clothing with you.
Uniform shoes must be supportive, clean, black or white in colour, non-mesh, and slip-resistant with closed toes and heels. The shoes worn with the uniform are not to be worn outside of the agency. Clogs (wooden or other), or any shoe without a full back are not acceptable footwear.
Conestoga identification must be worn and visible at all times in all clinical settings. Institutional Photo ID may also be required, at the discretion of the institution.
Jewelry can be a source of bacteria and injury to students and clients. For these reasons the following restrictions related to jewelry are necessary:
- NO rings, other than a plain wedding band.
- NO chains - necklaces or bracelets.
- NO facial or oral jewelry.
- Watches may be worn on the wrist or uniform except when giving direct care.
- One conservative stud may be worn in each ear lobe. Dangling earrings or stretchers are not acceptable. Flesh-coloured spacers are acceptable.
When providing nursing care, it is important that hair not fall forward potentially contaminating clean/sterile areas. For this reason, hair should be neat, clean and kept out of the eyes. If hair is long, it should be tied back and secured. Long ponytails should be secured upon the head, and not allowed to dangle onto field of care. Students must be clean-shaven or have neatly trimmed beards and/or mustaches to facilitate respirator fit; cultural and religious practices will be taken into consideration on an individual basis.
Students are expected to meet hygiene requirements during class, lab and placement hours.
- Maintain personal hygiene and cleanliness.
- No heavily scented perfumes, colognes, gels, and lotions. These can cause allergic reactions, migraines and respiratory difficulty.
- Nails should be kept short, not past the fingertip, and clean.
- No nail polish, nail jewelry, acrylic or artificial nails are permitted.
Smoking in the college buildings or clinical or community setting is against the law and may be subject to fine.
Chewing gum is not allowed in clinical, lab or community settings.
Food and Beverages
Food and Beverages are only allowed in designated areas only (cafeteria, student or staff lounge areas).
Cellphones and/or smartphones for personal use are not permitted in the clinical setting/lab and community agencies.
Dress Code for Agencies not requiring Uniforms
- Conestoga identification must be worn and visible at all times in all clinical settings. Identification must include first and last name and designation. Institutional Photo ID may also be required, at the discretion of the institution.
- Wear comfortable low-heeled shoes with closed toes and heels.
- Street clothing should be professional. The following are not appropriate for these settings: jeans, tights and leggings, sweatpants, tracksuits, warm-up suits, ankle socks with skirts, revealing necklines or short skirts.
Transportation of Uniform to and from Clinical Settings
- It is important that your uniform be clean when arriving on the unit and that a soiled uniform (that is, one that has been worn for client care) not be worn in a public place. Uniform shoes are NOT to be worn outside of the agency.
- It is the responsibility of the student to find out the particular agency policy regarding wearing the uniform to and from the agency setting.
- In agencies that allow uniforms to be worn to and from work, the student must ensure that the uniform is covered when outside of the agency (e.g. with a knee-length coat) and that the student is travelling directly between the agency and home.
- In agencies that require the student to change at the location, the students will wear street clothes to the agency and when returning home. The uniform is to be kept in a protective covering during transit.
Not Following Uniform and Dress Policy
Faculty/staff reserve the right to ask students who do not conform to the uniform policy, are inappropriately attired, unkempt, or malodourous, to leave the clinical, community, or lab setting.
Safe practice is a hallmark of professional practice. It is an expectation of everyone who aims to become a healthcare professional.
There are several policies and procedures associated with practical training that has been developed to ensure your safety and the safety (physical and emotional) of those around you. These policies will be reviewed during your program.
The following basic procedures are outlined for your attention:
- Your safety begins with the use of professional attire and footwear and with your attention to the health and safety expectations that may be identified throughout the college.
- Please help us create a safe and pleasant environment by wiping up spills, ensuring laptop cords do not snake across walking areas, and reporting equipment or facility problems when you notice these.
- Specific dress codes, personal protective equipment and specific codes of behavioural conduct may apply to certain programs; failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.
- Safe work practices are to be followed during all training. Follow the direction of your instructors. If you have a placement, your instructor will ensure that you know safe practices and safety precautions and procedures. This includes problem-solving by the instructor and Program Coordinator with the college's Occupational Health & Safety Department as required.
