Fitness and Health Promotion
2019/20 | Conestoga College
Program Code: 1218
School of Health & Life Sciences
Conestoga College Institute of Technology and Advanced Learning
This is a companion document to the current Conestoga College Student Guide
Program Handbook Guidelines
The purpose of this handbook is to provide students with program-specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.
To the School of Health & Life Sciences
Your Bridge to Practice
What does this mean for you?
- The opportunity to become the professional you aspire to be.
- The opportunity to learn in specialized settings with real-life scenarios,.
- The opportunity to acquire skills and knowledge in a unique inter-professional environment.
- The opportunity to take advantage of state-of-the-art facilities, social and study spaces in our Cowan Health Sciences Centre, as well as other unique learning resources such as the Motz Emergency Service Bays in the Regional of Waterloo Paramedic Services Station, the WeConnect Agora, and the Simulation Centres in the Living Classrooms.
- The opportunity to become a "preferred graduate", selected by your future employers.
Top 5 Expectations of You
1. Use MyConestoga to connect to:
- Your Conestoga Email: (e.g. John Smith, Student Number 1234567, email@example.com): This is the official communication channel for everything related to your academic requirements. Communication with faculty and staff should only happen through your Conestoga email account. Communication via other accounts may not be responded to. Check MyConestoga regularly and respond as requested.
- eConestoga: This is your resource for all course-based program activity and information, as well as course-based communication with the faculty.
- Student Portal: You will find your final grade information, college tuition invoices, class schedules and absence reporting on this portal.
- Placement Health Requirements: This service provides you with the requirements to enter into practice settings.
2. Know and plan around your academic schedule
- Course Schedule: This is a timetable of all your classes for each semester.
- The Academic Year Critical Dates: Program start and end dates, holidays and deadlines for course add/drop and withdrawal, are located on the college website. Programs with exams outside this time will be notified by the academic area.
3. Be the professional you wish to become:
- Act respectfully and professionally, as these behaviours are the key to your learning experiences.
- Present in professional dress and conduct: See Professional Conduct section for professionalism expectations for your program. The college's Student Guide provides you with the Student Rights and Responsibilites at Conestoga.
- Pre-WIL Health Requirements: Pay attention to the deadlines listed on your documents. Complete the tasks as required; as without these, you will not be able to progress to your work-integrated learning (WIL) and program completion will be in jeopardy.
- Social Media: Use responsibly and respectfully. See Standards of Conduct section of the Handbook.
4. Attend classes and labs to enhance your success:
- Attendance Expectations: Attendance for class, labs and placement/WIL are in place to support your learning and experiences as a future professional. See Attendance and Student Success Strategies section in the Handbook.
- Absence from Evaluations: Must be reported in the Student Portal before your scheduled evaluation time. See Attendance for Evaluation section in the Handbook.
- Request for Accommodation for Religious Holidays: Request must be submitted to your Program Coordinator as per course schedule. See Religious Holidays sections in the Handbook.
5. Take responsibility for your academic status:
- Student Records: For any questions concerning your student record, academic status and/or program withdrawals, please contact your Program Coordinator.
- Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
- Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between programs and educational institutions through recognized transfer pathways, articulation agreements and course-to-course equivalences. Please refer to the Student Guide for more information.
- Student Forms: To access forms, please go to the Student Forms page.
- Academic Policies and Procedures: Are found under Policies and Procedures. Please review the Rights and Responsibilities website.
- Student Affairs Policies and Procedures: Are found on the Student Affairs page.
Top 5 Resources for You
1. Your teaching team
- Contact Information: Is posted on eConestoga and in your Handbook (Relationships section).
- Appointments: Book appointments (in person, by phone, email) to ensure resources are available.
- Email Inquiries: will be answered within two business days.
- Urgent help: Program Assistants are available to help you reach a member of the teaching team (contact information in Relationships section of the Handbook).
2. Counselling and services
- College Counselling: Professional counsellors can help you achieve your educational goals, and provide support related to stress management, anxiety, depression, transition issues, family issues, and other concerns. Counselling is free, voluntary and confidential. To make an appointment, please refer to the Counselling services website.
- Good2Talk: Confidential 24-hour phone line for stresses, big and small (1-866-925-5454).
- Conestoga Security: Provides safety and security services. Refer to the Student Guide for Conestoga's Safety and Security Services and procedures.
- Student Financial Services: Student Financial Services provides you with options to finance your post-secondary education. Students in need of emergency financial assistance, please follow this link for more information.
- CSI Food Bank: The CSI Food Bank is an emergency food relief program for Conestoga students. Please follow this link.
- Health Services: These services include a family doctor and a nurse. Please follow this link.
- Facility Information: Refer to the Student Guide for information on after-hours parking, classroom and computer labs.
3. Accessibility services
- Students with Documented Disabilities are encouraged to book an appointment with Accessibility Services to access accommodations. Disability-related documentation will be required to book an appointment. Please refer to the Accessibility Services webpage for more information.
- Adaptive Technology Aids and Special Facilities: Adaptive Aids are arranged through Accessibility Services. Accessible washrooms are located throughout the campus. Contact the Adaptive Technology Lab for more information on adaptive technology aids.
4. Student study spaces and general supports
Cowan Health Sciences Centre (F-wing)
- Student Lounge Space on each floor. Outlets and charging stations are located throughout these areas.
- Student Meeting Room Space: For more information on availability, please connect with the Interprofessional Resources Office (2F16).
- Access to computers, photocopier and printers: on the 1st Floor—in the student lounge area , or on the 2nd Floor—at the Customer Service Desk and kiosk area.
- Open Access Lab, 2nd Floor, 2F18: available on a come and go basis for students in health and pre-health programs. Book with an Open Access Staff.
- Tech Bar: Drop by the Tech Bar for one-on-one assistance. Information can be found on the Library Services website.
5. Services for students
- ONE Card: This is your official identification card designed to access all on-campus services. Visit the eligibility on this website.
- Library Resource Centre: Located on 2nd Floor B Wing. Visit the Library Resource Centre page for more information.
- International Education Office: Visit the International Education Office for services available to you.
- Learning Commons: Academic services and resources, including resources for math, writing, peer tutors and resources for APA. Visit the website or access through MyConestoga.
- Student Engagement: Get involved and visit the Student Engagement page or connect to MyConestoga for your Co-Curricular Record.
- Student Financial Services: Your resource to apply for student awards, bursaries, and scholarships. If you are in a financial crisis, please see the Emergency Assistance website for more information.
- Bookstore: Your location to buy books, clothing and general supplies (A-wing) .
- Co-op and Career Advising: Your resource for Co-op placements , summer jobs or future careers. Visit the Co-op and Career Services site for more information.
- Lockers are available with your tuition. Visit this link to find more information.
- Information Technology: provides supports and general assistance with college-related needs such as Email, Network accounts, connectivity and wireless printing. Visit the Web IT Service Desk for more information.
Letter to Students
Dear Fitness and Health Promotion Student,
Congratulations on your acceptance into the Fitness and Health Promotion Program.
This handbook has been prepared to provide information about academic standards, guidelines and processes specific to the Fitness and Health Promotion Program. Reading, understanding and following the information in this handbook is an important first step in your success in this program and your chosen profession. The handbook has been compiled with careful consideration for your personal and professional growth during your two years at the College. If you do not understand any of the information in this handbook, please ask the Faculty or Program Coordinator for an explanation.
Use the index in this handbook as your guide and the contents as your continuous reference as you proceed through the program. The Fitness and Health Promotion Faculty will refer to the handbook often, but the responsibility for knowing the program standards is ultimately yours.
In addition to the Fitness and Health Promotion Program Handbook, the Conestoga Student Guide outlines important policies and procedures for you to follow. The Fitness and Health Promotion Program Standards and Procedures Handbook are a supplement to, but not a replacement for, the Conestoga College Student Procedure Guide.
We are here to help you have a successful two years. Should you experience difficulty or need assistance in any area of your studies, please come and speak with us, and we will work with you to help you reach your career goal of becoming a fitness and health promotion practitioner.
All the very best to you in your studies.
