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Student Fees

After a consultative process with the Ministry of Training, Colleges and Universities, the College Student Alliance and appropriate stakeholder groups, a new tuition and fee payment protocol has been established for both incoming and returning students. The change benefits students by allowing them to pay their tuition by semester (as opposed to the entire year up front), thus eliminating deferral fees.

View FAQs for the new 2016/2017 Student Fees

Deposit

A $500 mandatory non-refundable tuition deposit is required for all new and returning students entering a program in the 2016/17 academic year. (International students are also expected to pay a mandatory $1500 deposit). This deposit is required to secure a place in a program. For students who register and attend classes in the fall, the tuition deposit is part of the student’s tuition fees and reduces the tuition owed.

Fees Due Date

The due date for the semester fees will be approximately one month prior to the start of classes for programs with two consecutive semesters.

Due Dates 2015/2016
Program of Study
Start Date
Deposit Due Date -
All Students
Fees Due Date -
Non OSAP
Fees Due Date -
OSAP
Fall Semester June 15, 2015 August 7, 2015 September 8, 2015
Winter Semester October 5, 2015 November 24, 2015 January 5, 2016
Spring Semester February 8, 2016 April 11, 2016 May 9, 2016
Due Dates 2016/2017
Program of Study
Start Date
Deposit Due Date -
All Students
Fees Due Date -
Non OSAP
Fees Due Date -
OSAP
Fall Semester June 15, 2016 August 5, 2016 September 19, 2016
Winter Semester October 9, 2016 November 22, 2016 January 20, 2017
Spring Semester February 8, 2017 April 7, 2017 May 19, 2017

Semester Invoicing

Semester invoicing will occur at the time of billing and as noted below. Billing is based on the number of total study period length of the program for the academic year. Students are not required to request or pay a deferral for semester billing. The student fee invoice is made available through the student portal – invoices are not mailed.

Semester Invoicing
Total study period length Invoices billed for the academic year
Less than 21 weeks 1
21-40 weeks 2
More than 40 weeks 3

Payment Methods

Online:

In Person:

Print your Student Fees Invoice(s) and bring it with your payment (see above) to the following location:

Office of the Registrar
299 Doon Valley Drive
Kitchener, Ontario N2G 4M4
Hours of operation: Monday–Friday, 8:30 AM–4:30 PM

Second Career Information

If you have received funding approval (a signed MTCU contract) you must:

  1. Upon receipt of invoice and prior to the deposit due date:
    1. present MTCU contract agreement to the fees staff in the Registrar’s Office who will complete an MTCU Payment Agreement with you.
      1. Deposit fee due date will be extended to the date for receipt of funds from MTCU.
      2. Students who withdraw after the deposit due date will be assessed the deposit fee.
      3. Students who fail to adhere to the MTCU Payment Agreement will be assessed the deposit and a late fee.

If you have an application for MTCU Application for Financial Assistance in process at MTCU you must:

  1. Upon receipt of invoice and prior to the deposit due date the student must:
    1. Present MTCU Application for Financial Assistance to fees staff in the Registrar’s Office who will arrange a temporary MTCU Payment Agreement
      1. Deposit fee due date will be extended to the date for receipt of funds from MTCU.
        1. Students who withdraw after the deposit due date will be assessed the deposit fee.
        2. Students who fail to adhere to the MTCU Payment Agreement will be assessed the deposit and a late fee.

Sponsoring Agency Information

If you are being sponsored by an agency such as Workplace Safety Insurance Board, Community and Social Services or a Native Council (OSAP is not a sponsoring agency), present your Student Fees Invoice to your agency.

Sponsoring agencies are not required to pay the deposit by the due date; but the sponsorship letter must be submitted by the deposit due date or the student will be required to pay the deposit in order to secure his/her place in the program. Please note that the deposit amount is non-refundable should the student withdraw after the deposit due date.

The Sponsoring agency must fax or mail, or drop off a letter authorizing the costs that the agency will cover by the deposit due date as noted on the Student Fees Invoice(s)to the attention of V. Kovacevic by fax 519-895-1097, or by email Vkovacevic@conestogac.on.ca

Late fees

A $150.00 will be applied to payments received after the stated due date as posted on the student portal.

Student Fees Invoice Information

In an effort to be environmentally friendly, invoices/statements are available in electronic format only posted through the student portal. Invoices are not mailed; you must retrieve it through your Student Portal.

The Student Fee Invoice/statement provides an account of all tuition and compulsory ancillary fees and is made available through the Student Portal.

It is the student's responsibility to make adequate preparations to finance their education and to have funds available to pay fees by the due date as stated on the Student Fees Invoice.

Fees are due by the payment due date indicated on your invoice(s). Payments received after the due date will be assessed the late fee. A student is considered registered and a place is guaranteed in the program if: the mandatory deposit has been paid and fees are paid by the due date or the College has received authorization from an agency paying fees on the student's behalf. (i.e. WSIB)

How to Access Your Student Fee Invoice

To pay your student fee invoice

Tuition and Ancillary Fees

The Board of Governors annually approves tuition fees and ancillary fees for all funded programs and courses offered. Tuition for funded programs and courses follow the Ministry of Training, Colleges and Universities (MTCU) tuition fee framework.

OSAP Tuition Fee Due Dates

The fees due date for students approved for funding (OSAP entitlement confirmed) from the Ontario Student Assistance program will be revised upon receipt of confirmation of entitlement from the Ministry Support Branch.

Note: Submission of an OSAP application does not constitute approval.

Tuition Fee Payment Default

In the event that the student fails to comply with his/her tuition fee due date, Conestoga has the right to apply late fees, deny release of academic information (transcript), place the student on a financial hold, refuse future and or deny program/course registration, and/or forward the outstanding fee information to a collection agency.

A student will be considered in default and not in good financial standing when the payment due date is not adhered to.

  1. Fees Office will apply a late fee to all outstanding accounts/payments received after the due date.
  2. Fees Office will notify students regarding outstanding fees.
  3. If account continues to remains unsettled, the account information will be forwarded to Finance Office for further action.
    1. A financial hold is placed on student’s record which will not allow registration and/or achievement information to be released.
    2. The account is forwarded to a collection agency.
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