- All safety-related accidents, incidents, and near misses must be reported to the Instructor in charge immediately.
Professional Conduct - Use of technology
To support a respectful learning environment both in the classroom and in field placements, the use of technology for social networking can only occur during break times, before and after class, and during formal break time in field placement.
Social Media Use
As a student and future professional, it is essential to maintain your professional boundaries in all communication, including social media.
According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet." The same organization also indicates that "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment."
- Assume the information you post or send can be accessed or altered by anyone.
- Consider whether any posting may reflect poorly on you, your school, or your profession.
- Avoid online criticism of other students, colleagues, faculty or field placements.
- Avoid impulsive, inappropriate or heated comments.
- Pictures should not be taken, posted to social media sites or shared without the expressed permission of all individuals involved.
- Make sure your on-line name and email reflect professionalism.
- Maintain privacy of all care and service activities when in practical work experiences.
- Do not take or post any pictures while on placement or involved in lab activities.
- Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.
Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media
Cell Phone Policy
Students should respect their instructors, faculty and staff by not using their cell phones for personal use during class time.
Students cannot bring their cell phone or technology device(s) into a test or examination, unless required for the examination and approved by the faculty.
In the event of an urgent need to keep your cell phone with you during a test, please speak to your faculty as soon as you enter the examination room.
Acknowledgement of Privacy
Disclosure of Student Information: The College may, from time to time, request student pictures for media and promotional purposes. Written consent will be requested. Refusal to participate will not create a concern related to progress in the program.
Release of Student Information: Students may wish to have their scholastic information sent to a prospective employer or another educational institution. They must sign a release form before the College is able to send out the requested information, thus preserving the students' right to privacy. (See Consent for Disclosure of Student Information in Appendix)
You are now attending a post-secondary educational institute and are considered an adult learner. As such, information about your academic achievements, health care or educational concerns will only be discussed with you personally. Your faculty will not discuss your progress with your parents or spouse unless you have given us written permission. We expect you to be responsible for your own problems and resolve them on your own. Your faculty are here to support you and you can approach any professor or coordinator for assistance as needed.
Please discuss this with your family so they are aware of the changes expected in your responsibilities.
Academic Progress Through the Program
The college's approach to academic progression is governed by the Promotion Decision Procedure.
A student's academic achievement results in a promotion decision, such as eligible to continue, graduate, and discontinued.
Progress from one level to the next in a program is dependent upon the successful completion of courses and/or meeting program promotion standards.
Each semester or course is a prerequisite for the following semester or course. Some courses also have co-requisites (see Course Outlines for detail).
A student must have completed all previous semester's courses to be promoted to the next semester. Individual situations will be reviewed by the Program Coordinator and Chair. A student may have to drop to "part-time" status in order to repeat courses before moving to the next semester. Part-time status may affect study/work permit(s) and it is the student's responsibility to contact a college international advisor whenever a status change occurs.
Students who have been unsuccessful in their clinical field experience, have failed two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for academic probation. Academic probation allows students to be promoted to the next level with academic conditions. Academic conditions are designed as part of written learning contract that the student and Associate Chair create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.
Reason for Student Progress Being Reviewed by Promotion Committee
Students who fail to meet program standards will be reviewed by the Promotion Committee.
Reasons for presentation at Promotion Committee Meetings include:
- Failure of a theory course and/or practice course.
- Patterns of absence from learning environment, lab, or WIL experience, which may affect achieving program standards.
- Failure to follow through on previous Promotion Committee recommendations.
A student who has not met the standards will not be promoted to the next level of the program:
- Complete supplemental requirements for course failures (see criteria for supplemental examinations). Following successful completion of supplemental work, the highest course grade that can be achieved is the minimum passing mark for the course.
- Follow through with academic counselling.
- Follow through with health measures as recommended.
- Complete makeup work for missed learning experiences. Total time lost will be assessed on an individual basis. Additional time may be required to complete program objectives.
- Complete the requirements of Probationary Status.
- Complete compulsory practice remedial assignments.
Clearance of Academic Deficiency
A student that is unsuccessful in a course may be granted the opportunity to complete supplemental requirements. Students who are unsuccessful in a course and wish to discuss eligibility for supplemental opportunity must directly contact the course instructor within five (5) working days of receiving the final course grade.