Paul Finch, Chair, Health Sciences
Andrew Lubczuk, Fitness and Health Promotion Coordinator / Faculty
Fitness and Health Promotion Faculty
This program is designed to train and prepare individuals as qualified fitness and health consultants working within the fitness and lifestyle industry. Graduates are equipped with the skills to accurately assess and monitor health and fitness levels to prepare safe and effective programs that meet client needs and interests. As fitness and health promotion professionals, graduates will provide services and programs to a variety of diverse populations within profit and non-profit sectors. The program offers instruction in the areas of anatomy, physiology, fitness assessment and exercise prescription, as well as health promotion programming and lifestyle coaching, nutrition, program planning, marketing, and fitness leadership. Courses will be offered using online components. Students will also have the opportunity to obtain internationally recognized certifications from the Ontario Fitness Council that include general commercial liability insurance.
Additionally, students are prepared to challenge nationally recognized certifications including Ontario Fitness Council and Canadian Fitness Professionals.
Students also gain valuable field experience during their on-campus internship and field placement within the fitness and lifestyle industry
The fundamental responsibility of a student is to gain the necessary knowledge and skills to be a competent practitioner upon graduation. As students preparing to become fitness and health promotion practitioners, it is imperative that your behaviours and attitudes reflect the professional, ethical standards that are embraced by your chosen profession. We believe that a value system incorporating high moral and ethical integrity is of vital importance, and regard the absence of such values as critical and dangerous to practice. We believe integrity to be a quality that includes sound moral principles, sincerity, honesty and self-respect.
It is the expectation of all students, Faculty, and administration that fitness and health promotion practitioners will incorporate and function within the Standards of Conduct for Conestoga College Institute of Technology and Advanced Learning.
The job market in the field of fitness and health promotion is changing as it is in most human services. The growing demand and need for the provision of fitness, leisure and health promotion services in our complex society has imposed increased responsibilities on agencies and individuals responsible for service delivery.
The increasing emphasis on lifestyle modification through fitness and health promotion and the growing private sector opportunities in both community services and specific corporate services are current examples of these changes. The need for educated and well trained fitness professionals is upon us.
Graduates of the Fitness and Health Promotion Program are skilled in identifying needs in the community while also designing programs for individuals and groups to meet a wide range of objectives and goals. Being faced with the task of creating or adapting programs requires special knowledge and skills in program administration and business practices, an awareness of community resources in general, and the ability to communicate effectively with managers, boards, committees and funding agencies.
Fitness and health promotion professionals are qualified consultants working within the fitness and lifestyle industry, equipped with the skills to provide assessment, counseling, exercise prescription and leadership services that require keen motivational, technical and organizational abilities. Along with strong interpersonal and communication skills, the practical and administrational skills of graduates are recognized by the industry and are paramount in the provision and management of safe, effective fitness and health programs. Graduates plan, promote, and deliver a wide range of services including activity and educational programs, which enhance the health and fitness of individuals in many diverse settings. The concept of wellness, especially the relationship between active living and well-being, is an integral part of a graduate's learning. Additional skills include operation/management of fitness facilities, program administration and promotion, fitness testing procedures, planning/conducting physical exercise programs, designing, implementing and evaluating health promotion interventions, identification and management of safety and injury issues, and adaptability and flexibility in servicing diverse populations from both profit and non-profit sectors.
Graduates may find employment in the retail fitness industry in a variety of settings including private fitness and health clubs, YMCA/YWCA, corporate recreation and health programs. Graduates may also find employment with community institutions for special populations, hospitals, municipal recreation departments, and private health consulting firms. In addition, graduates may choose to become consultants or business entrepreneurs. They are prepared to meet the multi-dimensional demands of a growing market in fitness and health promotion.
*Adapted from Vocational Standards, Ministry of Training Colleges and Universities (MTCU), Fitness and Health Promotion Program Standards, August 2003.
As per the Ministry of Training Colleges and Universities (MTCU) Vocational Standards, successful completion of the program will enable the graduate to:
- Conduct assessments of fitness, well-being, and lifestyle for clients and effectively communicate assessment results.
- Prescribe appropriate physical activity, fitness, and active living and lifestyle programs to enhance health, fitness, and well-being of clients.
- Utilize appropriate interviewing and counseling skills to promote or enhance health, fitness, active living, and well-being of clients.
- Collaborate with individuals in the selection and adoption of strategies that will enable them to take control of and improve their health, fitness, and well-being.
- Develop, implement and evaluate activities, programs, and events which respond to identified needs and interests of clients and maximize the benefits of health, fitness, and well-being.
- Train individuals and instruct groups in exercise and physical activities.
- Contribute to community health promotion strategies.
- Assist in the development of business plans for health and fitness programs, activities, and facilities.
- Implement strategies and plans for ongoing personal and professional growth and development.
- Develop and implement risk management strategies for health and fitness programs, activities, and facilities.
- Interact effectively with clients, staff, and volunteers in health and fitness programs, activities and facilities.
Our Beliefs Applied to the Fitness and Health Promotion Program
We believe that Conestoga College's Fitness and Health Promotion Program incorporates the above philosophy into our preparation program by:
- accommodating individual situations, as appropriate for emerging adult learners, encouraging and expecting students to develop behaviours necessary in the workforce and in the Fitness and Health Promotion profession, including: self-reflection, responsibility for self and own actions, honesty, integrity, and punctuality.
- designing courses and experiences to support students in constructing knowledge about exercise science and health promotion in meaningful ways.
- modeling a variety of teaching styles, providing a variety of learning experiences, and by using a variety of evaluation methods.
- modeling communication and problem-solving skills as well as professional behaviours and attitudes required of fitness and health promotion educators.
- supporting the integration of theory and practice.
- providing students with opportunities to connect theory and its application in combination with practical experience.
- facilitating students' understanding to enable them to "make sense" of their practical experiences in view of theory.
- engaging students actively in their learning process, recognizing and appreciating the different styles and approaches to learning that an emerging adult learner may use/exhibit (multiple intelligences).
- building on previous successes in order to enhance confidence of the student as a learner, supporting students as they develop their professional philosophy of fitness and health promotion.
- mentoring students as they proceed through their journey of becoming a fitness and health promotion practitioner in both the classroom and through their field placement experiences.
- offering general knowledge and generic skills, in addition to specific vocational skills, and endeavoring to support the fitness field and the local community, believing that learning is life-long and that fitness and health promotion practitioners play a vital role in our society.
Program Design - 2019/2020
|Level||Course Code||Course Name|| Hours
||COMM1085||College Reading & Writing Skills||42
|1||FIT1045||Group Fitness Leadership I||42
|1||HEAL1045||Exercise Science I||42
|1||HEAL1055||Fitness Assessment and Exercise Prescription I||42
|1||HEAL1095||Introduction to Nutrition||42
|1||HEAL1830||Student Success in Fitness and Health Promotion||14
||Elective: General Education (Minimum of 42 hours)||42
|Any course in the subject of General Education Eligibility (2015 onward)|
|Total Credit Hours for this level:|| 267
|2||ENTR1070||Entrepreneurship and Business Practices of Fitness & Health Promotion||42
|2||FIT1110||Group Fitness Leadership II||42
|2||HEAL1065||Exercise Science II||42
|2||HEAL1075||Fitness Assessment and Exercise Prescription II||56
|2||HEAL1085||Lifestyle Psychology and Behaviour Change||42
|2||OHS1320||Safety in the Workplace||14
|2||FHPE1001||Elective: General Education (Minimum of 42 hours)||42
|Any course in the subject of General Education Eligibility (2015 onward)|
|Total Credit Hours for this level:|| 280
|3||HEAL2040||Exercise Science III: Adaptations & Pathophysiology||42
|3||HEAL2050||Fitness Assessment and Exercise Prescription For Diverse Populations||42
|3||HEAL2060||Motivational Interviewing and Coaching||42
|3||HEAL2070||Health Promotion I||42
|3||HEAL2080||Nutrition for Health Performance||42
|3||HEAL2090||Campus Internship I||56
|3||FITE1006||Elective: General Education (Minimum of 42 hours)||42
|Any course in the subject of General Education Eligibility (2015 onward)|
|Total Credit Hours for this level:|| 308
|4||FPLT2150||Field Placement (Fitness and Health Promotion)||140
|4||HEAL2100||Applied Motivational Interviewing and Coaching||42
|4||HEAL2110||Applied Fitness Assessment and Exercise Prescription||42
|4||HEAL2120||Management and Professional Practices||42
|4||HEAL2130||Health Promotion II||42
|4||HEAL2140||Campus Internship II||56
|Total Credit Hours for this level:|| 364
|Total Credit Hours for Program:|| 1219
The program adheres to the program standards set by the Ministry of Training Colleges and Universities to ensure that graduates will be provided with the entry-level skills they need to become successfully employed. An electronic version of these standards is posted on the Ministry of Training Colleges and Universities.
