Returning student information

Winter 2023 registration / enrolment information

Please note: If you are an apprentice, McMaster, employment preparation or English language studies student, the process may be different. Confirm with the records officer or program administrator/coordinator of your program.

  • Winter term starts January 9, 2023.
  • Timetables are available December 12, 2022.
    • Note: If your program uses course-based registration, you can start planning your timetable using Schedule Builder on December 6, 2022.
  • Elective selection starts December 12, 2022.
  • The final day to add/change courses is January 17, 2023.
  • Part-time studies (day course) registration starts January 9, 2023.
  • Withdrawal deadline to be eligible for a refund (less non-refundable deposit) is January 20, 2023.
  • It is your responsibility to ensure your timetable is accurate and all courses are accounted for, including electives. Please contact your program coordinator for questions about your progress.
  • To confirm that you are on track for program completion, log into the Student Portal and check your progress report and timetable.

Registration / enrolment help

Our Records and Registration team is here to help you get started for the winter term. Contact us for help with timetables, course changes, registering for electives, and student forms.

Email or join a Zoom session December 12 - January 17, 2023. Sessions are available Monday - Friday, 10 - 11:30 a.m., ET.


To receive your timetable, you must:

  1. Confirm your invoice. For more information, refer to How to access and confirm your invoice.
  2. Pay your fees or complete a payment schedule online through the Student Portal.
  3. Upload your student ONE Card photo.
  4. International students: Log in to the International Registration Portal and upload your approval documents.

Timetables can be filtered to be viewed by week. In the far-right column is where your asynchronous classes are listed.

The course delivery modes displayed on the timetable are:

  • In Person: classes held in person on a campus/site in a classroom/lab/shop/studio for the course duration
    • displayed on timetable in designated time slot with person icon
  • Online - Asynchronous: 100% online delivery with no assigned day or time requirements, independent course completion
    • displayed on timetable in far right column
  • Online - Synchronous: 100% online delivery with scheduled day and time course requirements
    • displayed on timetable in designated time slot with computer icon
  • Hybrid: any combination of in person, timetabled on campus, online, and hyflex delivery
    • displayed on timetable in designated time slot with person icon
    • if asynchronous, displayed on timetable in far-right column
    • Hyflex: teacher simultaneously teaches in person and to online learners

IMPORTANT: Full-time students now have the option to opt-out of certain non-essential services. In addition to paying fees or having completed a Payment Schedule online through your student portal, you MUST confirm your invoice. Students will not be fully registered until fees are paid and the invoice has been confirmed. For more information, refer to Student fees.

Course changes

If you need to add or drop a course, do so through the Student Portal, beginning December 12, 2022, as per your program rules.  

  • Extra course fees will apply for additional courses above the normal course load.
  • Part-time students will be expected to pay for courses at the time of registration.
    • Domestic approximate costs:
      • 42-hour course = $340.62
      • 56-hour course = $440.56
    • International approximate costs:
      • 42-hour course = $1086.54
      • 56-hour course = $1435.12
  • Students who are on academic probation may have additional restrictions placed on course registration and changes to enrolment. Contact your program coordinator and/or the chair of your program if you have questions.

If your academic standing is Special Timetable or if you cannot make course changes through the My Courses tab in the Student Portal, please select the Forms tab in the student portal to submit an electronic request.         

A full-time cohort student is one who has been admitted to and enrolled in a minimum of 70 per cent of the hours, or 66 2/3 per cent of the courses in the current session/level of the program of study.

Extra course fees will apply for additional courses (above the normal course load for the session). Follow your program design and refer to your Progress Report regularly (Student Portal > My Courses tab) to ensure you are selecting electives and program options in the appropriate level(s). Re-enrolment in failed or missed courses will result in additional course fees.

Course-based registration

Course-based registration is used by certain business programs that run at the Kitchener-Doon campus. Course-based registration allows you to build your timetable by selecting preferred course sections (day/time/faculty) using Schedule Builder.           

Schedule Builder is an online, self-serve tool that helps you plan your timetable. You can view schedule options, choose desired courses, save preferences and create a timetable based on the courses and times that work best for you. Schedule Builder arranges selected courses into conflict-free timetable options and displays them in an easy-to-read weekly schedule.

For the list of programs using course-based registration, see Which programs can use Schedule Builder?

Personal information changes

Students can update their address and Social Insurance Number through the Student Portal.               

To make changes to formal information (legal name change and date of birth) in the student record, please complete the Personal Information Change Form (pdf).           