Please note that following the end of the semester, contact with any student eligible to write a supplemental will be made either by phone or email. A specific date and time will be given to each student. If a student cannot be reached or is unavailable at the specified date and time, the student forfeits the opportunity to write a supplemental.
Students who have one course failure within the semester may be offered supplemental work in some courses based on eligibility criteria. The decision to offer supplemental work is at the discretion of the Chair. Supplemental work will take place in the week after the final exam week.
Criteria for Eligibility for Supplemental Work
Eligibility for Supplemental - must meet all of the following criteria:
- Must have passed at least one evaluation in the course in which the failure occurred. An eligible evaluation will be determined at the discretion of the program.
- The final failing grade in a course must be no less than 50%. If the minimum passing grade for the course is 60% or higher, the minimum failing grade must be no less than 10% below that grade.
- All other courses that term must have been passed.
- Has not used more than 1 supplemental while in the program. A maximum of 2 supplemental work opportunities are permitted throughout the program.
- Must have regularly attended the failed class in accordance with the attendance expectations outlined in the Handbook.
A supplemental evaluation will not be granted for a course in which a student has received an academic offence. An academic incident resulting in a warning is not considered an academic offence. Course failures resulting from evaluations associated with in-class learning activities, practical group work and work-integrated learning components are not eligible for supplemental work.
Failure to pass a supplemental will result in either:
- Repeating the course, if eligible.
- Discontinuance from the program, if meets discontinuance criteria.
Students who fail to meet the program standards (academically, clinically, or ethically) will be discontinued from the program, based on the recommendation of the Promotion Committee and agreement from the Chair. Students will be discontinued when they are no longer eligible to repeat a course based on academic regulations or as a result of failure to meet program standards for behaviour or ethics. Such students will be entitled to appeal the discontinuance decision in accordance with the College's appeal process.
Students not planning to return to the program the following semester are expected to complete a Withdrawal Form available from the registrar's office, or on the college website.
Academic Rules Pertaining to Discontinuance
- The maximum number of theoretical, lab or practicum courses that can be repeated during the program is three (3).
- Any individual course can only be repeated once (1).
Readmission to the ProgramTo be readmitted to the program, the student must apply through the Registrar's Office. Readmission is based on seat availability and academic status.
Guidelines for Approving ReadmissionStudents will be rank ordered for readmission using the following criteria:
Students who do not meet the above criteria will not be readmitted. If there are more students within any category than space in the program can accommodate, the following academic factors will also be considered when categorizing students for readmission:
- Students in good academic standing: overall grade point average (GPA), evidence that the illness or personal circumstances are managed.
- Students with one discontinuance: GPA and the number of courses failed and dropped.
An applicant who has been accepted for readmission must successfully complete:
The final theoretical exam(s) from the level below the one they are applying to.
A skills challenge on skills from the levels below the one they are applying to.
If the applicant fails either of the above challenges or has been out of the program for two (2) years or longer, the applicant must repeat the core courses from the previous level.
Repeating a course
- Nursing Practice: A student who does not meet the objectives for a satisfactory grade in a field placement course will be required to repeat the course, if they have that option remaining. Only one repeat of a field placement course will be allowed.
- A student who has a pattern of withdrawing from a Nursing course before academic penalty, with a failing mid-term grade, will be permitted re-entry to the Program at the discretion of the Program Coordinator and/or Chair.
- Nursing Theory: A student, who, after writing a supplemental examination in a nursing course, does not achieve a passing grade, will be required to repeat the course, if they have that option remaining.
Students who complete their program are required to fill out an Application to Graduate form and submit it with payment to the Registrar's Office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate. Students will receive an invitation for convocation through the Student Portal. Convocation ceremonies are held in the winter, spring, and fall of each academic year.
Process for resolution of student concerns
To resolve any concerns that may arise during a course, clinical or field placement, or relating to the overall program, students are encouraged to resolve issues or concerns informally at the program level before proceeding to a formal appeal.
If attempts have been made for a resolution, yet no satisfactory outcome was reached, students are encouraged to refer to the Policies and Procedures page, and to follow the procedures outlined under the
"Academic Dispute Resolution and Appeal Procedure".
Student Concern or Issues
If any concerns or issues arise during your learning experience, our main goal is to collaborate with students, faculty and staff to resolve situations or concerns quickly and improve and optimize our processes.