Program Design for your Cohort
Students can find their program design on the student Portal by following the steps below:
- Log in to Student Portal
- Click on 'My Courses' tab
- Select 'View Progress Report' button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the 'Program Courses'.
Pathways and Further Post-secondary Education Opportunities
Conestoga pathways enable students to build on their academic achievements in order to earn a degree or additional credential. Pathways are formed through agreements between Conestoga programs or partner institutions. View the transfer agreement opportunities for this program.
There are a number of different opportunities available to students who want to continue studying at Conestoga. Whether you wish to transfer to another program or apply to a new program after graduation, Conestoga has established pathways to help you meet your goals. Conestoga Pathways information is available on Conestoga's website.
Graduates find employment in such areas as commercial fitness and health facilities, municipal recreation departments, private agencies (for example health consulting firms), senior citizens' centres, and rehabilitation centres or self-employment through personal small business entrepreneurship.
On average, 83% of graduates from the last three years (2014-2017) found employment within 6 months of graduation.
For more details on related occupations, job market information and career opportunities, see the Government of Canada website.
Communication and Contact Information
Faculty Commitment to Success
To ensure your success in the program, it is important you become familiar with those who are here to support and help you along your way. If you have any day-to-day questions about your program, courses or school work in general do not hesitate to contact your Program Coordinator, Faculty, or Chair.
Faculty offices are located in the Student Recreation Centre - Healthy Lifestyle Hub (HLH) (Room 202). Students are welcome and encouraged to meet individual Faculty to discuss course work, assignments, or any other issues. During the first several days of the start of the semester, Faculty will explain how you can contact them outside of class time. Individual Faculty office hours will be posted on their respective course shells. As Faculty have diverse teaching schedules, it is best to make an appointment to ensure they are available. Faculty members will endeavour to reply to email messages within 48 business hours.
If you have an appointment with a Faculty member, please arrive five minutes prior. If the door to the HLH is open, please see yourself in. If you do not have an appointment, please respect that the Faculty member may be busy with another student or task and may be unable to meet with you.
Contact Information and Availability
Paul Finch, Chair
(519) 748-5220 ext. 2395
Wendy Dunbar, Program Assistant
(519) 748-5220, ext. 2454
Andrew Lubczuk, Coordinator
Fitness and Health Promotion
(519) 748-5220 ext. 3322
Elissa Stevens, Faculty
Fitness and Health Promotion
(519) 748-5220, ext. 3322
Contacting Program Staff
When contacting program staff outside of class time it is advisable to use e-mail or telephone. Your message should include the following information:
- first and last name
- course and level
- brief description of reason for contact
- telephone number where you can be reached
All students are supplied with a College email address. Use the College email and/or eConestoga email ONLY when communicating with Faculty. Non-College email addresses (e.g. Hotmail) are not acceptable. Students are expected to check their College email and eConestoga email regularly as most official communication will be via this method.
If concerns or issues arise during your learning experience, or main goal is to collaborate with students, faculty and staff to resolve situations of concerns quickly and to learn and improve situations.
To achieve this goal, we work with an effective problem-solving strategy:
1. When a situation of concern arises, inform those involved in timely manner.
2. Please see the Student Rights and Responsibilities Policy in the Student Guide for further details on informal and formal procedures for the resolution of concerns and issues.
3. Issues and concerns related to a placement site, or its employees should first be brought to the attention of the Conestoga Field Placement Supervisor or Program Coordinator, subject to the additional procedures outlined in the sections on "Professionalism" and "Concerns Regarding Safety or Care/Service for Clients during a Field Placement" of your handbook.
Conestoga Students Inc. (CSI) and Conestoga College agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
PAC (Program Advisory Committee)
Each program at Conestoga has a Program Advisory Committee (PAC), which consists of industry and academic representatives, as well as current students. The PAC meets several times a year to discuss the future priorities of that industry and any adjustments that can be made to keep the college program.
At the beginning of each academic year, the Program Coordinator will invite students to volunteer on the PAC. Student attendees are important members of the PAC and are expected to be present at the meetings, and prepare and submit a report based on guidelines provided by the Program Coordinator.
WIHSC (Waterloo Interprofessional Health & Community Student Collaborative)
Conestoga College offers many unique and exciting opportunities for personal and professional growth. Conestoga hosts exciting extra-curricular opportunities that add to the culture of the college. WIHSC (Waterloo Interprofessional Health & Community Student Collaborative) is one such group whose members strive to 'learn with, from, and about' each other.
Membership is comprised of students enrolled in health, community, and social sciences programs. Some of the most popular initiatives that this group regularly engages in are interactive simulation exercises, peer-mentoring, guest speakers, paper case studies and monthly meetings. To find out more about this opportunity, please visit the WIHSC website.
Student feedback is an essential component of our continuous improvement process. Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry of Training, Colleges and Universities (MTCU). This survey is conducted each academic year in select classes. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT forms give teachers and academic managers valuable information to use for the improvement of teaching at Conestoga.
The SAT process has two components: Quick-SAT and Full-SAT. The Quick-SAT is 5 questions, occurs during week 5 of classes and provides early feedback to faculty about the student experience within their classroom. The Full-SAT is 44 questions and occurs late in the semester; a summary of the results goes to the academic manager to be shared with the faculty member. Typically about one-quarter of the faculty is appraised per term. All full-time faculty have a SAT review at least once every two years. Part-time faculty may be reviewed more frequently. Continuing Education students may have an opportunity to complete a SAT form during their Continuing Education course.
Class cancellations due to faculty absence
Class cancellations due to faculty absences will be posted on the Student Portal.
Faculty may also elect to post any absences on eConestoga.
Class cancellations due to inclement weather
College closure due to inclement weather will be announced on local radio stations and posted on the College's website. A message will be recorded on the campus switchboard after office hours.
Personal notifications of class cancellations
Students have the option of receiving special emails or SMS text messages notifying them of class cancellations due to faculty absences. To receive these notifications, students must subscribe to this service. Please visit the Student Portal, and select notifications.
Standards of Conduct and Professional Practice
Program Standards for Professional Practice
The Fitness and Health Promotion Program provides both academic study and practical training to prepare students for careers in working with a variety of populations. Throughout the program, students are expected to conduct themselves in a professional manner and to apply themselves to academic achievement. Professionals function in an independent and interdependent environment. The fundamental responsibility of a student is to gain the necessary knowledge and skills to be a competent fitness and health promotion practitioner upon graduation. As students preparing to become professionals, it is imperative that behaviours and attitudes reflect standards that are endorsed by Conestoga College and your chosen profession. As a Conestoga College Fitness and Health Promotion student, there are three areas of conduct you are expected to follow; Academic Conduct, Professional Conduct, and Social/Behavioural Conduct.
As a student of Conestoga College you are a member of the College community and as such you have received a Conestoga Student Guide that includes Student Rights and Student Responsibilities. It is essential that you review this section and familiarize yourself with these responsibilities. It is expected that your conduct as a student will be reflective of the responsibilities listed. If you have any questions regarding any of them, please contact your Program Coordinator.
In addition to all Student Responsibilities found in the Conestoga Student Guide, Fitness and Health Promotion students have the following obligations:
- Complete the learning objectives, tests, assignments and all other forms of student work, with honesty and professional integrity.
- Attend class, and field placement as scheduled.
- Actively engage in classroom learning processes.
- Demonstrate ethical and professional behaviour while attending class, and field placement.
- Protect the integrity of the Program and the College.
- Maintain the confidentiality of all classroom and field placement experiences, including use of any form of social media, and seek clarification from Faculty/administration when unsure of any of these standards.
