Procurement Procedure Relative to Value
- Approver:
- Academic Coordinating Committee
- Policy Owner:
- President, Conestoga College
- Policy Lead(s):
- Chief Financial Officer
- Defining policy:
- Effective date:
- 2024-04-05
- Date of last approval:
- 2020-11-18
- Status:
- Approved
Elaboration
Based on the total value, all procurement for approved budgeted goods, services, and consulting shall be conducted in a manner that meets the requirements specified below:
Goods and Services
Authorization Limit | Approval | Purchasing Process | Purchasing Method |
| Up to $5,000 | All staff (with requisite approvals) | 1 quote required | Commercial Card (P-card), Expense Form or Cheque Requisition |
| Up to $25,000 | Managers, Associate Deans, Associate Directors | 1 written quote required, 3 quotes if possible | Purchase order |
| Up to $121,200 | Dean, Director or Chair | 3 quotes required, Open Competitive Procurement if possible | Purchase order and contract |
| Up to $250,000 | Executive Dean or VP of the Area | Open Competitive Procurement required | Purchase order and contract |
| Up to $1,000,000 | Vice President Human Resources, Corporate Services & Secretary General to the Board of Governors | Open Competitive Procurement required | Purchase order and contract |
| Up to $2,000,000 | President | Open Competitive Procurement required | Purchase order and contract |
| Up to $2,000,000 | Board of Governors | Open Competitive Procurement required | Purchase order and contract |
Consulting
Authorization Limit | Approval | Purchasing Process | Purchasing Method |
| Up to $25,000 | Dean or Director | Minimum 3 quotes required | Purchase order |
| Up to $121,200 | VP of the Area | Minimum 3 quotes required | Purchase order and contract |
| Up to $1,000,000 | Vice President Human Resources, Corporate Services & Secretary General to the Board of Governors | Open Competitive Procurement required | Purchase order and contract |
| Up to $2,000,000 | President | Open Competitive Procurement required | Purchase order and contract |
| Up to $2,000,000 | Board of Governors | Open Competitive Procurement required | Purchase order and contract |
Revision Log
Date | Details |
| 2020-11-18 | Academic Coordinating Committee |
| 2024-04-05 | Academic Coordinating Committee |