1. When a situation of concern arises, inform those involved in a timely manner.
2. Please see the Student Rights and Responsibilities website for further details on informal and formal procedures for the resolution of concerns and issues.
3. Issues and concerns related to a placement site, or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Field Placement" of your handbook.
Conestoga Students Inc. (CSI) and Conestoga College agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
Work-Integrated Learning Experiences
Student Consent Forms
Students are required to complete program-specific consent forms if applicable. To access the forms, students must visit the H.S. Trax home page under the Service tab on your Student Portal.
Pre-WIL Health Requirements
- A complete immunization record including MMR, Tdap, Varicella, Polio, COVID-19, and Hepatitis B. Seasonal flu vaccination is required during flu season (October – March).
- TB Testing: Evidence of current 2-step or previous 2-step + current 1.
- Standard First Aid and CPR – BLS level.
- Respirator Fit Testing.
- An annual Police Check including Vulnerable Sector Screening (VSS). Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in WIL experiences, which will jeopardize progress in the program. Acceptance for WIL is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of WIL start date. Students with criminal records are advised to meet with the Program Chair for academic counselling to determine program suitability.
Safety in the Workplace Course (OHS1320)
All students who participate in unpaid work-integrated learning (WIL) experiences during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on WIL experience. The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to WIL experience sites and will consent to their workplace insurance coverage.
Prior to your first WIL experience, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical placements indicating you understand that WSIB coverage will be provided through the Ministry of Colleges and Universities (MCU) while you are on training WIL experiences. This Declaration will be placed in your student file. It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage has been electronically signed, in the Safety in the Workplace Course - OHS1320, and visible on your H.S. Trax home page to be eligible to attend your WIL experience.
Concerns Regarding Student Safety or the Safety and Care/Service for ClientsWIL experiences provide the opportunity to demonstrate and enhance your learning in the practice environment. These WIL experiences have been organized by your program in partnership with the organization where you are placed.
The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the WIL experience.
A. Communication of General Concerns regarding Your Safety or The Safety and Care/Service for Clients
- Students will be provided with an Orientation to their WIL site on the first day of their WIL experience. The Orientation may include details of the WIL site's policies and procedures related to communication about the safety of the work environment and /or the safety and care of patients/residents/clients.
- If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:
a. The student must immediately report these concerns to the College individual associated with the WIL experience (Clinical Instructor, Faculty responsible for your WIL experience, WIL Supervisor).
b. The Clinical Instructor /Responsible Faculty/WIL Supervisor will discuss this concern with Site Management
c. For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the Clinical Instructor/Responsible Faculty/WIL Supervisor will discuss the situation with the Program Coordinator and, potentially, the Department Chair. The Program Coordinator or Chair will immediately contact WIL site management to determine next steps.
Should facility policies require that WIL experience students report safety or care/service concerns immediately to WIL site management, the student should report to the Clinical Instructor/Responsible Faculty/WIL Officer immediately afterward.
B. Reporting of Incidents of Student Injury during a WIL Experience
- Should students experience a personal injury of any kind, this must be reported immediately to the WIL Employer and Clinical Instructor/Responsible Faculty/WIL Supervisor. The WIL Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required. The Clinical Instructor/Responsible Faculty/WIL Supervisor will notify the Program Coordinator and Chair and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office. Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a Letter of Authorization to Represent Placement Employer and a Work/Education Placement Agreement Form.
C. Reporting of Student Involvement in Situations of Possible Injury to Clients during a WIL Experience or Student Damage to Facility Property
- Should students be involved in care/service situations where the care/service results in a potential concern/injury to patients/residents/clients of the WIL site, this concern must be immediately reported to the WIL Site in order that care can be given. This situation must also be reported immediately to the Clinical Instructor/Responsible Faculty/WIL Supervisor. The faculty will discuss this immediately with the WIL site and ensure that an incident report is completed. The faculty must also inform the Program Coordinator and the Department Chair for a discussion of program expectations and implications. It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform College officials accordingly.
- Should students be involved in situations where there is alleged damage to resources/physical property at the WIL site, this concern must be reported immediately to the WIL Site and to the Clinical Instructor/Responsible Faculty/WIL Officer. The faculty will inform the Program Coordinator and Department Chair for a discussion of program expectations and implications. It is the responsibility of the Clinical Instructor/Responsible Faculty/WIL Officer to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform College officials accordingly.