As a Fitness and Health Promotion student, please note that all expectations referred to above and found in the Conestoga Student Guide apply equally to field placement experiences and to all work/activities related to field placement experiences as they relate to clients and staff, their person and/or property.
Academic Offences and Plagiarism
Academic honesty is expected and required of all Conestoga students. It is critical that you familiarize yourself with the Academic Offences Policy found in the Conestoga Student Guide. The Academic Offences Policy provides a detailed description of the following:
- Scope of academic integrity,
- What academic integrity means,
- What types of behaviours constitute a breach of academic integrity, and
- The penalties associated with breaching academic integrity.
Please speak with a faculty member or your Program Coordinator if you have any further questions after reviewing the policy. Please note that maintaining academic integrity is very important, and that it is your responsibility to know the Academic Offences Policy .
Below are a few examples to help you avoid breaching academic integrity.
- Make sure that you recognize information that requires referencing.
- Whenever you refer to material from another source, whether book, journal article, video, newspaper, or electronic publications, you must acknowledge your source using proper citations and references. Please visit the Conestoga Learning Commons for assistance with the formatting and referencing.
- If you work collaboratively with others on an assignment, make sure that you do not copy words or ideas from others intentionally or by accident.
- Make sure that you read the Academic Offences Policy located in the Conestoga Student Guide, and that you fully understand it. The policy describes additional behaviours that represent a breach of academic integrity.
- Information can be found on the Academic Integrity website.
Copyright – What you need to know
Photocopying and scanning at Conestoga College are governed by the Copyright Act, an agreement with Access Copyright, and the Association of Canadian Community Colleges' Fair Dealing Policy.
Under the terms of Conestoga's Access Copyright, you can photocopy or scan the following:
- Up to 10% of most published works.
- One chapter that is greater than 10%, but no more than 20% of the book.
- One article, short story, play, poem or essay from a book, magazine or journal issue containing other works.
- One newspaper article or page.
- One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work.
- One drawing, sculpture, painting, print, architectural work of art or work of artistic craftsmanship from a larger volume containing other works.
Cumulative copying consists of copy more than 10% over time. This is not allowed. The copy limits apply to an entire academic year, so once you reach the limit for an item, you can not copy from this source anymore until the next academic year.
You cannot copy or scan the following:
- Workbooks or study guides that are intended for one-time use.
- Instruction manuals.
- Sheet music and original artistic works including photographs or prints.
- Business cases.
- Full textbooks.
- Any of the items on the Access Copyright Exclusions list.
You can find this information and more on the Copyright for Students web page.
Safe practice is a hallmark of professional practice. It is an expectation of everyone who aims to become a professional.
There are a number of policies and procedures associated with practical training in your program that have been developed to ensure your safety and the safety (physical and emotional) of those around you. These policies will be reviewed during your program.
The following basic procedures are outlined for your attention:
- Your personal safety begins with the use of professional attire and foot wear, and with your attention to the health and safety expectations that may be identified throughout the college.
- Help us create a safe and pleasant environment by wiping up spills, ensuring lap top cords do not snake across walking areas, and by reporting equipment or facility problems when you notice these.
- Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply to certain programs; Failure to follow these may result in your inability to participate in a lab, class or experiential learning activity.
- Safe work practices are to be followed during all training. Follow the direction of your instructors. If you have a placement, your instructor will ensure that you are aware of safe practices and safety precautions and procedures. This includes problem-solving by the instructor and Program Coordinator with the college's Occupational Health & Safety Department as required.
- All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge immediately.
Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear when a student logs into the Student Portal on a yearly basis. This will direct students to policies and procedures relevant to their academic responsibilities. All Conestoga College wide academic policies and procedures are listed on the college website under "About Conestoga", "Policies and Procedures".
Students are advised to review and comply with all policies and procedures, including the following:
- Academic Credential Procedure
- Academic Dispute and Resolution Policy & Procedure
- Academic Offences Policy & Procedure
- Academic Recognition Policy
- Clearance of Academic Deficiency Policy & Procedure
- Co-operative Education Policy
- Discontinuance Policy & Procedure
- Evaluation of Student Learning Policy & Procedure
- Grading Procedure
- Graduation Requirements and Convocation Procedure
- Program Withdrawal and Refund Procedure
- Student Rights and Responsibilities Policy & Procedure
- Student Feedback Policy
- Student Fees Policy & Student Fee Invoicing and Payment Procedure
Students must follow all of the policies and procedures for Conestoga College and it is expected that faculty will accept, fulfil and enforce these standards.
The Student Engagement Department is here to help you transition to the Conestoga College experience, connect with your community, and build your skills.
Start your college experience by completing Conestoga 101 (CON0101) on eConestoga, a mandatory course for all new full-time students that will take you approximately one hour to complete. CON0101 provides an overview of the supports, services, and opportunities available to you throughout your time at Conestoga. Make sure you complete it early on in the term, as it contains valuable information that will help you transition to Conestoga.
Professional Conduct - Use of social media and cell phones
To support a respectful learning environment both in the classroom and in field placements, the use of cell phones and laptops for social networking should only occur during break times, before and after class, and during formal break time in field placement.
Laptops and other forms of technology may be used in the classroom when the use pertains to the content and processes of learning facilitated by the faculty or instructor. If your technology use is disruptive to the class, we may ask you to leave the class until such time that you are able to re-engage in the learning process.
Social Media Policy
- As a student and future professional, it is essential to maintain your professional boundaries in all communication, including social media.
Important for you to know is that:
According to the Ontario College of Teachers (2011), "Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and live forever on the internet." The same organization also indicates "Online identities and actions are visible to the public and can result in serious repercussions or embarrassment."Many types of social media encourage instantaneous, casual dialogue. It is important to remember that even an innocent comments may be easily misunderstood.
- Assume that information you post or send can be accessed or altered by anyone.
- Consider whether any posting may reflect poorly on you, your school, or your profession.
- Avoid online criticism of other students, colleagues, faculty or field placements.
- Avoid impulsive, inappropriate or heated comments.
- Pictures should not be taken, posted to social media sites or shared without the expressed permission of all individuals involved.
- Make sure your on-line name and email reflect professionalism.
- Do not take or post any pictures while on placement or involved in lab activities.
- Maintain client-provider relationships and boundaries. The addition of a client to a 'friendship" status online is unacceptable.
Ontario College of Teachers. (2011). Professional Advisory-Use of Electronic Communication and Social Media. Retrieved May 12, 2015, from https://www.oct.ca/resources/advisories/use-of-electronic-communication-and-social-media
Cell Phone Policy
Students should respect their instructors, faculty and staff by not using their cell phones for personal use during class time.
Students can not bring their cell phone or technology device(s) into a test or examination, unless required for the examination and approved by the faculty.
In the event of an urgent need to keep your cell phone with you during a test, please speak to your faculty as soon as you enter the examination room.
Academic Fitness Centre
The Academic Fitness Centre is comprised of specialized fitness equipment. In order to maintain these as safe professional spaces, appropriate dress must be worn. The purpose of this dress code is to encourage professional practice and encourage safe lab practices. All FHP lab areas are covered by this policy. Non-compliance with this dress code will result in the person being asked to leave the lab area. (If during scheduled lab time, this will result in a missed lab)
- FHP Lab T-shirt
- fitness shorts or pants
- Clean athletic shoes (e.g., running shoes) must be worn in lab
- Socks must be worn
- Hair tied back, if hair is long, then it must be up
- Nails should be kept neat and short; artificial nails and nail polish are not allowed
- No hats to be worn (exceptions related to the Human Rights Code)
- No denim
- Scented Products must not be worn
- No chewing gum
Please be reminded that the labs are a professional setting and, as such, the requirement for proper hand washing/hygiene is in effect.
Clinical Lab Areas: 1F26, RC 202, RC 300
Open Access Lab: RC 300 (see schedule on eConestoga)
Cross Centre for Simulation Learning: OSCE Suites
Conestoga College School of Health & Life Sciences has been given the mandate to prepare fitness and health promotion practitioners. The Province of Ontario expects the College to graduate fitness and health promotion practitioners who meet the standards that have been established for the profession. The Conestoga College Student Guide, Standards of Conduct stipulates College expectations that are to be applied to all programs.