To request a preferred name or preferred gender change, please complete the Student Preferred Name and/or Gender Change Request Form (pdf).           

Forms should be submitted via email to           


If you need to sign up for one of your general education (diploma) or interdisciplinary (degree) electives, please review the following links to help you make your selection:

Elective - request for credit transfer

If you have credits from another college or university, you may qualify for an exemption from your elective(s). You must submit your Credit Transfer Request on the Student Portal. Refer to Individual credit transfers for instructions. Due to a high volume of requests, it is highly recommended that requests are submitted as far in advance of the start of the term as possible. Please allow two to three weeks for processing.

If you are applying for an exemption for an elective in the level you are currently entering, you must still attend an elective class until your transfer credit request is processed. If your elective credit transfer is approved and you are enrolled in an elective course that you then wish to drop, you must withdraw yourself from the elective course manually through the Student Portal. If you are unable to drop the course via the Student Portal, please see a records officer at your campus.              

Part-time studies (day courses) registration

If you are not registered in a program and are interested in registering for a course delivered during the day as part of a full-time program, you will be able to do so beginning the first week of classes, if the course is available. Registration is based on space availability in the course(s) and any prerequisites being met.

Registration for part-time studies (day courses) begins January 9, 2023. Students can begin submitting forms on January 2, 2023. Visit Part-time studies registration information for details.

Programs with a co-op work term

If you are not eligible for the co-op work term, or your plans have changed, please notify your Co-op Advisor immediately.

Student Guide and Student Accident Insurance Policy

The Student Guide includes details on important dates, academic policies and procedures, fee information, services, student life and student rights and responsibilities.              

Student Accident Insurance information is available at Student Accident Insurance Information.

Conestoga email and Student Portal

Please ensure that you check your Conestoga email account and the Student Portal regularly.              

Lockers, ONE Card and Parking


Visit Locker rentals for information about lockers at the Cambridge - Fountain Street, Kitchener - Doon, Guelph and Waterloo campuses.

ONE Card

​The Conestoga ONE Card is the official identification card for all students and employees. The card is designed to keep your life simple by offering an all-in-one solution for identity validation during exam writing, purchasing (no cash needed!), accessing eligible on- and off-campus services (e.g. printing, borrowing books, lab access), and using the Grand River Transit system. Your ONE Card is available in both physical and digital formats.           

If you haven't uploaded your student identification photo OR you are a full-time registered student and have not yet received your physical ONE Card, visit Get your card.

For more information about using your ONE Card as a form of payment and where and how you can use your ONE Card, visit Use your card.           

If your ONE Card is lost or stolen, see Replace your card for how to suspend your card and request a replacement.

Grand River Transit Unlimited Term Bus Pass

Students full-time registered at Kitchener-Doon, Waterloo, Cambridge, and Kitchener-Downtown campuses are eligible to purchase a discounted GRT Term Pass to access the Grand River Transit (GRT) transportation system. Passes can be purchased through the ONE Card portal.

Stay up to date on all ONE Card services by visiting ONE Card.            


For information about parking permit availability and purchasing a permit for the Brantford, Cambridge - Fountain Street, Kitchener - Doon, Residence, Guelph, University Gates or Waterloo campus, go to Parking Services.           


Details regarding OSAP loan information are available at Student Financial Services and OSAP.              

Student awards

Each term, full-time students can submit an award application to be considered for over 400 awards, scholarships, and bursaries. For due dates and eligibility, please visit Awards

RPN-BSCN and BSCN students

All course registration is through the McMaster MOSAIC system.

If you have concerns about course registration, please review the enrolment information on McMaster's website or contact Daniel Picone, your academic advisor, at 519-748-5220, ext. 3689 or

If you have questions regarding tuition billing/fees, please contact Lindsay Cockburn in the Office of the Registrar at 519-748-5220, ext. 2432 or

For general help questions, email McMaster at

To obtain:

Locker information Refer to Locker rentals
OSAP loan information Refer to Ontario Student Assistance Program (OSAP)
ONE Card Student Photo ID Refer to Conestoga ONE Card. The ONE Card is the official identification card for all daytime students.
Student Accident Insurance Policy Brochure Refer to Student Accident Insurance
Parking information Refer to Parking Services
McMaster cancellation fee scheduleRefer to Course cancellation schedule
Important McMaster academic dates and deadlinesRefer to Academic calendars
Important Conestoga academic dates and deadlines
Refer to Academic dates

It is your responsibility to check your Conestoga and McMaster student email regularly, as important information is sent to both accounts. In addition, please ensure that you verify your personal information through the Conestoga Student Portal.