Additional Requirements-AODA Training
Accessibility for Ontarians with Disabilities Act (AODA)
The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is to ensure that all Ontarians have fair and equitable access to programs and services and to improve opportunities for persons with disabilities.
All students must complete AODA training in the first semester.
Basic Safety TrainingConestoga College is committed to establishing and maintaining a healthy and safe work and study environment. All students must achieve 100% on the WHMIS test in the first semester.
General safety considerations will be provided during the Orientation in the Cowan Health Sciences Centre or any other labs or training centres. Throughout your course of study, your teacher will guide you through the use of safe work practices. Safety considerations and the safe handling and use of equipment are incorporated within the learning outcomes of your program.
It is your responsibility to follow guidelines for safety once these have been taught and to ensure that you received training on the use of any equipment prior to its use.
Any person who fails to comply with Health and Safety regulations or handles equipment in an unsafe or abusive manner will be asked to leave the space or location.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Ontario College Student Experience Survey
All college programs in the province are evaluated using the Ontario College Student Experience Survey. This survey is conducted each academic year in select classes - every student is invited to participate in each year of their program. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching (SAT)
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT forms give teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process has two components: the Early Course Check-in and the Full-SAT. The Early Course Check-in is 8-12 questions, occurs during week 10 of classes and provides early feedback to faculty about the student experience within their classroom. The Full-SAT is 43 questions and occurs late in the semester; a summary of the results goes to the faculty member and their academic manager. Typically, about one-quarter of the faculty is appraised per term. All full-time faculty have a SAT review at least once every two years. Part-time faculty may be reviewed more frequently.
The Student Engagement Department is here to help you transition to the Conestoga College experience, connect with your community, and build your skills.
Start your college experience by completing Conestoga 101 (CON0101) on eConestoga, a mandatory course for all new full-time students that will take you approximately one hour to complete. CON0101 provides an overview of the supports, services, and opportunities available to you throughout your time at Conestoga. Make sure you complete it early on in the term, as it contains valuable information that will help you transition to Conestoga.
Program Advisory Committees (PACs)
Program Advisory Committees (PACs) provide the necessary link between Conestoga and the community it serves. PACs operate in an advisory capacity to Conestoga administration with the objective to keep Conestoga responsive to current and future workforce needs, trends or opportunities in industry and the marketplace.
All post-secondary education programs of study at Conestoga, both full-time and part-time, which lead to an employment related credential, or are approved by the Ministry of Colleges and Universities (MCU), will be associated with a PAC, with the exception of apprenticeship and pre-apprenticeship programs. For any program not leading to an employment related credential, such as foundation programs, PACs are optional.
At the beginning of each year, the coordinator(s) of the program will ask for student volunteers. The coordinator(s) will select which student(s) will represent the program at PAC. Student attendees are important members of the PAC and are expected to be present at all meetings and are responsible for preparing and submitting a report based on guidelines provided by the program coordinator.
Students who participate in PACs will receive credit on their Co-Curricular Record (CCR) . Your CCR is an official document, complementary to your academic transcript, which recognizes and records learning that you have achieved through approved Co-curricular experiences at Conestoga.
College-wide Policies and Procedures
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".Students are advised to review and comply with all policies and procedures, including the following:
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Clearance of Academic Deficiency Policy & Procedure
- Convocation Procedure
- Co-operative Education Policy
- Discontinuance Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Program and Course Withdrawal and Refund Procedure/International Student Withdrawal and Refund Procedure
- Readmission Procedure
- Religious Holiday Policy & Procedure
- Student Expectations for Online Engagement
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
- Student Rights and Responsibilities Policy & Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.
Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.
Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.
Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accommodations to professors on behalf of the student.
To consult with an Accessibility Advisor about accommodations please make an appointment by emailing firstname.lastname@example.org or calling 519-748-5220 ext. 3232.
Exceptions for non-accessibility focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accommodations rests with the program chair.
Program Handbook Revision Log
|Last Revised||By Whom|
|July 10, 2020||Beth Davidson|
|July 14, 2021||Beth Davidson|
|June 17, 2022||Beth Davidson|
|July 6, 2023||Liz Brown|