Fitness and health promotion practitioners function in an independent and collaborative environment. The majority of the time, the practitioner's involvement with a client is of an independent nature. There is an implicit trust by the client that the fitness and health promotion practitioner is an ethical, moral and competent person.
Guidelines for Student use of the Fitness and Health Promotion Labs/Academic Fitness Center
- No food or drink (water is allowed) is to be in the lab area of the room.
- Lab uniforms (as described above and dictated by the program) must be worn in the lab at all times.
- The materials and equipment from the lab must remain in the room.
- Students may be in the room only when Faculty is present in the room, or when authorization has been given.
- Students are expected to show respect for the environment and equipment. The lab is intended for educational, not recreational, use.
- The room is be left clean after each class
- Permission must be given by Faculty to utilize any of the materials or equipment.
- Student's may use the Performance Lab (RC 300) for academic purposes during open access time. Please see the Fitness and Health Promotion Shell on eConestoga for open access times and guidelines.
Consent for Use and Disclosure of Student Information
From time to time, the college may request the use of student pictures for media and promotion purposes. You are entitled to refuse consent to use of your picture and this will not hinder your progress in the Fitness and Health Promotion Program in any way. In addition, other educational institutions or prospective employers may request personal information such as transcripts, awards received, evaluations etc. Details pertaining to the release of your picture or personal information are highlighted in the following consent forms.
Attendance and Student Success Strategies
Students are permitted by Conestoga policy to be absent from class to observe a recognized religious holiday. Any student who is unable to attend classes or participate in an examination, study, or work requirement on some particular day(s) because of religious beliefs will be given the opportunity to make up the work that was missed or complete alternate work/examinations subject to timely notification.
Conestoga recognizes all religious holidays as defined by the College Employer Council.
It is your responsibility to:
- Plan ahead and be aware of the dates of all examinations and other course obligations;
- Advise the faculty member that you will be seeking accommodation to observe a recognized religious holiday. You will also make a request in writing to your Program Coordinator within the first three weeks of the semester and prior to the date of assessment that falls on the religious holiday. Exceptions based on extenuating circumstances must be approved by the Program Chair.
- Once a test begins, students may not leave the test room for 30 minutes. If they finish a test before that time, they may review their answers but are expected to sit QUIETLY and not disturb others. Once students leave the room they may only re-enter when invited back by Faculty.
- Any student found cheating during the course of an examination/test will be addressed according to procedures found in Conestoga Student Guide.
- Faculty is responsible to advise as to the material permitted in the testing room. Personal items and learning materials will be left in an area identified by the Faculty.
- Faculty will advise as to the seating arrangements of students.
- During open book tests, students must bring their own course materials (books, notes, learning packages etc.) for individual use only. Students may not share any of these materials. Electronic devices, such as, iPads, iPods, text messaging, laptops, cell phones, and translators will not be permitted.
- Late arrivals will be permitted to write the test in the remaining allowed time only if no students have left the examination room.
Importance of Test and Presentation Dates
Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating circumstances involving the College, the Program, or the Faculty may require changes to the course schedule. If this occurs, students will be notified.
Students are required to write all tests during the scheduled in-class test times. Students who make personal commitments that conflict with meeting test and assignment deadlines do so at their own risk. There will be no special arrangements made for students with personal conflicts (e.g. work, family commitments or vacation plans). Students who wish to reschedule a test or presentation because of a religious holiday are required to discuss the situation with faculty at the beginning of the semester.
Academic accommodations are provided to students with documented disabilities through the Accessibility Services Office.
The expectation of health professionals is that they complete assigned work competently and in the allocated time, or that they anticipate difficulty in meeting deadlines and notify the appropriate person(s).
The following regulations regarding assignments reflect this belief and are designed to ensure that graduates of the programs meet these expectations.
- Students are required to submit all written assignments on or before the date and time specified.
- Students should anticipate problems that will necessitate an extension of time.
- If an extension of time is required, students will make this request to the appropriate professor.
- Assignments are to be submitted through eConestoga (when applicable) and a hard copy (if required) of the assignment presented to the professor.
- An extension of time will be given only if arrangements have been made with the professor prior to the due date. Extensions will not be given if the request is made the day the assignment is due.
- Late assignments will be accepted but there will be a 10% penalty for each day an assignment is late up to three days. After three days, the assignment will be worth zero marks but must still be submitted to complete the course.
- All assignments must be completed. A student will not receive a passing final grade until all assignments have been submitted, even if the late penalty reduces the points possible to zero. All late submissions must be turned in by end of the semester.
Submitting Assignments Outside of Class Time
While assignments should be submitted in class or via eConestoga on the day they are due, if circumstances require that they be submitted outside a scheduled class, the following procedure should be followed:
- Provide an electronic copy of your assignment to the Faculty as per Faculty instructions.
- Contact Faculty by email to alert them that you have submitted your assignment.
- Bring the hard copy of the assignment with an attached copy of the e-mail you sent to the Faculty member to 4B Doon Main building and submit into the Assignment Drop Box in the 4B Reception area. Please refrain from submitting late assignments after 4:30 p.m. as the building may be locked.
Working Together on Group Assignments:
Students will often work with their fellow peers on various assignments/projects throughout the program. Each group member is responsible for ensuring that they have an equal role in the group. All students in the group should review the completed work before it is submitted/ presented. When issues/concerns arise during the group process, it is the responsibility of group members to contact the course professor for assistance prior to due date.
Use of Time between Classes
Students are encouraged to use breaks between classes for personal needs (food, washroom, phone calls, emails etc.) but also for group work, studying, connecting with Faculty, Field Placement Supervisors, etc.
Faculty Returning Tests and Assignments
In order to support student success, students will be given continual feedback on their progress throughout the semester. Individual Faculty will inform students in class how/when tests and assignments and/or marks on them will be returned. Please note that some tests will be returned to students and some may be retained by Faculty. Under no circumstances are students to enter the offices of Faculty or look through papers on a desk without a Faculty present. Students who have questions about tests/assignments/grades should follow the process outlined below:
- At least 24 hours after receiving the mark and within 7 days, write a note to the Faculty, indicating the area(s) of clarification required.
- Initiate a meeting with the Faculty to discuss.
- Bring pertinent information (assignment, mark sheet, etc.) to the appointment.
General Guidelines for Quality of Written Work
In the Fitness and Health Promotion program, both in courses and field placement, there are continuous requirements for written work in a variety of formats (papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the standard of English required within the profession. Faculty and Field Placement Supervisors will identify students who are having difficulty in this area and will approach them to discuss the need for improvement. Students may be referred to the Learning Commons to help them improve the quality of their written work.
General Guidelines for Submitting Written Work
For specific course requirements, refer to the Course Schedule and Evaluation Methods information provided. If you are not clear about course requirements, discuss this with individual faculty. Students are required to use spell-check and grammar-check to assist with the editing of written work. The Learning Centre will be an invaluable resource to students who require assistance in organizing and writing an assignment with correct spelling and grammar.
Unless otherwise indicated by professors, generally, assignments should be:
- Word processed (typed),
- Single spaced and 1 sided,
- Submitted using font size of 12 CPI, if word processed and proper margins,
- Written in a grammatically correct manner (use spell and grammar check),
- Handed in securely fastened with a cover page indicating the course name, Faculty's name, student's name, section and date submitted,
- Handed in at the beginning of class on the designated due date in class, unless otherwise indicated by professor,
- Handed in using the APA format (see below) if references are required.
Note: Faculty does not assume responsibility for assignments not given directly to them in hard copy at the beginning of the relevant class. Students should avoid handing in assignments outside the regularly scheduled class time and should make every effort to hand assignments in to professor in person.
Academic Progress Through the Program
Academic Standing and Promotion
The Conestoga Student Guide is your first source for information concerning academic regulations, policies and procedures. The Conestoga Student Guide is available on the college website and by visiting the "Student Guide" tab in your Student Portal.
In addition to the Academic Regulations found in the Conestoga Student Guide, the following apply to the Fitness and Health Promotion Program.
Promotion is the advancement from one portion of the program to another after a process of evaluation, which ensures that specific program objectives have been met. Promotion is based on academic achievement, satisfactory clinical performance, professionalism and health status. Promotion review occurs at regular intervals based on curriculum design. Requirements of each must be met prior to graduation.
Promotion standards are minimally accepted performance expectations that must be met as the student progresses through the Program.
These standards set the basis for the evaluation of student performance and provide the program with an on-going decision-making process for assessing whether the student has met the expected academic performance, and is permitted to advance to the next academic level of the program.
In this competency-based curriculum model, the student must:
- Demonstrate a theoretical base for practice, and the ability to transfer and apply theory to practice in a variety of situations.
- Master the required skills to care for the client.
Promotion Standards have been developed in both theory and practice that evaluate the competency of the learner.
Students who fail to meet program standards will be reviewed by the Promotion Committee.
Reasons for presentation at Promotion Committee Meetings include:
- Failure of a theory course and/or practice course
- Patterns of absence from class or practice, which may affect achieving program standards
- Excessive accumulated absences from class, lab or practice
- Failure to follow through on previous Promotion Committee recommendations
A student who has not met the standards will not be promoted to the next level of the Program. The Promotions Committee may decide such a student should be discontinued or may require the student to complete one or more of the following, or an alternative as deemed appropriate:
- Complete supplemental requirements for course failures (see criteria for writing of supplemental examinations). Following successful completion of supplemental work, the highest course grade that can be achieved is 65%.
- Follow through with counselling (academic and/or personal).
- Follow through with health measures as recommended.
- Complete makeup work for missed learning experiences. Total time lost will be assessed on an individual basis. Additional time may be required to complete program objectives.
- Complete the requirements of Probationary Status.
- Complete compulsory practice remedial assignments.
|Promotion Committee||Grants or denies permission for supplemental work.|
Meets with the student.
Completes the supplemental form with criteria.
Reviews the recommendation of the Promotion Committee.
Takes completed Supplemental Form and payment to Registrar's Office.
Brings pink copy of Supplemental Form for admission to supplemental as well as photo ID
|Program Chair/Program Coordinator/Instructor||
Sets date for supplemental examination.
Notifies student and Registrar's Office of result of supplemental work.
FAILURE TO SUCCESSFULLY COMPLETE REQUIREMENTS OF THE PROMOTION COMMITTEE WILL RESULT IN DISCONTINUANCE FROM THE PROGRAM.
A student that is unsuccessful in a course may be granted the opportunity to complete supplemental requirements.
Criteria for Eligibility to Write Supplemental Examinations
- No more than two supplementals throughout the program and no more than one supplemental per course will be offered.
- For the purposes of determining supplemental eligibility repeating a failed course counts as a supplemental in that course.
- The student must have passed at least one test/exam in the course.
- The student must have achieved a final course grade of 50% or within 10% of the required pass mark, whichever is the higher standard. Therefore, for courses with 65% pass, the student must have achieved 55%.
- A supplemental evaluation will not be granted for a course in which a student has received an academic offence.
- Previous academic history,
- Current clinical practice performance,
- Demonstration of professional behaviour,
- Attendance in class, lab, and practice experiences.
- A fee is to be paid to the Registrar's Office for supplemental work.
- If the student is successful in completing the supplemental work for the course, the failing course grade will be upgraded to the minimal passing grade of 65% for the Program.
Students who have been unsuccessful in their field experience, have failed two or more academic courses, and/or have required considerable testing/assignment variances may be recommended for Academic Probation. Academic probation allows students to be promoted to the next level with a special timetable or with academic conditions. Special timetables and academic conditions are designed as part of written learning contract that the student and program coordinator create together. The goal of these measures is to allow students to continue in the program accompanied by a supportive plan for success.
Students who have failed to meet all program standards or who have failed to meet the standards set out in the Conestoga Student Guide and/or the Fitness and Health Promotion Program Handbook involving academic dishonesty, student responsibilities, or unacceptable behaviour, attitude or conduct may be discontinued from the Program.
Students can be discontinued according to the following reasons:
- For failure to meet academic program standards by failing two or more courses in the same term,
- For violating documented ethical standards of practice,
- For inappropriate behaviour that jeopardizes the study of other students,
- For not adhering to the professional standards of health and ability required for this kind of work.
Students not planning to return to the Program the following semester are expected to complete a Withdrawal Form available from the program coordinators, the Registrar's Office, or on the college website.
Prior to transferring to another program, it is recommended that the student meet with the Program Coordinator or an Academic Advisor. Students who decide to change programs may do so by completing and submitting a program application form to the Registrar's Office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met.
Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It is recommended that students begin this appeal process by first meeting with the Faculty and/or Program Coordinator and/or Chair.
Clearance of Academic Deficiency
Please refer to the College Policies, Procedures, Practices and Guidelines webpage then click on the Academic Administration side tab and search for the document entitled Clearance of Academic Deficiency. Please note that following the end of semester, contact with any student eligible to write a supplemental will be made either by phone or email. A specific date, time and room number will be given to each student. If a student does not respond to this contact, the student forfeits the opportunity to write a supplemental test.
Readmission to the Program
Only one opportunity for readmission following discontinuance will be offered. Acceptance is not guaranteed and is dependent on seat availability and academic status.
Students are required to apply for readmission when they have been absent from their program for one semester or longer unless an Intention Form has been completed (returning students only), or when the student has withdrawn or been discontinued. Upon readmission, students are placed into the current program of study which determines graduation requirements. Students are subject to the College and Program policies and procedures in place at the time of readmission.
Students applying for readmission to Level/Semester one must do so through ontariocolleges.ca. Students applying for readmission to a level beyond Level/Semester one must do so using a Conestoga College Program Application Form. Applicable fees will be charged.
The application for readmission will be reviewed based on the student's academic eligibility, program readmission requirements, and space availability. The student will be informed in writing of the decision.
For additional information, refer to the Readmission Procedure found on the college website.
Students are expected to respond to their invitation through their Student Portal. Convocation ceremonies are held in the spring and fall of each academic year. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar's office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.
You can add, change and drop courses from your portal depending on the dates and which program you are in:
- Log in to the Student Portal,
- Click on the "My Courses" tab,
- Scroll over the icons to the right of individual course listings. It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course.
Special Timetables/Adding Dropped or Failed Courses
Please note that when students are not taking the program in the prescribed sequence, they will be on "special timetables". Prior to the beginning of the semester, students should attempt to add missed courses from a previous semester by logging in to theStudent Portal and following the instructions to register for courses. If students are not able to add courses on their own (because of a timetable conflict or full course section) they must seek assistance from their Program Coordinator during the "Special Timetable Registration" initiated by the college. Dates, times and locations of Special Timetable Registration periods are posted in the student portal in advance of the beginning of each semester. Students must attend this meeting where they will receive further guidance regarding this academic status from their Program Coordinator.
Students who take longer than the designed program length of time to complete their studies are accountable for completing any new or additional courses that may result due to changes in the program of study. Unless otherwise stated, students registered in non-cohort delivered programs must complete the program of study within seven years of being admitted to the program.
General Education / Breadth Electives
School of Liberal Studies
The purpose of diploma General Education electives and Degree Breadth electives is to provide graduates with the skills and knowledge to succeed not just in their chosen career fields, but in all life paths. Working collaboratively with your program, diploma General Education and degree Breadth elective courses cultivate critical and creative thinking skills, civic engagement and knowledge of the broader world of arts, culture and science that helps make you more reflective, creative, and effective in your own life.
All Ontario College Diploma, Ontario College Advanced Diploma, and Degree programs at Conestoga require students to complete general education electives / interdisciplinary breadth.
More information on these courses can be found at www.conestogac.on.ca/electives.
Process for resolution of student concerns
In order to resolve any concerns which may arise during a course, field placement or relating to the overall program, students are encouraged to resolve issues or concerns informally at the program level prior to proceeding to a formal appeal.
If attempts have been made for a resolution, yet no satisfactory outcome was reached, students are encouraged to refer to the Student Guide, and to follow the procedures outlined under the "Academic Dispute Resolution and Appeal Procedure" section.
Maintaining Student Files
- Official records of each student's education are maintained electronically by the Registrar.
- Administrative records related to your experience in the Program are maintained to demonstrate compliance with external and college requirements. This information is as follows:
|Student Information (if applicable)||File Location and Student Access||Retention|
Pre Placement Health Requirements
In H.S Trax, by individual student access, accessed through My Conestoga
Acknowledgement of WSIB understanding.
Student Consents signed on admission electronically.
- Academic Files are set up as required for a student to document important matters relevant to a student's progress or to document and monitor resolution of concerns.
|Student Information||File Location and Student Access||Retention|
Documents related to academic progress
||For 1 year following graduation or as required by accrediting body.|
|Records of Competency Attainment||As above.||As above.|
Documents related to areas of concern
|As above.||As above.|
- Students may review the contents of their academic file by:
- Requesting this in writing to the Program Coordinator.
- Reviewing the file in the presence of the Program Coordinator.
Work-Integrated Learning Experiences
Student Consent Forms
Students are required to complete program specific consent forms. To access the forms, students need to visit the WIL Document Services Community in myConestoga and click on the WIL Document Forms tab.
Work-Integrated Learning (WIL) Policies and Procedures
- It is the student's responsibility to be familiar with all aspects of the WIL placement process, including course outlines, policies, WIL placement requirements, and particularly the evaluation package.
- Students are expected to work their full shifts as assigned by their WIL Placement Supervisor and to complete the placement attendance log. The length of shifts can vary from placement to placement. Students who will be absent from placement are required to notify both the facility where they are placed and their WIL Placement Coordinator at the College prior to the start of their shift that day. Students who require special shift considerations due to extenuating circumstances should negotiate this with their WIL Placement Coordinator at the beginning of placement.
- Students are required to make up any time missed from placement in full or half day blocks. Students incurring four or more absences (full or partial days) must meet with their WIL Placement Supervisor to review the situation and develop a plan for completion of the placement. Students may be required to produce written documentation such as a doctor's note to validate the reasons for their absences.
- Students may (after the fact) request, in writing, to their WIL Placement Coordinator, to have up to two make up days waived provided that the circumstances surrounding the absence are extenuating and verifiable (i.e. injury, surgery, family health, bereavement) and the placement is progressing satisfactorily. The decision to waive make up days is made by the WIL Placement Coordinator (after consultation with the WIL Placement Supervisor). These days are monitored and recorded in the student's placement file.
- Students who have not completed all required hours or learning requirements by the end of the semester may be eligible for an incomplete. This would be negotiated with their WIL Placement Supervisor in consultation with a Program Coordinator and the placement site. If the incomplete is approved the student may be granted an extension to return to the placement and complete the outstanding items. Specifics about the terms will be outlined using the College's incomplete form.
- Students may request that their placement be carried out in a special setting. Students who are interested in a special placement should discuss their intent with their WIL Placement Coordinator.
Pre-WIL Health Requirements
Mandatory work-integrated learning (WIL) health and safety requirements must be completed by students prior to student WIL experiences. Successful WIL completion is required for students to progress to program completion. To qualify for WIL experiences, students must present the following at the start of the program in accordance with pre-admission information provided by the College:
- Standard First Aid and CPR – HCP level
- An annual Police Check for Vulnerable Sector Screening (VSS). Police Checks must be clear of any unpardoned criminal offences. An unclear criminal record may result in the inability to participate in WIL experiences which will jeopardize progress in the program. Acceptance for WIL is at the discretion of the agency; some agencies may request students to provide a VSS completed within six months of WIL start date.
Study Abroad OptionIn level 4, students will have the option to complete their Campus Internship II through a Study Abroad experience. In order to be considered for Study Abroad, students must complete an application and be in good academic and professional standing in the program. Space is limited, and faculty will rank applicants based on predetermined criteria.
Safety in the Workplace Course (OHS1320)
All students who participate in unpaid work-integrated learning (WIL) experiences during the course of their program will be required to successfully complete the mandatory Safety in the Workplace course prior to going out on WIL. The course will provide students with an introduction to workplace hazards and general safety awareness. Students will receive a Record of Completion to provide evidence of this training to WIL experience sites and will consent to their workplace insurance coverage.
Prior to your first WIL experience, you must electronically sign a Declaration of Understanding of WSIB Coverage related to Unpaid Clinical placements indicating you understand that WSIB coverage will be provided through the Ministry of Training Colleges and Universities (MTCU) while you are on training WIL experiences. This Declaration will be placed in your student file. It is your responsibility to ensure that the Declaration of Understanding for WSIB Coverage has been electronically signed, in the Safety in the Workplace Course - OHS1320, and visible on your H.S. Trax home page to be eligible to attend your WIL experience.
Basic Safety Training
Concerns regarding student safety or the safety and care/service for clients
WIL experiences provide the opportunity to demonstrate and enhance your learning in the practice environment. These placements have been organized by your Program in partnership with the organization where you have been placed.
The following procedures have been developed to make it easier to identify and address any concerns or issues regarding your safety or the safety and care of clients that may come up during the placement in a way that supports both a solid learning experience and a constructive partnership with the WIL Placement site.A. Communication of General Concerns Regarding Your Safety or the Safety and Care/Service for Clients
- Students will be provided with an Orientation to their WIL site on the first day of their WIL placement. The Orientation may include details of the WIL site's policies and procedures related to communication about the safety of the work environment and/or the safety and care of patients/residents/clients.
- If a student has any concerns about the safety of the work environment and/or the safe/appropriate care/service for clients:
- The student must immediately report these concerns to the College individual associated with the WIL placement (Clinical Instructor, Faculty responsible for your WIL placement, WIL placement Supervisor).
- The Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will discuss this concern with Site Management.
- For concerns of a serious nature (e.g. concerns impacting a total student group; a serious care/service situation), the Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will discuss the situation with the Program Coordinator and, potentially, the Chair. The Coordinator or Chair will immediately contact WIL site management to determine next steps.
Should facility policies require that WIL students report safety or care/service concerns immediately to WIL site management, the student should report to the Clinical Instructor/Responsible Faculty/WIL Placement Officer immediately afterward.B. Reporting of Incidents of Student Injury during a WIL Experience
- Should students experience personal injury of any kind, this must be reported immediately to the WIL Placement Employer and Clinical Instructor/Responsible Faculty/WIL Placement Supervisor. The WIL Placement Employer will provide first-aid that may be necessary, including arranging for transportation to emergency medical services if required. The Clinical Instructor/Responsible Faculty/WIL Placement Supervisor will notify the Program Coordinator and Chair and complete an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the College's Occupational Health & Safety Office. Where necessary, the Occupational Health & Safety Office will complete a WSIB 7 form, a Letter of Authorization to Represent Placement Employer and a Work/Education Placement Agreement Form.
In Situations of Possible Injury to Clients during a WIL Experience or Student Damage to Facility Property
- Should students be involved in care/service situations where there the care/service results in a potential concern/injury to patients/residents/clients of the WIL placement site, this concern must be immediately reported to the WIL Site in order that care can be given. This situation must also be reported immediately to the Clinical Instructor/Responsible Faculty/WIL Placement Supervisor. The faculty member will discuss this immediately with the WIL placement site and ensure that an incident report is completed. The faculty member must also inform the Program Coordinator and the Department Chair for a discussion of program expectations and implications. It is the responsibility of the Chair to ensure that all documentation is obtained regarding the incident and to inform College officials accordingly.
- Should students be involved in situations where there is alleged damage to resources/physical property at the WIL site, this concern must be reported immediately to the WIL Site and to the Clinical Instructor/Responsible Faculty/WIL Placement Officer. The faculty member will inform the Program Coordinator and Department Chair for a discussion of program expectations and implications. It is the responsibility of the Clinical Instructor/Responsible Faculty/WIL Placement Officer to complete an incident report with the Chair accountable to ensure all documentation is obtained and to inform College officials accordingly.
Conestoga College is committed to establishing and maintaining a healthy and safe work and study environment.
General safety consideration will be provided in the Orientation to the Fitness and Rehabilitation Labs. Throughout your course of study your professor will guide you through the use of safe work practices. Safety considerations and the safe handling and use of equipment in the Fitness and Rehabilitation Labs are incorporated within the leaning outcomes of your program (outcomes 10 & 11).
It is the student's responsibility to follow guidelines for safety once they have been taught and to ensure that they have had training on the use of any equipment prior to its use.
Lack of Compliance to Health and Safety Regulations
Any person who fails to comply with Health and Safety regulations or handles equipment in an unsafe or abusive manner will be asked to leave the Fitness and Rehabilitation Labs. Faculty have the authority to ask any person who fails to comply with Health and Safety regulations or handles equipment in an unsafe or abusive manner to leave the Fitness and Rehabilitation Labs.
A College Unpaid Work/Education Placement Accident/Incident Report is to be completed with accuracy by the Program Coordinator with the student at the time of the accident/incident. The Report is to be forwarded to the Occupational Health and Safety Manager within 24 hours of the Accident/Incident. The Hospital Report must also be filled out in accordance with hospital/agency policy. Students are covered by College Insurance.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders. To be considered for an award, complete the General Application available through your Student Portal. Notifications and instructions to complete the application are sent to all full-time students' email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial Services on Conestoga's website.
Awards Available for Fitness and Health Promotion
Students who have questions about any of these awards should speak with their Program Coordinator. Please watch your college email for information from the Financial Aid office concerning application deadlines, processes and eligibility. You may obtain information about other school wide awards and scholarships from Financial Aid. You can find the General Awards Application by clicking here.
* Note: All awards correct at time of print, but are subject to change.
TD Financial Group Awards for Student Excellence in Interprofessional Practice
Final semester of your program, demonstrate leadership and engagement in school wide Interprofessional initiatives, demonstrate professionalism, demonstrate financial need
|Canadian Federation of University of Women||Apply||75% +, female registered in Yr. 2, demonstrate financial need, intellectual achievement and promise|
Full-time courses at Conestoga are typically delivered during the following hours:
- Monday to Thursday, 8:00 AM to 8:00 PM
- Friday, 8:00 AM to 6:00 PM
In some instances, classes will be scheduled outside of this time frame to accommodate course, program, and college requirements.
Program courses may use web-based services with data centres outside of Canada. Students may be expected to complete assessments where information is transmitted outside of Canada. Students who do not wish to submit their information to other countries have the right to opt-out. It is the responsibility of the student to notify the instructor if they, in the first week of term or at the time assignment details are provided, wish to submit an alternate assignment.
Course examinations may be administered through a remote proctoring service to assure academic integrity. Ensure that you meet the system requirements that will allow the recording of your computer screen, webcam, and microphone.
Attendance at Evaluations
Working Together to Plan Your Success
Your success matters! As an emerging professional, it is important that you demonstrate the same professional attitude to your program that you will be required to demonstrate to your future workplace. Regular, punctual attendance, and active participation in scheduled classes, field and clinical placements, labs and any on-campus and off-campus activities scheduled by your program will help you to understand and master the learning complexities of your program.
If extenuating, unplanned circumstances require you to miss a class, please note that it is your responsibility to follow up with individual faculty members and to acquire any missed information.
Attendance for Evaluations
Evaluations are critical components of each course and your overall success in your program. An evaluation is defined as a test, exam, presentation or any other formal assessment that contributes to your course mark that requires your presence, in class or on-line. Please note that in many programs across the College, every field placement, clinical day, and lab/shop day is considered crucial to your overall learning and success and the expectation is that you attend. If you are in a program that includes field or clinical placements, labs/shops, or any other on or off campus activities, it is essential that you discuss attendance requirements with your program faculty in order to understand expectations and consequences.
Your attendance for all evaluations is a requirement. If there is a concerning pattern of absence from evaluations across your program, you may be asked to meet with the Program Coordinator and/or Student Advisor to discuss strategies for success.
While circumstances such as religious holidays and academic accommodations may necessitate rescheduling of evaluations and will be accommodated, please note that there will be no special arrangements made for rescheduling evaluations due to personal conflicts such as work or vacation plans.
In order to facilitate a smooth implementation for all scheduled evaluations, both you and your program faculty have responsibilities which are listed below:
- To communicate all course obligations to you at the beginning of each semester through the Instructional Plan, including evaluation and presentation dates.
- To communicate, in writing, any unplanned extenuating circumstances involving the college, the program or the faculty members that may require changes to the course schedule.
- To provide alternative evaluation arrangements for missed evaluations/work due to recognized religious holidays as defined by the College Employer Council and documented accommodations through the Accessibility Office.
- To accept alternative evaluation requests in good faith and examine based on the unique circumstances and students' individual needs.
- To facilitate alternative evaluation arrangements as described below.
- To be informed about all course obligations and due dates.
- To inform your faculty member in writing of the need to reschedule evaluations due to a religious holiday as defined by the College Employer Council.
- If you have to be absent from any scheduled evaluation, report your absence on the Student Portal using the procedure below. You must do this prior to the start of the evaluation or risk receiving a mark of zero.
How to Report Absences on the Student Portal
- Log into the Student Portal and click on the 'Absence tab'.
- Indicate whether or not there is an assessment scheduled on that day by clicking 'Yes or No', as well as the reason for the absence (illness or other).
- Click 'Continue' to report the absence.
- Click 'I agree' to confirm the absence.
- You will receive a confirmation email that your absence has been recorded.
Important! Please note the following:
- The earliest you can record an absence for a particular day, is after 8:00 p.m. the day before. You must report each day you are absent.
- The Absence Recording System will show you as being absent for the day, starting from the time that you recorded the absence. For example, if you record your absence on a specific day at 11:00 a.m., the system will show you as being absent for all classes starting after 11:00 a.m. that day.
- If you are going to be present for any other classes on the day for which you recorded an absence, please let the faculty member know by attending or following up by eConestoga or college email.
- When you return to campus, make eConestoga or email contact immediately with the faculty member associated with the evaluation you missed in order to arrange appropriate follow up.
Valid Absence from Scheduled Evaluations Less than 20%
Conestoga recognizes that unexpected circumstances such as brief illness do arise during the semester and that a visit to a health practitioner may not be necessary. A valid absence from a scheduled evaluation worth less than 20% of the final grade which is not documented through the Accessibility Office or previously arranged due to religious holidays, will be accommodated once per course during the semester, subject to proper communication as described in the Student Responsibilities section above. If the evaluation cannot be rescheduled, (for example an experiential activity, lab or participation in a group presentation) reallocation of marks to another evaluation item will be determined by faculty and communicated to student via email to their eConestoga or college email address, or documented on an interview record and signed off by both faculty member and student.
Absence from additional scheduled evaluations worth less than 20% in the same course may require documentation for verification.
Valid Absence from Scheduled Evaluations 20% or More
Absence from scheduled evaluations worth 20% or more of the final grade that are not documented through the Accessibility Office or arranged due to religious holidays, will require appropriate documentation for verification, subject to proper communication as described in the Student Responsibilities section above.
Alternative Evaluation Arrangements
- Faculty members will determine alternative evaluation arrangements as appropriate.
- Students will complete any necessary forms.
- Students are required to complete the alternative evaluation as scheduled. If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group presentation) reallocation of marks will be determined by faculty and communicated to student via eConestoga or college email, or documented on an interview record and signed off by both faculty member and student.
- Tests will be made up in the Conestoga Test Centre in the following week, or by individual arrangements with course faculty member.
- If the evaluation is to be conducted in the Conestoga Test Centre, students will be asked to show their ONECard* before permitted to write the test.
* Students taking part-time courses or in programs where a OneCard is not provided may be asked to show alternate ID.
Program Handbook Revision Log
|Last Revised||By Whom|
|June 18, 2015||Paul Finch|
|June 26th, 2015||Jillian Grant|
|May 4th, 2016||Elissa Stevens|
|May 20, 2016||Paul Finch|
|May 24th, 2016||Nicole Dorscht|
|May 29th, 2017||Jillian Grant|
|May 22nd, 2018||Wendy Dunbar|
|July 8, 2019
Conestoga's Accessible Learning services provide support for students with permanent and temporary disabilities who feel they are encountering barriers to learning. They work with students to understand the impact of a disability in the college environment and will help develop a success plan that considers student goals and required academic accommodations. Accessible Learning will also communicate necessary accomodations to professors on behalf of the student.
To consult with an Accessibility Advisor about accommodations please make an appointment by emailing firstname.lastname@example.org or calling 519-748-5220 ext. 3232.
Exceptions for non-accessiblity focused issues need to be consulted on with your professor. Final approval for exceptions unrelated to academic accomodations rests with the program chair.